nmsba spring 2014 test administration workshop. test administration workshop 20142 new mexico...

NMSBA Spring 2014

Test Administration Workshop

Test Administration Workshop 2014 2

New Mexico Assessment Program

New Mexico Standards-Based Assessment (NMSBA) Grades 3-8 & 10 & 11 Reading and Mathematics (all grades),

Science (grades 4, 7 and 11), Writing (grades 3, 5 and 8)

Only Reading and Math are factored in the school grading calculation


New Mexico Assessment Program

New Mexico Alternate Performance Assessment (NMAPA) Grades 3-12+ Available to students with significant

cognitive disabilities who meet the eligibility criteria established by the New Mexico Public Education Department

Administrators need to attend training every 3 years

ACCESS for ELLs Grades K-12


Testing Schedule

Testing Windows NMSBA (Grades 3-8 &10 and 11):

• CBT Schools March 3 – March 26, 2014• PBT Schools March 10 – March 26, 2014

ACCESS (all grades): January 13– February 21, 2014 NMAPA: Feb 24 – April 4, 2014


Testing Schedule

Testing Windows PARCC Field Test:

• Selected Schools March 31 – April 18, 2014 END OF COURSE (EoC)

• 2014 Graduates: April 1 – April 11, 2014• Grades 4 – 12: April 28 – May 9, 2014

RIA & PIA• April 21 – May 15, 2014


SBA Testing Schedule

Paper Based Testing (PBT) must be administered according to the APS schedule.

Computer Based Testing (CBT) must be administered according to that schools recommend schedule.

Students within the same building must take the same session(s) at the same time.

EXCEPTIONS: Students who are provided with accommodations are

likely to fall behind Make-up tests


Principles of Test Security

Protect the studentProtect your staffProtect the testProtect yourself


Test Security and Training

Test security is everybody’s responsibility.

Training and test security requirements are

outlined in NM PED regulation 6.10.7 NMAC.

The regulation may be found on the web at: http://sde.state.nm.us/AssessmentAccountability/AssessmentEvaluation/

index.html


Testing Irregularities

A testing irregularity is “any circumstance within or beyond the control of a school district that in the opinion of the Public Education Department (PED) or a school district raises doubts about the propriety of standardized testing procedures, preparation materials, standardized test administration, standardized testing security, student scores attained from standardized testing, or teacher or student conduct observed during standardized testing.” [6.10.7.7 NMAC]

Suspected testing irregularities should be reported in accordance with procedures outlined in PED Regulation [6.10.7.13 NMAC].


Assessment Support System

Do not contact the PED!

If questions, check manuals. (both are online)

If Test Administrator (TA) still has questions, ask School Test Coordinator (STC).

If STC still has questions, ask District Test Coordinator (DTC).


Test Security: The Basics

Keep test booklets secure before, during, and after testing.

Keep track of and return every test booklet, used or unused.

Ensure that no student has exposure to the assessment prior to test administration.

Never photocopy, discuss, or reproduce in any manner items from any secure test.

Report testing irregularities immediately to Director of Assessment & Testing

(DO NOT INVALIDATE !)


Security of Student Test Booklets

For PBT: Each student must be assigned one test booklet and one answer book (3rd graders only have one book)

For CBT: Each student must be assigned one answer booklet per student

Tests must be stored overnight in a secure area with limited access.

No individuals (including staff members) can review secure tests without approval from the NM PED

Tests must not be left unattended in an unlocked room.


Security of Student Test Booklets

When collecting materials after testing each day, Test Administrators (TAs) must inventory booklets.

If a test booklet is missing, the TA must immediately contact the School Test Coordinator (STC) to report the loss and commence a search for the missing booklet.

If the test booklet is not found, this incident must be reported to the District Test Coordinator (DTC).


Test Security: During Testing

DO: Have a proctor in the room and test

monitors in the halls to assist with medical emergencies or obtaining additional test materials.

Allow bathroom breaks during sessions if necessary. Students may be allowed to use the restroom as long as they are escorted to and from the facility by a proctor.



DO NOT: Allow students to start a test session who arrive

late and/or who miss the test directions. (Schedule a make-up session for these students).

Give students breaks that allow them to leave the room or talk with one another in the middle of a test session.

Do not give scratch paper – PBT Schools***Scratch paper for CBT Schools ONLY is allowable

must be collected after each session.***



DO NOT: Test students on different subtests at

the same time when they are all in the same room together (except for make-up exams).

Read the test to students or a groups of students who don’t qualify for such an accommodation. (Never read the reading part of the test!!!)


Who can administer the tests?

Only trained, certified staff are permitted to administer tests.

The Test Administrator must be a certified staff member who has received training from the DTC/STC.

In the event schools require additional staff to administer the NMSBA/NMHSCE, other staff members (who have received training) may be used to:- provide one-on-one accommodations to Special Ed or ELL students (i.e., scribing, oral presentation of

directions), or- provide one-on-one administration because of other documented IEP accommodations.


Who can serve as test proctors?

Parents cannot proctor in their own child’s or relative’s classroom.

Proctors can assist, but may not act as test administrators.

Proctors must sign a non-disclosure form.


Responsibilities Before Testing: STC

Verify receipt of sufficient test materials.

Notify parents of test administration.Plan for testing students who are

eligible for allowable accommodations.

Plan for make-ups (scores are not reported for a content area if even one session is missed).


Responsibilities Before Testing: TA

Become very familiar with administration manual.

Identify students who have documented accommodation needs; confer with others if necessary.

Identify students who will require separate settings or who will not be participating in one or more subtests with the larger group.


Responsibilities During Testing: TA

Prepare for testing: Verify that you have a sufficient supply of test

booklets and answer booklets. Obtain sufficient supplies of #2 pencils, erasers,

and calculators (for grades 8 through 11 only). Post a “Do Not Disturb” or “Testing in Progress” sign

on the classroom door. Distribute Test Booklets

When you distribute the test booklets for the first time, have students write their name on the front of test and answer book.


Responsibilities During Testing: TA

Ensure adequate lighting, temperature, and quiet

atmosphere Ideally, a testing room should be a typical classroom

or familiar environment Larger rooms may be used but must have adequate

security Follow all directions for a standardized

administration. Students who have cell phones in their possession

are to turn them off and place them in their own backpacks to be stored at the front of the testing room during the test session.


Test Administration: TAs

Follow directions and scripts in the test administration manuals exactly.

Do not coach students before, during, or after testing; or influence, alter, or interfere with students’ responses in any way.

Remind students to answer every question before there is a break in a testing session.

Proctor the exam actively


Helpful Hints: TAs

Under the direction of the TA, students may look through their test booklets just before they start testing to ensure that all pages are properly printed.

If a student asks, you must repeat oral directions in the script of the administration manual to the whole class.

If students finish early, they may read but not write.


Participation of Students with Disabilities: Three

Ways Participation in standard administration

without accommodations. Participation with allowable

accommodations. New Mexico Alternate Performance

Assessment: for students with significant cognitive disabilities who are unable to participate in general assessment, even with accommodations.


Testing Accommodations

Test Administration Practices: variations on standardized test administration that do not need to be documented or reported as accommodations.

Accommodations: allowable changes in administration procedures that do not change the construct intended to be measured

Modifications: prohibited changes that cause the measurement of the intended construct to be invalid.


Types of Accommodations

For PBT - Type of accommodation must be documented on the Student Bio-grid.

For CBT – Must be entered prior to student testing

Students can have more than one accommodation

Accommodations must be documented on separate sheet


Participation of English Language Learners

Variety of ways to participate Depends, in part, on how long the

student has attended school in the U.S. Language of instruction is also an

important consideration. ACCESS classifications

Use most recent W-APT or ACCESS scores available


ELL Students: Less than one year in US Schools

May receive language exemption from Reading test. Language proficiency assessment constitutes

participation. Must take all other subtests.

Option available first year in U.S. only


ELL Students: Less than 3 Years in U.S. Schools

Student may participate in: Standard administration of English

language test. English language test with

accommodations. Standard administration of Spanish

language test Spanish language test with

accommodations.


ELL Students: 3 or More Years in U.S. Schools

Students must participate in English language assessment (with or without accommodations).

However, waiver is available for up to two additional years to continue testing student in his or her home language.

Kindergarten does not count as one of the 3 years.


Completing Biogrids

Pre-ID labels are provided as a convenience for all students who are enrolled in a public school, charter school, state educational institution, or BIE

Use only valid pre-ID labels on answer booklets. A pre-ID label is valid if the following information is up-to-date:

• Student’s last name, first name, and middle initial

• Student’s date of birth• Student state identification number (STARS)


Completing Biogrids

If a Pre-ID label is valid and applied to the answer document:

• boxes A-H of the SBA/HSGA answer document do not need to be bubbled.

Do no use a pre-ID label if it contains outdated or incorrect student information.

If no valid pre-ID label is available for a student, the biogrid must be completed including every field on the outside, back cover.


Completing Biogrids

There are four (4) “Forms” of the test in English; two (2) “Forms” in Spanish

The second page of the biogrid must be completed for all students, as applicable, by the TA for both the HSCE and the SBA/HSGA after test completion.

Refer to the SBA TCM sections “Rules for Completing Biogrids in 2014” chart and “Directions for Each Box on the Biogrid.”


Attemptedness Rule

Students must answer 5 of the first 15 MC items or 1 open ended item in order for the test to be valid

If a student does not complete one session of an assessment for a specific content area, the entire content area is considered invalid. One content area may be invalidated without invalidating the test for other content areas.


Test Invalidation

Student shares answers. Student makes no attempt to respond to test. Misadministration of the test.

DTC has authority and responsibility to invalidate test when standard assessment procedures and policies have been violated in any way.

Invalidations outlined in Procedures Manual (parent refusal, non-allowed modifications, etc.).

Invalid = not participated, no performance Again, contact Director of Assessment & Testing Services before

you take action. If a student moves to the next session w/o receiving instructions

please contact me immediately


Testing Disruptions

Student IllnessEmergency EvacuationFire Drill, Lock Down, etc.

- Students may be allowed to complete the session at a later time, but may not change response to any test items already answered.


Student moves to another APS school prior to testing

Before the test: If a student officially withdraws before

the testing window and you have label; DO NOT AFFIX THE LABEL.

If you affix the label and the child is not enrolled in your school it will count against participation and performance since the questions will not be answered


Student moves to another APS School during the test window

If a child moves to a different school and has started but not finished the test The answer booklet needs to go with the

child. If the child is in grade 3 the new school must have the test booklet You can deliver it with a form that requires your

signature and the receiving school’s signature (each school and Testing Services get a copy) OR

Testing Services can deliver it for you


Documentation for All Students

There must be a test booklet returned FOR EACH ENROLLED STUDENT IN EVERY GRADE LEVEL, AND IN EVERY CONTENT AREA ASSESSED.

Affix pre-coded label and/or complete the Student Biogrid on a blank booklet for students not tested (e.g., no shows, invalid tests).

Labels will be available around 03-14 for pick up NOTE: If a student is no longer enrolled in

your school, do not affix the pre-coded label to a blank test booklet.



According to the PED, Foreign Exchange students DO NOT need to be tested. Only put their label on a bio-grid if your school has decided to test them. If a bio-grid is submitted the student will

count for participation



If a student has used large print: TA or STC must transfer all MC answers and

written responses into a regular test booklet. Keep the Large Print book with the regular

one

If a student has used Braille as a response format:

Appropriate school personnel must transcribe this information into regular print booklet.


Final Check

Name on cover of test booklet and Answer document.

Pre-coded label and/or Student Bio-grid are complete/accurate.

Return tests to STC: no tape, staples or rubber bands.


Prepare Materials for Return

Fill out the appropriate header sheets/group information sheets as directed by Testing Services. (See folder in SBA box 1)

Package materials as directed by Testing Services Keep the original boxes Check to be sure that all materials are accounted

for, and that test materials are separated as directed in manuals and/or by Testing Services

Do not return manuals, Mathematics Reference Sheets, Spanish glossaries, or rulers. Do not save the manuals for the next administration as directions will change from year to year.


Following Testing: STC

Check test booklets:- There must be a test booklet returned for

each registered student in every grade level and every content area assessed.

- Verify student roster information and/or student data grids are complete and accurate.

- Ensure that the correct bubble is filled in if necessary. For example: Accommodations grid, the and the Test Completion Status grid (if other than 0)


Duplicate Prevention

Materials to be scored: All completed answer booklets including: withdrew

before completion, modifications, reading exemption, medical emergency, parental refusal, non- completion irregularity, absent, voided

Materials not to be scored:

Test booklets (except grade 3) and never used answer documents


Test pick-up

Pick up begins immediately after your last test. Please see schedule

All completed tests must be returned at that time

All make up tests are due to testing services immediately after all are completed and no later than 03-27-14

You have the option to return materials to testing services but I need to know ASAP


PED WEB SITE

www.ped.state.nm.us Go to NMPED Web Directory Go to Assessment and Evaluation

FindProcedure Manual, DFA, Sample Items etc.

GOOD SUCCESS!

Instructional Accountability 872-6870Rose-Ann McKernan 872-6815

[email protected] Assessment/Testing (TBD) 872-6870Ann Lesley [email protected] Sanchez 872-6812

[email protected]

nmsba spring 2014 test administration workshop. test administration workshop 20142 new mexico...

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