Missing fromMissing fromOut of Home CareOut of Home Care

eWiSACWIS EnhancementeWiSACWIS Enhancement

Placement ProcessingPlacement Processing

►This change will enhance the Out of This change will enhance the Out of Home Placement processing when Home Placement processing when ending a placement for an ending ending a placement for an ending reason of “Missing From Out-of-Home reason of “Missing From Out-of-Home Care” by automatically creating a Care” by automatically creating a pending “Missing from Out-of Home-pending “Missing from Out-of Home-Care placement. This functionality will Care placement. This functionality will be similar to the existing Trial be similar to the existing Trial Reunification processing. Reunification processing.

Creating a Missing Child Creating a Missing Child PlacementPlacement

►When a child is reported missing from When a child is reported missing from placement, the social worker should placement, the social worker should document a 'Missing From Out-of-document a 'Missing From Out-of-Home Care' Out of Home Placement Home Care' Out of Home Placement for the child following the policies for the child following the policies defined by the State. defined by the State.

Service EndingService Ending

►The process will begin by ending the The process will begin by ending the existing Out-of-home Placement for existing Out-of-home Placement for the child. The worker will select the the child. The worker will select the Ending Purpose value of "Placement Ending Purpose value of "Placement Change within the Placement Episode" Change within the Placement Episode" and the Ending Reason value of and the Ending Reason value of "Missing From Out-of-Home Care"."Missing From Out-of-Home Care".

Pending Placement CreationPending Placement Creation

►Upon save of the service ending, the Upon save of the service ending, the system will generate the following system will generate the following Informational message:Informational message:

Pending Placement CreationPending Placement Creation

►Upon successful save of the Upon successful save of the finally finally approvedapproved service ending, the system service ending, the system will automatically create a pending will automatically create a pending “Missing from Out of Home Care” “Missing from Out of Home Care” placement. placement.

Auto Creating the Missing from Auto Creating the Missing from Out of Home Placement – Prefill Out of Home Placement – Prefill

Logic Logic ►See Excel SpreadsheetSee Excel Spreadsheet

Popup MessagesPopup Messages

►The question, “Is the End of This The question, “Is the End of This Child’s Placement a Discharge from All Child’s Placement a Discharge from All Placements?” will be answered ‘No’ by Placements?” will be answered ‘No’ by the system.the system.

►The pop-up message will be displayed The pop-up message will be displayed for both the user and supervisor at for both the user and supervisor at time of approving the Service Ending time of approving the Service Ending for reason of Missing From Out-of-for reason of Missing From Out-of-Home Care. Home Care.

Override FunctionalityOverride Functionality

►Once a placement has been ended for Once a placement has been ended for reason of ‘Missing From Out-of-Home reason of ‘Missing From Out-of-Home Care’, the Override checkbox will be Care’, the Override checkbox will be enabled within current page rules.enabled within current page rules.

One ProviderOne Provider

►As part of the change the State will As part of the change the State will create a Default “Missing Child” create a Default “Missing Child” Private Provider and all existing AWOL Private Provider and all existing AWOL providers will be linked to it through providers will be linked to it through the duplicate provider process.the duplicate provider process.

KIDS QuestionsKIDS Questions

The KIDS values on Missing Child The KIDS values on Missing Child placement will all be defaulted to ‘No’ placement will all be defaulted to ‘No’ and disabled. and disabled.

Provider Address in Provider Address in Person ManagementPerson Management

The Missing from Out of Home Care The Missing from Out of Home Care Provider’s address will automatically Provider’s address will automatically be inserted on the Address tab of the be inserted on the Address tab of the person management record for the person management record for the child that is being placed. The address child that is being placed. The address that will be updated will be the that will be updated will be the address of the Default Private Provider address of the Default Private Provider Address.Address.

Cannot Search ProviderCannot Search Provider

As a result, the Search hyperlink is not As a result, the Search hyperlink is not available when creating the placement available when creating the placement using the Default Missing Child Private using the Default Missing Child Private Provider.Provider.

Auto Selection of ProviderAuto Selection of Provider

The Default Missing Child Private The Default Missing Child Private Provider ID and Name will Provider ID and Name will automatically be attached to the automatically be attached to the placement Provider tab.placement Provider tab.

Closing the Missing Child Closing the Missing Child PlacementPlacement

► If the missing child is returned to care, the social If the missing child is returned to care, the social worker would close the missing child placement.worker would close the missing child placement.

►When ending the Missing From Out-of-Home When ending the Missing From Out-of-Home Care placement as anything other than Care placement as anything other than ‘Reunification’ or ‘Placement Made in Error’, the ‘Reunification’ or ‘Placement Made in Error’, the system will display a pop-up message asking the system will display a pop-up message asking the worker if the child is returning to the previous worker if the child is returning to the previous provider (provided licensing requirements are provider (provided licensing requirements are still current for that provider).still current for that provider).

► The user can select ‘yes’ to return the child to The user can select ‘yes’ to return the child to the previous provider (and activate the the previous provider (and activate the associated automation) or select ‘no’ to end the associated automation) or select ‘no’ to end the placement.placement.

Closing the Missing Child Closing the Missing Child PlacementPlacement

►The following message is displayed for The following message is displayed for the user:the user:

Closing the Missing Child Closing the Missing Child PlacementPlacement

► If the worker answers ‘Yes’, upon final If the worker answers ‘Yes’, upon final approval of the Missing Child approval of the Missing Child placement the system will placement the system will automatically setup the next automatically setup the next placement with the same details as placement with the same details as the placement prior to the Missing the placement prior to the Missing Child placement. Child placement.

Closing the Missing Child Closing the Missing Child Placement – Prefill LogicPlacement – Prefill Logic

►See Excel SpreadsheetSee Excel Spreadsheet

Provider AddressProvider Address

The Provider’s address will The Provider’s address will automatically be inserted on the automatically be inserted on the Address tab of the person Address tab of the person management record for the child that management record for the child that is being placed back with the previous is being placed back with the previous provider. The address that will be provider. The address that will be updated will be the address of the updated will be the address of the previous Provider’s Address.previous Provider’s Address.

Other changes….Other changes….

Perm Plan ModificationPerm Plan Modification

►The question listed on the Placement The question listed on the Placement tab will be changed:tab will be changed: From:From: Is this child considered a Is this child considered a

runaway? runaway? To:To: Is the child considered missing from Is the child considered missing from

out of home care?out of home care?

Automated Messaging (i.e. Automated Messaging (i.e. email)email)

►No automated messages for the No automated messages for the Missing Child placement regarding the Missing Child placement regarding the Evaluation of Safety will be generated Evaluation of Safety will be generated as the state will be using only as the state will be using only one one provider recordprovider record. .

Automated Email – Automated Email – Fiscal UnderstandingFiscal Understanding

►Change in Foster Care or Adoptive Change in Foster Care or Adoptive Placement (existing email – no Placement (existing email – no changes other than changes other than communication needs to include communication needs to include fiscal staff so they know there was fiscal staff so they know there was a placement change).a placement change).

►Automated messaging can be Automated messaging can be updated to include the fiscal updated to include the fiscal person’s email address.person’s email address.

NEW Automated EmailNEW Automated Email► Placement Status Change (Service Ending reason of Missing Placement Status Change (Service Ending reason of Missing

From Out-of-Home Care) NewFrom Out-of-Home Care) New► To:To: The worker who initiated closing a placement for The worker who initiated closing a placement for

reason of ‘Missing From Out-of-Home Care’.reason of ‘Missing From Out-of-Home Care’.► CC:CC: NoneNone► Subject:Subject: Placement Status ChangePlacement Status Change► Intent:Intent: The intent of the message it to notify the The intent of the message it to notify the

worker who initiated the ending that the worker who initiated the ending that the pending Child pending Child Missing from Out of Home Care placement has been createdMissing from Out of Home Care placement has been created..

► Creation:Creation: The message is created when a placement is The message is created when a placement is ending for a Service Ending Reason of: Missing From Out-ending for a Service Ending Reason of: Missing From Out-of-Home Care. of-Home Care.

► Message:Message: The placement for <child’s name and id> has The placement for <child’s name and id> has been ended. A new pending Missing From Out-of Home Care been ended. A new pending Missing From Out-of Home Care placement has been created. placement has been created. Please open the pending Please open the pending placement under the <Case Name>(<Case_ID> case and placement under the <Case Name>(<Case_ID> case and complete the placementcomplete the placement. If you have any questions please . If you have any questions please contact the helpdesk.contact the helpdesk.

NEW Automated Email 2NEW Automated Email 2► Placement Status Change (Missing Out-of-Home Care Placement Status Change (Missing Out-of-Home Care

placement ending) New placement ending) New ► To:To: The worker who initiated the Missing Child placement The worker who initiated the Missing Child placement

ending.ending.► CC:CC: NoneNone► Subject:Subject: Placement Status ChangePlacement Status Change► Intent:Intent: The intent of the message it to notify the worker The intent of the message it to notify the worker

who initiated the ending that the who initiated the ending that the pending previous provider pending previous provider placement has been created.placement has been created.

► Creation:Creation: The message is created when a Missing Child The message is created when a Missing Child placement is ending for anything other than reunification or placement is ending for anything other than reunification or made in error. The message is used by all counties.made in error. The message is used by all counties.

► Message:Message: The placement for <child’s name and id> has The placement for <child’s name and id> has been ended and the child has returned to <provider id>. A new been ended and the child has returned to <provider id>. A new pending placement has been created. Please open the pending pending placement has been created. Please open the pending placement under the <Case_Name>(<Case_ID>) case and placement under the <Case_Name>(<Case_ID>) case and complete the placement. If you have any questions please complete the placement. If you have any questions please contact the helpdesk. contact the helpdesk.

No Distribution for New No Distribution for New PlacementPlacement

►The “New Placement” automated The “New Placement” automated message will message will notnot be generated for be generated for these placements.these placements.

►This is the message that is created This is the message that is created when a placement is made at a foster when a placement is made at a foster home, treatment foster home, or home, treatment foster home, or private provider with current open private provider with current open placements.placements.

Reference Data & Reference Data & ConversionConversion

► Inactivate the Service Category of Inactivate the Service Category of AWOL/Runaway and all the associated AWOL/Runaway and all the associated Service Types.Service Types.

► Create a new Service Category of: "Missing Create a new Service Category of: "Missing From Out-of-Home Care“From Out-of-Home Care“

► Create a new Service Type of: "Missing Create a new Service Type of: "Missing From Out-of-Home Care"From Out-of-Home Care"

► Rename of the Placement Status valueRename of the Placement Status value From "AWOL/Runaway“From "AWOL/Runaway“ To: “Missing From Out-of-Home Care"To: “Missing From Out-of-Home Care"

Service Ending Reason Service Ending Reason Conversion AConversion A

► If the Ending Purpose for the following If the Ending Purpose for the following Ending reasons was a Discharge from of Ending reasons was a Discharge from of an Episode, the End Reasons will be an Episode, the End Reasons will be replaced with “Missing From Out of Home replaced with “Missing From Out of Home Care”:Care”: AWOL from Ct-Ord. Plcm-closing caseAWOL from Ct-Ord. Plcm-closing case Runaway-NON Ct-Ord Plcm-closing caseRunaway-NON Ct-Ord Plcm-closing case

► The Discharge new ending reason The Discharge new ending reason will NOT will NOT engage the automatic placement processing.engage the automatic placement processing. A A pending placement will not be created.pending placement will not be created.

Service Ending Reason Service Ending Reason Conversion BConversion B

► If the Ending Purpose for the following If the Ending Purpose for the following Ending reasons was a Placement Ending reasons was a Placement Change within Placement Episode, the Change within Placement Episode, the End Reasons will be replaced with End Reasons will be replaced with “Missing From Out of Home Care”:“Missing From Out of Home Care”: Runaway-NON Ct-Ord Plcm-NOT closing caseRunaway-NON Ct-Ord Plcm-NOT closing case AWOL from Ct-Ord. Plcm-NOT closing caseAWOL from Ct-Ord. Plcm-NOT closing case

►The new ending reason The new ending reason will engage the will engage the automatic placement processingautomatic placement processing and a and a pending placement will be created.pending placement will be created.

Template ChangesTemplate Changes

► As a part of this enhancement, the following As a part of this enhancement, the following templates will be modified to incorporate the new templates will be modified to incorporate the new Missing from Out of Home Care changes:Missing from Out of Home Care changes: Permanency Plan templatePermanency Plan template Review of the Permanency Plan templateReview of the Permanency Plan template Milwaukee - 40 - Court Report for Extension of Dispositional Milwaukee - 40 - Court Report for Extension of Dispositional

Order - Child(ren) in Out of Home CareOrder - Child(ren) in Out of Home Care Statewide - 99 - Court Report for Extension of Dispositional Statewide - 99 - Court Report for Extension of Dispositional

Order - Child in Out of Home CareOrder - Child in Out of Home Care Milwaukee - 40 - Court Report for Extension of Dispositional Milwaukee - 40 - Court Report for Extension of Dispositional

Order - Children in Parental HomeOrder - Children in Parental Home Statewide - 99 - Court Report for Extension of Dispositional Statewide - 99 - Court Report for Extension of Dispositional

Order - Child in Parental HomeOrder - Child in Parental Home Statewide - 99 - Original Dispositional Report to the CourtStatewide - 99 - Original Dispositional Report to the Court

Perm Plan ModificationsPerm Plan Modifications

► Child’s Placement History – Current Placement. Child’s Placement History – Current Placement. ► Updates to the following bookmarks will be Updates to the following bookmarks will be

completed:completed:► #12 – last checkbox change static text#12 – last checkbox change static text

From: AWOL/RunawayFrom: AWOL/Runaway To: Missing ChildTo: Missing Child

► #15 - Change static text #15 - Change static text From Is this child considered a runaway?From Is this child considered a runaway? To: Is the child considered missing?To: Is the child considered missing?

► #23 – Update static text from the sentence to read:#23 – Update static text from the sentence to read: Child was attending school but is currently listed as Child was attending school but is currently listed as

missing from the out-of-home placement.missing from the out-of-home placement. Template mappings to be updated.Template mappings to be updated.

TicklersTicklers

►There are no changes to tickler There are no changes to tickler processing as part of this processing as part of this enhancement.enhancement.

The EndThe End

►The endThe end►Questions?Questions?