minutes regular meeting of the board of … · dave chandra, hanh sandra b. haywood, hanh catherine...

MINUTES Regular Meeting of the Board of Commissioners

Housing Authority of the City of New Haven 360 Orange Street, New Haven, CT 06511

held on Tuesday, April 18, 2013 at 4:00 p.m. Those present included: Erik Clemons, Commissioner Matthew Short, Commissioner Alberta Witherspoon, Commissioner Jimmy Miller, HANH Brigitta Henderson, HANH Joe Trent, HANH Monica Wolfork, HANH Sheila Allen Bell, HANH Renee Dobos, HANH Dave Chandra, HANH Sandra B. Haywood, HANH Catherine Hawthorne, HANH Frank Emery, HANH Stewart Battle, HANH Shenae Draughn, HANH Gary Hogan, HANH Michael Hammett, HANH Melanie Post, HANH Jasmine Franjul, HANH Karen Coleman, HANH Evelise Riberio, HANH Tim Albaitis, HANH Patricia Perugini, HANH Edith Peters, HANH Michael Southam , HANH Yadira Vargas, HANH SC Batts, Cares Daniel Ramos, HANH Renee Dineen, NHLA Jennifer Bowlan, HANH The Regular Meeting of the Board of Commissioners of the Housing Authority of the City of New Haven was called to order at 4:17p.m. At Roll Call, Commissioner Clemons, Commissioner Witherspoon, Commissioner Short Approval of the Minutes of March 19, 2013 Motion to approve the Minutes of March 19, 2013 was moved by Commissioner Witherspoon and seconded by Commissioner Short. Motion passed. All in favor

Bills and Communications

Attached please find the following Two (2) lists:

Vendor Commitments Report totaling $ 479,687.46 (listed on page 12). This list consists of invoices that have been received and entered into the system but may not be ready for payment. A register of the paid invoices may be provided at the April 16, 2013 Board of Commissioners meeting.

Bank Book Check Register totaling $ 4,962,457.42 (listed on page 12). This list consists of invoices that have been paid since the March Board of Commissioners meeting after review by the Board’s Finance Chairperson. Some major payments, Home Depot ($49,391.67) materials for various; Aron Security, Inc dba Arrow Security ( $86,025.56) for various site security; Regional Water Authority ($68,111.79) for water invoices for various sites; Direct Energy Services ($ 189,973.79) for electric invoices for various sites; United Illuminating ($ 227,850.67) for electric at various sites; Continuum of Care, Inc ($ 65,133.) for supportive services to residents at Crawford & McQueeney; Ace Van & Storage Inc ($ 64,110.00) for moving & storage for various sites; Advance Construction Technologies LLC ($75,197.23) for snow removal various sites; Berchem ( $ 99,221.05) for legal fees; All Panel Systems, LLC ($ 44,649.90) for Winslow-Celentano Façade: Yale Pest ($ 35,569.62) for pest control various sites.

The total of both registers is $ 5,442,144.88 Presented by Diana Smith

Accepted as presented.

Public Comments (3 minutes per individual; 15 minutes per group) None

Executive Director’s April 2013 Report

I. Administrative

This month HANH celebrated the next steps in the revitalization of the West Rock community with

the groundbreaking of Rockview Terrace held on Tuesday April 9, 2013. This special celebration

marks the beginning of the construction of the first 77 rental units in Rockview Phase I. HANH’s

partners joined for the celebration with the most poignant words delivered by Ms. Shirley Banks

President of the Tenant Resident Council for Rockview. Construction is anticipated to be completed

in December 2014.

Other accomplishments include the award of LIHTCs from CHFA to support the Ribicoff Cottages and

Extension and Farnam Court redevelopment. HANH’s was successful in receiving 9% credits for

both projects. Recent meetings with local elected officials have led to progress in the design of the

on site and offsite parcels for the Farnam redevelopment and both projects are moving forward.

HANH submitted a response to the city issued RFP looking for a developer of the 99 Edgewood

property known as Dwight Gardens.

HANH’s MTW Annual Plan for 2014 is now available for public review and comment. A public

hearing will be conducted on May 15, 2013. It is anticipated that the Plan will be brought before

the Board in June 2013. In addition to existing goals, HANH plans to continue progress toward its

goal of being a regional provider of affordable housing services, redevelopment of remaining housing

stock such as Westville Manor and strengthening its youth programming through mentorship and

college readiness programming. HANH has also proposed some cost efficiency proposals that are

responsive to the consistent funding reductions that we are experiencing and proposals that are

designed to further streamline the recertification process.

Time Extensions Granted per Resolution #02‐25/10‐R

Requesting an extension of time with PO Number with Mobizent

Requesting an extension of time to Contract for Construction Management and Quality and Cost Control for Brookside Phase 2 Rental Development with Diggs Construction for an additional 60 days terminating May 31, 2013.

Requesting an extension of time Affirming Trinity Rowe, LP Agreement with Continuum of Care to Provide Supportive Services for William T. Rowe Development for an additional 60 days, until May 31, 2013 (Resolution 03‐64/10‐R)

Requesting an extension of time to the contract with Hooker & Holcombe for the Agency’s Broker/Agent of Record for the Pension Services, until July 4, 2013 to coincide with date the contract was signed.

Requesting an extension of time to the contract with Insurance Benefits Solution for the Agency’s Broker/Agent of Record for the LTD, STD, Life Insurance and AD & D Services, until May 23, 2013 to coincide with date the contract was signed.

Requesting an extension of time to the contract with CBC Kane for the Agency’s Broker/Agent of Record for the Medical Plan Services, until May 23, 2013 to coincide with date the contract was signed.

Requesting approval of change order #1 to the contract with Connecticut Interlocal Risk Management Agency (CIRMA) for HANH’s workman’s compensation policy in the amount of $8,454.00 which is a result of the 2011‐2012 payroll audit. This amount is less than 10% of the contract value.

Requesting an extension of time to the contract with Mobizent, Inc. for the Agency Hand Held Work Order system until March 31, 2014.

Requesting an extension of time only to the contract with Questica for the Team Budget Financial Software from December 31,2012 until December 31, 2013.

Requesting an Extension of time only for the Contract with Fetrow and Nordman LLC . ( PO#10702‐5167) from October 31, 2012 to May 31, 2013.

Requesting an Extension of time only for the Contract with LA Homes (#13693‐7907) for bulk removal services from May 10,2103 thru June 30, 2013.

Requesting an extension of time only for the Contract with Ameresco (DC‐12‐C‐0008) for an energy audit from May 13, 2013 to August 13, 2013.

Requesting an extension of time only for the Contract with Genovese and Massaro (DC‐12‐C‐0013 for Crawford Manor Generator Replacement to May 17, 2013.

Requesting an extension of time with PO Number 14053 with York Towing for towing services agency wide for an additional for an additional six months beginning April 1, 2013 and ending October 1, 2013.

Requesting an extension of time with PO Number 14053 with Aaron Supreme Storage for storage containers agency wide for an additional for an additional six months beginning April 1, 2013 and ending October 1, 2013.

Requesting an extension of time with PO Number 14242‐7515 with ABATE for catering services agency wide for an additional 12 months beginning June 1, 2013 and ending May 31, 2014.

Requesting an extension of time with PO Number 13233‐6599 with Apple Oil for oil deliveries for scattered Site properties for an additional 12 months beginning June 1, 2013 and ending May 31, 2014.

II. Finance

A. Questica- Change order number 1 for an additional $ 30, 0000 to the contract with Questica Inc, the budgeting and capital software. This additional $30,000 will be used for technical support, training and software maintenance.

B. HANH has begun the process preparing the Fiscal Year 2014 budget. This year the budget will be entering and managed through Team Budget, HANH’s Operating and Budget software. HANH previously entered the multi-million dollar budget into various excel spreadsheets. The budget kick off meeting took place on Tuesday, April 9th during the Director meeting. The training on the new system will begin on April 17, 2013. HANH expects to bring the LIPH Operating budget before the board during the July 2013 Board of Commissioner meeting.

C. Due to sequestration, HANH operating funding has been reduced to 77% which translates to an estimated $3.M reduction of the original $16M. The proration in the Housing Choice Voucher program is 94.1% which will reduce the funding from $58M to an estimated $54.5M.

D. HANH’s Auditors will begin their compliance work the week of April 15, 2013 and return the week of May 13th to conduct their on-site review of the 2012 Fiscal Year. The 2012 Audit must be submitted to HUD no later than June 30, 2013.

March 2013 YTD Monthly Financial Statements

Budget Actual Variance

HANH Managed AMPS AND COCC

Revenue $15,844,268 $14,258,384 ($1,585,884)

Expenses $15,844,268 $14,892,796 $951,472

Surplus/ ( deficit ) ($0) ($634,412) ($634,412)

HCV Program

Revenue $20,793,795 $27,463,288 ($6,669,492)

Expenses $20,793,795 $20,920,191 ($126,396)

Surplus/ ( deficit ) $0 $6,543,096 ($6,543,096)

III. Operations

A. Vacancy Rate

HANH’s current occupancy rate for the month ending March, 2013 is 92%. The

agency goal is 95.00%. Maintenance of this goal remains the primary objective for

the Operations Department.

B. Rent Collection

Rent Collection – HANH’s rent collection for the year to date ending the month of

March 2013 is 109.22%. The agency goal is 95%

October 2012 96.68%

November 2012 90.94%

December 2012 94.01%

January 2013 97.83%

February 2013 109.25%

March 2013 109.22%

V. Community and Economic Development (CED)

Community and Economic Development (CED)

Community and Economic Development (CED)

Resident Services

During the month of March Resident Services (RSC) and Community and Economic Development

(CED) staff assisted in completing applications for many of HANH’s youth who were interested in

participating in the Youth @ Work Program for the summer of 2013. As a result, sixty two (62)

applications were submitted; RSCs also assisted residents with their application for the New Haven

Fire Fighter 2013 Recruitment. ‐ Five residents submitted application packets. Each week, RSCs

receive many referrals from Resident Review and are very involved in assisting residents to become

lease compliant RSC assisted the BGCNH in increasing its membership @ Westville Manor. There

are now forty‐two (42) children and youth participating in the program. The program inspires and

enables all young people; especially those who are in the need the most realize their full potential as

productive, responsible and caring citizens.

Resident Services staff continues to increase their outreach efforts for referrals to FSS. At 295

Wilmot: GED Classes – seven (7) enrolled; Employment Training programs – seventeen (17) enrolled;

Basic Computer – six (6) enrolled. At the QT Lab: Computer Training – twelve (12) enrolled;

Employment training – twelve (12) residents enrolled.

CARES

The Senior CARES Coordinator provided one CARES orientation session for applicants. Number

leased for the month 26

Number of assessments completed 18

Number of Action Plans completed 18

Number exempt 8

Number of signed contracts of Participation 13

Number Enrolled in CARES transitional period 3

Number enrolled in GED 3

Number enrolled in Computer Training 18

Number enrolled in Literacy Class 2

Number in Financial Literacy 0

Number referred to Specialized Training 10

Planning and Development/Special Projects

A. Excess Property Disposition

Valentina Macri Court –HANH submitted an application for disposition under 24 CFR 970 in lieu of Section 18. HUD has approved the disposition provided that all 17 units remain ACC (public housing).

B. Construction

Below is the status of the major construction projects.

P&D Project Management

Westville Manor

Units are completed, punch list scheduled for February 15, 2013.

20‐24 Westminster St.

Roof, windows and siding have been installed, working on plumbing and electrical rough in. Completion expected by 7‐31‐13.

Prescott Bush Unit 218 Shower Upgrade

Lengyel Construction Management, LLC was awarded PO #14440‐7829 on April 23, 2012

to install grab bars in the shower enclosure in Unit 218 as a reasonable accommodation.

The grab bars could not be installed because of the type of shower enclosure in the unit.

They were installed in Unit 134 as a reasonable accommodation. A RFQ was issued for

the remaining 45 Corian shower enclosures to have the grab bars installed and do an

investigation of the fabrication of the shower enclosure in unit 218 to determine how to

approach unit 218. Quotes on installing grab bars in unit 218 and in 45 units with

Corian shower enclosures were due on October 10 and October 17, 2012. The projects

have been awarded to Crystal Property Mgrs. Unit 218 is complete and work in

progress on the Corian type. Grab bars have been installed in 21 Corian shower

enclosures. The contractor is waiting for back‐ordered hardware to complete the

project. The project will be completed on April 12, 2013. The resident in 218 has

requested and been granted two additional grab bars as a reasonable accomodation. The

contractor is preparing the change order proposal. Lengyel Construction Management

was the low quoter for grab bar installation in the four remaining units with fiberglass

shower enclosures and is awaiting approval.

Essex

HUD approved HANH’s application for RAD and has issued an RFQ for the required Physical Condition Assessment. Proposals were due February 25, 2013. HANH reviewed and scored five submissions and is negotiating with the highest rank firm.

Crawford Manor

Contract for generator replacement at 90 Park St. awarded to Genovese & Massaro, Inc. The pre‐construction meeting was held on 10‐12‐12. Contract executed and Notice to Proceed issued. Work is underway.

HUD approved HANH’s application for RAD and has issued an RFQ for the required Physical Condition Assessment. Proposals were due February 25, 2013. HANH reviewed and scored five submissions and is negotiating with the highest rank firm.

Winslow Celentano

Bids for Facade Improvements, DC‐12‐C‐0012(B) were due on October 10, 2012. The project has been awarded to All Panel Systems LLC. The preconstruction meeting was held on 11‐14‐12. Contract executed and Notice to Proceed issued. Work is underway. The Board approved change orders for miscellaneous electrical work and the installation of new windows in March. PCBs were discovered while testing the existing windows.

Ruoppolo

Construction documents are being prepared for exterior façade improvements at Ruoppolo.

C. Special Projects

Brookside Phase 1 Rental (101 units)

101 of 101 units leased Brookside Phase Infrastructure

Work is 100 percent complete and closed Phase 1B Infrastructure is 100 % completed. HANH intends to close‐out the

project by May 2013. Brookside Phase 2 Rental (101 units)

101 of 101 units leased. Rockview Phase 1 Rental (77 units)

Closing occurred in January 2013. Infrastructure 1A and vertical construction are underway. Phase 1A and vertical is 20% complete.

Groundbreaking for Rockview Phase 1 occurred on April 9, 2013. Farnam Courts

On‐Site o The Authority closed on the Bond Issuance of $32,000,000 of

revenue backed tax exempt bonds on December 28, 2012. o Site planning process is underway. o Planning process for 2013 CNI is in process o The Authority awarded up to 84 PBV’s for the redevelopment. o An application for TACC funding of $50,000 for Technical Assistance

in the planning process – a site tour/meeting was held on March 28th at HANH and at the site. Follow‐up conference call scheduled for April 23, 2013.

Off‐Site o Application for LIHTC for development of 197 Chatham and Eastview

Terrace Phase 2was awarded an allocation of $ 1,616,367 that will yield $15,678,760.00 in tax equity.

o The Authority awarded 47 PBV’s for the redevelopment in September 2012.

o A funding application was submitted to the City of New Haven for $500,000 to assist with the environmental remediation at the 197 Chatham Street site. The application was submitted on January 15, 2013.

Brookside Homeownership (20 units)

Brookside Homeownership Phase 1 is 100% complete for 6 homes. Phase 1: Four homes are sold, and one Purchase Money mortgage

approved by the Board in December 2012. Phase 2: Four Purchase and Sales Agreements were executed. A NTP was issued for the next phase of homes (4 units) and the contractor

began in February 2013. The job is 25% complete. The Authority intends to issue a NTP for the third building (2 units) as the condition for issuing the NTP, four executed Purchase and Sales Agreements, have been met.

The homes are on the MLS listing with a virtual tour.

122 Wilmot (47 units)

Construction is at approximately 65% complete.

Staff is outreaching to potential lessees to find occupants for the 9,186 square feet of commercial space prior to project completion. Some of the potential tenants are:

Subway

Urgent Care Center

Consignment Store

To obtain appropriate businesses for the West Rock community, Cooperative Housing conducted a survey of 1,500 people to identify the needs of the West Rock community.

A revised market study of the demand for retail space was completed by AREA.

A contract for additional Broker services for continued outreach is being developed and solicited for. Contract has been executed for Debek Real Estate Services, LLC.

Essex Townhomes

The Authority was awarded a RAD (Rental Assistance Demonstration) grant for capital improvements. The Authority will be working on the financing package and milestones.

Crawford Manor

The Authority submitted and was awarded a RAD grant for capital improvements. The Authority will be working on the financing package and milestones.

William T. Rowe

Demolition is 100 percent complete. The Contractor is working to clear the ruble from the site.

$3.0 million was received from DECD. HANH share is roughly $2.0 million and remainder goes to City.

Quinnipiac Terrace Phase 3

100 percent occupancy. Ribicoff Cottages and Extension

The Authority has selected Trinity Ribicoff LP as its Co‐Developer and has executed the contract for redevelopment.

The Authority, Glendower and Trinity received a CHFA 9% Tax Credits allocation in the amount of $1,251,609 which will yield $12,265,765.00 in tax credit equity for the redevelopment efforts.

The Authority closed on the Bond issuance of $7.0 million of tax exempt bonds to finance 4 percent tax credit project.

Application submitted to DECD (CHAMP) for funding for 4 percent project in November 2012

The Authority awarded 70 PBV’s for the overall development in September 2013 and later amended in October 2013.

The Authority intends to submit a RAD application for the Ribicoff Cottages and Extension redevelopment.

Valley Townhouses

The Authority contracted with O’Riordan Migani for design development for the rehabilitation and new addition improvements to Valley Townhomes.

The Authority has selected Giordano Construction as its Co‐Developer and is in negotiations.

Westville Manor

The Authority intends to submit a RAD application for the Westville Manor development.

The Authority intends to demolish 5 units as de minimis.

The Authority intends to submit to HUD a demolition/disposition application for 21 units at Westville Manor.

The Authority intends to make a declaration for the issuance of Tax Exempt Bonds for the development.

Dwight Cooperative Homes

HANH issued a default notice to recapture the predevelopment loan amount dispersed of $89,256.10. The complaint has been filed to collect the outstanding balance of the loan and all additional costs for legal expenses associated. The defendant’s attorney replied to the suit and stated it is the intent to repay HANH in full. The Authority’s attorney has filed a motion to attach repayment to their bank accounts and we are awaiting a judgment in favor of this ruling to recover the funds.

HANH has collected $6,111.90 as the result of the bank execution that we caused to be served on CitiBank related to this matter.

Glendower Dwight LLC has submitted a response to the RFP issued by the City of New Haven to purchase the property to develop the site through Glendower.

Church Street South

MOA with Owner has expired.

HANH is beginning the collection process to collect outstanding balance of relocation services and third party consultant costs.

A new agreement with the City is being finalized to give Glendower it’s administrative costs associated the relocation services and development services provided.

Shartenberg

Lease‐up process is continuing. Eleven of twenty units rented. Winchester Lofts (Forest City)

Forest City has decided that the bond deal is not feasible and not realistic to pursue and close by December 31, 2012 therefore, the Authority is billing to recover outstanding third party costs associated with the deal. Total outstanding to be reimbursed by Forest City is $47,250.71.

A demand for payment has been made formally through legal counsel for repayment of funds.

Project Based Vouchers

The Authority awarded 15 PBV to Mutual Housing Association of South Central Connecticut d/b/a NeighborWorks New Horizons for their Hill Housing Redevelopment. The subsidy layering process for HUD approval is underway. Environmental review has been completed and approved by HUD.

The AHAP will be executed by May 31, 2013 so that they can begin construction.

The Authority awarded 20 PBV’s to Mutual Housing Association of South Central Connecticut d/b/a NeighborWorks New Horizons for their Fair Haven Redevelopment. The first stage of the HAP is being executed. The Authority extended the timeframe for construction completion for CUHO’s new construction units. These units are anticipated to be completed by July 2013.

ACTION ITEMS Sharon Ebert did a synopsis on the following three resolutions and the items were voted on together. All items were presented as contract renewal and were the same dollar amounts just different vendors.

Resolution Number 04-51/13-R

RESOLUTION AUTHORIZING FIFTH YEAR CONTRACT OPTION FOR BOROSON-FALCONER, LLC IN AN AMOUNT NOT TO EXCEED $75,000.00 FOR AN INDEFINITE QUANTITIES CONTRACT FOR ARCHITECTURAL & ENGINEERING

SERVICES FROM JUNE 8, 2013 TO JUNE 7, 2014

WHEREAS, on April 21, 2009 by Resolution #04-57/09-R, the Board of Commissioners approved a contract award to Boroson-Falconer LLC, for one year in the amount of $75,000.00 with options to renew for four additional one-year periods for a total of five years; and

WHEREAS, on May 18, 2010, the Board of Commissioner authorized Resolution #0589/10-R exercising a second year option in the amount of $75,000.00 bringing the contract not to

exceed amount from $75,000.00 to $150,000.00; and

WHEREAS, on April 19, 2011 the Board of Commissioners authorized Resolution #0460/11-R exercising a third year option in the amount of $75,000.00 bringing the contract not to exceed amount from $150,000.00 to $225,000.00; and

WHEREAS, on April 17, 2012, the Board of Commissioners authorized Resolution #0459/12-R exercising a fourth year option in the amount of $75,000.00 bringing the contract not to exceed amount from $225,000.00 to $300,000.00; and

WHEREAS, HANH is now requesting authorization to exercise the fifth and final year option and enter into a contract at the same rates in the amount of $75,000.00 bringing the total not to exceed amount from $300,000.00 to $375,000.00; and

WHEREAS, in accordance with resolution 07-54/01-R approved by the Board of Commissioners on July 24, 2001, all contracts greater than $50,000 and all change orders in excess of 10% of the contract value and which result in a total contract greater than $50,000.00 must be authorized by the Board of Commissioners.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF NEW HAVEN that:

1) The award of the fifth year option contract #DC-09-C-004-2 to Boroson-Falconer, LLC in an amount not to exceed $75,000.00 for architectural and engineering services under an Indefinite Quantities Contract (IQC) for one year from June 8, 2013 to June 7, 2014 bringing the total not to exceed amount from $300,000.00 to $375,000.00 is hereby authorized.

2) The Executive Director be and hereby is authorized, empowered and directed to execute and deliver an agreement and expend the authorized funds. Resolution Number 04-52/13-R

RESOLUTION AUTHORIZING FIFTH YEAR CONTRACT OPTION FOR O’RIORDAN MIGANI ARCHITECTS LLC IN AN AMOUNT NOT TO EXCEED $75,000.00 FOR AN INDEFINITE QUANTITIES CONTRACT FOR ARCHITECTURAL & ENGINEERING

SERVICES FROM JUNE 8, 2013 TO JUNE 7, 2014

WHEREAS, on May 19, 2009 by Resolution #05-78/09-R, the Board of Commissioners approved a contract award to O’Riordan Migani LLC, a Woman Owned Business, for one year in the amount of $75,000.00 with options to renew for four additional one-year periods for a total of five years; and

WHEREAS, on May 18, 2010, the Board of Commissioner authorized Resolution #0591/10-R exercising a second year option in the amount of $75,000.00 bringing the contract not to exceed amount from $75,000.00 to $150,000.00; and

WHEREAS, on April 19, 2011, the Board of Commissioners authorized Resolution #0461/11-R exercising a third year option in the amount of $75,000.00 bringing the contract not to exceed amount from $150,000.00 to $225,000.00; and

WHEREAS, on April 17, 2012, the Board of Commissioners authorized Resolution #0460/12-R exercising a fourth year option in the amount of $75,000.00 bringing the contract not to exceed amount from $225,000.00 to $300,000.00.

WHEREAS, HANH is now requesting authorization to exercise the fifth and final year option and enter into a contract at the same rates in the amount not to exceed $75,000.00 bringing the total not to exceed amount from $300,000.00 to $375,000.00; and



1) The award of the fifth year option contract #DC-09-C-0004-4 to O’Riordan Migani Architects, LLC in an amount not to exceed $75,000.00 for architectural

and engineering services under an Indefinite Quantities Contract (IQC) for one year from June 8, 2013 to June 7, 2014 bringing the total not to exceed amount from $300,000.00 to $375,000.00 is hereby authorized.

2) The Executive Director be and hereby is authorized, empowered and directed to execute and deliver an agreement and expend the authorized funds. Resolution Number 04-53/13-R

RESOLUTION AUTHORIZING FIFTH YEAR CONTRACT OPTION FOR ZARED ARCHITECTURE LLC IN AN AMOUNT NOT TO EXCEED $75,000.00 FOR AN

INDEFINITE QUANTITIES CONTRACT FOR ARCHITECTURAL & ENGINEERING SERVICES FROM JUNE 8, 2013 TO JUNE 7, 2014

WHEREAS, on April 21, 2009 by Resolution #04-56/09-R, the Board of Commissioners authorized a contract award to Zared Architecture LLC, an MBE/WBE firm, for one year in the amount of $75,000.00 with options to renew for four additional one-year periods for a total of five years; and

WHEREAS, on May 18, 2010, the Board of Commissioner authorized Resolution #0592/10-R exercising a second year option in the amount of $75,000.00 bringing the contract not to exceed amount from $75,000.00 to $150,000.00; and

WHEREAS, on April 19, 2011, the Board of Commissioners authorized Resolution #0462/11-R exercising a third year option in the amount of $75,000.00 bringing the contract not to exceed amount from $150,000.00 to $225,000.00; and

WHEREAS, on April 17, 2012, the Board of Commissioners authorized Resolution #0461/12-R exercising a fourth year option in the amount of $75,000.00 bringing the contract not to exceed amount from $225,000.00 to $300,000.00; and

WHEREAS, HANH is now requesting authorization to exercise the fifth and final year option and enter into a contract at the same rates in the amount of $75,000.00 bringing the contract not to exceed amount from $300,000.00 to $375,000.00; and



1) The award of the fifth year option contract #DC-09-C-0004-1 to Zared Architecture, LLC in an amount not to exceed $75,000.00 for architectural and

engineering services under an Indefinite Quantities Contract (IQC) for one year from June 8, 2013 to June 7, 2014 bringing the contract not to exceed amount from $300,000.00 to $375,000.00 is hereby authorized.

2) The Executive Director be and hereby is authorized, empowered and directed to execute and deliver an agreement and expend the authorized funds.

Motion was made by Commissioner Witherspoon and seconded by Commissioner Short. When the Roll Call was called, the vote was as follows: Clemons-yes; Short – Yes; Witherspoon – yes Housing Authority of the City of New Haven

Resolution #04-54/13-R

RESOLUTION AUTHORIZING AMENDMENT #2 TO THE EARLY START LOAN IN THE ORIGINAL PRINCIPAL AMOUNT OF $1,412,430 (THE "LOAN") BY THE

HOUSING AUTHORITY OF THE CITY OF NEW HAVEN (THE "AUTHORITY") TO THE GLENDOWER WILMOT ROAD RESIDENTIAL, LLC (THE “OWNER”), AN

AFFILIATE OF THE GLENDOWER GROUP, INC (THE “DEVELOPER”), BY CONVERTING THE LOAN TO A CONSTRCTION AND PERMANENT LOAN AND

AUTHORIZING AN INCREASE TO THE AMOUNT OF THE LOAN TO $1,699,062 OF WHICH $900,000.00 WILL BE REPAID NO LATER THAN MARCH 31, 2014 AND THE BALANCE OF $799,062.00 PAID OVER 45 YEARS OUT OF NET CASH FLOW OF THE

DEVELOPMENT

WHEREAS, on or about March 31, 2011, the Authority and Developer entered into a Memorandum of Agreement (the “MOA”), pursuant to which the Authority agreed to reimburse certain expenses of Developer, as further set forth in the Early Start Loan documents; and

WHEREAS, the Authority and the Owner Entity entered into an Early Start Loan Agreement pursuant to Resolution # 11-231/11-R that set forth the terms and conditions for repayment of the Early Start Loan by the Borrower upon the earlier of: (i) the financial closing for the 122 Wilmot Road project; or (ii) February 28, 2012; and

WHEREAS, the Board authorized Amendment Number One that sought ratification to extend the term of the repayment of the Loan from February 28, 2012 to June 30, 2013; and

WHEREAS, the Loan was a bridge loan to enable Glendower to maintain its net liquidity and net worth requirements set by various lenders for its various redevelopment projects; and

WHEREAS, Glendower has to provide non-federal funds beyond the $2.1 million of program income that HANH is expected to receive from Trinity as a result of the repayment of the DECD Note in order to complete demolition activities at the former Rowe site; and

WHEREAS, the repayment of the DECD note by Trinity was expected to occur no later than May 31, 2012; and

WHEREAS, this Amendment Number Two seeks authorization to convert the loan from an Early Start Loan to a Construction and Permanent Loan due to the net liquidity requirements of Glendower for other obligations; and

WHEREAS, in addition to the conversion of the loan to a construction/permanent loan, it is necessary to request an increase in the amount of the loan from $1,412,430 to $1,699,062 and authorizing the repayment terms as follows; (a) $900,000 repayable on March 31, 2014; and (b) $799,062 repayable over 45 years from the proceeds of net cash flow from the project.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF NEW HAVEN that: The conversion of the Early Start Loan from a bridge loan to a construction/permanent loan is hereby authorized; and

1 The increase in the amount of the Early Start Loan from $1,412,430 to $1,699,062, is hereby authorized; and

2 The repayment terms of (a) a $900,000 repayable on March 31, 2014; and (b) $799,092.00 repayable over 45 years from the proceeds of net cash flow from the project, is hereby authorized and approved; and

3 The Executive Director be and is hereby authorized to take any and all such action and execute and deliver such documents and instruments as necessary and appropriate to effectuate the intent, terms and conditions of this Resolution; and

4 This Resolution shall take effect immediately. Motion was made by Commissioner Witherspoon and seconded by Commissioner Short. Presented by Patricia Perugini When the Roll Call was called, the vote was as follows: Clemons-yes; Short – Yes;

Witherspoon – yes HOUSING AUTHORITY OF THE CITY OF NEW HAVEN Resolution # 04-55/13-R

RESOLUTION AUTHORIZING A BRIDGE LOAN OF UP TO $650,000.00 FOR 122 WILMOT ROAD TO COVER CHANGE ORDERS IN EXCESS OF AVAILABLE CASH

FLOW UNTIL NEXT EQUITY PAYMENT IS RECEIVED NO LATER THAN SEPTEMBER 30, 2013.

WHEREAS, the Board via resolution #12-258/12R was authorized, pursuant to an omnibus resolution

WHEREAS, this resolution is seeking authorization for a bridge loan in an amount not to exceed $650,000 which will cover change orders in the GMP contract with Giordano Construction Co. in excess of available cash flow until the next equity payment is received; and

WHEREAS, Glendower Wilmot Road Residential expects that the equity installment will be received no later September 30, 2013.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF NEW HAVEN, that;

1 A Bridge Loan, in the amount of $650,000.00, between the Housing Authority and Glendower Wilmot Road Residential is hereby authorized for the period commencing May 1, 2013 through September 30, 2013.

2 The Resolution herby authorizes Glendower and its affiliate to take any and all actions necessary and appropriate to effectuate the terms of said Resolution.

3 This Resolution shall take effect immediately. Motion was made by Commissioner Witherspoon and seconded by Commissioner Short. Presented by Patricia Perugini When the Roll Call was called, the vote was as follows: Clemons-yes; Short – Yes; Witherspoon – yes Resolution # 04-56/13-R RESOLUTION RECOGNIZING A COMMERCIAL LEASE AGREEMENT BY AND BETWEEN GLENDOWER WILMOT, LLC ("THE OWNER") AND A SPECIAL PURPOSE ENTITY TO BE ESTABLISHED BY ABU BAKAR AND/OR LJUBICA JURKOTA OR AN AFFILIATE OF ("BAKAR") FOR 2,600 NET SQUARE FEET OF COMMERCIAL SPACE AT 122 WILMOT ROAD FOR A MINI-MART

WHEREAS, the Authority acquired 122 Wilmot Road (the "Development") as an off-site location for development in connection with the redevelopment of West Rock; and

WHEREAS, the Board of Commissioners adopted Resolution 12-258/11-R authorizing the ground lease to The Glendower Group, Inc. ("Glendower") of all or a portion of the real estate upon which the Development will be located; and

WHEREAS, Glendower then sub-ground leased the property to Glendower Wilmot Road Residential, LLC (the "Rental Owner") for a term of 99 years. Upon completion of construction, the Rental Owner will declare a two unit leasehold condominium, will retain ownership of the residential condominium unit, and will convey the commercial condominium unit (which containing 9,186 square feet of commercial space) to Glendower Wilmot LLC (the "Owner"). The Owner entered into a Master Lease Agreement with Glendower to master lease to the Authority or Glendower the 9,186 square feet of commercial space; and

WHEREAS, pursuant to the terms and conditions of that certain lease agreement by and between Owner and Bakar, Owner will agree to lease and Bakar will agree to accept the lease of 2,600 net square feet of commercial space to be located on the first floor of the Development for the purpose of operating a mini-mart which will provide a convenience to the residents; and

WHEREAS, Bakar will establish a limited liability company to operate the mini-mart (the "Bakar Entity"); and

WHEREAS, the Owner determined that it is in the best interest of the parties for the Bakar Entity to perform the build-out work for its use in the operation of the mini-mart. The specific delineation is as follows: 1. Owner will provide the typical “vanilla box” and the Bakar Entity will be responsible for the

fit out of the space. Owner shall provide HVAC and mechanicals to the space, one handicap accessible bathroom, vinyl tile flooring throughout and standard electrical to the outer walls of the space ONLY; and

2. Owner shall require sealed drawings prepared by a licensed Architect and/or Engineer; and Owner shall require all build-out plans to be reviewed and approved by Owner before any work proceeds. The Bakar Entity will complete entire build-out of the space with a loan from Owner; and

1. Owner will contribute $87,500.00 to the build-out costs thereby reducing the loan to the Bakar Entity for the Mini-Mart; and

2. Bakar shall submit all drawings, specifications, contractors and subcontractors for approval by the Owner; and

3. Owner shall make a Loan to the Bakar Entity in an amount not to exceed $100,000.00, with an interest rate of 3% for a 15 year term with payments of $690.58 monthly secured by a personal guarantee Abu Bakar and/or Ljubic Jurkota and all business assets of the Bakar Entity used in the operation of the mini-mart; and

WHEREAS, the Bakar Entity will be responsible for obtaining the final certificate of

occupancy necessary to operate the commercial rental unit as a commercial mini-mart, which the Bakar Entity must obtain within thirty (30) days from the date the Owner obtains a certificate of occupancy for the building (approximately, July 1, 2013). The Owner will notify the Bakar Entity of the completion of construction of the building and permit Bakar to commence its work to "build-out" to the commercial rental unit for its use as a commercial mini-mart, including the construction of the handicap accessible bathroom, in accordance with applicable State and local regulations; and

WHEREAS, the Bakar Entity will provide a cash escrow of $20,000.00 as a good faith deposit to assure that the Bakar Entity constructs the space; and

WHEREAS, if the Bakar Entity fails to occupy the space by August 1, 2013 (assuming Owner finishes its work as anticipated), Owner shall take any and all remedies available to reimburse its costs for the funds drawn down by the Bakar Entity; and

WHEREAS, commencing August 1, 2013, the Bakar Entity will pay rent which shall be due and payable monthly; and

WHEREAS, owner and the Bakar Entity will execute and deliver a lease agreement as to form attached hereto as Exhibit A, which incorporates the above referenced terms and conditions; and

WHEREAS, this resolution seeks the Board of Commissioner’s recognition, as the Ground Lessor, to the lease agreement with the Patel Entity for 2,600 net square feet of commercial space.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF NEW HAVEN THAT:

1 A commercial lease agreement by and between Owner and the Bakar Entity for the purpose of operating a commercial mini-mart upon such terms and conditions as set forth herein above be and hereby is acknowledged; and 2 The Executive Director be and hereby is authorized, empowered and directed to take any

and all such related or ancillary action necessary and appropriate to achieve the foregoing purposes; and Motion was made by Commissioner Witherspoon and seconded by Commissioner Short. Presented by Patricia Perugini When the Roll Call was called, the vote was as follows: Clemons-yes; Short – Yes; Witherspoon – yes Resolution Number 04-57/13-R

RESOLUTION AUTHORIZING AMENDMENT #2 TO THE CONTRACT BETWEEN THE HOUSING AUTHORITY OF THE CITY OF NEW HAVEN AND THE

GLENDOWER GROUP, INC. FOR RECERTIFICATION SERVICES AT EASTVIEW TERRACE INCREASING THE VALUE OF THE CONTRACT FROM $30,732.12 TO

$57,917.02 FOR THE PERIOD COMMECING DECEMBER 1, 2012 THROUGH DECEMBER 31, 2013

WHEREAS, the Authority entered into an Agreement with The Glendower Group, Inc., dated November 16, 2012 for Recertification Services provided by HANH to Glendower for the Eastview Terrace Development; and

WHEREAS, this Agreement authorized recertification services for the 102 project-based and public housing residents at the Eastview Terrace property located at 185 Eastern Street, New Haven; and

WHEREAS, this Agreement was for services provided from December 1, 2012 through December 31, 2013 in the amount of $ 11,158.73; and

WHEREAS, subsequent to the execution of this Agreement, the parties executed Amendment Number One to the Agreement which increased the value of the contract to $30,732.12 for additional time provided by the Authority to Glendower for Recertification Services for Eastview Terrace; and

WHEREAS, Glendower, having evaluated its budget and staffing plan has asked HANH to allow Glendower to absorb the employee conducting the Recertification Services at Eastview for full-time services due to the additional management of an additional 47 units at 122 Wilmot, for an amount of $ 57,917.02, thereby making the employee of HANH an employee of Glendower; and

WHEREAS, staff is requesting authorization of Amendment #2 to the Agreement between the Authority and Glendower for Recertification Services at Eastview Terrace and 122 Wilmot Road, thereby authorizing the absorption of the employee by Glendower for Recertification Services.

NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF NEW HAVEN THAT:

1. This Amendment Number Two to the Contract between the Authority and Glendower for the

absorption of the employee of HANH by Glendower is hereby authorized for the period commencing December 1, 2012 through December 31, 2013 for an amount not to exceed $57,917.02; and

Motion was made by Commissioner Witherspoon and seconded by Commissioner Short. Presented by Patricia Perugini When the Roll Call was called, the vote was as follows: Clemons-yes; Short – Yes; Witherspoon – yes RESOLUTION # 04-58/13-R RESOLUTION AUTHORIZING AN INTERAGENCY AGREEMENT FOR EMPLOYEE AND CONSULTANT SHARING BY AND BETWEEN THE HOUSING AUTHORITY OF

THE CITY OF NEW HAVEN AND THE HOUSING AUTHORITY OF THE CITY OF BRIDGEPORT

WHEREAS, the Housing Authority of the City of New Haven ("HACB") is a federally funded public housing authority providing affordable housing to residents of the City of Bridgeport pursuant to the National Housing Act of 1937 and Chapter 128 of the Connecticut General Statutes; and

WHEREAS, the Housing Authority of the City of New Haven ("HANH") is a federally funded public housing authority providing affordable housing to the residents of the City of New Haven pursuant to the National Housing Act of 1937 and Chapter 128 of the Connecticut General Statutes; and

WHEREAS, HANH is a HUD designated high performing Moving to Work agency which has managed the operations of the Housing Authority of the City of Ansonia and the Housing Authority of the Town of Wallingford; and

WHEREAS, the Executive Director of HACB will depart from his position as Executive Director effective May 31, 2013; and

WHEREAS, HACB has requested the assistance of HANH to have a HANH employee staff HACB's Executive Director position on an interim basis for the period May 15, 2013 to September 30, 2013; and

WHEREAS, HANH has agreed to share its employees with HACB to staff HACB's vacant Executive Director position; and

WHEREAS, HACB desires to redevelop its property known as Marina Village; and

WHEREAS, in connection with such redevelopment of Marina Village, HACB desires to apply for funding from the State of Connecticut Department of Economic and Community Development (“DECD”) under its Competitive Housing Assistance for Multifamily Properties Program ("CHAMP"), and from the U.S. Department of Housing and Urban Development

(“HUD”) Choice Neighborhood Planning Grant ("CNI"); and

WHEREAS, the applications for the CNI and CHAMP funding are due in May, 2013; and

WHEREAS, HANH and HACB do each desire to permit HACB to share certain of HANH's employees to staff HACB's vacant Executive Director position, and permit HACB to utilize the services of certain of HANH’s competitively procured consultants as aforesaid.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF NEW HAVEN THAT:

1 The sharing of HANH employees and consultants, as set forth in the Interagency Agreement for Employee and Consultant sharing by and between HANH and HACB, in form and substance substantially similar as set forth in Exhibit A attached hereto, is hereby authorized; and 2 The Executive Director be and hereby is authorized, empowered and directed to execute and deliver the Interagency Agreement for Employee and Consultant sharing by and between HANH and HACB, in form and substance substantially similar as set forth in Exhibit A attached hereto, and upon such terms and conditions as the Executive Director determines necessary and appropriate and in the best interests of HANH; and 3 The Executive Director be and hereby is authorized, empowered and directed to take any and all such ancillary action necessary and appropriate to fulfill the intent of the foregoing.

4 This resolution shall take effect immediately. Motion was made by Commissioner Witherspoon and seconded by Commissioner Short. Presented by Shenae Draughn When the Roll Call was called, the vote was as follows: Clemons-yes; Short – Yes; Witherspoon - yes

RESOLUTION AUTHORIZING THE AUTHORITY TO ENTER INTO A HOUSING ASSISTANCE PAYMENT (AHAP) CONTRACT FOR PROJECT BASED ASSISTANCE WITH THE GLENDOWER GROUP, INC. OR AN AFFILIATE THEREOF OR A PARTNERSHIP IN

WHICH GLENDOWER HAS AN OWNERSHIP INTEREST FOR UP TO THIRTY-SEVEN (37) UNITS FOR THE REDEVELOPMENT OF WESTVILLE MANOR WITH OPTION TO RENEW

FOR AN ADDITIONAL 15 YEARS AT THE AUTHORITY’S SOLE DISCRETION

WHEREAS, the Authority, under 24 CFR Part 983, is allowed to award Project-Based Vouchers without competitive solicitation provided that the Authority has an ownership interest in the Property; and

WHEREAS, Glendower, an instrumentality of the Authority, is a general partner in this project and therefore, competitive solicitation is not required; and

WHEREAS, under 24 CFR Part 983, PHAs normally do not provide PBVs to more than 25 percent of the units in a project, however, under the Authority's 2010 MTW Plan, HANH is authorized to provide assistance for up to 75 percent of the units in mixed finance projects; and in certain cases up to 100 percent; and

WHEREAS, Glendower, or an affiliate thereof, or an ownership entity in which Glendower, or an affiliate thereof, has an interest, will provide for the development of 151 units, of which up to 37 units will be HANH project-based and up to 142 will be RAD project based; and

WHEREAS, HANH will require that the developer implement a rent skewing plan so that the average monthly HCV payment shall not exceed $1,050.00 for the 37 units in the first year of operation; and

WHEREAS, the Authority may not enter into an AHAP until the project receives environmental approval clearance under 24 CFR Part 58 and a subsidy layering review by the U.S. Department of Housing and Urban Development to prevent excess public subsidies; and

WHEREAS, construction of the PBV units may not start prior to execution of an AHAP by the Authority.


1 The Executive Director be and hereby is authorized, to award up to 37 Project Based Vouchers for Westville Manor and to take all actions necessary to enter into an AHAP with said Owner for said Project.

2 This Resolution shall take effect immediately. Motion was made by Commissioner Witherspoon and seconded by Commissioner Short. Presented by Shenae Draughn When the Roll Call was called, the vote was as follows: Clemons-yes; Short – Yes;

Witherspoon – yes HOUSING AUTHORITY OF THE CITY OF NEW HAVEN

RESOLUTION 04-60/13-R

RESOLUTION TO MAKE DECLARATION OF OFFICIAL INTENT FOR

REIMBURSEMENT BONDS PURSUANT TO THE ISSUANCE OF TAX EXEMPT REVENUE BACKED BONDS FOR WESTVILLE MANOR DEVELOPMENT

WHEREAS, the Internal Revenue Service has promulgated regulations (the “Regulations”) under the Internal Revenue Code of 1986, as amended (the “Code”) that govern the allocation of the proceeds of tax-exempt debt issued to reimburse expenditures paid by a borrower of tax-exempt debt, prior to the issuance of such debt; and

WHEREAS, such Regulations set forth the circumstances under which allocations of proceeds to reimburse such prior expenditures shall be treated as an expenditure of proceeds on the date of such allocations; and

WHEREAS, generally, in order to satisfy the Regulations and be able to reimburse expenditures (except for certain de minimis expenditures and preliminary costs as defined in the Regulations) with the proceeds of tax-exempt debt, the issuer of tax-exempt debt must, among other things, declare not later than sixty (60) days after the date of such expenditure, a reasonable official intent to so reimburse; and

WHEREAS, the purpose of this official intent requirement is to provide objective evidence that on the date of this declaration, the issuer intended to reimburse the expenditure; and

NOW THEREFORE, be it resolved that the Authority declares its official intent as follows:

1. The Authority reasonably expects to incur expenditures (the “Expenditures”) in connection with the Westville Manor Project of which a general functional description is contained in Exhibit A attached hereto.

2. The Authority reasonably expects to reimburse itself for the cost of Expenditures with respect to the Westville Manor Project (except for certain de minimis expenditures and preliminary costs as defined in the Regulations) with the proceeds of tax-exempt debt to be issued by the Authority within eighteen (18) months after the date of any Expenditure or the date the Westville Manor Project was placed in service or abandoned, whichever is later. The maximum principal amount of such debt with respect to the Westville Manor Project is not expected to exceed $9,000,000.

Motion was made by Commissioner Witherspoon and seconded by Commissioner Short. Presented by Shenae Draughn When the Roll Call was called, the vote was as follows: Clemons-yes; Short – Yes;

Witherspoon – yes Shenae Draughn gave a brief synopsis of the next two resolutions and they were voted on together. Resolution Number 04-61/13-R

RESOLUTION AUTHORIZING THE SUBMISSION OF A RENTAL ASSISTANCE DEMONSTRATION APPLICATION TO THE U.S. DEPARTMENT OF HOUSING AND

URBAN DEVELOPMENT FOR WESTVILLE MANOR

WHEREAS, On July 26, 2012, HUD issued Notice PIH-2012-32 (HA) for the Rental Assistance Demonstration (RAD) application; and

WHEREAS, the Authority is desirous of submitting an application to HUD for the Westville Manor Development; and

WHEREAS, pursuant to the RAD application submission requirements, a Board Approval form prescribed in the application must be executed by the authorized representative certifying the following:

(1) that I have the requisite authority to execute this application on behalf of the owner;

(2) that HUD can rely upon this certification in evaluating the Application;

(3) that I acknowledge that I have read and understand PIH Notice 2012-32 (the "Notice"), which describes the Rental Assistance Demonstration (RAD) (the "Program"), and agree to comply with all requirements of the Program or Notice;

(4) that all materials submitted in association with the application are accurate, complete and not misleading;

(5) that the application meets all applicable eligibility requirements for the Program set forth in the Notice;

(6) that the owner approves the creation of a single-asset entity of the affected project if required by the lender to facilitate financing;

(7) that, if selected for award, the owner will comply with the fair housing and civil rights requirements at 24 CFR 5.105(a) (general requirements) and will affirmatively further fair housing;

(8) that there are no debarments, suspensions, or Limited Denials of Participation in Federal programs lodged against the applicant, PHA Executive Director, Board members, or affiliates;

(9) that this Board Approval Form has been approved by the Board of Commissioners on the date noted below; and

(10) that, if selected for an award, the PHA will comply with all provisions of HUD’s Commitment to Enter into a HAP (CHAP), which shall indicate the HUD-approved terms and

conditions for conversion of assistance, or will indicate to HUD within 15 days that it is refusing the terms of the CHAP and withdrawing from RAD participation. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF NEW HAVEN that: The submission of a RAD application to HUD for Westville Manor as outlined herein above is hereby authorized, and the Executive Director is hereby authorized, empowered and directed to take such action and execute such documents as necessary to accomplish the foregoing purposes; and. The Executive Director of the Housing Authority of the City of New Haven, be and hereby is authorized, empowered and directed to act on behalf of HANH to take all such actions as are necessary or appropriate to cause to be prepared, execute and finalize, upon such terms and conditions as the Executive Director deems necessary and appropriate and in the best interests of the Authority, submission of the RAD applications contemplated hereby, and to effectuate HUD approval of same and to make corrections, general refinements and HUD requests including but not limited to providing up to $3,495,702 in program income. Resolution Number 04-62/13-R

RESOLUTION AUTHORIZING THE SUBMISSION OF A RENTAL ASSISTANCE DEMONSTRATION APPLICATION TO THE U.S. DEPARTMENT OF HOUSING AND

URBAN DEVELOPMENT FOR RIBICOFF COTTAGES AND EXTENSIONS

WHEREAS, On July 26, 2012, HUD issued Notice PIH-2012-32 (HA) for the Rental Assistance Demonstration (RAD) application; and

WHEREAS, the Authority is desirous of submitting an application to HUD for the Ribicoff Cottages and Extensions Development; and

WHEREAS, pursuant to the RAD application submission requirements, a Board Approval form prescribed in the application must be executed by the authorized representative certifying the following:

(1) that I have the requisite authority to execute this application on behalf of the owner;

(2) that HUD can rely upon this certification in evaluating the Application;

(3) that I acknowledge that I have read and understand PIH Notice 2012-32 (the "Notice"), which describes the Rental Assistance Demonstration (RAD) (the "Program"), and agree to comply with all requirements of the Program or Notice;

(4) that all materials submitted in association with the application are accurate, complete and not misleading;

(5) that the application meets all applicable eligibility requirements for the Program set forth in the Notice;

(6) that the owner approves the creation of a single-asset entity of the affected project if required by the lender to facilitate financing;

(7) that, if selected for award, the owner will comply with the fair housing and civil rights requirements at 24 CFR 5.105(a) (general requirements) and will affirmatively further fair housing;

(8) that there are no debarments, suspensions, or Limited Denials of Participation in Federal programs lodged against the applicant, PHA Executive Director, Board members, or affiliates;

(9) that this Board Approval Form has been approved by the Board of Commissioners on the date noted below; and

(10) that, if selected for an award, the PHA will comply with all provisions of HUD’s Commitment to Enter into a HAP (CHAP), which shall indicate the HUD-approved terms and conditions for conversion of assistance, or will indicate to HUD within 15 days that it is refusing the terms of the CHAP and withdrawing from RAD participation. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF NEW HAVEN that: 1. The submission of a RAD application to HUD for Ribicoff Cottages and Extensions as

outlined herein above is hereby approved, and the Executive Director is hereby authorized, empowered and directed to take such action and execute such documents as necessary to accomplish the foregoing purposes; and.

2. The Executive Director of the Housing Authority of the City of New Haven, be and hereby is authorized, empowered and directed to act on behalf of HANH to take all such actions as are necessary or appropriate to cause to be prepared, execute and finalize, upon such terms and conditions as the Executive Director deems necessary and appropriate and in the best interests of the Authority, submission of the RAD applications contemplated hereby, and to effectuate HUD approval of same and to make corrections, general refinements and HUD requests including but not limited to providing up to $5,000,000.

3. This Resolution shall take effect immediately. Motion was made by Commissioner Witherspoon and seconded by Commissioner Short. Presented by Shenae Draughn When the Roll Call was called, the vote was as follows: Clemons-yes; Short – Yes; Witherspoon – yes Resolution Number 04-63/13-R

RESOLUTION AUTHORIZING AN AMENDMENT TO THE DEVELOPMENT SERVICES AGREEMENT WITH COLUMBUS HOUSE, INC., FOR THE

DEVELOPMENT OF VALENTINA MACRI AS A MIXED FINANCE DEVELOPMENT

WHEREAS, HANH is desirous of redeveloping Valentina Macri and issued a Request for Qualifications on May 11, 2012 for a Developer to redevelop Valentina Macri; and

WHEREAS, it was determined that it would be in the best interest to provide a contract award to Columbus House, Inc. to be the Developer for Valentina Macri; and

WHEREAS, pursuant to Resolution 06-118/12-R, the Authority entered into a Development Services Agreement (“DSA”) with the covenant that any significant deviation from the terms would be brought to Board for additional authorization; and

WHEREAS, Resolution # 10-203/12-R, authorized changes to the approved DSA which

provided for the elimination of HANH to oversee the construction, value engineering, status meetings and progress of the development; and

WHEREAS, since the passage of Resolution #10-203/12-R, the Authority received disposition approval of the property, provided that the units remain public housing; and

WHEREAS, the DSA, as provided for, included 15 PBV units and only 2 ACC units, therefore, the DSA needs to be modified to reflect the change to all 17 ACC units; and

WHEREAS, the DSA of Resolution # 10-203/12-R was never executed, therefore this resolution requests authorization to enter into Amendment Number One to the Development Services Agreement with Columbus House, Inc for the Development of Valentina Macri as a Mixed Finance Development

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF

COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF NEW HAVEN, that:

1) HANH is hereby authorized to enter into Amendment Number One to the Development Services Agreement with Columbus House, Inc., as set forth in this Resolution and that the Executive Director is authorized to take any and all steps necessary to effectuate the purposes of this Resolution.

2) The resolution shall take effect immediately.

Motion was made by Commissioner Witherspoon and seconded by Commissioner Short. Presented by Jennifer Bowlan When the Roll Call was called, the vote was as follows: Clemons-yes; Short – Yes; Witherspoon - yes


RESOLUTION AUTHORIZING AMENDMENT NUMBER ONE TO AN EXCLUSIVE OPTION AGREEMENT BETWEEN THE AUTHORITYAND BEULAH LAND

CORPORATION TO LEASE 7 SHELTON AVE TO DEVELOP NINE (9) AFFORDABLE HOMEOWNERSHIP UNITS FOR THE PERIOD COMMENCING JULY 1, 2013

THROUGH JANUARY 31, 2015

WHEREAS, the Board, pursuant to Resolution # 04-63/11-R, authorized an Exclusive Option Agreement between the Authority and Beulah Land Corporation for the development of nine (9) affordable homeownership units for the period commencing May 1, 2011 to June 30, 2013; and

WHEREAS, HANH had obtained approval from HUD dated February 4, 2010 and amended June 28, 2010 to dispose of 7 Shelton for an amount of $49,900 to the developer; and

WHEREAS; the approval also required Beulah Land to develop the property within 36 months of transfer; and

WHEREAS, HANH agreed to provide the organization with two years to obtain firm financing commitments and to commence construction; and

WHEREAS, the organization would still be given 36 months to complete construction as set forth in the HUD approval, but the option agreement will enable the organization to get funding as well as put a time limit on the predevelopment period; and

WHEREAS, since the execution of the Option Agreement, the Developer, Beulah Land has requested an additional one year to obtain the firm financing commitments needed for the development of the nine (9) affordable homeownership units; and

WHEREAS, this Amendment Number One would extend the term of option agreement from July 1, 2013 through January 31, 2015.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF NEW HAVEN, that:

1 The Executive Director be and hereby is authorized, empowered and directed to execute Amendment Number One to the Option Agreement between the Authority and Beulah Land Development Corporation for the purpose of developing nine affordable homeownership units by extending the Option period for an additional year, commencing July 1, 2013 through January 31, 2015.

2 This Resolution shall take effect immediately. Motion was made by Commissioner Witherspoon and seconded by Commissioner Short. Presented by Shenae Draughn When the Roll Call was called, the vote was as follows: Clemons-yes; Short – Yes; Witherspoon - yes

Housing Authority of the City of New Haven


RESOLUTION RATIFYING AMENDMENT NUMBER FOUR TO THE PREDEVELOPMENT LOAN FROM HANH TO TRINITY NEW HAVEN, LLC FOR THE FAIR HAVEN

REDEVELOPMENT BY INCREASING THE LOAN AMOUNT FROM $1,952,856 TO AN AMOUNT NOT TO EXCEED $2,346,078.00 FOR THE PERIOD COMMENCING JUNE 1,

2012 AND ENDING DECEMBER 31, 2013

WHEREAS, the Board, authorized Amendment Number One, via Resolution #09-180/12-R, which authorized the assignment and assumption of the Predevelopment Loan from HANH to Glendower Fair Haven, LLC pursuant to which the Authority agreed to lend up to $1,071,212 to pay certain predevelopment costs incurred for work performed by third-parties not affiliated with the Borrower and the modification to the Predevelopment Loan Agreement to specify that HANH’s share of predevelopment expense shall not exceed 75%, rather than 100%, of predevelopment costs; and

WHEREAS, both HANH’s share and the Developer’s share will be repaid at closing; and

WHEREAS, the Board via Resolution # 10-205-12-R, authorized Amendment Two which ratified an increase in the Predevelopment Loan amount by $50,000.00 bringing the total Predevelopment Loan amount to $1,121,212.00; and

WHEREAS, the Board via Resolution # 11-251/12-R, authorized Amendment Number Three which authorized, an additional increase of $831,644 bringing the total amount of the predevelopment loan from $1,121,212 to a not to exceed $1,952,856 and assigning the Predevelopment Loan to Trinity New Haven, L.P. who has subsequently reviewed and evaluated the amounts previously approved in the predevelopment loan and have determined that the costs associated with the architectural, environmental and other soft cost line items as delineated were not sufficient to carry through to financial closing as well as the additional Housing Authority administrative costs that need to be captured and paid during the predevelopment of the project; and

WHEREAS, this proposed Amendment Number Four ratifies the increase to the amount of the predevelopment loan to include the purchase price for the property at 197 Chatham Street so that the partnership can exercise the option to purchase in an amount not to exceed $393,222.00 due to the unwillingness of the seller to extend the option for a no-fee period through October 2013.

NOW, THEREFORE, BE IT RESOLVED that:

1 The Executive director be and hereby is authorized to execute this amendment to the Predevelopment Loan Agreement, to increase the loan amount by $393,222.00 bringing the total from $1,952,856 to $2,346,078, and to make such changes and refinements which are consistent with this Resolution and acceptable to the Executive Director.

2 The Executive Director be and hereby is authorized and empowered and directed to take any and all such action ancillary, related and or/necessary action to fulfill the foregoing purposes and the purposes of this resolution.

3 This Resolution shall take effective immediately. Motion was made by Commissioner Witherspoon and seconded by Commissioner Short. Presented by Patricia Perugini When the Roll Call was called, the vote was as follows: Clemons-yes; Short – Yes; Witherspoon – yes Resolution # 04-66/13-R RESOLUTION AUTHORIZING THE SUBMISSION OF A DEMOLITON/DISPOSITION

APPLICATION TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FOR THE DEMOLITION/DISPOSITION OF PROPERTY KNOWN AS FARNAM COURTS TO AN AFFILIATE OF TRINITY NEW HAVEN OR TO THE

GLENDOWER GROUP, INC., OR AN AFFILIATE THEREOF

WHEREAS, the Board of Commissioners authorized a Contract for the Redevelopment of the Farnam Courts (the “Project”) that provides for the disposition of a portion of this property to affiliates of Trinity New Haven; and

WHEREAS, the disposition of the Project is subject to the requirements of Section 18 of the Laws of 1937, as amended and the rules and regulations promulgated pursuant thereto under 24 CFR Part 970; and

WHEREAS, rules and regulation under 24 CFR Part 970 for disposition require HANH to certify that that it has met the following general requirements for disposition as set forth under 24 CFR Part 970.7 that:

o the MTW Annual Plan describes the disposition of Farnam Courts with a timetable for said disposition;

that a description of the property to be disposed of has been prepared; description of the specific action ( i.e., disposition) has been determined; a general timetable for the proposed action has been established; a statement justifying the disposition has been established; a description with supporting evidence of resident consultation has been prepared; in the case of disposition, evidence with compliance of offering to resident organizations

o has been prepared; that, in the case of disposition, the proposed used of any net proceeds has been identified; the application has been developed in consultation with appropriate government officials;

o that an environmental review under 24 CFR Part 58 has been completed; and the disposition application does not violate any remedial civil rights order or agreement

o or voluntary compliance agreement, etc.; and


1. The submission of an application to HUD for the disposition of Farnam Courts as outlined herein above is hereby authorized, and the Executive Director is hereby authorized, empowered and directed to take such action and execute such documents as necessary to accomplish the foregoing purposes; and.

2. The Executive Director of the Housing Authority of the City of New Haven, be and hereby is authorized, empowered and directed to act on behalf of HANH to take all such actions as are necessary or appropriate to cause to be prepared, execute and finalize, upon such terms and conditions as the Executive Director deems necessary and appropriate and in the best interests of the Authority, the property disposition contemplated hereby, and to effectuate HUD approval of same and to make corrections, general refinements and HUD requests.

3. This Resolution shall take effect upon approval of the environmental review by the U.S. Department of Housing and Urban Development pursuant to 24 CFR Part 58 and is subject to the requirements of Section 18 of the Laws of 1937.

Motion was made by Commissioner Witherspoon and seconded by Commissioner Short. Presented by Patricia Perugini When the Roll Call was called, the vote was as follows: Clemons-yes; Short – Yes; Witherspoon - yes Patricia Perugini gave a brief synopsis of the next three resolutions being presented and they were motioned and voted on together. Resolution Number 04-67/13-R

RESOLUTION RATIFYING A DEVELOPMENT SERVICES AGREEMENT BETWEEN THE GLENDOWER GROUP, INC AND THE HOUSING AUTHORITY OF THE CITY OF NEW HAVEN FOR THE REDEVELOPMENT OF DWIGHT GARDENS

WHEREAS, the City of New Haven had issued a Solicitation for the property located at 99 Edgewood Avenue, k/n/a Dwight Gardens; and

WHEREAS, Glendower Dwight, LLC submitted a proposal in response to the City’s RFP to acquire the property; and

WHEREAS, in order to effectuate the redevelopment, the Authority and The Glendower Group, Inc., who is the managing member of Glendower Dwight, LLC has entered into a Development Services Agreement for the purposes of redeveloping the property known as Dwight Gardens; and


1 The Executive Director of the Housing Authority of the City of New Haven, be and hereby is authorized, empowered and directed to act on behalf of HANH to take all such actions as are necessary or appropriate to cause to be prepared, execute and finalize, upon such terms and conditions as the Executive Director deems necessary and appropriate and in the best interests of the Authority, the execution of the Development Services Agreement contemplated hereby, between the Authority and Glendower Dwight, LLC.

2 This Resolution is hereby authorized, ratified and to the extent necessary reauthorized.

3 The Resolution shall take effect immediately.

Resolution # 04-68/13-R

RESOLUTION RATIFYING A PREDEVELOPMENT LOAN IN AN AMOUNT NOT TO EXCEED $958,145 BETWEEN THE AUTHORITY AND GLENDOWER DWIGHT LLC FOR THE REDEVELOPMENT OF DWIGHT GARDENS TO BE RE-PAID UPON THE LATER OF

FINANCIAL CLOSING OR MAY 31, 2014

WHEREAS, the Housing Authority of the City of New Haven entered into a Memorandum of Agreement with The Glendower Group, Inc. on December 1, 2005 (the “2005 Memorandum”) that authorizes Glendower to carry out designed development activities for the Authority and that provides that Glendower will reimburse HANH for any direct and indirect costs associated with any such undertakings; and

WHEREAS, to this end, The Glendower Group, Inc., has formed Glendower Dwight LLC and Glendower Dwight Redevelopment Corporation for the purposes of redeveloping 99 Edgewood Avenue k/n/a Dwight Gardens; and

WHEREAS, the City of New Haven had issued an RFP dated March 7, 2013 for the purchase of 99 Edgewood Avenue k/n/a Dwight Gardens; and

WHEREAS, Glendower Dwight LLC submitted a proposal for the purposes of purchasing the property on April 12, 2013; and

WHEREAS, in order to complete these elements of the intended submission, Glendower Dwight needed to incur costs for a Physical Needs Assessment as well other customary predevelopment costs associated with the proposed project; and

WHEREAS, this Resolution ratifies the making of a pre-development loan in the amount of $922,145; and

WHEREAS, Glendower Dwight LLC would seek a 9% Low Income Housing Tax Credit Allocation and/or a Rental Assistance Demonstration (RAD) application for the development and would consist of 49 units of LIHTC and 31 market rate units.

NOW, THEREFORE, BE IT RESOLVED, that:

1 The Executive Director hereby is authorized, empowered and directed to take any and all actions necessary and appropriate with respect to the ratification of a Predevelopment Loan in the Amount of $958,145, in the form attached hereto as Exhibit A, for the purchase and subsequent predevelopment expenses necessary to carry out the redevelopment of 99 Edgewood Avenue k/n/a Dwight Gardens.

2 This Resolution is hereby authorized, ratified and to the extent necessary reauthorized.

3 This Resolution shall take effect immediately.

HOUSING AUTHORITY OF THE CITY OF NEW HAVEN

RESOLUTION 04-69/13-R

RESOLUTION TO MAKE DECLARATION OF OFFICIAL INTENT FOR

REIMBURSEMENT BONDS PURSUANT TO THE ISSUANCE OF TAX EXEMPT REVENUE BACKED BONDS FOR DWIGHT GARDENS DEVELOPMENT

WHEREAS, the Internal Revenue Service has promulgated regulations (the “Regulations”) under the Internal Revenue Code of 1986, as amended (the “Code”) that govern the allocation of the proceeds of tax-exempt debt issued to reimburse expenditures paid by a borrower of tax-exempt debt, prior to the issuance of such debt; and

WHEREAS, such Regulations set forth the circumstances under which allocations of proceeds to reimburse such prior expenditures shall be treated as an expenditure of proceeds on the date of such allocations; and

WHEREAS, generally, in order to satisfy the Regulations and be able to reimburse expenditures with the proceeds of tax-exempt debt, the issuer of tax-exempt debt must, among other things, declare not later than sixty (60) days after the date of such expenditure, a reasonable official intent to so reimburse; and

WHEREAS, the purpose of this official intent requirement is to provide objective evidence that on the date of this declaration, the issuer intended to reimburse the expenditure; and

NOW THEREFORE, be it resolved that the Authority declares its official intent as follows:

1. The Authority reasonably expects to incur expenditures (the “Expenditures”) in connection with the Dwight Gardens Project of which a general functional description is contained in Exhibit A attached hereto.

2. The Authority reasonably expects to reimburse itself for the cost of Expenditures with respect to the Dwight Gardens Project with the proceeds of tax-exempt debt to be issued by the Authority within eighteen (18) months after the date of any Expenditure or the date the Dwight Gardens Project was placed in service or abandoned, whichever is later. The maximum principal amount of such debt with respect to the Dwight Gardens Project is not expected to exceed $ 6,935,991.00.

3. This declaration of official intent is a declaration of official intent made pursuant to Section 1.150-2 of the Regulations.

Motion was made by Commissioner Witherspoon and seconded by Commissioner Short. Presented by Patricia Perugini When the Roll Call was called, the vote was as follows: Clemons-yes; Short – Yes; Witherspoon – yes

Housing Authority of the City of New Haven Resolution Number 04-70/13-R Resolution adopting an Admission and Continuing Occupancy Policy of Rockview Phase 1

Rental Mixed Finance Development

WHEREAS, the Authority has executed a Mixed Finance Amendment to its Consolidated Annual, Contribution Contract (Mixed Finance ACC Amendment) to provide for the development of the Rockview Phase 1 Rental which will consist of 77 units of housing; and

WHEREAS, the Mixed Finance ACC Amendment for Rockview Phase 1 Rental permits HANH to adopt modifications to its standard ACOP the purpose of its mixed finance projects to the extent these modifications are consistent with the requirements of Federal Law, including but not limited to 24 CFR Part 966.3, 24 CFR Part 966.52, 24 and 24 CFR Parts 903, 960, and 966 Mixed Finance ACC; and provided further that such modified provisions are described in the MTW Plan; and

WHEREAS, thirty (30) of these units will be public housing units and the forty-seven (47) remaining units will be project based; twenty-one (21) of the ACC units will be two-bedroom apartments, eight (8) ACC units will be three-bedroom apartments, and one (1) will be four-bedroom apartments; and

WHEREAS, the MTW Annual Plan will be modified to include the proposed modifications to the Authority standard Admission and Continued Occupancy Policy (ACOP) as set forth in the Rockview Phase 1 Rental Mixed Finance ACOP that is attached hereto as Exhibit A and is delineated in summary form in Exhibit B and C attached hereto.


1 The Rockview Phase 1 Rental Admission and Continued Occupancy Policy (ACOP) attached hereto as Exhibit A, is hereby authorized and adopted; and

2 The Executive Director is hereby authorized to take any and all steps necessary to effectuate the provisions of the Resolution, including but not limited to, amending the agency’s Moving to Work Annual Plan to incorporate the Rockview Phase 1 Rental ACOP attached hereto as Exhibit A and is delineated in summary form in Exhibit B and C; and

3 This Resolution shall take effect immediately. Motion was made by Commissioner Witherspoon and seconded by Commissioner Short. Presented by Jennifer Bowlan When the Roll Call was called, the vote was as follows: Clemons-yes; Short – Yes; Witherspoon - yes


RESOLUTION AUTHORIZING CHANGE ORDER NUMBER 7 TO THE CONTRACT WITH STANDARD DEMOLITION SERVICES FOR THE REMOVAL AND DISPOSAL OF ASBESTOS AND THE DEMOLITION OF 904 HOWARD AVENUE, NEW HAVEN,

CT BY INCREASING SAID CONTRACT BY $22,240.99 BRINGING THE TOTAL CONTRACT AMOUNT TO $3,006,926.32

WHEREAS, on January 20, 2012, the Authority issued and Invitation for Bid for the Removal and Disposal of Asbestos and the Demolition of 904 Howard Avenue; and

WHEREAS, on March 5, 2012, the Authority received 4 bids from contractors to provide the requested services; and

WHEREAS, on March 20, 2012, the Board via Resolution 03-34/12-R authorized the award of Contract to Standard Demolition Services for the Removal and Disposal of Asbestos and the Demolition of 904 Howard Avenue in an amount of not to exceed $1,896,172 for period commencing April 1, 2012 and ending January 31, 2013; and

WHEREAS, subsequent to the execution of the contract, two incidences beyond the control of the contractor have occurred that have delayed the completion of the projects as well as increased the cost of project; and

WHEREAS, Resolution # 08-150/12-R approved change order #1 in an amount of $1,016,404.74 for the change in the means and methods to demolish the building bringing the contract amount to $2,912,576.74 and extend the term of the agreement from January 31, 2013 until July 15, 2013; and

WHEREAS, Resolution # 10-208/12-R authorized change order #2 in an amount of $4,100 for the disposing of gas from the refrigerators and the air conditioning units which was included in the base contract as unit pricing; change order #3 in the amount of $3,799.35 for the transportation of the emergency generator; change order #4 in the amount of $54,662.86 for the engineering fees associated with the change in the means and methods of demolition; change order #5 in the amount of $7,959.86 for an elevator operator because of the elevator not being fully operational; change order #6 in the amount of $1,586.52 for the electrical disconnection of the emergency generator for a total amount of $72,108.59; and

WHEREAS, the Authority has been requested to limit the time spent on-site jack-hammering due to the disturbance the jack-hammering is causing the mice in the laboratories; and

WHEREAS, this Change Order #7 is being requested in the amount of $22,240.99 in order to modify the hours spent on-site jack-hammering as to not hinder the research being conducted at the near property of Connecticut Mental Health Center.


1) The award of contract to Standard Demolition Services in an amount not to exceed $1,896,172 for Removal and Disposal of Asbestos and the Demolition of 904 Howard Avenue for a period commencing April 1, 2012 through July 15, 2013 is hereby amended by Change Order # 7 by increasing the amount by $22,240.99 bringing the total contract amount to $3,006,926.32.

2) The Executive Director be and hereby is authorized, empowered and directed to take any and all such ancillary action necessary and appropriate to fulfill the intent of the foregoing.

3) The resolution shall take effect immediately.

Motion was made by Commissioner Witherspoon and seconded by Commissioner Short. Presented by Shenae Draughn When the Roll Call was called, the vote was as follows: Clemons-yes; Short – Yes; Witherspoon - yes

RESOLUTION NUMBER 04-85/13-R RESOLUTION APPROVING CHANGE ORDER NUMBER 1 TO THE CONTRACT WITH QUESTICA INC, FOR BUDGETING AND

CAPITALSOFTWARE FOR ADDITIONAL $30,000 FOR A NOT TO EXCEED AMOUNT OF $115,000.00

WHEREAS, HANH solicited for a software program for Budgeting and Capital needs on November 2, 2009 with a due date of November 12, 2009; and

WHEREAS, On November 12, 2009 HANH only received one proposal from the three firms that were requested to respond and received the one proposal from Questica, Inc for their software called TeamBudget; and

WHEREAS, HANH’s review committee has review the proposal and viewed a demo of the software capabilities and request the ratification of the contract with Questica for the TeamBudget software; and

WHEREAS, HANH’s Board approved the Contract through resolution 12-279/09-R for a not to exceed amount of $85,000; and

WHEREAS, HANH is requesting change order number 1 to the Contract for additional technical support, training and software maintenance for a not to exceed amount of $115,000; and

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISIONERS OF THE HOUSING AUTHORITY OF THE CITY OF NEW HAVEN that change order number 1 to the contract with Questica Inc for additional funds in the amount of $30,000 and a contract amount not to exceed $115,000.00, is approved and the Executive Director be and hereby is authorized, empowered and directed to act on behalf of HANH to take all such actions as are necessary or appropriate to cause to be prepared, execute and finalize, upon such terms as the Executive Director deems necessary and appropriate and in the best interest of HANH, the agreement contemplated hereby.

Motion was made by Commissioner Witherspoon and seconded by Commissioner Short. Presented by LaVonta Byant When the Roll Call was called, the vote was as follows: Clemons-yes; Short – Yes; Witherspoon - yes

RESOLUTION # 04-71/13-R

RESOLUTION AUTHORIZING THE THIRD YEAR OPTION TO EXTEND THE TERM OF THE AGREEMENT WITH BERCHEM, MOSES & DEVLIN, P.C. (INCLUDING BERCHEM'S JOINT VENTURE PARTNMERS RENO & CAVANAUGH, PLLC, AND PULLMAN & COMLEY, P.C., FOR GENERAL LEGAL COUNSEL SERVICES IN THE AMOUNT OF $1,100,000.00. TO INCREASE THE SCOPE OF WORK TO INCLUDE LABOR COUNSEL LEGAL SERVICES, AND TO INCREASE THE TOTAL CONTRACT AMOUNT BY AN ADDITIONAL $526,053.71 FOR LABOR COUNSEL LEGAL SERVICES.

WHEREAS, On July 19, 2011 the Board adopted Resolution Number 07-128/11-R authorizing the award of a contract to Berchem, Moses & Devlin P.C. for a period of one (1) year with two (2) one-year options to extend the term; and

WHEREAS, the contract commenced on September 19, 2011; and

WHEREAS, Berchem was awarded the contract after a competitive solicitation process conducted by the Authority in compliance with state and federal procurement rules; and

WHEREAS Included in the proposed scope of services by Berchem was Labor Law legal services; and

WHEREAS, on September 18, 2012 the Board authorized change order number one to the contract permitting the extension of the contract term for addition one (1) year beginning September 20, 2012 ending September 19, 2013 for an additional contract amount of $1,100,000.00; and

WHEREAS, HANH is satisfied with the services rendered and is requesting the further extension of the term of the contract for an additional year commencing September 20, 2013 and ending September 19, 2014 for an additional contract amount of $1,100,000.00; and

WHEREAS, pursuant to a solicitation conducted by the Authority in compliance with state and federal procurement rules and regulations, in 2011 the Authority entered into an agreement with Durant, Nichols, Houston, Hodgson & Cortese-Costa P.C. to provide the Authority with Labor Counsel Legal Services; and

WHEREAS, the primary provider of such services, and the reason the contract was awarded to Durant, was Lisa Grasso-Egan, Esq.; and

WHEREAS, Lisa Grasso-Egan left Durant and joined the firm Berchem, Moses & Devlin, P.C., on April 1, 2013; and

WHEREAS, on or about April 18, 2013, the HANH contract for the Labor Counsel Legal Services with Durant, Nichols, Houston, Hodgson & Cortese-Costa P.C. will be terminated for HANH's conveni9ence as the primary lawyer responsible for providing the services is no

WHEREAS, HANH is requesting that labor counsel legal services be provided by Berchem, Moses & Devlin P.C., at the fee rates provided in the Durant, Nichols, Houston, Hodgson & Cortese-Costa for the contract amount of $526,053.00; and

WHEREAS, Berchem has agreed to the adjustment in its scope of work, that such services will be provided by Lisa Grasso-Egan, Esq., and to honor the fee rates charged by Durant; and

WHEREAS, in accordance with resolution 06-71/04/R adopted by the Board of commissioners on July 24, 2001, all contracts greater than $50,000.00 must be authorized by the Board of Commissioners prior to execution; and

WHEREAS, HANH staff is recommending that the Board of Commissioners authorize (i) the extension of the term of the contract with Berchem, Moses & Devlin (including their joint venture partners Reno & Cavanaugh, PLLC and Pullman & Comely, PC) for an additional year commencing September 20, 2013 and ending September 19, 2014, (ii) the addition of $1,100,000 to the contract with Berchem, Moses & Devlin for the extended term, (iii) the expansion of the scope of services of the Berchem contract to include labor counsel legal services as set forth in Berchem's proposal to the Authority in response to the Authority's original RFP for general counsel legal services, (iv) the addition of $526,053.00 to the Berchem contract amount bringing the total contract not to exceed amount from $ $2,200,000.00 to 3,826.053.00.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OFTHE HOUSING AUTHORITY OF THE CITY OF NEW HAVEN HANH THAT:

1 The extension of the term of the contract with Berchem, Moses & Devlin (including their joint venture partners Reno & Cavanaugh, PLLC and Pullman & Comely, PC) for an additional year commencing September 20, 2013 and ending September 19, 2014, the addition of $1,100,000 to the contract with Berchem, Moses & Devlin for the extended term, the expansion of the scope of services of the Berchem contract to include labor counsel legal services as set forth in Berchem's proposal to the Authority in response to the Authority's original RFP for general counsel legal services, and the addition of $526,053.00 to the Berchem contract amount bringing the total contact not to exceed amount from $ $2,200,000.00 to 3,826.053.00, and the expenditure of such amounts as aforesaid, is hereby authorized; and 2 The Executive Director be and hereby is authorized, empowered and directed to execute and deliver such documents, instruments and agreements necessary and appropriate to effectuate the foregoing purposes; and 3 This resolution shall take effect immediately. Motion was made by Commissioner Witherspoon and seconded by Commissioner Short. Presented by Sandra Haywood When the Roll Call was called, the vote was as follows: Clemons-yes; Short – Yes; Witherspoon - yes

Resolution Number: 04-72/13-R

AUTHORIZATION OF AMENDMENT #2 TO THE MTW ANNUAL PLAN FOR FY 2013 TO REVISE THE PLAN TO INCLUDE THE AUTHORITY’S INTENTION TO

SUBMIT AN APPLICATION FOR RENTAL ASSISTANCE DEMONSTRATION PROGRAM FOR ESSEX TOWNHOUSES AND CRAWFORD MANOR

WHEREAS, the U.S. Department of Housing and Urban Development (HUD) granted Moving to Work (MTW) status to the Housing Authority of the City of New Haven (HANH); and

WHEREAS, HUD executed and delivered a Restated and Amended MTW Agreement with HANH, which will be generally beneficial to the operations of the Housing Authority; and

WHEREAS, a requirement of the MTW Deregulation Demonstration program is for HANH to submit an Annual MTW Plan; and

WHEREAS, HANH’s MTW 2013 Annual Plan was authorized and approved by the Board of Commissioners on June 19, 2012 via Resolution 06-102/12-R and was submitted on June 29, 2012, and resubmitted, per HUD’s comments, on September 5, 2012 and November 5, 2012; and

WHEREAS, HUD approved HANH’s MTW 2013 Annual Plan on November 14, 2012; and

WHEREAS, Amendment # 1 was noticed on November 9, 2012 and a public hearing was conducted on December 10, 2012 in accordance with Section V.B. of the Amended and Restated MTW Agreement; and

WHEREAS, HANH’s Board authorized Amendment #1 on February 19, 2013 via Resolution # 02-13/13-R; and

WHEREAS, HANH seeks to further amend the MTW Annual Plan for 2013 via Amendment #2 to include the authority’s intention to submit an application for Rental Assistance Demonstration Program funding for Essex Townhouses and Crawford Manor; and

WHEREAS, Amendment #2 was publicly advertised on February 3, 2013 with a public hearing conducted on February 21, 2013; and

WHEREAS, there were no public comments regarding the requested changes and additions to the 2013 MTW Annual Plan; This resolution was removed of the agenda


RESOLUTION AUTHORIZING THE REVISED INTER-AGENCY AGREEMENT BETWEEN THE HOUSING AUTHORITY OF THE CITY OF NEW HAVEN AND THE

HOUSING AUTHORITY OF THE TOWN OF WALLINGFORD FOR MANAGEMENT OF OPERATIONS.

WHEREAS, On March 19, 2013, the Board of Commissioners approved Resolution Number 03-39/12-R authorizing an inter-agency agreement between the Housing Authority of Wallingford and The Housing Authority of the City of New Haven for management services; and

WHEREAS, The scope of services to be provided and the compensation to be paid in connection therewith as set forth in the draft Interagency Agreement for Management Services attached hereto has been amended to include other required personnel. HANH’s Chief Operating Officer would be in charge of the work, with members of her staff as she determines necessary; and

WHEREAS, HANH seeks authorization to enter into the revised Inter-Agency Agreement with the WHA commencing February 1, 2013, through January 31, 2014.


1 The execution and delivery of Change Order Number 1 to the Interagency Agreement for Management Services with the Housing Authority of the Town of Wallingford, in form and substance substantially similar as attached hereto as Exhibit A, is hereby authorized; and

2 The Executive Director be and is hereby is authorized, empowered and directed to take any and all steps necessary to effectuate the provisions of this Resolution, including, but not limited to, executing and delivering the Inter-Agency Agreement with the Housing Authority of the Town of Wallingford for the purpose of providing management operations services, and to take any and all ancillary and necessary actions related to achieving the foregoing purposes; and

3 This Resolution shall take effect immediately. Motion was made by Commissioner Witherspoon and seconded by Commissioner Short. Presented by Renee Dobos When the Roll Call was called, the vote was as follows: Clemons-yes; Short – Yes; Witherspoon - yes

Resolution Number 04-74/13R

RESOLUTION AUTHORIZING THE SECOND AND THIRD YEAR OPTION TO THE CONTRACT WITH CENTI’S LANDSCAPING FOR AN ADDITIONAL $99,920.00 FOR

LANDSCAPING SERVICES AT MCCONAUGHY TERRACE BRINGING THE TOTAL NOT TO EXCEED CONTRACT VALUE AMOUNT FROM $49,960.00 TO $149,880.00

WHEREAS, On July 27, 2013 HANH entered into a Contract with CENTI’S LANDSCAPING Via Purchase Order Number 14628-8445 in the amount of $49,960.00 for one year commencing on July 27, 2012 and ending on July27, 2014 with the option to renew for

two (2) additional years; and

WHEREAS, HANH is now seeking authorization approving the second and third years of the Contract with CENTI’S LANDSCAPING in the amount of $99,920.00 bringing the total Contract not to exceed amount from $49,960.00 to $149,880.00; and

WHEREAS, In accordance with resolution 07-54/01-R approved by the Board of Commissioners on July 24, 2001, Contracts greater than $50,000.00 must be approved by the

Commissioners prior to execution.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF NEW HAVEN, that the authorization approving the second and third year options to the Contract with CENTI’S LANDSCAPING for the amount of $99,920.00 for landscaping services at McConaughy Terrace bringing the total Contract not to exceed amount from $49,960.00 to $149,880.00, is authorized and the Executive Director be and hereby is authorized, empowered and directed to execute and deliver an agreement with Centi’s Landscaping for the purpose upon such terms as the Executive Director deems necessary and appropriate and in the best interest of HANH. Motion was made by Commissioner Witherspoon and seconded by Commissioner Short. Presented by Karen Coleman When the Roll Call was called, the vote was as follows: Clemons-yes; Short – Yes; Witherspoon - yes


RESOLUTION # 04-75/13R

RESOLUTION RATIFYING CHANGE ORDER # 1 IN THE AMMOUNT OF $ OF $34,917.13 TO THE CONTRACT WITH ACT CONSTRUCTION FOR SNOW REMOVAL SERVICES

AT WESTVILLE MANOR, MCCONAUGHY TERRACE, NEWHALL GARDENS, WAVERLY AND VALLEY TOWNHOUES BRINGING THE TOTAL CONTRACT NOT TO

EXCEED AMOUNT FROM $47,500.00 TO $82,417.13.

WHEREAS, On February 15, 2013 HANH entered into a contract with ACT Construction for snow removal services at various sites for PO # 13150 in an not to exceed amount of $47,500.00; and

WHEREAS, On Febraury 8, 2013 Storm Nemo recorded record snowfall accumulations to the New England region; and

WHEREAS, HANH is asking for additional funds to cover snow removal cost associated with Storm Nemo; and

WHEREAS, HANH staff is requesting ratification of change order # 1 in the amount of $34,917.13 bringing the contract amount from $47,500.00 to $82,417.13.

WHEREAS, in accordance with resolution 07-54/01-R approved by the Board of Commissioners on July 24, 2001, all contracts greater than $50,000.00 must be approved by the Commissioners prior to execution.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISIONERS OF THE HOUSING AUTHORITY OF THE CITY OF NEW HAVEN to Ratify Change Order # 1 for unforeseen expenditures in the amount of $34,917.13 between the Housing Authority of the City of New Haven (HANH) and ACT Construction for Snow Removal Services at Westville Manor, Abraham Ribicoff & Extensions, Newhall Gardens, Waverly and Valley Townhouses brining the contract not to exceed amount from $47,500.00 to $82,417.13 is approved and the Executive Director be and hereby is authorized, empowered and directed to act on behalf of HANH to take all such actions as are necessary or appropriate to cause to be prepared, execute and finalize, upon such terms as the Executive Director deems necessary and appropriate upon such terms as the in the best interest of HANH, the agreement contemplated hereby. Motion was made by Commissioner Witherspoon and seconded by Commissioner Short. Presented by Lee Purvis When the Roll Call was called, the vote was as follows: Clemons-yes; Short – Yes; Witherspoon - yes

Housing Authority of the City of New Haven RESOLUTION NUMBER 04-76/13-R

RESOLUTION RATIFYING CHANGE ORDER #1 BETWEEN THE HOUSING AUTHORITY OF THE CITY OF NEW HAVEN AND DRSL FOR ADDITIONAL SNOW REMOVAL SERVICES AT MCCONAUGHY TERRACE, CONSTANCE BAKER MOTLEY, PRESCOTT BUSH AND NEWHALL GARDENS FOR AN ADDITIONAL AMOUNT OF $11,725.00 BRINGING THE TOTAL NOT TO EXCEED CONTRACT AMOUNT FROM $35,937.50 TO $47,662.50.

WHEREAS, On November 27th

, 2012 HANH entered into a contract via purchase order #15904-9336 with DRSL Construction, LLC for snow removal services at Valley and Waverly Townhouses in the amount of $35,937.50; and

WHEREAS, On February 8, 2013 HANH experienced winter storm Nemo resulting in 34 inches of snow accumulation; and

WHEREAS, HANH’s executive director authorized additional snow removal services at McConaughy Terrace, Constance Baker Motley, Prescott Bush, and Newhall Gardens for an additional $11,725.00; and

WHEREAS, HANH is seeking board ratification of change order #1 for additional snow removal services bringing the total contract not to exceed from $35,937.50 to $47,662.50;

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF NEW HAVEN, that the change order number 1 with DRSL for additional snow removal services at McConaughy Terrace, Constance Baker Motley, Prescott Bush, and Newhall Gardens for an additional $11,725.00 for the period from November 27, 2012 to November 27, 2013 for a total contract not to exceed from $35,937.50 to $47,662.50 for One (1) year with two (2) one (1) year options to renew at HANH’s sole discretion be ratified and the Executive Director be and hereby is authorized, empowered and directed to act on behalf of HANH to take all such actions as are necessary or appropriate to cause to be prepared, execute and finalize, upon such terms as the Executive Director deems necessary and appropriate and in the best interest of HANH, the agreement contemplated hereby. Motion was made by Commissioner Witherspoon and seconded by Commissioner Short. Presented by Karen Coleman When the Roll Call was called, the vote was as follows: Clemons-yes; Short – Yes; Witherspoon - yes


RESOLUTION AUTHORIZING THE SECOND, THIRD AND FOURTH YEAR TO THE CONTRACT WITH T & M PAINTING HOME IMPROVEMENTS AND

WEATHERIZATION FOR AN ADDITIONAL $139,168.80 FOR LANDSCAPING SERVICES AT PRESCOTT BUSH, C B MOTLEY, NEWHALL GARDENS AND CRAWFORD

MANOR, BRINGING THE TOTAL NOT TO EXCEED CONTRACT VALUE FROM $46,389.60 TO $185,558.40.

Resolution 04-77/13-R

WHEREAS, On August 9, 2012 the HANH entered into a Contract with T & M Painting Home Improvement and Weatherization, via Purchase Order Number 14572-8537 in the amount of $46,389.60 for one year commencing on August 9 2012 and ending on August 13 2013 with an option to renew for three (3) additional years; and

WHEREAS, HANH is now seeking authorization approving the second, third and fourth years of the Contract with T & M Painting Home Improvement and Weatherization beginning August 14, 2013 and ending on August 13, 2015 in the amount of $139,168.80 bringing the total Contract not to exceed amount from $46,389.60 to 185,558.40, and

WHEREAS, In accordance with resolution 07-54/01-R approved by the Board of Commissioners on July 24, 2001, all contracts greater than $50,000.00 and all Change Orders in excess of 10% of The Contract value must be approved by the Board of Commissioners prior to execution.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF NEW HAVEN, that the authorization approving the second, third and fourth year option to the contract with T & M Painting Home Improvement and Weatherization for an amount of $139,168.80 for landscaping services at Prescott Bush, CB Motley, Newhall Gardens and Crawford Manor bringing the total Contract not to exceed amount from $46,389.60 to $185,558.40 is authorized and the Executive Director be and is hereby authorized, empowered and directed to execute and deliver an agreement with T & M Painting Home Improvement and Weatherization for the purposes set forth in the resolution, and to expend such sums as set forth hereinabove, and to take such action and execute and deliver such documents, agreements and instruments necessary and appropriate, related and ancillary thereto to achieve the foregoing purposes, upon such terms as the Executive Director deems necessary and appropriate and in the best interest of HANH. Motion was made by Commissioner Witherspoon and seconded by Commissioner Short. Presented by Joe Tent When the Roll Call was called, the vote was as follows: Clemons-yes; Short – Yes; Witherspoon - yes


Resolution 04-78/13-R

RESOLUTION AUTHORIZING THE THIRD YEAR OPTION TO THE CONTRACT WITH ARON SECURITY, INC. FOR AN ADDITIONAL $702,000.31 FOR

UNIFORM SECURITY GUARD SERVICES AGENCY WIDE BRINGING THE TOTAL NOT TO EXCEED CONTRACT VALUE FROM $1,376,494.40 TO

$2,078,494.71

WHEREAS, on March 15, 2011, the Board approved Resolution Number 03-33/11-R Authorizing the Contract with ARON Security, in the amount of $560,002.56 for one year commencing on May 1, 2011 and ending on April 30, 2012 with an option

to renew for two (2) additional one (1) year terms; and

WHEREAS, on June 13, 2011 Change Order Number One (1) via Purchase Order Number 10179-5014-R1 was executed in the amount of $40,418.56 for additional services at Prescott Bush Mall bringing the Contract amount from $560,002.56 to $600,421.12;

and

WHEREAS, on June 23, 2011 Change Order Number Two (2) via Purchase Order Number 10179-5014-R2 was executed in the amount of $40,418.56 for additional services at Robert T. Wolfe bringing the Contract amount from $600,421.12 to $640,839.69;

and

WHEREAS, on August 2, 2011 Change Order Number Three (3) via Purchase Order Number 10179-5014-R3 was executed in the amount of $18,654.72 for additional services at

William T. Rowe bringing the Contract amount from $640,839.69 to $659,494; and

WHEREAS, On March 20, 2012 the Board approved Change Order Number Four (4) via Purchase Order Number 10179-5014-R3 in the amount of $99,491.84 and authorized the second year option to renew in the amount of $691,524.12 bringing

the total Contract not to exceed amount from $659,494.40 to $1,351,018.52; and

WHEREAS, On January 15, 2013 ratification of Change Order Number Six (6) was executed via Purchase Order Number 10179-5014-R6 in the amount of f $8,940.05 for an additional eight (8) hour shift at Crawford Manor while the Contract with Stanley Convergent Security Solutions, Inc. is being amended bringing the total Contract not to exceed amount from $1,353,280.57 to $1,362,220.62; and

WHEREAS, HANH seeks approval of Change Order Number Six (6) adding additional money to the Contract in the amount of $8,940.05 while the front vestibule is replaced at George Crawford Manor bringing the total Contract not to exceed amount from $1,353,280.57 to

$1,362,220.62; and

WHEREAS, On March 19, 2013 Ratification of Change Order Number Seven (7) Was executed via Purchase Order Number 10179-5014-R7 adding additional monies to the Contract in the amount of $14,273.28 for twenty four (24) hour security coverage at Crawford Manor while the Contract with Stanley Convergent Security Solutions, Inc. is being amended bringing the total Contract not to exceed amount from $1,362,220.62 to $1,376,493.90 for the period beginning March 3, 2013 and ending

May 14, 2013; and

WHEREAS, HANH is now seeking authorization approving the third year option to the Contract with ARON Security for an additional amount of $702,000.31 bringing the total

Contract not to exceed amount from $1,376,493.90 to $2,078,494.21; and

WHEREAS, in accordance with resolution 07-54/01-R approved by the Board of Commissioners on July 24, 2001, all Contracts greater than $50,000.00 and all Change Orders in excess of 10% of the Contract value must be approved by the Board of Commissioners prior to execution.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF NEW HAVEN THAT bthe third year option to the Contract with ARON in the amount of $702,000.31 for unarmed security personnel bringing the total Contract not to exceed amount from $1,376,493.90 to $2,078,494.21 is authorized and the Executive Director be and is hereby authorized, empowered and directed to execute and deliver an agreement with ARON Security for the purposes set forth in this resolution, and to expend such sums as set forth hereinabove, and to take such action and execute and deliver such documents, agreements and instruments necessary and appropriate, related and ancillary thereto to achieve the foregoing purposes, upon such terms as the Executive Director deems necessary and appropriate and in the best interest of HANH. Motion was made by Commissioner Witherspoon and seconded by Commissioner Short. Presented by Tim Albaitis When the Roll Call was called, the vote was as follows: Clemons-yes; Short – Yes; Witherspoon - yes

Resolution # 04-79/13-R AUTHORIZATION OF A CONTRACT WITH THE BOYS & GIRLS CLUB OF NEW HAVEN FOR THE PROVISION OF YOUTH DEVELOPMENT

PROGRAMS FOR RESIDENTS AT EASTVIEW TERRACE FOR A PERIOD OF THREE YEAR WITH AN OPTION TO RENEW FOR TWO ADDITIONAL YEARS BEGINNING

MAY 1, 2013 THROUGH APRIL 30, 2015 IN AN AMOUNT NOT TO EXCEED $401,262.00.

WHEREAS, HANH has determined a need for the coordination and delivery of youth development programs to be provided onsite at the Eastview Terrace Community Room.; and

WHEREAS, On March 7, 2013 HANH released RS-13-RFP-0001 with responses due on March 28, 2013; and

WHEREAS, to ensure fair competition HANH contacted providers within the City to make them aware of the RFP; and

WHEREAS, HANH received one response from The Boys & Girls Club of New Haven; and

WHEREAS, the evaluation team met on Monday, April 8, 2013 to evaluate the proposal; and

WHEREAS, the proposal was determined to be responsive and received an acceptable score; and

WHEREAS, upon completion of the review of programming, it was recommended by the Evaluation Committee that The Boys & Girls Club of New Haven be awarded the contract for the coordination and delivery of youth development programs for residents of Eastview Terrace for three years with an option to renew for two additional years at an amount not to exceed $401,262.00.

NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF NEW HAVEN that:

1 The contract award with The Boys and Girls Club of New Haven for the coordination and provision of youth development programs for residents at Eastview Terrace for a period of three years with an option to renew for one additional year beginning May 1, 2013 through April 30, 2015 in an amount not to exceed $401,262.00 is authorized and adopted and the Executive Director is hereby authorized, empowered, and directed to act on behalf of HANH to take all such actions as are necessary or appropriate to cause to be prepared, execute and finalize, upon such terms as the Executive Director deems necessary and appropriate and in the best interest of HANH, the agreement contemplated hereby 2 This Resolution shall take effect immediately. Motion was made by Commissioner Witherspoon and seconded by Commissioner Short. Presented by Cheryl Leeks When the Roll Call was called, the vote was as follows: Clemons-yes; Short – Yes; Witherspoon - yes


RESOLUTION AUTHORIZING COLLECTIVE BARGAINING AGREEMENT WITH LOCAL 818 (SUPERVISORS), COUNCIL 4 AFSCME, AFL-CIO, FOR THE PERIOD OF

OCTOBER 1, 2012 THROUGH SEPTEMBER 30, 2015.

WHEREAS, the Housing Authority of the City of New Haven (HANH) and LOCAL 818 (Supervisors), COUNCIL 4 AFSCME, AFL-CIO reached a Tentative Agreement in full and final settlement of their successor Collective Bargaining Agreement on March 19, 2013 and

WHEREAS, Local 818 (Supervisors), COUNCIL 4 AFSCME, AFL-CIO ratified the agreement on April 8, 2013, and

WHEREAS, the modifications and changes to the existing Agreement are reflected in the parties’ Tentative Agreement and will be incorporated in the successor Collective Bargaining Agreement, and

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF NEW HAVEN, that the Tentative Agreement with LOCAL 818 (Supervisors), COUNCIL 4 AFSCME, AFL-CIO for a period of October 1, 2012 through September 30, 2015 be approved and the Executive Director be and hereby is authorized, empowered and directed to act on behalf of HANH to take all such actions as are necessary or appropriate to cause to be prepared, execute and finalize, upon such terms as the Executive Director deems necessary and appropriate and in the best interest of HANH, the agreement contemplated hereby.

Motion was made by Commissioner Witherspoon and seconded by Commissioner Short. Presented by Gary Hogan When the Roll Call was called, the vote was as follows: Clemons-yes; Short – Yes; Witherspoon - yes



RESOLUTION AUTHORIZING CHANGE ORDER #1 FOR ADDITIONAL FUNDS IN THE AMOUNT OF $33,000 TO THE CONTRACT WITH THE STANDARD INSURANCE

COMPANY FOR HANH’S LIFE INSURANCE, LONG TERM DISABILITY AND ACCIDENTAL DEATH AND DISMEMBERMENT INSURANCE (AD&D), AND STD

INSURANCE PLAN SERVICES FOR A PERIOD OF AUGUST 1, 2010 AND ENDING ON JULY 31, 2013 IN AN AMOUNT NOT TO EXCEED $342,489.48.

WHEREAS, HANH’s Broker / Agent of Record / Consultant, Insurance Benefit Solutions, LLC, conducted a competitive procurement to identify a contractor to provide comprehensive Life Insurance, Long Term Disability and Accidental Death, Dismemberment Insurance (AD&D) and Short Term Disability insurance plan services; and

WHEREAS, Upon completion of the review and evaluations of proposals, it was deemed by Insurance Benefit Solutions, LLC that the Standard Insurance Company had submitted the most responsive proposal for HANH’s Life Insurance, Long Term Disability and Accidental Death and Dismemberment Insurance (AD&D), and STD insurance plan services.; and

WHEREAS, The Standard Insurance Company quoted HANH’s Life, Accidental Death, Dismemberment Insurance (AD&D) and Long Term Disability Benefits premium with a three (3) year Rate Guarantee at an amount not to exceed $130,641.80 beginning on August 1, 2010 and ending on July 31, 2013; and

WHEREAS, The Standard Insurance Company quoted HANH’s Short Term Disability Benefits premium with a three (3) year Rate Guarantee at an amount not to exceed $178,848.00 beginning on August 1, 2010 and ending on July 31, 2013 at an amount not to exceed $178,848.00; and.

WHEREAS, On November 20, 2012 the Board of Commissioners approved Resolution Number 11238/12-R for ratification of the contract with the Standard Insurance Company beginning on August 1, 2010 and ending on July 31, 2013 at an amount not to exceed $309,489.48; and

WHEREAS, This resolution request Board of Commissioners authorization for change order #1 for additional funds in the amount of $33,000 to the contract with the Standard Insurance Company beginning on August 1, 2010 and ending on July 31, 2013 at an amount not to exceed $342,489.48 due to increase in workforce.

WHEREAS, in accordance with resolution 07-54/01-R approved by the Board of Commissioners on July 24, 2001, all contracts greater than $50, 000, 00 must be approved by the Board of Commissioners.

NOW, THEREFORE, BE IT RESOLVED BY THE. BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF NEW HAVEN that change order #1 for additional funds in the amount of $33,000 with The Standard Insurance Company for comprehensive Life Insurance, Long Term Disability and Accidental Death, Dismemberment Insurance (AD&D) and Short Term Disability insurance plan services for period of August 1, 2010 and ending on July 31, 2013 in a total

contract not to exceed amount of $342,489.48 be approved and the Executive Director be and hereby is authorized, empowered and directed to act on behalf of HANH to take all such actions as are necessary or appropriate to cause to be prepared execute and finalize, upon such terms as the Executive Director deems necessary and appropriate and in the best interest of HANH, the agreement contemplated hereby.

Motion was made by Commissioner Witherspoon and seconded by Commissioner Short. Presented by Gary Hogan When the Roll Call was called, the vote was as follows: Clemons-yes; Short – Yes; Witherspoon – yes Resolution Number 04-82/13-R

RESOLUTION APPROVING THE REVISIONS TO THE STATEMENT OF PERSONNEL POLICY.

WHEREAS, The Housing Authority of the City of New Haven has established a Statement of Personnel Policy as a set of rules and guidelines to define employee conduct, benefits, company procedures, and establish safety protocols. The policy also describes the type of job performance and workplace behavior HANH expects from its employees, and what type of compensation and opportunities for advancement it offers, and

WHEREAS, On April 8, 2013 HANH reached a Tentative Agreement in full and final settlement of the successor Collective Bargaining Agreement with Local 818 (Supervisors; and

WHEREAS, The terms of said agreement contain several significant changes applicable to employees in HANH’s non-bargaining group; and

WHEREAS, It is in HANH’s best interest to apply such changes to employees in the non-bargaining group in order that all employees have the same flexible schedule conditions, sick leave provisions, medical insurance coverage and premium cost share levels; and

WHEREAS, This resolution requests Board approval to revise the Statement of Personnel Policy and incorporate the changes.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF NEW HAVEN, that the revision to the Statement of Personnel Policy be approved and the Executive Director be and hereby is authorized, empowered and directed to act on behalf of HANH to take all such actions as are necessary or appropriate to cause to be prepared, execute and finalize, upon such terms as the Executive Director deems necessary and appropriate and in the best interest of HANH, the agreement contemplated hereby.

Motion was made by Commissioner Witherspoon and seconded by Commissioner Short. Presented by Gary Hogan When the Roll Call was called, the vote was as follows: Clemons-yes; Short – Yes; Witherspoon – yes Resolution Number 04-83/13-R

RESOLUTION APPROVING SEVERL CHANGES TO THE NON BARGAINING GROUP AS REFLECTED IN THE TENTATIVE AGREEMENT WITH LOCAL 818,

(SUPERVISORS) COUNCIL 4 AFSCME, AFL-CIO, FOR THE PERIOD OF OCTOBER 1, 2012 THROUGH SEPTEMBER 30, 2015.

WHEREAS, The Housing Authority of the City of New Haven has reached a Tentative Agreement in full and final settlement of their successor Collective Bargaining Agreement with Local 818 (Supervisors) on March 19, 2013, and

WHEREAS, The terms of said agreement contain several significant changes applicable to employees in HANH’s non-bargaining group, and

WHEREAS, It is in HANH’s best interest to apply such changes to employees in the non-bargaining group in order that all employees have the same flexible schedule conditions, sick leave provisions, medical insurance coverage and premium cost share levels; and

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF NEW HAVEN, that the several Changes to the Non Bargaining Group as reflected in the Collective Bargaining Tentative Agreement with Local 818, (Supervisors) Council 4 AFSCME, AFL-CIO for a period of October 1, 2012 through September 30, 2015 be approved and the Executive Director be and hereby is authorized, empowered and directed to act on behalf of HANH to take all such actions as are necessary or appropriate to cause to be prepared, execute and finalize, upon such terms as the Executive Director deems necessary and appropriate and in the best interest of HANH, the agreement contemplated hereby.

Motion was made by Commissioner Witherspoon and seconded by Commissioner Short. Presented by Gary Hogan When the Roll Call was called, the vote was as follows: Clemons-yes; Short – Yes; Witherspoon - yes Meeting adjourned at 5:29pm motioned by Commissioner Witherspoon and Commissioner Short

minutes regular meeting of the board of … · dave chandra, hanh sandra b. haywood, hanh catherine...

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