minutes (09-20/27/28-13) - budget hearing

8/13/2019 Minutes (09-20/27/28-13) - BUDGET HEARING

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Room 200 MVP Student Leadership Center

Ateneo de Manila University, Loyola Heights

0916 750 6661 | [email protected]

1

CENTRAL BOARD

CENTRAL BOARD MEETING

Date:September 20 / 27 / 28, 2013

Venue: LDP / De La Costa Faculty Lounge / MVP 200

Time:6:00pm to 8:00pm

AGENDA (underlined = to be continued, italics= postponed/deferred):

1) Approval of09/13/13 minutes

2) CEA Report3) Budget Hearing: Nutri Council DPR

SOSE DSWS OP SOM DEA SOH

OSG DSLD SOSS DIA OFO

1Proxied initially on September 27 by Ryan Yu.2Proxied on September 20 by Juno Reyes, absent on September 27, late on September 28.

3Proxied on September 27 by Ryan Yu and on September 28 by Larisse Mondok.

4Proxied on September 20 by Tin Andujare and initially on September 28 by Dan Remo.

5Late on September 27.

6Proxied on September 20 by Peepoy Racines, absent on September 28.

7Proxied by Esther Bautista.

8Late on September 27.

9Left early on September 28.

10Absent on September 20 and 28.

11Proxied on September 20 by Pet Samaco, absent on September 28.

12Late on September 20 and 27, absent on September 28.

13Proxied on September 27 by JB Bautista.

14Late on September 20, proxied on September 27 by Theo Catalo, late on September 28.15

Late on September 27.16

Absent on September 28.

ATTENDANCE (underlined = absent, italics= late/early departure, * = non-voting):

Daniel Antonio S. Remo

1

President Redentor John R. Dimla

2

*SOH Chairperson Jose Javier V. Poe IV

3

*JGSOM Chairperson

Ryan Carl Y. Yu4

Vice-President

Larisse Jem H. Mondok

4 JGSOM Central Board Rep

Antonio Rafael N. Elicao

Secretary-General

Jose Norberto V. Reyes5

3 SOH Central Board Rep

Luis Miguel D. De Jesus6


Kristine Mae B. Andujare

Finance Officer

Nina Louise J. Atienza7


Ray Cristofer C. Gomez8


Michaella Paula M. Aldea9

COA President

Rocyl Marie Sangalang


Jared Matthew A. Sarmiento


Von Vincent Rene A. Cruz10

ARSA President

Michael Xavier C. Tobias11

*

SOSE Secretary-Treasurer

Marvin T. Lagonera12

*

SOSS Secretary-Treasurer

Pamela Anne M. Gaerlan13

2 SOSE Central Board Rep

Abelardo G. Hernandez14

2 SOSS Central Board Rep

Camille C. Diez15

1 SOSE Central Board Rep

Samantha Nicole M. Warren16

1 SOSS Central Board Rep


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2

CENTRAL BOARD

MINUTES

Approval of Agenda

Motion to approve agenda by 4 SOM CB, seconded by Sec-Gen. Agenda approved unanimously.

Approval of Minutes

Motion to approve minutes by 2 SOM CB, seconded by 3 SOH CB. Minutes approved unanimously.

CEA Report

Reyes: Main projectsLIONS, IPR, Sixth Man Project.

LIONScomplete officers, briefed by CEA. They've helped LIONS orgs for COA RecWeek.

IPR Issuemet with the people involved, orgs, artists, Sir Rem. Apologies given. Third draft of

policy has been forwarded to SOH Chair. Approved sana by second sem.

Sixth Man Projectdelayed, but we have a project head, JB Bautista from track team.

AssignmentsLIONS from 1 SOSS CB, Sixth Man to 1 SOH CB, IPR to 3 SOH CB.

Gomez: Met LIONS High Chancellor. Follow up with them to meet with Sir Rem?

Reyes: Gave letters for Sir Rem and Sir Chris late. Pressure for sem break for second sem.

Mondok: Suggestion for everyonepresentation when we get back for transition in light of special

elections. When we get back.

Budget Hearing

Andujare: Whatever you present today will be final. Anything more must be emergency. Send

proposals by the end of the night. Most units revised.

Remo: Not moving the sequence. Keep sequence.


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3

CENTRAL BOARD

Nutrition Council

Overtime DuesP900

Mondok: Adding some budget from Nutrition Week. OAS approached us because we owe 900 for

overtime dues. Will include in post-doc to coordinate better.

Andujare: You can get from the excess. No need to propose.

Budget withdrawn.

DPR

School Board RebrandingP7,500)

Co: Rebranding the SBsP7,500. P2,500 per logo. Not changing SOH's except for colors. Logos will

be uniform.

Andujare: For other needs?

Co: Printing already taken care of. This is the only additional thing we need.

Mondok: Participation of the SBs?

Co: Asked the Chairs, they will coordinate with the designers for what they want to appear.

Motion to approve by 3 SOH CB, seconded by 1 SOH CB. Budget approved unanimously.

SOM

Sophomore Social Outreach ProgramP69,330.00

Tanjangco: Educational field trip where batchmates will get to teach and bond with kids from a

public school, Mind Museum.

Poe: Difference with NSTP is primarily for the students. Honors students, most promising and

gifted.

Batch 2016 ParaphernaliaP1.140.00

Tanjangco: Shirt design contest. Price is for the design, prize for design.

ACTM Company Tours PartnershipP4,300.00

Tanjangco: Similar to JETS. Proposing lunch for speakers, gas for cars, promos.


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4

CENTRAL BOARD

Entrepreneur's BazaarP45,350.00

Tanjangco: Juniors and seniors, for LS 126 students required to make a business and sell in

bazaars. Meant to happen in Christmas. Earn money, help fulfill requirements.

Budget for logistics, tents, chairs, tables, etc.

Poe: Academic support servicenot charging usual rent.

Job and Internship FairP16,250.00

Tanjangco: Juniors and seniors. In partnership with LSOP.

JETSP18,170.00

Poe: Did this last year, continuity. Provide students with chance to visit companies, immerse in

corporate environment. Companies in various fields.

Tanjangco: Food, transportation, handouts, nametags.

Freshmen ForwardP63,300.00

Tanjangco: Flagship project. Series of course talks, Amazing Race, games. Quantity is budgeted for

about 50%.

Eleven-Eleven Math 11 TutorialsP5,400.00

Poe: Tutorials in preparation for Math 11 finals. Open to all freshmen. 90 participants.

SB EvSemP35,200.00

Poe: Capping participation at 40 people. Bonding, planning, evaluation.

Gomez: Isn't 400 people for Freshman Forward optimistic?

Tanjangco: Already 50%.

Mondok: How was freshman participation in SOM Games?

Co: Only three blocks weren't involved, and those were involved in Mr. And Ms. SOM. High

turnout.

Poe: Capitalize on high participation.

Andujare: Concern is with food. Make sure people eat it. We've had several incidents of events

with excess. Make sure 435 attend.

Poe: Requesting this, but will be doing pre-event registration. We'll order from there.


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5

CENTRAL BOARD

Gomez: If this event will happen in January, kind of late? Suggest that now and between, keep the

constituency active.

Co: We've been keeping them active.

Andujare: Materials for Sanggu Room?

Co: We don't have projected number. We're expecting a lot of cartolina and they

mentioned they might need those.

Poe: Try to work within the budget that's allotted. We can come up with more economical

tasks on a per-station basis. We can scrap for now and work in 10%.

Andujare: Request that you scrap, work within the 10% contingency, come up with a final

list, then if ever, add emergency if need be.

Freshman Forward budget amended to P57,300.

Motion to approve Freshman Forward budget by 4 SOM CB, seconded by 2 SOM CB. Budget

approved unanimously.

Gomez: Teachers for Eleven-Eleven?

Sarmiento: Met with reps, majority are under Math 11. Asked if they think their profs are

worthy. Looking for good profs, going through Project Blue. Will talks to professors

personally.

Gomez: October 8. From experience, not always easy to get professors.

Aldea: We have orgs offering tutorials. For something this wide-scale, talk to AMS.

Sarmiento: Moratorium?

Aldea: The org won't do the project, so won't go through OSA. Talk to the org, find

individuals. In case you can't find the professors.

Andujare: Is this a need?

Sarmiento: Consulted with reps, advisory grades. A lot of people are failing.

Reyes: Are physical promotions necessary?

Poe: Block texting system?

Sarmiento: Change to online.

Eleven-Eleven budget amended to P5,100.

Aldea: If the students are failing, decrease the ratio.

Motion to approve Eleven-Eleven budget by 2 SOM CB, seconded by 1 SOSE CB.

Aldea: Token issue?

Poe: We'll manage.Budget approved unanimously.


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CENTRAL BOARD

Andujare: The sophomores want the outreach program? If they really want this, can they shoulder

part of the cost?

Lee: Going to ask P100 from each volunteer.Poe: Reducing.

Outreach budget amended to P65,930.

Aldea: Can't they pay for tickets? Since they really want it.

Poe: Project heads suggesting we remove the P100 subsidy, have volunteers pay for

tickets.

Outreach budget amended to P56,280.

Cortez: Tickets for Mind Museum are at least P500. Do you think your batchmates are willing to

pay that? And additional fees?Malixi: We'll get 29 volunteers. Based on the people I've talked to, people would still be up

for it.

Racines: Why so many volunteers?

Malixi: Each handles three or four kids each.

Aldea: Concerned about the nature. Who will be the project core? Sophomores? So darlings. If it's

going to be December, take note of the long process. Will involve kids, Ateneo and other schools.

Sana it doesn't look like a dole-out. Prioritize the kids and not it being an outreach program for the

sophomores. Focus on what the kids need. That's what we're trying to push in SBC and others.

Malixi: Criteria is if the kids were greatly affected by typhoons. Taking benefits into

account, if the kids need it. True that it's part of the project, the charity and the service

from volunteers, but the kids are a bigger priority.

Motion to approve Social Outreach budget by 2 SOM CB, seconded by 4 SOM CB. Objection by

COA.

Aldea: Clarificationwho will monitor?

Poe: DIA and SOM DIA will monitor.

Objection withdrawn.

YES13 NO2

Vice-President

Finance Officer

3 SOH CB

2 SOH CB

1 SOH CB

4 SOM CB

3 SOM CB

2 SOM CB

1 SOM CB

2 SOSE CB

1 SOSE CB

2 SOSS CB

1 SOSS CB

Secretary-General

COA

Sophomores Social Outreach budget approved.

Sarmiento: No promo for Batch 2016 Paraphernalia?

Tanjangco: None.

Motion to approve Batch 2016 paraphernalia budget by 4 SOM CB, seconded by Sec-Gen. Budget



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CENTRAL BOARD

Andujare: Why do you need food for Company Tours Partnership?

Tanjangco: Lunch is for speakers.

Motion to approve Company Tours Partnership budget by 4 SOM CB, seconded by 2 SOM CB.

Objection by FO.

Andujare: Tarpaulins? Number of participants?

Mondok: Whole ComTech batch, open to others.

Andujare: Five tarps, really? When is this happening?

Mondok: Second semester. No specific date.

Motion withdrawn.

Poe: Tarps are very prevalent. If we have less than five, people won't notice.

Gaerlan: Online instead of tarps?Mondok: To be more present.

Andujare: What is ACTM doing?

Poe: Total is P14,000, we're only sharing a bit.

Mondok: Our reps are helping.

Poe: We expand the reach. Course reps are heading.

Motion to approve Company Tours Partnership budget by 4 SOM CB, seconded by 3 SOM CB.

Budget approved unanimously

Poe: Requirement for LS 126. Entrepreneurs' Bazaar is in support of them, Christmas.

Motion to approve Entrepreneurs' Bazaar by 3 SOM CB, seconded by 2 SOSE CB. Budget approved

unanimously.

Aldea: Regarding Job and Internship Fair, issue before that the home orgs weren't approached for

a project. Involve them. Weird to have Placement Office not tapping orgs and departments.

Poe: Keeping in mind, talking to BC as well.

Andujare: If partnership, what are they shouldering and what are we shouldering?

Poe: Other costs, like people setting up and cleaning, all of which will be charged to LSOP,

they're also contacting companies. We are talking to BC, making sure everyone's involved.

Motion to approve Job and Internship Fair budget by 4 SOM CB, seconded by 3 SOM CB. Budget


Andujare: For JETS, ensure that food is necessary.

Poe: Full-day thing.

Andujare: Targeting entire junior batch?

Poe: Limited slots.

Andujare: For consistency, number of tarps? Increase this, keep, or reduce the other one.Racines: Increase tarps.


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9

CENTRAL BOARD

DEA

STRAW SeminarP2,750

Abesamis: Proposed before, but deferred. SCAP has no finances, so they will become participants

with us as organizers.

Decreasing, targeting 50 participants. Four speakers rather than five. Promos will still be printed,

ten pieces.

Andujare: Ten posters, where will you post?

Abesamis: All in school. SCAP will print their own, same design.

Racines: Why not just let them bring pens?

Abesamis: Trust.

Motion to approve STRAW Seminar budget by 2 SOSE CB, seconded by Sec-Gen. Budget approved

unanimously.

Andujare: Venue?

Abesamis: Escaler.

Andujare: Saturday? Check overtime fees. But baka kasya sa contingency.

FOI PolEd Part IIP1,000

Abesamis: Target is November 15. Only expenditure is seminar kits for 20 people.

Andujare: Are we sure we can reach 20? Based on last time?

Gomez: Mandate each batch unit to send a certain number.

Andujare: I agree.

Remo: Doesn't affect proposal.

Andujare: It might if it increases.

Abesamis: Based on participation rate, sticking to this proposal for this one.

Andujare: Venue? And when?

Abesamis: November 15. Venue TBA.

Motion to approve FOI PolEd budget by 2 SOM CB, seconded by 1 SOSS CB. Budget approved

unanimously.

Crowdsourcing PolEd Pt. 1P500

Abesamis: PolEd session under Tatak Sanggu. Feb 3, 2013. Tentative speakers: Sen. Bam Aquino,

another rep from civil society.


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CENTRAL BOARD

Food and tokens for speakers.

Andujare: Only P50 for food?Abesamis: Don't have to overspend.

Andujare: If you're comfortable.

Motion to approve Crowdsourcing PolEd budget by Sec-Gen, seconded by 1 SOSS CB. Budget


Crowdsourcing PolEd Pt. 2P1,000

Abesamis: Same format, cost is P50 worth of seminar kit per participant.

Motion to approve Crowdsourcing PolEd Pt. 2 budget by 3 SOH CB, seconded by 1 SOH CB. Budget


Moro History and CultureP500

Abesamis: Same format. Tentative speakers are rep from OPAPP and one from MILF to be referred

by ASOG. Earlier than Crowdsourcing because main issue is Zamboanga crisis.

Andujare: If you plan to hold this early, why not November? Availability issues?

Abesamis: Yes. And we're thinking of making Pt. 1 of each session public. But for Pt. 2,

exclusive, targeted for Sanggu.

Hernandez: If the purpose of the talk is for Muslims, when Kalinaw Mindanao did a talk, we spent

almost nothing since we got free food from the dorm, pre-prepared tokens, and the like.

Andujare: Consider this for now. DEA can coordinate after, contingency.

Motion to approve Moro History and Culture PolEd budget by 1 SOSS CB, seconded by 3 SOH CB.

Budget approved unanimously.

Moro History and Culture Pt. 2P1000

Abesamis: Same format.

Andujare: Will the format work? For all three issues, same style.

Abesamis: All is part of one module from ASOG. Pattern followed, but content and

approach different for each issue.

Motion to approve Moro History and Culture Pt. 2 budget by 2 SOSE CB seconded by 1 SOH CB.



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CENTRAL BOARD

DSWS

Consignment and SalesP5,235

Andujare: 50 teasers talaga?

Mina: Ateneo-wide. Always been fifty.

Motion to approve Consignment and Sales budget by 3 SOM CB, seconded by 3 SOH CB. Budget


CarpoolP25,210

Mina: What we proposed in first sem for signage was insufficient, adding.

Motion to approve Carpool budget by 4 SOM CB, seconded by 1 SOSS CB. Budget approved

unanimously.

CommunicationsP11,925

Mina: Replace external hard drive which was lost, keyboard, mouse. Website for promotional

needs.

Andujare: Recover previous hard drive?

Mina: Trying, can't.

Mondok: How do we prevent that from happening again?

Mina: Keeping in lockbox.

Gomez: Explain necessity of website. SOM proposed, was mentioned that there'd be a central

Sanggu website?

Mina: Not sure what's happening with central website.

Reyes: OSG will propose later. Can you integrate?

Mina: Will we be having a part of it?

Elicao: Definitely. Can incorporate.

Andujare: Really not comfortable with that hard drive. What are the measures that you have taken

as DSWS to track down that hard drive?

Mina: Tracked it downlast use was two years ago. Talking to previous Communications

Director, he doesn't know. Cleaned up org room, it's not there.

Gomez: For the website, are you coordinated with OVP and OSG? Sanggu website, Sanggu app.

Elicao: Can't speak for OVP, but targeting website to be operational by second semester.

Andujare: App is done, awaiting approvals from certain offices.

Andujare: Increase hard drive price for a better brand?Mina: Amend to P3,500 for website.


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CENTRAL BOARD

Elicao: Suggest that you guys integrate with the central Sanggu website. As I will explain later,

should work with what you guys want for it. Scrap website if you guys are amenable?Mina: Okay.

Communications budget amended to P3,825.

Motion to approve Comm budget by 3 SOH CB, seconded by 1 SOM CB. Budget approved

unanimously.

FinanceP50

Andujare: Do you really need the envelope?Mina: Separate reimbursements.

Motion to approve Finance budget by 2 SOM CB, seconded by Sec-Gen.

YES12 NO2

Secretary-General

3 SOH CB

2 SOH CB

1 SOH CB

4 SOM CB

3 SOM CB

2 SOM CB

1 SOM CB

2 SOSE CB

1 SOSE CB

2 SOSS CB

1 SOSS CB

Vice-President

Finance Officer

Budget approved.

HR General FunctionsP2,110

Gaerlan: Photo album?

Mina: Shifting hours. Time cards go inside it.

Mondok: What was lost again?

Mina: Keys to cash boxes.

Andujare: Fix internals. Andaming nawawala.

Gomez: The person who lost should shoulder.

Lao: Previous administrations. Can't track anymore.

Motion to approve HR General Functions budget by 3 SOM CB, seconded by 2 SOSS CB. Objection

by FO.

Andujare: Approve without cashbox? Two separate approvals.

Motion withdrawn.

Motion to approve HR General Functions items worth P1,910 by FO, seconded by 1 SOSS CB.


Motion to approve HR General Functions cashbox worth P200 by FO, seconded by 2 SOSS CB.

Budget denied unanimously.


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CENTRAL BOARD

Second Semester RecruitmentP2,510

Motion to approve by 4 SOM CB, seconded by 1 SOSS CB. Objection by FO.

Andujare: Why do you need second sem recruitment?

Mina: Shifting system, so every second sem we lose members. Also need more people for

SST.

Andujare: First time you've done this?

Mina: Yes. Targeting fifty more members.

Objection withdrawn. Motion withdrawn.

Andujare: Even with the teasers? For A4 they're P30.

Remo: Defer to have DSWS recalculate.

Second Sem GAP9,235

Mondok: Why for 90 people?

Mina: With new recruits.

Sarmiento: Venue? In school? Garbage cans of the school instead of buying garbage bags?

Mina: Collect first before throwing.

Elicao: How long? If 4:30-7:00, I'm uncomfortable with approving full dinner. Do you really need?

Or can you do snack?

Mina: Reduce to snack.

Second sem GA budget amended to P4,735.

Motion to approve GA budget by Sec-Gen, seconded by 2 SOH CB. Budget approved unanimously.

Second Team-Building SeminarP14,095

Andujare: When?

Mina: Mid-second sem.

Andujare: Sure ninety people?

Mina: Target.

Andujare: Same concern. When you order, make sure it's enough for only those present.

Motion to approve Second Team-Building Seminar budget by Sec-Gen, seconded by 1 SOH CB.

YES12 NO2

Vice-President

Secretary-General

Finance Officer

2 SOH CB

1 SOH CB

4 SOM CB

3 SOM CB

2 SOM CB

1 SOM CB

1 SOSE CB

2 SOSS CB

1 SOSS CB

3 SOH CB

2 SOSE CB

Budget approved.


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14

CENTRAL BOARD

Leadership Training SeminarP8,800

Mondok: Speakers?Mina: Last year had Guidance Office. This year, looking at DSLD or CODE. Usually four

speakers.

Gomez: Are there other seminars after this?

Andujare: I think Ray's question is, why do you need so many seminars?

Gabriel: Open to all members.

Gomez: Can't you have a full-on event?

Andujare: Three-day, two-night thing.

Elicao: Agree with Ray's concern about the funding, but it's harder to get people to attend

multi-day events than multiple separate GA-time events. Compromise might be to reducefood but keep the events separate?

Gomez: Are they not under DIA for leadership training? Redundant?

Andujare: Why are they different? Tell us target audiences. Goals? For team-building?

Mina: Bonding activities for the org.

Andujare: Include with leadership seminars?

Lao: LTS is more for core and deputy. Open to members.

Andujare: Can't we allocate within those timeframes leadership modules? Effective time-

budgeting. 40% of our requested money goes to food alone. We need bonding, but not at

the expense of our constituents. We have to be efficient, cost-effective.

Gabriel: LTS, make it half-day. Require for core. Merge with TBS.

Andujare: Tokens fall under approved contingency of the other budgets.

Mina: Scrap LTS budget.

LTS budget withdrawn.

Lost and FoundP3,746.50

Andujare: Do we need specific colors of folders? There are many in the Sanggu Room.

Unana: Need a specific kind.

Mondok: Why fifty eco bags?

Unana: System is lost and found manned by security officer per building. Given to officers,

keep lost items.

Motion to approve Lost and Found budget by 4 SOM CB, seconded by 3 SOH CB. Budget approved

unanimously.

LoansP7,135

Reyes: What happened to the old umbrellas?Mina: Broken.


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CENTRAL BOARD

Reyes: Make them pay?

Andujare: With DSWS, they have their own DCB, but it's under our approval. Following

Juno's train of thought, when they are made to pay, is it enough to buy a new umbrella?Lao: Yes.

Motion to approve Loans budget by 2 SOSE CB, seconded by 1 SOH CB. Budget approved

unanimously.

Lockers BaklasP3,300

Lockers RegistrationP1,050

Andujare: Do you really need food?Mina: Four buildings, thousands of lockers, so yes.

Racines: Who opens lockers?

Mina: Us.

Reyes: Make snacks rather than lunch?

Lao: Whole-day. Snacks can't.

Gomez: When?

Mina: Every end-of-sem. After finals week, no classes.

Andujare: Return to what I saidit's so easy for us to request food. Do we really need this?

Remo: My two centswe have to be frugal, but in this case, the job is hard. I can attest to it.

Motion to approve Lockers operations budgets by Sec-Gen, seconded by 1 SOSS CB. Objection by

FO.

Andujare: Separate food.

Motion withdrawn.

Motion to approve Lockers operations budgets without food by 4 SOM CB, seconded by 2 SOM CB.


Motion to approve food for Lockers Baklas by 2 SOSE CB, seconded by 2 SOM CB.

YES8 (with presider vote) NO7

Secretary-General

3 SOH CB

2 SOH CB

1 SOH CB

4 SOM CB

2 SOSS CB

1 SOSS CB

President (tie-breaker)

Vice-President

Finance Officer

3 SOM CB

2 SOM CB

1 SOM CB

2 SOSE CB

1 SOSE CB

Budget approved.


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16

CENTRAL BOARD

Lockers General FunctionsP745

Mondok: Load earlier. And you're requesting again?Mina: This is for contacting locker owners. For Consignment, contacting those who consign.

Motion to approve Lockers General Functions budget by 4 SOM CB, seconded by 1 SOH CB. Budget


PlevSemP70,350

Mina: Number is for deputies and officers.

Diez: How is it 14,000 for transportation?Mina: Cap cost.

Hernandez: Isn't transportation cost contingent on venue?

Andujare: I think his point is that it's all arbitrary.

Mina: Probably Antipolo.

Gaerlan: Amend transportation?

Lagonera: How many members?

Mina: 20 officers, 20 deputies. Around 100 members.

Mondok: In linelower train of thought. Basis for 80? Given that they can't give an

estimate...?

Mina: Let the Board decide.

PlevSem budget amended to P61,950.

No motion, budget deferred.

Promotions, Monitoring, and DocumentationsP858.75

Motion to suspend parliamentary procedure by FO, seconded by Sec-Gen. Motion approved,

parliamentary procedure suspended.

---

Mondok: Use the paper tray in the Sanggu Room.

PMD budget amended to P430.


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17

CENTRAL BOARD

Motion to approve PMD budget by 2 SOSE CB, seconded by Sec-Gen. Budget approved

unanimously.

Secretary-General FunctionsP6,594.75

Mondok: Wall fan?

Andujare: Isn't a wall fan a request from OSA?

Mina: They said to propose.

Andujare: Scrap. Supposed to be from admin. Their building.

DSWS Sec-Gen Functions budget amended to P4,594.75.

Motion to approve DSWS Sec-Gen budget by 2 SOSE CB, seconded by Sec-Gen. Budget approvedunanimously.

Room Clean-Up P2,000

Tanjangco: In all our orgs, we have clean-ups, but voluntary.

Lao: We empty all the things, tough on energy.

Gomez: Org room clean-up is part of your function as an org. I do not get fed by Sanggu to be a CB.

Let's reduce food costs.

Motion to approve Org Room Clean-Up by FO, seconded by 2 SOSE CB. Budget denied

unanimously.

Salamat Sa TumutulongP246,639

Mina: SST is a yearly thanksgiving party for non-teaching staff. Christmas party to thank them.

Racines: Load?

Mina: Contacting sponsors, RSVPs of maintenance staff.

Andujare: Withdraw the load? We'll use DCR.

Amendedminus P500.

Gaerlan: Marketing expenses?

Peralta: Need to get to sponsors. Gas, transportation expenses.

Racines: InvitationsP26 per unit?

Lao: One card, back-to-back.

Andujare: Note that it's above cap cost, need two-thirds to approve.

Gaerlan: Rationale? For SOSE Night, we had P80 per head, inclusive of dessert.Lagonera: Basis for P260?


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CENTRAL BOARD

Mina: Quote from catering.

Remo: Recompute these figures and prioritize on Monday?

Lagonera: But also don't scrimp too much.

Andujare: You're also collecting money from students, right? Factor that in when you give budget

requests.

SST budget deferred.

TrevSemP70,350

Andujare: When?

Mina: End of second sem.Andujare: Will we have graduated?

Mina: March.

Andujare: My concern is, target area, target audience. Historically, how did you move

around the P31,500 cap?

Mina: We shelled out.

Andujare: Is that not possible this time? Other units do.

Mina: Targeting a province.

TrevSem budget deferred.

Revised Second Sem RecruitmentP1,695

Sarmiento: Previous?

Mondok: P420 of tarps, fifty teasers.

Motion to approve Second Sem Recruitment budget by 4 SOM CB, seconded by Sec-Gen. Budget


Mondok: Recommendation for Mondayupload powerpoints so we can ask in advance. Include

venue, time, details. Stress the need for food if ever, if partnership, explain how. Deadline?

Andujare: I will handle.

Andujare: I know we requested to end at 9pm, but can we finish offices first? Mabilis lang.

Motion by FO to motion presidership to VP, seconded by 4 SOM CB. Motion approved

unanimously.


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CENTRAL BOARD

OP

Buklod AtenistaP39,884

Remo: Minimum delegationpresident, ambassador, umbrella org head.

Gomez: Cap cost is P3,500. Naga hasn't finalized, but it's sure that it can't go beyond.

Remo: Agreed-upon cap for Buklod. Why send twelve? After this administration, the

procedure is, you start off hosting midyear. After Naga, they host midyear, then summer.

After that, we are next in line. Given the fact that few of our officers have any exposure to

Buklod, opportunity to expose undergraduate officers to community and hosting the

program. Why twelve? Match other universities. For gas, the cost regardless will be P1,700.

Mondok: Transpo is for all or per person?

Remo: All.

Reyes: How?

Remo: Gas first. We'll talk to OSA first to see if we can subsidize. We'll recompute, see if we

need to amend on Monday.

Andujare: Don't talk to OSA. For transpo, needs to be from us.

Paredes: Board and lodging in Naga?

Remo: Included in registration fee.

CalendarP144

Elicao: Two questions. One, what happened to the red and blue markers in the room?

Remo: Lost.

Elicao: Reminding the board, those were fresh. This is why I think it's safer keeping them

in my house. Two, there are still one blue and one red remaining. I'll bring on Monday. You

can use those.

Motion to approve OP budget by 2 SOM CB, seconded by 2 SOSE CB. Budget approved

unanimously.

OSG

PlevSemP9,600

Elicao: Coverage is for three meals and transportation. No venue budget because it will be at a

members house. Finalizing headcount but this is all we will propose for, remains within cap cost.

Motion to approve OSG PlevSem budget by 1 SOSS CB, seconded by 2 SOSE CB. Budget approved

unanimously.


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20

CENTRAL BOARD

Sanggu WebsiteP10,100

Elicao: Will be developed by MISA. Each unit will have a section. This is good for websitedevelopment and design, and one years worth of domain and hosting. Price is from MISA

quotation. We will show unit heads a sitemap so any units that want to add functions to their own

sections can add it. We might negotiate design cost since we have DPR, but their main role is

branding, so we'll coordinate that with MISA first.

Andujare: Increase to cover more than one year? For transitionability, sustainability.

Elicao: Quotation we got was for one year. Hesitant to propose for longer because

historically Sanggu hasnt done well with websites and I dont want to ask for more money

until we get the hang of it. But if the board is amenable, increase to two years.

Sanggu website budget amended to P15,200

Motion to approve website budget by 2 SOM CB, seconded by 2 SOSE CB. Budget approved

unanimously.

OFO

SecurityP1,129.31

Andujare: Retroactive. For overtime during the School Nights.

SSSP277,000

Andujare: For first sem, we funded P277,000. We failed to give out DL Subsidies. Was computing

the rate of how students will claim their subsidies. For students who DLed second sem last year

and first sem this year, they will get double.

T55 PlevSemP35,100

Andujare: Crucial for planning, institutionalization, integration. Expenses are only food and

logistics.

Lagonera: Redundant with SOSS project grant and DL subsidies?

Andujare: Had to centralize due to failure of elections.

Lagonera: So this covers us as well? Well take this out of our budget.

Motion to approve OFO budget omnibusly by 3 SOH CB, seconded by 3 SOM CB. Budget approved

unanimously.


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CENTRAL BOARD

Reminders

Andujare: For the units who will propose on Monday, make sure your presentations are good.

Mondok: Join Run for Pasig.

Remo: Emergency session on Monday, 4:30 onwards. In recess until 4:30 on Monday.

Motion to roll call and amend agenda by 2 SOSE CB, seconded by 2 SOH CB. Motion approved

unanimously.

DSWS

PlevSemP57,650.00

Lim: Callospa Resort, prospective attendance of 35.

Andujare: What were major cutdowns from last times?

Lim: Reduced transpo cost to below cap cost.Andujare: Set venue? Fixed program flow?

Lim: Usually same every year.

Mina: Start with evaluation of projects, SWOT, plans.

Motion to approve budget by 3 SOM CB, seconded by 1 SOSS CB. Budget approved unanimously.

SSTP242,464.00

Lim: Dinner at P250/head. Estimating 479 non-teaching staff, plus 50 for judges, hosts,

performers.

Invitations, thank you cards, etc.

Mina: Initial items for gift bags include food, giveaways.

Andujare: Extra 50 for food? Please repeat.

Lim: Judges, performers, and hosts.

Andujare: Remind everybody that cap cost for dinner is P100/head. Needs 2/3 approval to

approve higher. Rationale why they are proposing something higher is gratitude for services of

non-teaching staff. My question is, is it necessary to allocate the same kind of food, same price, for

the performers, hosts, judges? Still the students' money.


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23

CENTRAL BOARD

Andujare: Did not cap amounts per seminar because I wanted everyone to have productive

sessions. Not in quantity but in depth. Won't vote for this it can be integrated. If you have one

week, have it in modular form. Recommend that the next officers include the previousadministration in their seminars. Another P50,000 is too much. 130 students' worth of SAF. You

can propose, but I won't vote for it.

Cruz: SuggestionIC's instead, no expenses. Reach same objective. Newly elected officers can

bring up concerns from ICs at their PlanSem.

Mina: Can we make the TranSem a half-day event?

Andujare: Your call. Questioning principle, not amount.

Yu: We're questioning need for budget for this kind of transitioning event.

Warren: What is your plan, then?

Lim: We feel that evaluating past projects is important in how the org is run. We

understand transitioning, willing to integrate. Concerned with time to evaluate.

Sarmiento: How many projects between this and previous EvSem?

Mina: Bulk of second sem projects.

Sarmiento: Among those, which ones are new?

Lim: No new ones, but improvements.

Mina: Automation of lockers, etc.

Sarmiento: And you think you still need all that?

Bautista: Wasting time, arguments are going around in circles.

Motion to approve by 2 SOSE CB, seconded by 1 SOSE CB.

YES1 NO12

2 SOSS CB Vice-President

Secretary-General

Finance Officer

2 SOH CB

1 SOH CB

4 SOM CB

3 SOM CB

1 SOM CB

2 SOSE CB

1 SOSE CB

1 SOSS CB

ARSA

Budget denied.

DIA

Villasfer: Three projects.

PlevSemP13,300.00

Two-day event, evaluate and plan.

De Jesus: Where?

Sarmiento: If it's near, do we need transpo?


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CENTRAL BOARD

Villasfer: Not a nearby venue.

Motion to approve budget by 2 SOH CB, seconded by 2 SOSE CB. Budget approved unanimously.

Sanggu Body TagsP5,955.00

Villasfer: Let people know that they can approach you. For our members to have ownership.

Andujare: We have an agreement with InterMatrix and Freeform for printing. Why UP? Is it

cheaper? Get quotation from them.

Villasfer: Checking with Pao.

Budget deferred.

Sanggu Officer of the MonthP7,500.00

Villasfer: Fifteen offices and departments.

Andujare: Requesting that OFO be removed.

Aldea: P100 per head is too much. Not comfortable with this big an incentive.

Cruz: If we give this budget, like we're paying the officers to do their job well. Don't agree.

Andujare: Wanted OFO to be removed to be consistent with our stand for PDAF. If we have

officers that we feel performed well, find our own ways.

Yu: Remove OVP.

Poe: Remove SOM as well.

Budget deferred.

Sanggu Body TagsP5,955.00

Villasfer: Yes, UP is cheaper.

Motion to approve by 1 SOM CB, seconded by 1 SOH CB.

YES13 NO2

Vice-President

Secretary-General

Finance Officer

2 SOH CB

1 SOH CB

4 SOM CB

3 SOM CB

2 SOM CB

1 SOM CB

2 SOSE CB

1 SOSE CB

2 SOSS CB

1 SOSS CB

COA

ARSA

Budget approved.


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CENTRAL BOARD

Sanggu Officer of The MonthP7,500.00

Yu: Presider would wish to express uncomfortability with this, likelihood to veto.

Aldea: Goal is uniform system of incentivizing, right? But some can do it themselves.

Poe: Emulate the systems that don't require budget? Uniform zero-budget thing?

Elicao: Pointing out that while I agree in principle, for consistency, we already approved four

months of this before.

Andujare: PDAF issue wasn't as big, we have new people in the CB, and there's always

room for improvement.

Villasfer: In the event that this is disapproved, concrete ways to recognize?Andujare: Out of the order of this budget hearing.

Aldea: Certificate would be enough.

Budget withdrawn.

SOSS

Lagonera: Whenever we present budget proposals, lay down fundamentals. See how projects are

aligned to thrust. Goals. Institutionalizationimprove branding and identity, empower reps.

Integrationwith SOSS community, partnerships, decentralization of responsibilities.

SB PlanSemP62,035.00

Sarmiento: Manila papers and markers from Sanggu Room?

Elicao: No paper. Markers yes, but not sure if they work or if they're still there.

Yu: Remind everyone to submit materials to Sec-Gen after events. Not disposable.

Aldea: Decrease costs? Be consistent with orgs.

Poe: Are reps paying anything?

Lagonera: Yes. Extend on a third day, reps will pay for that.

Elicao: In SOH last year, we did BYOB instead of proposing for paper plates and utensils.

Andujare: Cap cost per head per night is P350.00.

Elicao: Defer to end of presentation, recompute.

SOSS Community VideoP2,950.00

Andujare: Purpose of the video?

Lagonera: Bring together the different SOSS groups. Publicity and promotions of thedifferent orgs. Recruitment for projects of SOSS Sanggunian.


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CENTRAL BOARD

Andujare: And why outsource and not DPR?

Catalo: Empower orgs under SOSS.

Motion to approve by ARSA, seconded by 3 SOM CB. Budget approved unanimously.

COSA Tie-Up-P4,400.00

Poe: Good intention and everything, but two points. First, DPR meant to monitor branding and

promotions. Secondly, we tied up with them for SOM Week, not really happy. We don't need to

pay this much for good promotions.

Lagonera: Concern is capacity of DPR.

Andujare: JV's concern for quality is relative. But DPR is supposed to produce all this. If you

plan this out properly, sa tingin ko, kaya nila. You can propose either way. We'reencouraging tie-ups with orgs.

Gomez: Can't remove DPR from the equation. Include as well.

Andujare: They really will have to check.

Lagonera: Push COSA a bit more, and kaya ba ng DPR to provide?

Sarmiento: Eleven-eleven split?

Lagonera: Amenable.

Budget amended to P2,200.

Gomez: Coordinate those eleven with DPR.

Andujare: Regardless of who's doing the promotions, DPR will still have to go through

them. SOSS needs to coordinate.

Motion to approve by 2 SOSE CB, seconded by 1 SOSE CB.

YES13 NO2

Vice-President

Secretary-General

Finance Officer

2 SOH CB

1 SOH CB

3 SOM CB

2 SOM CB

1 SOM CB

2 SOSE CB

1 SOSE CB

2 SOSS CB

1 SOSS CB

COA

4 SOM CB

ARSA

Budget approved.

SOSS Rebranding LaunchP4,800.00

Lagonera: Early November, to replace annual SOSA. Inviting chairs of departments, professors,

stakeholders, SOSS-related orgs and sectors.

Andujare: So this is to tell everyone that we are rebranding SOSS? But before the function was to

tell people about projects and the like. My concern is that, the projects are gone because there

was no SOSS Sanggu before?


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29

CENTRAL BOARD

Lagonera: Empower block and course representatives through decentralization.

Andujare: Contentious. If this is a project that they want, should've been included in this budget

proposal. Can't allot this to just be given out.

Lagonera: Rationale is financial grant system. Reps propose, amount given out.

Remo: So give reps this pool of money. People apply to them, they propose a project to the

School Board. What then?

Lagonera: They head the project.

Remo: So asking reps to participate in SSS?

Mondok: Doesn't this go out of the process of the budget hearing? Ensure that we're allocating

money through right process.Reyes: Response to what happened, single final budget hearing. Contingency measure. I

don't think you have to spend the whole P9,000.00.

Lagonera: Purpose is block and course empowerment. Give them direct access to funds.

Andujare: We can call emergency hearings. I am personally offended that you think that is not an

option, and that this seems to be a bypass of the existing subsidy and budget hearing system. The

principle is wrong.

Lagonera: Framework is to create a contingency fund in the form of financial grant system.

Andujare: That is for specific initiatives. Isn't it more empowering to go through the central

system? For projects, I recommend, do not go through. Ask for emergency budget hearing.

Yu: Remind the body that the purpose of hearings is to make sure that projects are

appropriate for everyone. This bypasses that. We give SBs the autonomy already, only say

we have is through these.

Motion to change presidership to President by President, seconded by 3 SOH CB. Motion


Motion to defer SOSS budget to end of presentation by VP, seconded by 2 SOH CB. Motion


SOSE

SOSE SB PlevSemP37,087.00

Tobias: October 19-20. Expecting fifty people, two days, one night. Asking money from people for

venue and transportation.

Elicao: Requesting that you do BYOB to be consistent with what we asked of SOSS.

Amended to P36,589.00.


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CENTRAL BOARD

Andujare: Historically only around 20 people go.

Samaco: Inviting committee heads and drivers from SOSE Week.

Motion to approve by 4 SOM CB, seconded by 1 SOSE CB. Budget approved unanimously.

BOx BioCampP5,070.00

Tobias: Food for the high school kids participating.

Yu: We've been talking about tie-ups with orgs. Funding lunch is not really a tie-up. Funding is not

the issue, but why are we tying up? Shouldn't work just to give money.

Gomez: Participation of reps. Right now it's just Sanggu giving money.

Budget withdrawn.

SOSE Hunger GamesP40,645.00

Dela Cruz: Successor to SOAR. Amazing Race competition.

Andujare: Last year's SOAR only spent P10,000.

Tobias: Food.

Elicao: Uncomfortable with food. Also with approving undifferentiated lump sum of materials.

Yu: Not comfortable with food. If you remove that, more reasonable. Without food, becomes

P13,145.00.

Tobias: We can reduce to snacks.

Andujare: They did food through sponsors last year.


Motion to approve by VP, seconded by Sec-Gen. Budget approved unanimously.

Finals Tutorial SessionsP4,550.00

Yu: Teaching fees?

Tobias: CJ had her reps talk to department chairs, and the chairs mentioned that the

professors might ask for fees because they'd be working during moratorium. Departments

said they might have to pay the professors.

Andujare: The rate is for students asking individually. If you go as Sanggu, we can course through

CAA. Current tutorials have no fee?Sarmiento: None.


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CENTRAL BOARD

Mondok: Never experienced.


Motion to approve by 2 SOM CB, seconded by 3 SOH CB. Budget approved unanimously.

SOSE-HEC-STC Week PromotionsP2,762.50.

Andujare: The lamppost tarps are 315.00/unit.

Amended to P2,310.00

Motion to approve by VP, seconded by 1 SOSE CB. Budget approved unanimously.

SOSE SportsFestP17,650.00

Gomez: Professional referees?

Tobias: Yes.

Gomez: Do we need?

Tobias: Yes.

Motion to approve budget by VP, seconded by 2 SOH CB.

YES13 NO1

Vice-President

Finance Officer

3 SOH CB

2 SOH CB

1 SOH CB

4 SOM CB

3 SOM CB

2 SOM CB

1 SOM CB

2 SOSE CB

1 SOSE CB

2 SOSS CB

1 SOSS CB

Secretary-General

Budget approved.

SOSE CyberSportsfestP1,980.00

Tobias: For prize shirts.

Lagonera: Purpose?

Tobias: Camaraderie but through means familiar to many SOSE students.

Andujare: Reduce cost of shirts.

Tobias: 200 per.

Amended to P1,800.


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CENTRAL BOARD

Motion to approve budget by 3 SOH CB, seconded by 1 SOH CB.

YES

11 NO1Vice-President

Secretary-General

3 SOH CB

2 SOH CB

1 SOH CB

4 SOM CB

2 SOM CB

1 SOM CB

2 SOSE CB

1 SOSE CB

1 SOSS CB

Finance Officer

Budget approved.

SOSE Trivia ChallengeP4,360.00

Andujare: Last year, participants didn't reach 20. I feel the 50 is too much.

Tobias: Reduce to 35? One big game show event.Andujare: Just a POI. Whether you want to adjust is your call.

Yu: If you think you can get that many people, don't amend.

Tobias: Sticking with 50.

Motion to approve by VP, seconded by Sec-Gen. Budget approved unanimously.

SOSE ConventionP29,218.00

Yu: Talked to Mel. Not comfortable with getting the cosplay performers. P7,000.

Tobias: Quality, attract people.Yu: Necessary?

Tobias: Need one.

Andujare: Cap cost for fees is P200. Not saying just that, but this is too much.


Andujare: Not entirely confident. Are your constituents interested?

Motion to approve budget by 1 SOSE CB, seconded by 2 SOSE CB.

YES10 NO1

Vice-President

Secretary-General

3 SOH CB

2 SOH CB

1 SOH CB

2 SOM CB

1 SOM CB

2 SOSE CB

1 SOSE CB

1 SOSS CB

Finance Officer

Budget approved.


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CENTRAL BOARD

SOSE

Tambay WeekP5,070.00

Poe: Are HEC and STC contributing?

Samaco: Booths and other design materials.

Gomez: The 400 pins, what will be written?

Samaco: SOSE-STC-HEC.

Motion to approve budget by 1 SOH CB, seconded by 2 SOH CB. Budget approved unanimously.

SOSE CulmiNightP15,000.00

Samaco: We're asking for logistics of the venue. Splitting costs and materials with STC and HEC.

Gomez: No breakdown yet?

Samaco: None yet but that's for the venue.

Gomez: So where did you get that amount?

Samaco: Canvassing venues.

Andujare: What will happen on CulmiNight?

Samaco: Party. No venue yet.

Andujare: We can't approve yet.

Poe: Given the nature of CulmiNights, that's incomplete.

Samaco: Yes. Retroactive for anything else.

Remo: Suggest that you withdraw, wait for something firm, propose for an emergency if you need.

Budget withdrawn.

SOH

PlevSemP18,000.00

Reyes: House of one of the reps, no venue fees. Transportation from us. Food is four meals, cap

cost.

Andujare: Breakfast isn't cap cost.

Reyes: Amend to cap cost.


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CENTRAL BOARD

Amended to P17,300.

Motion to approve by 2 SOH CB, seconded 3 SOH CB. Budget approved unanimously.

Theater TalksP5,400

Pamatmat: Three workshop sessions, 20-30 participants each. Acting, production, other events.

Andujare: Why nine hours of overtime?

Sangalang: Spread out among three days.

Remo: When?

Pamatmat: Target is January.

Remo: Suggest you remove overtime or reduce to one hour per session.


Motion to approve by 2 SOSE CB, seconded by COA. Budget approved unanimously.

Fashion IndustryP2,400.00

Andujare: Recompute. Quantify "a lot of people."

Pamatmat: Nine out of the ten blocks were asking.

Andujare: Expected outcome?

Pamatmat: Know what to do to get into fashion industry. Invite rising fashion designers,

people from fashion magazines, stylists.

Sarmiento: Limited to SOH?

Pamatmat: Expecting other people to come as well.


Motion to approve budget by 1 SOH CB, seconded by 4 SOM CB. Budget approved unanimously.

Ramon Bautista TalkP1,800.00

Pamatmat: About his book, selling out, and so on.

Elicao: Recompute logistics in line with previous.

Andujare: Parchment paper is in packs. Use from previous.

Dimla: Logistics costs are because he might be available on Saturday. Plan B.

Andujare: Propose for Plan A.

Amended to P750.00.


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CENTRAL BOARD

Motion to approve budget by 2 SOH CB, seconded by Sec-Gen. Budget approved unanimously.

SOH Valentine's CardsP5,250.00

Dario: Showcase the writing and the art talents of the SOH sophomores. Get volunteers from the

batch to send in designs and captions. Sell during Valentine's Day. Planning by November, target

date is around Valentine's week. Get five designs, each will have 30pcs.

Aldea: Selling focused on these lang? Or do you have other merchandise?

Dario: That's it.

Aldea: Consider partnering with other organizations. Increase impact.

Poe: Is this a fundraiser?

Dario: Not planning to fund a particular project. Goes to SB.

Poe: Loan?

Dario: Yes.

Andujare: Can't profit for the School Board. We share one DCB.

Dimla: SB includes SOH home orgs. Use to fund for their projects.

Andujare: Decide you're asking for this as capital for them or as a loan.

Dimla: Loan.

Aldea: So compensation for them?

Dimla: Yes.

Remo: My worry is as much as we encourage you to be able to fund projects, we also have to

increase our financial transparency. Worry is we will be giving you a fund outside the monitoring

system. I worry about accountability.

Motion to approve budget by 3 SOH CB, seconded by 2 SOH CB. Objection by FO.

Andujare: If you fail to give back that amount, you will get a hold order.

Objection withdrawn. Budget approved unanimously.

HitLit NightP16,320.00

Reyes: Institutionalize HitLit Night. Cater for people who don't think their art is worthy to be

shown in other places. Either Tuesday or Thursday of SOH Week.

Andujare: Logisticsbasis? Even if you extend till 11, max per hour is P300.

Reyes: For maintenance.

Andujare: Shouldn't be a venue fee.

Reyes: Based on last year's.

Motion to approve HitLit Night by VP, seconded by Sec-Gen. Budget approved unanimously.


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CENTRAL BOARD

SOH Week

Dimla: Third week of January. Theme of immortality. Louder, more aggressive.

Opening NightP17,200.00

Andujare: P80 na mealchicken fingers and sandwiches lang?

Dimla: Same as last year. AMPC supplier. Includes iced tea.

Motion to approve Opening Night budget by 3 SOH CB, seconded by 2 SOH CB. Objection by FO.

Andujare: Tarp specs?

Dimla: Usual lamppost size.Andujare: P315 each.

Motion withdrawn.

Dimla: Wanted to also include backdrop, but can't give size yet because it depends on the tent

size.

Andujare: Can't approve yet.


Motion to approve by VP, seconded by 2 SOH CB. Budget approved unanimously.

Plenary TalksP14,100.00

Andujare: Why is there a need to feed participants?

Dimla: Attract people. First few people.

Andujare: Other units have same set-up. What they did was to give snacks to participants.

Dimla: Three talks.

Andujare: Questioning why full meal and not a snack.

Remo: The question is the principle. Considering that other units are only doing snacks.

Why does this talk necessitate that amount?

Dimla: Amending to food for speakers, P100 each.

Amended to P2,700.

Motion to approve budget by 2 SOH CB, seconded by 1 SOSE CB. Budget approved unanimously.

Short and BriefP26,850.00

Dimla: Tie-up with TA, in the process of getting ENTA and BlueREP. Fund three winning plays to be

written and directed by students. Get Black Box Theater for free. Three plays.


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CENTRAL BOARD

Andujare: Breakdown of logistics and materials?

Dimla: Electricity and personnel.

Andujare: Materials?Dimla: Depends on the winning plays. P7,000 per play.

Sarmiento: Three winning plays. Winning ones will be funded by us. Shouldn't that be our token

for them?

Dimla: Included same budget from last year.

Motion to approve budget by 2 SOH CB, seconded by 1 SOM CB. Budget approved unanimously.

SOH Week Closing NightP116,000.00

Dimla: Music and arts festival, tie-up with aMp. Same format as HaMpy Birthday.

Andujare: The numbers for the promotions don't make sense. 24x30, if feet, that's a whole

building. If feet, that's too small.

Dimla: Change tarps to two lamppost, one banner 5x10.

Andujare: P315 for small ones.

Amended to P1,480 for promotions, total is P114,480.00.

Andujare: You're going to get sponsors?

Dimla: Yes.

Andujare: Historically you do well? What kind of sponsorship?

Dimla: Money we get from sponsorships is for talent fees.

Remo: Coordinate with DCR for sponsorships.

Dimla: Already met with Cat.

Motion to approve budget by 2 SOH CB, seconded by VP. Budget approved unanimously.

Departmental TalksP4,040.00

Dimla: Interdisciplinarity, attempt to encourage people to appreciate SOH programs. Invite more

popular professors to talk about SOH in general.

Olivares: Like SOH 101.

Andujare: More detailed breakdown for logistics and tokens. And why are you using DotGain and

not InterMatrix?

Dimla: DotGain is contact of FA. Breakdown is 500 per talk.

Remo: More detailed.Dimla: 300 for maintenance and 200 for decor.


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CENTRAL BOARD

Remo: Defer till more detailed breakdown.

SOH ExhibitP65,636.00

Bautista: Additions.

Andujare: Why are you asking for budget again?

Dimla: For December and January.

Andujare: GC's are problematic as prizes. And also, agreement with InterMatrix for

promotions.

Poe: Chapbooks are what?Bautista: Folios for exhibit-goers.

Bautista: Can scratch tokens, give out mugs from SOH Week.

Dimla: Becomes 97x100.

Beat GenerationP6,000.00

Dario: Project in September, postponed because of OAS issues.

Andujare: Principlevenue changed, why propose again? Two, for food, still needs to be cap cost.

For tokens, why GC?

Dario: Adding more to project.

Dimla: Tokens because whenever we volunteer with the SOH Dean's Office, it's

traditionally Starbucks GCs.

Motion to approve budget by 1 SOSE CB, seconded by 2 SOSE CB.

YES10 NO3

Secretary-General

3 SOH CB

2 SOH CB

1 SOH CB

4 SOM CB

2 SOM CB

1 SOM CB

2 SOSE CB

1 SOSE CB

2 SOSS CB

Vice-President

Finance Officer

COA

Budget approved.

Departmental TalksP4,040.00

Ty: For logistics, P300 to maintenance, P100 to origami decorations, P100 for banderitas.

Amending supplier to InterMatrix.



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CENTRAL BOARD

Motion to approve budget by 1 SOSE CB, seconded by 3 SOH CB.

YES11 NO1

Secretary-GeneralFinance Officer

2 SOH CB

1 SOH CB

3 SOH CB4 SOM CB

2 SOM CB

1 SOM CB

2 SOSE CB1 SOSE CB

COA

Vice-President

Budget approved.

SOH Exhibit

Bautista: UP for most of the photocopying, InterMatrix for covers and promotions.


Motion to approve budget by 2 SOH CB, seconded by VP.

YES10 NO3

Secretary-General

3 SOH CB

2 SOH CB

1 SOH CB

4 SOM CB

2 SOM CB

1 SOM CB

2 SOSE CB

1 SOSE CB

2 SOSS CB

Vice-President

Finance Officer

COA

Budget approved.

DSLD

Coseto: Most of our projects were pushed back to second sem.

GAP1,760.00

Andujare: What are those materials?

Coseto: Booklets. Photocopying for manual. Colored xerox.

Motion to approve by 1 SOSE CB, seconded by VP.

YES8 NO5

3 SOH CB

2 SOH CB

1 SOH CB

2 SOM CB

1 SOM CB

2 SOSE CB

1 SOSE CB

2 SOSS CB

Vice-President

Secretary-General

Finance Officer

4 SOM CB

COA

Budget approved.

Andujare: Did your first GA happen? Did you spend?

Coseto: Food.


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Leadership ForumP3,920.00

Coseto: Speakers from ASLA.

Remo: Specify.

Coseto: Merienda is Jollibee.

Andujare: Lamppost is P315, 3x7. Scrap notebooks, you can get from the Sanggu Room.


Poe: One of the first events I'm seeing out of DSLD. How are you going to get attendance? When?

Coseto: November or December, Wednesday.Poe: And you only have one tarp?

Coseto: Tie up with POS to get more attendees.

Motion to approve budget by 2 SOM CB, seconded by VP.

YES11 NO2

Secretary-General

3 SOH CB

2 SOH CB

1 SOH CB

4 SOM CB

2 SOM CB

1 SOM CB

2 SOSE CB

1 SOSE CB

2 SOSS CB

COA

Vice-President

Finance Officer

Budget approved.

PlevSemP2,600.00

Coseto: Remove logistical needs and materials.


Andujare: If one day, why breakfast?

Coseto: Can replace with dinner.

Remo: Defer. Not satisfied with this, you don't know what you want.

TranSemP5,200.00

Andujare: Another unit presented this kind of thing. This played out before, question was why do

you need a separate thing? Integrate?

Coseto: Aldwin really wanted a TranSem. Stick to this.

Remo: Where?

Coseto: Remove logistical needs and materials.



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CENTRAL BOARD

Gomez: When you said what happened this year, what did you mean?

Coseto: Low project execution, inactive teams.

Motion to approve budget by VP, seconded by 4 SOM CB. Budget unanimously denied.

PlevSemP5,200

Coseto: Integrate with PlevSem.

Andujare: When is this happening? Sembreak? You'll already know who'll replace you this early?

Coseto: Get an AVP.

Andujare: Problematic. We voted no on TranSem because we don't believe in the principle

of it. If you integrate here, why would we vote?Coseto: Stick to Planning and Evaluation Seminar.


Reyes: Since you're integrating, no increase in quantity?

Coseto: None.

Gomez: You proposed a lot of seminars, but the only output is that leadership thing.

Coseto: We had projects approved first semester, but pushed back for implementation this

semester.

Andujare: My problem is we haven't been hearing anything from DSLD. Your outstanding

approved budget is for PlanSem and a GA. Now you're asking budget for an EvSem, another GA.

Coseto: Had training and seminars approved in first sem. One that didn't need money.

Andujare: Then the accounting schedule you submitted as of August is wrong. You have a

of training, no output.

Coseto: Had something with Ateneo High School.

Motion to approve budget by VP, seconded by 4 SOM CB. Budget denied unanimously.

Gomez: Rationale for rejections is you had more things approved in first semester. We're not

going to spend on more input, but we're still expecting output. If you need to meet, meet at your

expense.

Coseto: We'll fix it.

SOSS

PlanSemP55,110.00

Remo: On campus, when?Hernandez: 18-20.


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CENTRAL BOARD

Motion to approve PlanSem by 4 SOM CB, seconded by 2 SOH CB. Objection by FO.

Andujare: Recess, fix the slide.Motion withdrawn.

Motion to approve by 1 SOH CB, seconded by 4 SOM CB. Budget approved unanimously.

AEA Young Economists' ConventionP17,150.00

Gaerlan: Dimensions of tarp?

Andujare: Reduce to 1460 for tarp budgets.


Motion to approve budget by VP, seconded by 4 SOM CB. Budget approved unanimously.

Poe: Commentsuggest that for future proposals, that for partnerships with any org, present

total breakdown.

Elicao: Pointing out that Larisse said this in the groups.

Juniors and Seniors Job Fair and Internship FairP1,350.00

Motion to approve by VP, seconded by 2 SOSE CB. Budget approved unanimously.

SOSS Week

SOSS BazaarP116,434.00

Poe: Where?

Hernandez: Either of the two fields.

Poe: Truck fuel?

Hernandez: For generator. You need to pay for the truck that's going to bring the

generator.

Sangalang: What will be sold?

Hernandez: From orgs and students. Nothing specific. We're proposing for venue.

Poe: On the generator fuel, in SOM Bazaar, these costs were split with AMA because JSEC

Challenge was ongoing. 30 booths. Will you have the same rate of participation? Will they also use

electricity in the same quantities? Think it's excessive.

Hernandez: Orgs won't use it just to cook.

Andujare: What will happen?

Hernandez: Orgs can set up any kind of booth.


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Remo: Are you going to charge the participants rent?

Hernandez: No.

Remo: For fuel alone, assuming ten stalls, you subsidize them on fuel for P288.00 per day.Average cost of six liters of fuel, assuming diesel. Why not charge them rent?

Hernandez: I think it will hinder participation. Unlike SOM Bazaar with JSEC Challenge,

different setup.

Poe: DDCA is the people who manage utensils. Are your stalls going to be food? Only way you can

justify. Plates, utensils, deposit scheme.

Hernandez: We will have.

Andujare: That much?

Remo: Based on the data from JSEC Challenge, an average of 400 people use it. Do you

project 400 people using that much on those days.

Andujare: When?

Remo: February 5-7. Defer all SOSS Week expenses for emergency budget hearing.

Rep Empowerment FundP9,000.00

Andujare: Your SB is claiming that you are very transparent with decisions. Where did this come

from? In what context does it come? Did your reps ask for it? Concept from Sec-Treas?

Hernandez: Sec-Treas wondered why there was no fund for reps. Asked reps, they agreed.

Difference with PDAF is we can put it strictly in reimbursement system, need receipts.

Contingency in case we can't call emergency hearing. Empowerment fund is supposed to

make reps realize that we're waiting on them to do their own projects. We're working on

an HOR, and an HOR is funded. Training them with that idea.

Remo: Following that logic, the idea is you're going to give them money to put into their minds the

idea that there is money they must spend. Arbitrary amount. What's stopping them from creating

the mindset now? No set budget. Budget is bottomless from their point of view, nothing stops

them from proposing. This caps it. If the point is to decentralize, we function under DCB system.

The school will not recognize reps as signatories, has to be signed by FO and President. You took

out a layer of approval, bypassing CB, and increased paperwork. Self-defeating. The VP is all in

favor of decentralization, but this is self-defeating. For HOR, increase responsibility, so we have

abolished a lot of the PMS to foster creativity.

Poe: From an SB perspective, I understand why. Reps don't have the mentality that they can

propose. But the system allows it. More clearly express and embed it.

Gomez: In our batch unit, Iigo and I only have one vote each. All our projects come from reps.

Gaerlan: Additionally, Mel doesn't head projects. Reps become heads to give them opportunity.

Motion by VP to divide the house on the budget, seconded by 1 SOM CB. Budget deniedunanimously.


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0916 750 6661 | [email protected] BOARD

Final Reminders

Andujare: Total: P1,304,933.35. P2,929.14 students paid SAF to get us this. Use your budgets well.We will have another refresher on financial procedures. Although this was the last, if you really

need funding for a specific effort, you can tell me and we can call for an emergency. We need to

call this the final hearing because there is a need to declare when this will be. Had to push our way

with OSA, CAO, and VP-LS to allow this. Help me out. Follow the rules, there for specific reason.

For the new ones, get familiar with the budget process, the forms.

Bautista: Correction, SOH Exhibit is lower.

Remo: VP would like to remind everyone of the following dates. October 14-16 is OSA PlevSem,

get your letters. Sanggu PlevSem will be October 28-29, venue in Tagaytay, transpo to be

provided. Buklod will depart on October 23.

Motion to adjourn by 2 SOM CB, seconded by 4 SOM CB. Motion approved, meeting adjourned.

Prepared By:

Jan Nikko I. Dela Paz

Secretariat Head

Office of the Secretary-General

Sanggunian ng mga Mag-aaral ng mga

Paaralang Loyola ng Ateneo de Manila

Antonio Rafael N. Elicao

Secretary-General



Miguel Franco Ignacio M. Hamoy

Secretariat Team

Office of the Secretary-General



minutes (09-20/27/28-13) - budget hearing

Documents