Minutes of the General Session Wednesday, May 20, 2020

Board of Education Regular Meeting Elmwood Park Community Unit School District #401

Virtual Board Meeting Executive Session - 6:00 p.m. General Session - 7:00 p.m .

1. Opening of Meeting

1.1 Call to Order to Open Session

The President Called to Order the Virtual Open Meeting at 6:02 p.m .

1.2 Roll Call

Present Absent President: Frank Parisi X Vice President: Michael Scheidt X arrived at 6:04 p.m. Secretary: lsue Caoraro X

Marv Bruscato X rTimothv Loughnane X llonathan Rivera X Peter Volpe X

2. Executive Session

2.1 Enter into Executive Session

Mr. Volpe motioned and Mr. Rivera seconded to convene to Executive Session for the purpose of discussing the appointment, employment, compensation, discip line , performance, or dism issal of specific employees, specific ind ividuals who serve as independent contractors in a park, recreational, or educational setting, or specific volunteers of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee, a specific ind ividual who serves as an independent contractor in a park , recreational, or educational setting, or a volunteer of the public body or against legal counsel for the public body to determine its validity; and collect ive negotiating matters between the public body and its employe es or their representatives, or deliberat ions concerning salary schedu les for one or more classes of employees at 6:03 p.m.

Roll call vote was as follows·

Name Aye Nay Present Absent

Sue Capraro X

Mary Bruscato X

Timothy Loughnane X

lJonathan Rivera X

Michael Sche idt X

Peter Volpe X

Frank Parisi X

The President declared the motion carried.

Visitors : Dr . Wade and Mr. Jennings

Michael Scheidt arrived at 6 :04 p.m. and visitors Anne Doug las and Patti Faldani joined at 6:17 p.m.

2.3 Adjournment of Executive Session

Mrs. Capraro motioned and Mrs . Bruscato seconded to adjourn the Executive Session and Reconvene to Open Session at 7:00 p.m.

Roll call vote was as follows:

Name Aye Nay Present Absent

Sue Capraro X

Mary Bruscato X

Tim Loughnane X

Jonathan Rivera X

Michael Scheidt X

Peter Volpe X

Frank Parisi X

The President declared the motion carried.

3. Reconvene to General Session

3.1 The Board President Will Call to Order to Reconvene into a Virtual General Session at 7:06 p.m .

3.2 Roll Call

Present Absent President: Frank Parisi X Vice President: Michael Scheidt X Secretarv: Sue Capraro X

Marv Bruscato X Timothv Louahnane X Jonathan Rivera X Peter Voloe X

3 .3 Pledge of Allegiance

The Board and participants recited the Pledge of Allegiance.

4. President/Superintendent's Announcements/Recognitions Covid-19 updates were reviewed .

4.1 Announcements/ Recognitions None

5 . Student Liaison Reports

5.1 Board Reports from all five schools were included in the agenda for review before the meeting.

6 . Communications to the Board Board Secretary Capraro read each note to the Board.

6.1 Village of Elmwood Park Request Village of Elmwood Park' s 4th of July Facilities Request

6 .2 Toni Memmel Sympathy Book Donation Thank You Card

6 .3 Mary Therese Anichini Thank You Card

6.4 Teacher Appreciat ion Thank Yous • A note from Tyeda Lester, Elmw ood School • Card from Nora O'Mahoney, Elm Middle School • Card from John Mills School Staff

6.5 Retirement Gift Thank You Lora Schaefer EPHS Library Aide thank you card

7. Public Comments - None

8 . Superintendent Reports fo r Discussion

8 .1 Standards-Based Reporting Dr. Gauthier and the Standards-Based Grading Committee provided a report on the wo rk performed by the comm ittee and other staff members from the 2019-20 school year and review the grad ing scales and plans for the upcoming 2020-21 School Year.

8 .2 Board Meeting Dates for 2020-21 Please see below for amended proposed Board Meeting dates for the 2020-21 school year. Approval date in June.

Proposed 2020-21 Meeting Dates

Committee of the Whole August 5 September 2 October 7 November 4 December 2 January 6 February 3 March 3 April 7 June 2 *Meetings will begin at 7:00 PM

Regular Monthly Meetings August 19 September 16 October 21 November 18 December 16 January 20 February 17 March 17 April 21 April 27 (Special Board Meet ing; Transition/Reorganization) May 19 June 16 *The Executive Session will begin at 6:00 PM *Open Session will begin at 7:00 PM Location to be determined due to the status of COV/0-19.

8.3 Indemnification Agreements for Facility and Grounds Usage Dr. Nicolas Wade, Superintendent of Schools, reviewed the need for the district to have indemnification agreements for individuals or outside entities that use district facilities and/or grounds. Currently, the district facilities and grounds are closed to outs ide groups, but the Village of Elmwood Park has made two (2) requests: The Fourth of July and a Drive-In Movie Night. Both would be held at Elmwood Park High School and, if able to be held, would practice social distanc ing.

Due to issues concerning coverage by insurance companies over holders' liability to COVID -19 and with the recommendation from the school district's legal counsel, future approvals for any use of facilities and/or grounds by outside groups must sign an indemnification agreement to limit the district's liability should COVID be contracted by attendees or participants during the scheduled usage. Having an indemnification agreement available does not automatically make available the district's facilities and grounds as there are health and safety concerns that are and will continue to be considered when approving usage requests. This document would be expected to be submitted with all of the other accompanying paperwork associated with a use of facilities request .

The use of the indemnification agreement should not be seen as temporary as this could very well be the practice for the foreseeable future .

8 .4 COVID-19 Update The COVID-19 Update was attached to the agenda for an update from Dr. Nicolas Wade, Superintendent of Schools, about the district's response to COVID-19 and its preparations for the 2020-21 school year . Information related to end of year operations and events have been communicated to students, staf f, and parents and can be found in the Update Center. The District has a committee that will rev iew guidelines and propose what school/grading will be like next year. Transportation , Liability Indemnificat ion Agreements, CARES Act funds, salaries, GPA and grading were discussed and will be reviewed.

MOVED UP 9. Superintendent Reports for Action

9.1 Approval of Principal Administrator Agreement

Mr. Scheidt motioned and Mr. Volpe seconded to approve the Principal Administrator Agreement for Ashley Groeneveld as presented .

Roll call vote was as follows:

Name Aye Nay Present Absent

Sue Capraro X

Mary Bruscato X

rfim Loughnane X

Jonathan Rivera X

Michael Sche idt X

Peter Volpe X

Frank Parisi X

The President declared the motion earned.

9.2 Approval of Dean of Students Administrator Agreements

Mr. Scheidt motioned and Mr. Rivera seconded to approve the High School Dean of Students Agreements for David Parolin and Leann Hightower as presented.

Roll call vote was as follows:

Name Aye Nay Present Absent

Sue Capraro X

Mary Bruscato X

irim Loughnane X

Donathan Rivera X

Michael Scheidt X

Peter Volpe X

Frank Parisi X

The President declared the motion carried.

9.3 Elm Middle School Generator Bid Approval

Mr. Volpe motioned and Mrs. Capraro seconded to approve the Generator Bid for Elm Middle School from Austin Electric for $85,000.

The Board discussed the auto start, boilers and pumps, how it will run, maintenance, and the warranty was discussed.

Roll call vote was as follows:

Name Aye Nay Present Absent

Sue Capraro X

Mary Bruscato X

Tim Loughnane X

Jonathan Rivera X

Michael Scheidt X

Peter Volpe X

Frank Parisi X

The President declared the motion carried .

9 .4 Elm Middle School Concrete Bid Approval

Mr. Scheidt motioned and Mrs. Bruscato seconded to approve the Concrete Bid for Elm Middle School from Power Paving for $41,000 .

The parkway and front sidewalk in front of the school, replacement of sideway 50/50 with the Village, pea gravel around the concrete was discussed . Samples at the next COW meeting will be reviewed.

Roll call vote was as follows:

Name Aye Nay Present Absent

Sue Capraro X

Mary Bruscato X

lfim Loughnane X

Donathan Rivera X

Michael Scheidt X

Pete r Volpe X

Frank Parisi X

The President declared the motion carried.

9.5 Playground at Elmwood Elementary School Approval

Mr. Scheidt motioned and Mr. Volpe seconded the approval to Rubberize the Playground at Elmwood Elementary School from Team Real Inc. for $104,512.50 as presented.

Color samples will be shared with the Board at the next COW meeting or before.

Roll call vote was as follows·

Name Aye Nay Present Absent

Sue Capraro X

Mary Bruscato X

ITim Loughnane X

lJonathan Rivera X

Michael Scheidt X

Peter Volpe X

Frank Parisi X

The President declared the motion carried.

---------------------------------------------------------------------------------------------------------------10. Consent Agenda 10.1 Approval of the Open and Closed Session Minutes from April 15, and May 6, 2020 10.2 EmbraceIEP Contract Approval 10.3 Embrace DS Fee-For-Service Contract Approval 10.4 Approval to Pay Additional April Bills Lists 10.5 Approval of the Financial Reports 10.6 Approval of the Personnel Report

PERSONNEL REPORT FOR MAY 20, 2020 BOARD MEETING REVISED

N EW HIRES TEACHING STAFF 2020-21 SY* NAME ASSIGNMENT SCHOOL GROSS

SALARY

Baumbach, Kaylee Art Teacher Elmwood Park High $30,962.40 FTE .6 School

Boelun, Emily Foreign Language Teacher Elmwood Park High $49,204 .00 School Pending

Certification Cech, Timothy Special Education Teacher Elmwood Park High $67,054.00

(Math and Science) School

Chemobrov, Gregory Teclmology Education and Elm Middle School $68,154 .00 Business Teacher

Doyle, Jack Science Teacher Seventh Grade Elm Middle School $58,704.00 Pending

Certification Durkin, Carol Third Grade ELA Elmwood Elementary $53,904.00

Classroom Teacher School Pending Certification

Fiore, Vincent Kindergarten Teacher John Mills Elementary $49,204. 00 School

Fishman, Amy Elementary Enrichment John Mills Elementary $62,304 .00 Teacher School

Grabowski , Leah Foreign Language Teacher FTE Elmwood Park High $39.363.00 .8 School Pending

Certification Graf, Macey Fourth Grade ELA Classroom John t\1ills School $51,604 .00

Teacher

START DATE

August 27, 2020

August 27, 2020

August 27, 2020

August 27, 2020

August 27, 2020

August 27, 2020

August 27, 2020

August 27, 2020

August 27, 2020

August 27, 2020

Hanson , Nicole Science Teacher Elm tvtiddle School $52,804.00 August 27, 2020 Eighth Grade

Hudson , Martyna Kindergarten Teacher Elmwood Elementar y $61,104.00 August 27, 2020 School

Jensen , Hayley Scie nce Teacher Elm Midd le School $52,804.00 August 27, 2020

Sixth Grade

Mar tinek , Ian Physics Teache r Elmwood Park High $50,404.00 August 27, 2020 School

McCann, Andrea English Teacher Elmwood Park High $22,291.00 Augu st 27, 2020

FTE.3 School

McEache rn, Grant Music Teacher Elmwood Park f-figh $32,402.40 August 27, 2020 FTE .6 School

Pape, Danielle Special Education Teacher Elmwood Park High $59,904.00 August 27, 2020 (Math and Science) School

Rayser , Victor ia BCBA Special Education District Wide $69,454.00 Augu st 27, 2020

Teacher

Rivera , Estela Elementary Kindergarten Dual John Mills Elemen ta ry $52,804.00 Augus t 27, 2020

Language One Way Classroom Schoo l Teacher

Rolfe, Sydney Art Tea cher Elm Midd le School $55,104.00 August 27, 2020 Pending

Certificatio n

Shintaku, Chris topher Math Teacher Elmwood Park High $49,204.00 August 27, 2020 School

Swa nson, Seth Chem isb-y Teacher Elmwood Park High $49,204.00 August 27, 2020 School Pending

Certification

NEW HIRES CLASSIFIED STAFF 2020-21 SY*

NA ME ASSIG NME NT SCHOOL GROSS START DATE SALARY

Fox, Jeanne Library Aid e John Mills Elementary $15.00 August 31, 2020 Schoo l Per Hour

CERTIFIED ASSIG N MENT CHANGES 2020-21 SY*

NAME ASSIGNMENT SCHOOL DATES

Berkery, Lisa From: Technology From: John Mills Elementary August 27, 2020

Teacher School

To: Engineering Teacher To: Elm Middl e School

D iSilvio, Naomi From : Third Grad e Elmwood Elementar y August 27, 2020

Classroom Teacher

To: Read ing Specialist

Shafer , Amanda From: English Teacher From: Elmwood Park High August 27, 2020

FTE .3 School

To: English Teacher To: Elmwood Park High FIE 1.0 School

CLASSIFIED ASSIGNMENT CHANGES 2020-21SY* NAME ASSIGN MENT SCHOOL DATES

Rubino, Marsha From: Elmwood Park High School August 30, 2020 Instructional Special Education Para professional

To: Core-Transition Specia l Education Paraprofessional

"Subject to change due to verification of qualifications approval, exper ience, cred its, ed ucation, hours worked, background check and other conditio ns of employment established by Board Policy.

RESIGNATIO N S NAME ASSIGNMENT SCHOOL LAST DAY OF EMPLOYMENT

lovinelli, Jessica Director for Instructional District Wide June 30, 2020 Teclu1ology

Parolin, David English Teacher Elmwood Park High Last day of the 2019-20 School Year (Pending board approval of School Dean position) Shafer, Amanda Head Cheerleading Coach Elmwood Park High Apr il 27, 2020

School

RETIREMENT NAME ASSIGNMENT SCHOOL DATES

Mw,yan, James Business Education Elmwoo d Park High School Last day of the 2023-2024 Schoo l Year

10. 7 Approval of the Consent Agenda

Mr. Scheidt motioned and Mr. Loughnane seconded to approve the Consent Agenda as presented.

Roll call vote was as fo llows:

Name Aye Nay Present Absent

Sue Capraro X

Mary Bruscato X

irim Loughnane X

Jonathan Rivera X

Michael Scheidt X

Peter Volpe X

Frank Parisi X

The President declared the mot ion earned .

----------------------------------------------------------------------------------------------------------------11. Freedom of Informat ion Requests

11.1 Data Research Partners LLC RE: Employee Directory Information

12. Board Comments and Board Committee Reports - None

MOVED DOWN 8.5 Goal Setting Workshop for the Board of Education Representatives from the Illinois Association of School Boards led a workshop to assist the Board of Education to create goals. These goals, in turn, will be used to help craft a Strategic Plan that will be used to direct the district in current and future endeavors to improve upon learning and operations for its stakeholders.

13. Adjournment

13.1 Reconvene into Executive Session

Mr. Scheidt motioned and Mrs. Capraro seconded to reconvene to Executive Session for the purpose of discussing the appointment, employment, compensation, discipline, performance, or dismissal of specific emp loyees, specific ind ividua ls who serve as indepe ndent contractors in a park, recreational, or educational setting, or specific volunteers of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee, a specific individual who serves as an independent contractor in a park, rec reational, or educational setting, or a volunteer of the public body or against legal counsel for the pub lic body to determine its validity; and collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees at 9 :43 p.m.

Roll call vote was as follows:

Name

Sue Capraro

Mary Bruscato

iTim Loughnane

Jonathan Rivera

Michael Scheidt

Peter Volpe

i=rank Parisi

Aye Nay Present Absent

X

X

X

X

X

X

X

The President declared the motion earned.

Visitors Dr. Wade

2.3 Adjournment of Executive Session

Mr. Volpe motioned and Mr. Rivera seconded to adjourn the Executive Session and Reconvene to Open Session at 10:22 p.m.

Roll call vote was as follows·

Name Aye Nay Present Absent

Sue Capraro X

Mary Bruscato X

Tim Loughnane X

lJonatha n Rivera X

Michael Scheidt X

Peter Volpe X

Frank Parisi X

The President declared the motion earned.

13.4 Adjourn Meeting

Mr. Rivera motioned and Mr. Loughnane seconded to adjourn the open session at 10:23 p.m.

Voice Vote: Aye: 7 Nay: 0 Present: O Absent : 0

The President declared the motion carried.

Approved:

Frank Parisi Board Presiden t

Respectfully submitted and certified,

Sue Capraro Board Secretary