Improving Business Productivity with SharePoint 2013MindSurf October 15th, 2013

Avtex SharePoint Consultantddonais@avtex.com

Blog – Tales from IT Sidehttp://talesfromitside.wordpress.com

Twitter@dondonais

Donald Donais

Agenda

• Barriers to Productivity• Microsoft Productivity Tools• Sharing Ideas, Content, and Vision• Organizing Teams, Products, and Information• Discovering Experts, Answers, and Connections

BARRIERS TO PRODUCTIVITY

Technology• Not the Right Technology

Right Tool for the Right Job Too Many Tools, Too Much Money

• Technology is not Working Integration Not Completely Available Search Only Showing Part of the Picture

Training and Organization• Training

Not enough, appropriate, consistent No follow-up materials or “I forgot how to . . .”

• Information is not Organized File Share

• Too Many Places to Find Information Intranet File Share Email

Communication & Separation• Poor Communication

Inter and Intra Departmental

• Silos Cannot Find SME’s Knowledge Self-Contained Sharing of Content is Difficult

MICROSOFT PRODUCTIVITY TOOLS

Microsoft’s Productivity Vision

OnlineOn Premises

Hybrid

Cloud on your terms

Messaging Voice & Video

Content Management

EnterpriseSocial

Reporting & Analytics

Best experience across devices

Integrated best-of-breed solutions

Future of Productivity

Office 2013

Exchange & Outlook

2013

Unified Communication

s

Content Creation

IM and Video Conferencing

Intranet & Collaboration

Lync and Lync

Server 2013

SharePoint 2013

Office 2013

• Office Productivity Tools• Creating Content to Display Information• Standalone Products

Word, Excel, PowerPoint

• Standalone or Integrated OneNote, Visio, InfoPath

Unified Communications

• Enterprise Email• Voice Mail• Call Routing• Exchange 2013• Outlook 2013

Lync Server 2013

• Instant Messaging• Video Conferencing• Presence• Lync Meetings• Web Meetings• Lync Server 2013• Lync 2013

SharePoint 2013

• Document Management• Forms and Workflow• Collaboration• Social

Out of the Box Integrated with Yammer

SharePoint – Deployment Scenarios

On-PremiseLocal Server Installation, Controlled by Internal IT

In The CloudHosted Solution for Either Dedicated Server or Multi-Tennant Scenarios

In the CloudOn-Premise

HybridSome Components Locally Available, Others Available in the Cloud

Hybrid

SHARING IDEAS, CONTENT, AND VISION

Put social to work• Updates• MicroBlog

Hashtags Mentions

• Following People Documents Sites Tags

Ask questions

Post updates to let your colleagues know what you're working on

Follow people, documents, sites and tags

Streamline Common Tasks• Document Drag

and Drop• Live Document

Previews• Track Permissions• Quick Access to

Management Features

Track who you’re sharing with

Live document previews

Edit, share or follow documents with one click

Drag and drop content into SharePoint

Keep Teams in Sync• Team Mailbox• Requires Exchange

2013 & Outlook 2013• Receive Emails and

have own Email Address

• Easy Access from both SharePoint and Outlook 2013

• Emails Stored in Exchange

• Docs Stored in SharePoint

• Unified Compliance Policy Applies to Both

Organize all your team communications in one place

Create simple document workflows

SharePoint Communities• Discussions/

Conversations• Join the

Community• What’s Happening

Information• Members and

Reputations Separate per

Community Badges Reputation Score

Work Together Securely• Permissions

a.k.a Sharing• Easy Item

Level Permissions

• Online or Extranet Enforce Sign-

In

Device Based Rendering - Channels• Different Device Channels

Define for single device or groups of devices Assign Alternate “Master Pages” Selectively Include/Excludes Part of Page Layouts Provide Cookie Level Override for End Users

• Same URL, Different Look per Device Target Different Devices

Demo• General Improvements• Communities• Sharing• My Sites

ORGANIZING TEAMS, PROJECTS, AND INFORMATION

Create Sites Quickly

• Intuitive Wizard Guide Share Your Site Tasks Integration Add List, Libraries,

other Apps What’s Your Style? Your Site. Your

Brand

• Team and Project Sites OneNote

Integration

Keep Things on Track• Manage Projects

with Shared Calendars and Timelines

• Integrate Tasks from Microsoft Project Can Start from MS

Project 2013 Can Open in MS

Project 2013

• Include Overall Project Timeline in SharePoint

• Edit SharePoint Lists Inline

Manage your To Do List• Newsfeed

Tasks• Manage

Personal Tasks SharePoint Project Server MS Outlook

• Requirements Exchange

2013 Outlook 2013 Project Server

2013

Take Content Offline

• Sync Libraries or Personal Documents

• Local Access to Libraries• Accessible Offline• Integrated with Office

Document Center• Replaces SharePoint Workspace

Image Renditions & Video Improvements• Images

Image Transformation Dynamically in SharePoint Renditions are Actual Thumbnails Consistency Sized Images Cropping for Targeting Areas

• Video Embed on Any Content Page Thumbnail Generation External Video Support Video Player Uses HTML 5

Document Set Improvements• Support for OneNote• Document set icon in Search

Results• Folders Supported• Content Aggregation Web

parts Understand• Full Document Versioning• Search Inside Document Set

Contoso Sales

Record Centers• Multi-Stage

Retention Policies• Hierarchical File

Plans• Submission by

Content Type• Alternate Content

Types• Property Based

routing• Auto-Provisioning of

folders• Site Based or In-

Place

Office In The Browser• Office Web App• More Fidelity Than 2010

Word Comments Transitions

• Multiple Browser Support IE Firefox Chrome Safari

• Viewable Across All Device Types• Separate Server Installation

Consumed by Exchange & Lync 2013

• Support Co-Authoring All Products

• Supports Touch and Mobile

Demo• Team Site – Getting Started• Tasks• SkyDrive• Video Improvements• Office Web Application

DISCOVERING EXPERTS, ANSWERS, AND CONNECTIONS

Enterprise Search Hub• UI

Employee Facing Integrated with Enterprise or Standalone

Search Search Driven Experience Based on Core Results Web Part, Refiners

• Query User Query Driven Security Trimmed

• Relevance General Relevance Algorithm Task Oriented Experiences

• Admin Service Managed by “Search Service” Admin Site Managed by “Search Site” Admin

• Faceted Search Familiar Texted Based Newer Graphical Refiner

Get Recommendations • Following

People Documents Sites

• Suggestions People Documents Sites

• All based on User’s Behavior Patterns

People Search• Find People Faster

Query Suggestions Find Experts -

Documents Fuzzy Name Search Social Connections Search Anywhere

• Relevance• Crawl and Content

Drive from User Profile

• Admin Site Managed by

“Search Site” Admin

Discover more Relevant Results• Search Verticals• Recommendatio

ns based on Search Query

• Re-find Information

• Drill Into Details

Content Search Web Part• Similar to Content Query Web Part

Based on Indexed Content

• Show Content Cross Site Collections

• New Presentation Template Model Content Render on Client Side Full Control on Rendering using HTML

Templates

• Easy Editor for Designing Query – Query Builder

Take Your Data With You

• Mobile Devices Support Business Intelligence• Capable in Browser on iOS, Androids and Microsoft

Platforms• Includes

Excel Service 2013 PerformancePoint 2013 Report Services 2012

Boosting the Power of Excel• Excel, Excel Services,

PowerPivot, & PowerView• Web Based Interactive

Reporting and Sharing Power View is Built In

• Powerful Analytics with PowerPivot SQL Server 2012 Required

• Key Features FlashFill Flexible Charts & Pivot Tables Auto-Chart Suggestions Chart Previews TimeLine DashBoards

Visio Services• Renders Diagrams In the Browser

High Quality PNG(s) Not Dependent on Silverlight Native Support for Visio File Format Diagram Consumer do not Need Visio Available Cross Devices

• Refresh data From Multiple External Data Sources Configured using Data Linking Wizard

• All Shares Visually Refresh Data Drive Shape Behavior

• Integrated into SharePoint Solution Fully Extensible using JavaScript API and Web

Part Connections

Data Drive Dashboards• PerformancePoint Services give

Context-Drive Dashboards Bring Together Data from Multiple

Data Sources Visualization to Your Data Drill Into Data

• Architecture Remains Same• Key Changes

Filter Enhancements & Filter Search Support for iPad Support Analysis Services Effective

User Theming Support

Demo• SharePoint Search Changes• Recommendations• Content By Search Web Part

Recap

• Barriers to Productivity• Microsoft Productivity Tools• Sharing Ideas, Content, and Vision• Organizing Teams, Products, and Information• Discovering Experts, Answers, and Connections

• SharePoint 2013 Overview http://office.microsoft.com/en-us/sharepoint/sharepoint-2

013-overview-collaboration-software-features-FX103789323.aspx

• SharePoint 2013 vs. SharePoint 2013 Online Feature Comparison http://

office.microsoft.com/en-us/sharepoint/collaboration-tools-compare-sharepoint-plans-FX103789400.aspx

• Office.com – SharePoint 2013 Online Training Courses http://

office.microsoft.com/en-us/sharepoint-help/training-courses-for-sharepoint-2013-HA104030990.aspx

Resources

Q & A

MN SharePoint Users Group Website

• SharePoint Resource Documents• SharePoint Resource links• RSS Feeds • Meeting Schedule• Past User Group Presentations• Past User Group Recordings• Sponsorship Information

• http://sharepointmn.com• Email: sharepoint@sharepointmn.com

THANK YOU!Avtex IT Pro Consultant

ddonais@avtex.com

Blog – Tales from IT Sidehttp://talesfromitside.wordpress.com

Twitter@dondonais