Microsoft Office 2007 - IllustratedMicrosoft Office 2007 - Illustrated

Illustrating Documents withIllustrating Documents withGraphicsGraphics

Microsoft Office 2007 – Illustrated

ObjectivesObjectives

• Insert a graphicInsert a graphic

• Size and scale a graphicSize and scale a graphic

• Position a graphicPosition a graphic

• Create a text boxCreate a text box

Microsoft Office 2007 – Illustrated

• Create WordArtCreate WordArt

• Draw shapesDraw shapes

• Create a chartCreate a chart

• Finalize page layoutFinalize page layout

Objectives (continued)Objectives (continued)

Microsoft Office 2007 – Illustrated

Inserting a GraphicInserting a Graphic

• Graphic images include clip art, Graphic images include clip art, photos, scanned art, and graphics photos, scanned art, and graphics created in other programscreated in other programs

• Use the Picture command in Use the Picture command in Illustrations group (Insert tab) to Illustrations group (Insert tab) to insert graphicsinsert graphics• Apply Picture style to enhanceApply Picture style to enhance

• Most graphics are bitmap graphicsMost graphics are bitmap graphics• E.g., .bmp, .png, .jpg, .tif, or .gifE.g., .bmp, .png, .jpg, .tif, or .gif

Microsoft Office 2007 – Illustrated

Inserting a Graphic (continued)Inserting a Graphic (continued)

• A graphic is inserted as an inline A graphic is inserted as an inline graphicgraphic• Change a floating graphic to inline by Change a floating graphic to inline by

changing text wrapping style to In Line changing text wrapping style to In Line with Textwith Text

• To position a graphic anywhere on a To position a graphic anywhere on a page, make it a floating graphicpage, make it a floating graphic• Change inline graphic to floating using Change inline graphic to floating using

Text Wrapping button (Arrange group)Text Wrapping button (Arrange group)

Microsoft Office 2007 – Illustrated

Inserting a Graphic (continued)Inserting a Graphic (continued)

Microsoft Office 2007 – Illustrated

Inserting a Graphic (continued)Inserting a Graphic (continued)

Microsoft Office 2007 – Illustrated

Inserting a Graphic (continued)Inserting a Graphic (continued)

• To adjust brightness, To adjust brightness, contrast or colors use:contrast or colors use:• Commands in Adjust Commands in Adjust

group (Picture Tools group (Picture Tools Format tab)Format tab)

• Format Picture dialog Format Picture dialog boxbox

Microsoft Office 2007 – Illustrated

Sizing and Scaling a GraphicSizing and Scaling a Graphic

• To change the shape or size of a To change the shape or size of a graphic:graphic:• Drag a sizing handleDrag a sizing handle• Use Shape Width and Shape Height Use Shape Width and Shape Height

text boxes in Size group (Picture Tools text boxes in Size group (Picture Tools Format tab)Format tab)

• Change the scale of the graphic using Change the scale of the graphic using the Size dialog boxthe Size dialog box

• When a graphic is When a graphic is scaledscaled, its height to , its height to width ratio remains the samewidth ratio remains the same

Microsoft Office 2007 – Illustrated

Sizing and Scaling a Graphic Sizing and Scaling a Graphic (continued)(continued)

Microsoft Office 2007 – Illustrated

Sizing and Scaling a Graphic Sizing and Scaling a Graphic (continued)(continued)

Microsoft Office 2007 – Illustrated

Sizing and Scaling a Graphic Sizing and Scaling a Graphic (continued)(continued)

Microsoft Office 2007 – Illustrated

Sizing and Scaling a Graphic Sizing and Scaling a Graphic (continued)(continued)• Cropping graphics:Cropping graphics:

• CropCrop a graphic to trim parts you don’t a graphic to trim parts you don’t want to usewant to use

• Select the graphic, then click the Crop Select the graphic, then click the Crop button (Size group, Picture Tools Format button (Size group, Picture Tools Format tab)tab)• The, drag a corner or side cropping handle The, drag a corner or side cropping handle

inward to the location you want to cropinward to the location you want to crop

Microsoft Office 2007 – Illustrated

Positioning a GraphicPositioning a Graphic

• To move a floating graphic:To move a floating graphic:• Drag it with the mouseDrag it with the mouse• Nudge it with the arrow keysNudge it with the arrow keys• Set an exact location for the graphic Set an exact location for the graphic

using the Position commandusing the Position command

Microsoft Office 2007 – Illustrated

Positioning a Graphic Positioning a Graphic (continued)(continued)

Microsoft Office 2007 – Illustrated

Positioning a Graphic Positioning a Graphic (continued)(continued)

Microsoft Office 2007 – Illustrated

Positioning a Graphic Positioning a Graphic (continued)(continued)• Changing the shape of a picture and Changing the shape of a picture and

enhancing it with visual effects:enhancing it with visual effects:• Use Picture Shape or Picture Effects Use Picture Shape or Picture Effects

buttons (Picture Styles group)buttons (Picture Styles group)

Microsoft Office 2007 – Illustrated

Creating a Text BoxCreating a Text Box

• A A text boxtext box is a container that you can is a container that you can fill with text and graphicsfill with text and graphics• You can:You can:

• Insert a preformatted text box that you Insert a preformatted text box that you customize with your own textcustomize with your own text

• Draw an empty text box and fill it with textDraw an empty text box and fill it with text• Select text and draw a text box around itSelect text and draw a text box around it

• Use Text Box button (Text group) or Use Text Box button (Text group) or Shapes button (Illustrations group) on Shapes button (Illustrations group) on the Insert tabthe Insert tab

Microsoft Office 2007 – Illustrated

Creating a Text Box Creating a Text Box (continued)(continued)

Microsoft Office 2007 – Illustrated

Creating a Text Box Creating a Text Box (continued)(continued)

Microsoft Office 2007 – Illustrated

Creating a Text Box Creating a Text Box (continued)(continued)

• Linking text boxes:Linking text boxes:• By By linkinglinking text boxes, you can force text text boxes, you can force text

to flow automatically from one text box to flow automatically from one text box to anotherto another

• Allows you to size and format the text Allows you to size and format the text boxes any way you wishboxes any way you wish

• Use Create Link button in Text group on Use Create Link button in Text group on Text Box Tools FormatText Box Tools Format• To break link, use Break Link buttonTo break link, use Break Link button

Microsoft Office 2007 – Illustrated

Creating WordArtCreating WordArt

• WordArtWordArt is a drawing object that is a drawing object that contains text formatted with special contains text formatted with special shapes, patterns, and orientationsshapes, patterns, and orientations• Created using WordArt button in Text Created using WordArt button in Text

group on Insert tabgroup on Insert tab• Change format using buttons on Change format using buttons on

WordArt Tools Format tabWordArt Tools Format tab

Microsoft Office 2007 – Illustrated

Microsoft Office 2007 – Illustrated

Creating WordArt (continued)Creating WordArt (continued)

Microsoft Office 2007 – Illustrated

Creating WordArt (continued)Creating WordArt (continued)

• To enhance an object with shadows To enhance an object with shadows and 3-D effects:and 3-D effects:• Use Shadow Effects group on the Use Shadow Effects group on the

active Format tabactive Format tab• Or, use the 3-D Effects command on Or, use the 3-D Effects command on

the Format tabthe Format tab

Microsoft Office 2007 – Illustrated

Drawing ShapesDrawing Shapes

• ShapesShapes are rectangles, ovals, lines, are rectangles, ovals, lines, callouts, block arrows, stars, callouts, block arrows, stars, banners, hearts, suns, etc., you banners, hearts, suns, etc., you create using Shapes command create using Shapes command • Illustrations group, Insert tabIllustrations group, Insert tab

• Drag Drag adjustment handleadjustment handle to modify a to modify a shape, but not its sizeshape, but not its size

Microsoft Office 2007 – Illustrated

Drawing Shapes (continued)Drawing Shapes (continued)

Microsoft Office 2007 – Illustrated

Microsoft Office 2007 – Illustrated

Drawing Shapes (continued)Drawing Shapes (continued)

• Creating an illustration in a Creating an illustration in a drawing drawing canvascanvas::• Workspace for creating your graphicsWorkspace for creating your graphics

• Provides frame-like boundary between an Provides frame-like boundary between an illustration and the rest of the documentillustration and the rest of the document• Illustration can be sized, formatted, and Illustration can be sized, formatted, and

positioned like a single graphic objectpositioned like a single graphic object

• Useful when graphic contains more than Useful when graphic contains more than one drawing objectone drawing object

• Click Shapes button (Illustrations group), Click Shapes button (Illustrations group), then click New Drawing Canvasthen click New Drawing Canvas

Microsoft Office 2007 – Illustrated

Creating a ChartCreating a Chart

• A A chartchart is a visual representation of is a visual representation of numerical datanumerical data• Used to illustrate trends, patterns, or Used to illustrate trends, patterns, or

relationshipsrelationships• The Word chart feature allows you to The Word chart feature allows you to

create different types of chartscreate different types of charts• Bar, column, pie, area, and lineBar, column, pie, area, and line

• Use Chart button in Illustrations group Use Chart button in Illustrations group on Insert tabon Insert tab

Microsoft Office 2007 – Illustrated

Creating a Chart (continued)Creating a Chart (continued)

Microsoft Office 2007 – Illustrated

Creating a Chart (continued)Creating a Chart (continued)

Microsoft Office 2007 – Illustrated

Creating a Chart (continued)Creating a Chart (continued)

• Creating SmartArt graphics:Creating SmartArt graphics:• Diagrams are another way to illustrate Diagrams are another way to illustrate

concepts in documentsconcepts in documents• Types include: pyramid, Venn, target, Types include: pyramid, Venn, target,

cycle, radial, and organization charts cycle, radial, and organization charts

• Click SmartArt button (Illustrations Click SmartArt button (Illustrations group, Insert tab) to open the Choose a group, Insert tab) to open the Choose a SmartArt Graphic dialog boxSmartArt Graphic dialog box

• Use SmartArt Tools Design and Format Use SmartArt Tools Design and Format tabs to customize the graphictabs to customize the graphic

Microsoft Office 2007 – Illustrated

Finalizing Page LayoutFinalizing Page Layout

• After finishing the illustrations for a After finishing the illustrations for a document, you can fine-tune the document, you can fine-tune the position and formatting of the text position and formatting of the text and graphicsand graphics• You can format some of the pages with You can format some of the pages with

many graphics in a text box. many graphics in a text box.

Microsoft Office 2007 – Illustrated

Finalizing Page Layout Finalizing Page Layout (continued)(continued)

Microsoft Office 2007 – Illustrated

Microsoft Office 2007 – Illustrated

SummarySummary

• Graphics help illustrate ideas in a Graphics help illustrate ideas in a documentdocument• By default, inserted as inline graphicsBy default, inserted as inline graphics

• Change inline graphic to floating using Change inline graphic to floating using Text Wrapping button (Arrange group)Text Wrapping button (Arrange group)

• E.g., bitmap graphics, WordArt, shapes E.g., bitmap graphics, WordArt, shapes charts, SmartArt, etc.charts, SmartArt, etc.

• Format graphic objects with lines, Format graphic objects with lines, colors, and other effects using tools colors, and other effects using tools on Format tabon Format tab