microsoft word 2010 - illustrated unit f: illustrating documents with graphics

Microsoft Word 2010 - Illustrated

Unit F: Illustrating Documents with

Graphics

Objectives

• Insert a graphic• Size and scale a graphic• Position a graphic• Create a text box

Microsoft Office Word 2010 - Illustrated Complete

Objectives (continued)

• Create WordArt• Draw shapes• Create a chart• Finalize page layout


Inserting a Graphic

• Graphic images include clip art, photos, scanned art, and graphics created in other programs

• Use the Picture command in the Illustrations group (Insert tab) to insert graphics• Apply a Picture style to enhance a

graphic• Most graphics are bitmap graphics

• E.g., .bmp, .png, .jpg, .tif, or .gif


Inserting a Graphic (continued)

• A graphic is inserted as an inline graphic

• To position a graphic anywhere on a page, make it a floating graphic• Change inline graphic to floating using

Wrap Text button (Arrange group)• Change a floating graphic to inline by

changing text wrapping style to In Line with Text




Rotate handle

Sizing handles

Photo is anchored to

the paragraph next to it

Text wraps around the

graphic



• Use the Picture Effects button to apply visual effects such as a shadow, glow, reflection, bevel, or 3-D rotation

• Use the Format Picture dialog box to adjust the format settings applied to graphic objects


• Commands in the Adjust group:• Use the Corrections command to

adjust brightness and contrast• Use the Color command to change

color saturation and color tone, and to recolor a picture

• Use the Artistic Effects command to make a photo look like a drawing or painting


Sizing and Scaling a Graphic• To change the shape or size of a

graphic:• Drag a sizing handle• Use Shape Width and Shape Height

text boxes in Size group (Picture Tools Format tab)

• Change the scale of the graphic using the Size tab in the Layout dialog box

• When a graphic is scaled, its height to width ratio remains the same


Sizing and Scaling a Graphic (continued)


• Drag a side, top, or bottom, sizing handle to change only the width or height of a graphic

• Drag a corner sizing handle to resize a photo proportionally



Shape Height and Width text boxes

show size of selected object



• Use the Layout dialog box to set exact measurements or to scale a graphic by a percentage

Set specific measurements

Change the scale of an

object

Select to keep height and width

proportional

Sizing and Scaling a Graphic (continued)• Crop a graphic to trim parts you don’t

want to use• Select the graphic, then click the Crop

button (Size group, Picture Tools Format tab)

• Drag a corner or side cropping handle inward to the location you want to crop

• Crop a graphic to fit a shape or conform to a certain aspect ratio


Positioning a Graphic

• To move a floating graphic:• Drag it with the mouse• Nudge it with the arrow keys• Set an exact location for the graphic

using the Position command• Use the Layout dialog box to specify an

exact position for the graphic relative to an aspect of the document (e.g. margin)


Positioning a Graphic (continued)


Transparent image indicates

position

Anchor symbol moves with

graphic

Positioning a Graphic (continued)• Use the Remove Background

command to remove all or part of the picture background• Remove Background button in the

Adjust group (Picture Tools Format tab)• Indicate areas to keep or remove


Creating a Text Box

• A text box is a container that you can fill with text and graphics• Insert a preformatted text box that you

customize with your own text• Draw an empty text box and fill it with

text• Select text and draw a text box around it


Creating a Text Box (continued)


• Use the Text Box button (Text group) or the Shapes button (Illustrations group) on the Insert tab

Text box frame is selected



• Format, resize, and position a text box just like other drawing objects

Text box is resized,

positioned, and formatted with a

style


• By linking text boxes, you can force text to flow automatically from one text box to another• Allows you to size and format the text boxes

any way you wish• Use Create Link button in Text group on

Drawing Tools Format tab• To break link, use Break Link button


Creating WordArt

• WordArt is a drawing object that contains decorative text• Created using WordArt button in Text

group on Insert tab• Use the commands on the Drawing

Tools Format tab to apply formatting, styles, and effects



Creating WordArt (continued)

• Use the Format Text Effects dialog box to change the fill colors and effects of the WordArt object



Completed WordArt object

Customized WordArt

style


• Enhance an object with styles and effects:• Styles include a preset mixture of

effects, such as shading, borders, and shadows

• Choose from the Styles options in the Styles group on the active Format tab

• Use the Effects command in the Styles group to apply customized effects


Drawing Shapes

• Shapes are rectangles, ovals, lines, callouts, stars, etc. that you create using the Shapes command • Illustrations group, Insert tab

• Drag an adjustment handle to modify a shape, but not its size


Drawing Shapes (continued)


Adjustment handle


• Group multiple shapes into a single object that can be sized, positioned, and formatted together


Stacked bevels are grouped

Sun shape is narrower and filled with gold Drawing is

rotated and positioned


• Creating an illustration in a drawing canvas:• Workspace for creating your graphics

• Provides frame-like boundary between an illustration and the rest of the document

• Useful when graphic contains more than one drawing object

• Click Shapes button (Illustrations group), then click New Drawing Canvas


Creating a Chart

• A chart is a visual representation of numerical data• Used to illustrate trends, patterns, or

relationships• The Word chart feature allows you to

create different types of charts• Bar, column, pie, area, and line

• Use Chart button in Illustrations group on Insert tab


Creating a Chart (continued)

• Worksheet opens in Microsoft Excel window and chart appears in Word document• Chart is based on the data in the

worksheet• Chart updates automatically when you

edit the worksheet• Apply a style to the chart and format

the chart’s labels (e.g. title and legend)




Chart reflects data in worksheet

Chart object LegendWorksheet in

Excel window



Completed chart

Title added to chart

Label added to vertical

axis

Legend moved to top

Creating a Chart (continued)• Word SmartArt feature lets you

create and format many types of diagrams• E.g. pyramid, target, cycle, and radial,

diagrams, as well as lists and organization charts

• Click the SmartArt button (Illustrations group, Insert tab) to open the Choose a SmartArt Graphic dialog box

• Use SmartArt Tools Design and Format tabs to customize the graphic


Finalizing Page Layout

• After finishing the illustrations for a document, you can fine-tune the position and formatting of the text and graphics

• Nonprinting drawing gridlines help you size, align, and position objects


Finalizing Page Layout (continued)


Drawing gridlines turned on

Chart is located in text box

Pyramid is smaller and

centered under text


Finalizing Page Layout (continued)

Completed flyer

Summary

• Graphics help illustrate ideas in a document

• Resize, scale, and position a graphic• Format graphic objects with lines,

colors, styles, and other effects using tools on Format tab

• Use text boxes to illustrate your documents with text


Summary (continued)

• Create and format WordArt objects to enhance your document

• Draw and format shapes, such as rectangles and ovals

• Use charts and SmartArt graphics to illustrate information and concepts

• Finalize the formatting and layout of your document
