MIAMI-DADE COUNTY PUBLIC SCHOOLS ... - ?· INTERNAL FUND PURCHASE ORDER MIAMI-DADE COUNTY PUBLIC SCHOOLS…

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<p>INTERNAL FUND PURCHASE ORDERMIAMI-DADE COUNTY PUBLIC SCHOOLS</p> <p>Vendor Name</p> <p>Address</p> <p>Phone No.</p> <p>Contact Person</p> <p>Purchase Order No. _______________________</p> <p>Issue Date _______________________________Please refer to the above Purchase Order No.on all invoices/correspondence.</p> <p>Sales Tax Exempt No. 85-8013887801C-1</p> <p>School</p> <p>Address</p> <p>Attn.</p> <p>Expected Delivery</p> <p>Send invoices in duplicate to:</p> <p>Secretary/Treasurer</p> <p>Ship To:</p> <p>Date</p> <p>Sales Tax No. may not be used to purchasemerchandise for resale.</p> <p>Sponsor Signature ________________________________</p> <p>FOR SCHOOL USE ONLY</p> <p>Object _____________ Program _____________</p> <p>Function ___________ Sub-Ledger __________</p> <p>Account Name ___________________________</p> <p>Date approved in eSAS ____________________</p> <p>Vendor GP Number _______________________</p> <p>00 0000</p> <p>Note: A Purchase Order is requested on purchases of $100.00 or more. School Board Policy 6610 specifies thatpurchases of $ 1,000.00 or more, but less than $50,000.00, require at least three (3) written quotes to be solicited fromvendors, of which at least one must be a certified Minority/Women Business Enterprise (M/WBE). These quotes will besubject to our Internal Funds auditing process.</p> <p>The School and the Miami-Dade County School Board will not be liable for goods/services not identified on thisPurchase Order. Substitution of merchandise or change in cost is not allowed unless authorized in writing.</p> <p>ITEM DESCRIPTIONQUANTITY</p> <p>(UNITS) UNIT COSTEXTENDED</p> <p>COST</p> <p>FM-1012 Rev. (08-17)2000756</p> <p>Funds Available: Yes No Total P.O. not to exceed $ __________________</p> <p>PURCHASE ORDER TOTAL</p> <p>_______________________________________________Secretary/Treasurer Signature</p> <p>______________________Date</p> <p>Purchase Order mustnot be authorizedunless completely filledout by originator.</p> <p>_______________________________________________Principal or Delegate Signature</p> <p>______________________Date</p> <p>Note: P.O. is required on Purchases for $100.00 or more. </p> <p>QUOTELOG(attachalldocumentationsubmittedbyvendors)</p> <p>Quote1</p> <p>DateofQuote:____________________VendorName:___________________________Vendor#:_________M/WBE: Yes NoContactName:___________________________Contact#:_____________________________</p> <p>ProcessingofPurchases$1,000to$50,000</p> <p> Step1ChecktoseeiftherequireditemisavailableontheMDCPSCatalogortheS&amp;MDStockItemscatalog.ThesecatalogsareavailablethroughtheProcurementtaboftheSAPPortal.Ifso,completethepurchasethroughtheSAPcatalogs.</p> <p> Step2Iftherequireditemisnotfoundonanyofthecatalogs,identifyaminimumof3vendors,oneofwhomshouldbeacertifiedM/WBEvendorandsolicitwrittenquotespursuanttoSchoolBoardPolicy.AlistofcertifiedM/WBEvendorsisavailableontheOfficeofEconomicOpportunitywebsite:http://mwbe.dadeschools.net</p> <p> Step3Receive,evaluateandtabulatequotes.Ifquotesare:a. $1,000$3,000Purchasesshouldbeprocessed(ifnotsubjecttoexemptions)attherequesterslocationusingPCard</p> <p>orInternalFunds.(SeePolicy6610InternalAccounts)</p> <p>b. $3,000$50,000(orexemptedpurchasesfroma.)Createashoppingcartindicatingasuggestedvendor.Ifadditionalsupportingdocumentationexists(quotes,etc.)theymustbeattachedtotheshoppingcart.</p> <p>Requestsforpurchasesover$50,000willbereviewedbyProcurementManagementServicesforaction.</p> <p>Quote2</p> <p>DateofQuote:____________________VendorName:___________________________Vendor#:_________M/WBE: Yes NoContactName:___________________________Contact#:_____________________________</p> <p>Quote3</p> <p>DateofQuote:____________________VendorName:___________________________Vendor#:_________M/WBE: Yes NoContactName:___________________________Contact#:_____________________________</p> <p>SPECIALNOTES:</p> <p> FM-1012 Rev. (08-17)</p> <p>ClearForm1: Vendor_Name: Contact_Person: Address1: Address2: Phone_No: Purchase_Order_No_ZX: Issue_Date: School: 11: Address3: Address4: Attn: Expected_Delivery: Object: Program: SubLedger: Function: Account_Name: MSAF Date: VENDORGP#: ITEM_DESCRIPTION: EXTENDED_COST1: 0: 09: 01: 02: 03: 04: 05: 06: 07: 08: 0</p> <p>QUANTITY_UNITS1: 0: 1: 2: 3: 4: 5: 6: 7: 8: 9: </p> <p>UNIT_COST1: 0: 1: 2: 3: 4: 5: 6: 7: 8: 9: </p> <p>ITEM_DESCRIPTION1: ITEM_DESCRIPTION2: ITEM_DESCRIPTION3: ITEM_DESCRIPTION4: ITEM_DESCRIPTION5: ITEM_DESCRIPTION6: ITEM_DESCRIPTION7: ITEM_DESCRIPTION8: ITEM_DESCRIPTION9: Total Extended: 0Radio Button1: OffC1: Date1: Date2: tEXT1: text4: text2: text5: text3: Radio Button2: Offtext15: tEXT6: text7: text8: Radio Button3: Offtext9: text10: tEXT11: text12: text13: Radio Button4: Offtext14: text16: </p>

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