May 28th

, 2013

Dinner Meeting Agenda

Topic Timing Speaker(s)

Annual General Meeting &

Conestoga College Project

Presentation

6:00 - 6:30 pm Marc Blanchette

Carol Baker

Conestoga College Project

Team Representative

Dinner 6:30 – 7:00 pm Network at tables

Humour Works…In the

Workplace!

7:00 – 8:00 pm Charmaine Grace

Chapter Announcements &

Wrap – up

8:00 – 8:15 pm June Canete

PMI-CTT

2012 - 2013 Annual General Meeting

May 28, 2013

Agenda

1. Chapter Overview 2. 2012 – 2013 Achievements 3. Annual Financial Report 4. 2013 – 2014 Objectives 5. 2013 Budget 6. Motions for Member Approval 7. 2013 Symposium 8. Retiring Volunteers & Board Members 9. Current Volunteer Openings 10. Conestoga College – Winning Project presentation 11. Wrap-up

Mission

PMI’s CTT Chapter, a non-profit professional association, serves as a resource and knowledge

base for the advancement of project management professionals in Canada's Technology Triangle.

Brantford Cambridge Guelph Kitchener Milton Stratford Waterloo Others

2011 6 51 60 177 11 7 150 199

2012 3 55 34 99 5 5 192 364

2013 4 59 40 112 5 7 222 324

0

50

100

150

200

250

300

350

400

PMI-CTT Membership by City

April 2013

PMI Designations

April 2013

25

523

5 2

CAPMPMPPgPMACP

(427 in 2011)

(3 in 2011) (23 in 2011)

Top Companies by Membership

Manulife Sun Life BlackBerry Economical Rockwell Automation Christie Digital AGFA University of Waterloo Desire2Learn Conestoga College Grand River Hospital Open Text

2012-2013 Executive Council

President Marc Blanchette

Past-President Venkat Ramachandran

VP Communications & Publicity Carol Baker

VP Membership & Community Affairs

Open

VP Professional Development Andrew Pearen

VP Treasury & Finance Rick Black

2012-2013 Board of Directors

Director of Communication

Kim Eccles

Director of Events June Canete

Director of Mentoring Vivien Dadds

Director of Publicity and Marketing Cyndi Seifried

Director of Membership Steve Serpa

Director of Sponsorship Tony Pimenoff

Director of Website Administration Andres Diaz

Director of Certification

Director of Re-Certification

Tracey Schneider Marilyn Kuntz

Director of Community Affairs Jon Brooks

Director of Volunteer Coordination

Secretary (Executive Council) Secretary (Board of Directors)

Tomoko King Bridget Moloney Elaine Tran

Achievements in 2012 - 2013

Overall Chapter

Successful 2012 Annual Symposium event

Successful migration of Chapter website to new service provider

Board Members attendance Region 3 & LIM leadership conferences

Achievements in 2012 – 2013

Membership, Volunteers & Community Affairs

Closing on 800 members and students

Promoted PMI & CTT Chapter at 4 outreach events

Held successful Networking Night

Held joint event with local CMA chapter

Managed over 50 volunteers supporting Chapter programs and services

Achievements in 2012 - 2013

Events, Communications, Website Admin & Publicity

Held 5 Chapter Meetings, including a Joint Event with IIBA

Delivered 4 Newsletters & Biweekly e-mail communications

Maintained Chapter website

Piloted social media tools at 2012 Symposium

Event Attendance - 2 season view

0

10

20

30

40

50

60

70

80

Sept Nov Jan Feb Mar Apr May

2011-2012

2012-2013

Achievements in 2012 - 2013

Professional Development

Scholarship Award in Project Management for

Conestoga College undergraduate students (3rd Year), proposal to extend for 3 more years in final review

Fall and Winter PMP/CAPM Study Groups

Mentoring Program, including pilot Corporate Peer to Peer Mentoring Program

PMConnect monthly Peer2Peer (a limited partnership between PMI-CTT

and Communitech)

Free Webinars for Members, sponsored by ESI

Achievements in 2012 - 2013

Finance, Sponsorship & Secretary

Investing in GIC’s

Re-invested surplus funds into initiatives to enhance Chapter value

Split the Secretary’s position into 2 – Executive and Board to allow for better volunteer development

2012 Revenue (Unaudited)

Budget Actual

Membership Fees $14,320 $15,245

Dinner Meetings $ 6,800 $ 6,538

Mentoring $ 600 $ 240

Symposium $25,000 $34,185

Special Events $ 0 $ 0

Other Income $ 1,200 $ 2,215

TOTAL $47,920 $58,423

2012 Expenses (Unaudited)

Budget Actual

Dinner Meetings $ 7,800 $ 7,944

Mentoring & Study Group $ 1,400 $ 976

Symposium $20,000 $25,142

Other Events $ 3,400 $ 2,631

Conestoga College Sponsorship $ 500 $ 750

Chapter Operations $16,145 $ 8,944

Web Site & E-blast $ 1,675 $10,543

Special Projects $ 2,000 $ 841

TOTAL $52,920 $57,771

Accumulated Surplus

Balance – December 31, 2010 $76,639

Balance – December 31, 2011 $80,277

Balance – December 31, 2012 $80,292

Policy:

Surplus to be greater of:

A. $100 per member plus base of $5,000 or

B. $20,000

* Current Balance exceeds Surplus Policy by about $500 – continue with Conestoga College Scholarship

** $25,000 GIC Investments – maturing in February 2013

Looking Forward

1. 2013-2014 Plans

2. Motions for Member Review

Strategic Plans for 2013-2014:

Chapter Goals:

1. Increase chapter value to current and potential

membership

2. Maintain long-term viability

3. Promote PM discipline in the region

4. Facilitate professional development & collaboration.

2013 Budget Revenue Expense

Membership Fees 18,600

Dinner Meetings 4,500 7,000

Mentoring & Study Groups 600 1,400

Symposium 25,000 20,000

Special Events/Sponsorship 750

Other Income/Events 1,500 2,400

Chapter Operations 11,900

Leadership Development 1,800

Web Site & Marketing 5,700

Social Media Project 0

TOTAL 50,200 50,950

Motions for Membership Review

1. Motion to Approve the following Executives for the

2013 – 2015 term:

VP, Professional Development – Andrew Pearen

VP, Membership & Community Affairs – Cyndi Seifried

VP, Treasury & Finance – Segun Bamigbade

Any objections?

If not, motion to approve.

2013-2014 Executive Council

President Marc Blanchette

Past President Venkat Ramachandran

VP Communications & Publicity Carol Baker

VP Membership & Community Affairs

Cyndi Seifried

VP Professional Development Andrew Pearen

VP Treasury & Finance Segun Bamigbade

Motions for Membership Review

2. Motion to approve Chapter Annual Report, as

provided in this AGM presentation.

• Any objections?

• If not, motion to approve.

Mark Your Calendars

SYMPOSIUM 2013

@ St George’s Hall

655 King St N, Waterloo

Tuesday, 29 October, 2013

“P3M: Tracks to Success”

Supporting Project, Program and Portfolio Managers

in their pursuit of successful project initiatives.

Current Volunteer Openings

Several positions available:

Mentoring Program Coordinator

Professional Development Communications Coordinator*

REP (Registered Education Provider) Coordinator*

Director, Website Administration

Volunteer Program Coordinator

Symposium Marketing – Attendees Packages & Gifts Volunteer

Check www.pmi-ctt.org

or email volunteer@pmi-ctt.org for more details.

* Position details to be posted on the website later this week

Recognizing Retiring Volunteers & Board

Members

Board Members:

Director of Events – Lisa Whaley-Chase

VP, Membership & Community Affairs – Dave Bright & Heather Leblond

Volunteers:

Communications - Carol Glover

Events - Dananthi Arnott

PMConnect Champion - Joe Allen

Website - Joe Liu, Max Xu, Arcy Canumay & Trish MacNeil

Symposium - Sandra McWilliams & Laura Proteus

Motion for Membership Review

1. Motion to Close the 2012-2013 Season’s

Annual General Meeting:

Any objections?

Seconder?

Motion approved?

Conestoga College – Winning Project!

Project: The Jammin’ For Hunger Project

Project Team:

• Brady Hamilton

• Rob Nardelli

• Jami Pyne

• Liz Spanjer

• David Tourout

Conestoga College Representatives:

• Barbara Rice

• Dave Barrett

Jammin’ For Hunger

Wednesday, November.21st/2012

The Boathouse 57 Jubilee Drive

Kitchener, ON

Enjoy live local music by: Adrian Bradbury

Paul Macleod

Mandippal

Quaid

www.kaydub.ca/jamminforhunger

Help make a difference in our community

Tickets: $15

100 % of Ticket Proceeds will be donated

Doors Open @ 7 p.m.

Team:

Brady Hamilton

Liz Spanjer

Rob Nardelli

Jami Pyne

David Tourout

Jammin’ For Hunger

• Live local band event

• Hosted at The Boathouse

• Charity:

The FoodBank of Waterloo Region

About Jammin’ For

Hunger

Objectives

• Raise $650

• Host a live music event – local artists

• Event Date: November 21st

• Gather food donations

Success

• Raised $1,085.00

• Received food donations

• Hosted live band event on November 21st

– 5 artists participated

Success

• Facilitated Silent Auction

• Interviewed by Spoke TV…

• Spoke TV Interview

Lesson Learned

• Facilitate more project phase overlap

• Start executing action items earlier

– i.e. hanging posters as soon as they are finished

Thank You!

We couldn’t have done it without YOU.

Thank you!

Welcome Charmaine Grace

• A founding member of Triangle Seminars, Charmaine is also an active

volunteer with the Canadian Cancer Society and a member of

Toastmasters International. Her mission is to ignite sparks of hope and

possibility in the hearts of her audiences so they can take their Next

Step to lives they love.

• Part of her mission includes Living Your Passions. That means doing

what you love and loving what you do. Her experience, in a variety of

different careers, has shown that when people have fun at work they

are happier and more productive. Isn’t that what we all want?

Chapter Announcements

• Humour Works… in the workplace • PDU code ID# 130501 ; 1 PDU

• Upcoming Events • Oct 29th - 2013 Symposium P3M Tracks to Success

• Volunteer opportunities • Looking for something new to try in 2013 visit our

PMI_CTT website for more information

Thank You

• Charmaine Grace

• Participants

• Event Planning Team

• St Georges Staff

We couldn’t do it without you!

Wrap-up

• Your feedback is important to us – please

complete your feedback forms

• Enjoy the rest of your evening

Have a safe drive home!