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Mater Academy Elementary
Charter School “Where Students Are College Bound”
Parent Student Handbook
2020-2021
*The Parent Student Handbook is a live document that is subject to change by
Mater Academy Administration at any time.
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Miami-Dade County Public Schools
Mater Academy Elementary Charter Schools
Mater Academy, Inc.
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TABLE OF CONTENTS
TOPIC PAGE #
Mater Inc. Board of Directors 2
Mater Inc. District Vision, Mission, and Information 6
Mater Academy Elementary Mission and Alma Mater 7
Principal’s Message 8
School Information and Website 9
MDCPS 2019-2020 School Calendar 10
Testing Calendar 11
Attendance Policy
Excused Absences
Unexcused Absences
School Hours
Bell Schedule
Early Release Days
Arrival
Dismissal
Before and After School Care Program
Late Arrival
Early Dismissal
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Academic Grades
Grade Reporting
Effort
Conduct
Breakdown of Grade Calculations
Grade Point Average
Honor Roll
Student Performance Standards and Performance Levels Grades K-5
Interim Progress Report
Homework / Make-up Assignments
Academic Recovery
RTI Process
Special Education
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Retention Policy Comprehensive
Reading Plan
Cafeteria
Food Cost
Free/Reduced Lunch Program Cafeteria
Rules
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Student Information and Safety
Confidential Information
Use of Student Photograph or Videotape Emergency
Contact Information Accidents/Illnesses
Visitors
Withdrawals/Transfers
Parent Portal Permanent
Records Lost and Found
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Communication
Parent/School Communication
Parent/Teacher Communication
Chain of Command for Addressing Concerns
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Student Behavior Policy
Code of Student Conduct
Hallways and Hall Passes
Unauthorized Items Policy Cell
Phones
Internet Use Policy
Internet and Social Networking Policy
Student Rights and Responsibilities
Character Education Program
Referrals
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Computer Laptops and Netbooks
License Agreements
Acceptable Use Liability
No Guaranteed Content Privacy
Disciplinary Measures
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School Clubs and Activities
Extra-Curricular Activities and Clubs
National Elementary Honor Society
Fieldtrips and Special Activities Parties
in School
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Student Uniform Policy
Dress Code
Mater Academy Elementary Uniform Policy
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Student Health
Lice
Health Screening
Immunizations Requirements for School Entry
Florida KidCare
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Student Finances
Financial Obligations
Outstanding Fees
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Safety and Security
Accident Reports
Code Yellow/Code Red
Fire Drills
Closing of School
Transportation
Elevator
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Student Services
Medication Counselor
Request The Parent
Academy
Mater Academy Parent Association (MAPA)
Volunteer Program
Volunteer Hours
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Miami Dade County Public Schools 43
Teacher Qualification Parent Letter 44
Florida Statutes and Policies 45
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Mater Academy, Inc. School District
7901 Northwest 103rd Street, Hialeah Gardens, FL 33016
Telephone: (305) 828-1886 Fax: (305) 828-6175
The Vision of Mater Academy, Inc.
To provide a viable educational choice by offering an innovative, rigorous and seamless college preparatory curriculum
that gives Mater students a competitive advantage, while creating confident self-directed and responsible, life-long
learners.
The Mission of the District is:
● Meaningful achievement of
● Academics facilitated by
● Teachers, administrators, parents & the community
● Enabling students to become confident, self-directed and
● Responsible lifelong learners.
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Mater Academy Elementary Mission Statement
The mission of Mater Academy is to provide a loving, caring, and supportive educational
environment, which furthers a philosophy of respect and high expectations for all students,
parents, faculty, and staff.
Alma Mater
“Mate Academy Elementary… Where Students are College Bound”
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PRINCIPAL’S MESSAGE
Dear Parents/Guardians,
Welcome to the 2020-2021 school year and welcome to our Mater Academy family of parents, teachers and learners! It
is an honor and privilege to be the principal of this outstanding school.
I am committed to carrying out the vision and mission of our Mater Academy family, which is to create a safe, nurturing
and stimulating environment in which high expectations are set for all students, parents, faculty and staff. The Mater
Academy Parent/Student Handbook has been developed to inform both parents and students of our school’s daily
operations, guidelines, and procedures.
In addition, parents and students will find information highlighting Mater Inc. District policies and guidelines that are
necessary for the safety, welfare, and well-being of our students. Please, refer to this handbook throughout the 2020-
2021 school year. Parents/Guardians are encouraged to review the contents of this handbook and share appropriate
information with your child.
I encourage you to take an active role in your child’s educational experience and join us on this exciting journey as we
strive to provide a high quality education for all of our students in a safe school environment.
Should you have any questions about the contents of this handbook, please contact the school.
Attentively,
Cecilia Guilarte, Principal
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School Information
Mater Academy Elementary Charter School has been part of Miami -Dade County Public Charter Schools since 1998.
Featuring technology rich classrooms and a select staff of highly qualified teachers and administrators, we provide an
enriching learning environment where children can flourish as individuals while acquiring the knowledge and skills
essential to their future development. Mater Academy Elementary is the first of the Mater Academy, Inc. family of high-
performing charter schools. With over a decade of educational success, Mater Academy charter schools have won
multiple awards for high academic achievement. Some of the recognitions received by Mater Academy Elementary
include:
· 2001-2009 Proclamation Gold Award for Superior School Performance
· 2001-2007 Platinum Award for Superior School Performance
· 2001-2008 United Way Student Campaign Recognition
· 2002-2014 Florida School Recognition Award for Achieving Higher Academic Performance
for All Students
· 2009-2014 Florida Title I Distinguished School
In addition, Mater Academy Elementary has received full accreditation from the Southern Association of Colleges and
Schools, the foremost organization in granting an external mark of quality and high standards to academic institutions in
the Southern region of the U.S. Our school earned its fourteenth consecutive “A” in 2016 under the Florida School
Grading System. It is evident that Mater Academy Elementary faculty and staff maintain an elevated standard of
performance and strive to provide students with the most highly qualified educational system in order to guide our
students to become college and career ready.
School Website
Mater Academy Elementary administration invites parents and students to visit our Mater Bulldog’s school website at
http://www.materelementary.com
The website includes faculty and staff websites, as well as up-to-date information on school and classroom events,
emails, school forms, and much more. Parents or guardians may receive email notifications and school newsletters by
signing up on our “Email List”. Visit our website home page and click on the “Join Our Email List” icon to sign up.
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2020-2021 School Calendar Pending
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2020-2021 Testing Calendar Pending
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2020-2021 Testing Calendar Pending
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Attendance
School Hours
Primary Learning Center
Kindergarten & 1st Grade 8:15 a.m. - 1:45 p.m.
2nd Grade 8:15 a.m. - 2:45 p.m.
Elementary Building
3rd- 5th Grade 8:30 am- 3:00 p.m.
Arrival
Arrival time for students is thirty (30) minutes prior to the start of school. Students must be in their seats 5 minutes prior
to the commencement of homeroom in the morning. Any student arriving after the commencement of homeroom will
receive a tardy pass. Please be advised: Mater Academy is NOT responsible for students who arrive more than thirty (30)
minutes prior to the start of school, except for those who are enrolled in and pay fees to the before care program.
Traffic patterns for arrival must be strictly followed. Non-adherence to approved traffic patterns will be documented.
Breakfast will be served at the Primary Learning Center from 7:30 a.m. to 8:10 a.m. Students may report to the cafeteria
beginning at 7:30 a.m. If they wish to eat breakfast. Doors open for all other students at 7:45 a.m. Please, note that
there is no outdoor supervision before 7:45 a.m. At 8:10 a.m., the cafeteria will close and all students entering the
building after that time must report straight to their class.
In the Elementary Building, breakfast will be served from 7:45 a.m. to 8:25 a.m. Students may report to the cafeteria
beginning at 7:45 a.m. if they wish to eat breakfast. Doors open for all other students at 8:00 a.m. Please, note that
there is no outdoor supervision before 8:00 a.m. At 8:25 a.m., the cafeteria will close and all students entering the
building after that time must report straight to their class.
Dismissal
Please be familiar with your child’s dismissal time. Students who are not picked up 15 minutes after the designated
dismissal time in each grade will be considered a late pick-up.
In the Primary Learning Center, a charge of one dollar per minute will be incurred for every minute after the 15-minute
dismissal period. An aftercare program is available for students in K-2nd grade through Centro Mater. Please, see the
contact information below.
In the elementary building, students not picked by these times will be enrolled in the Mater Academy Aftercare (MAAC)
program. After three occurrences of late pick-ups, students will be subject to an after care fee of on dollar ($1.00) per
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minute. Please be aware that all charges must be resolved in full by the last day of school or administrative action may
be taken.
In order to ease pick-up procedures during dismissal, a color-coded decal has been assigned to each grade level. During
the first week of school, your child will be provided with a color-coded decal. The purpose of this decal is to distinguish
among the cars that will be coming to pick-up children at our school. Please hang the decal on your rearview mirror
before entering the designated “drop-off/pick-up” area. If you have more than one Mater Academy student to pick-up,
please make sure that all decals are visibly placed on the car’s dashboard. Please refer to the chart below for further
information. Traffic patterns for dismissal must be strictly followed. Non-adherence to approved traffic patterns will be
documented.
Grade Decal Color
K PINK
1st PURPLE
2nd AQUA
3rd YELLOW
4th GREEN
5th ORANGE
Before and After School Care Program
In the Primary Learning Center (grades K-2), the before and after school care program is provided by the independent
provider, Centro Mater, Inc. For information on the before and after school care program please call (305) 827-4050.
In the Elementary building (grades 3-5), the before and after school care program, Mater Academy Aftercare (MAAC), is
provided directly by the school. It is the parents’/guardians’ responsibility to contract and pay for such services. MAAC
also provides childcare services on teacher planning days and holiday breaks. Please contact the school office at
(305)698-9900 for detailed information on how to register for the before and after school care program at our school.
Morning Care hours are from 7:00 a.m. to 8:00 a.m. AfterCare hours are from 3:00 p.m. to 6:00 pm and 2:00 pm-
6:00pm on Wednesdays.
Attendance Policy – Board Policy 5200
Student attendance is a means of improving student performance and is critical in raising student achievement.
Together, the staff of Miami-Dade County Public Schools, students, parents and the community must make every effort
to lessen the loss of instructional time to students.
In accordance with School and District Daily Attendance policies, students must be physically present in school for a
minimum of 2 hours in order to be counted as present for attendance purposes. Failure to be physically present for a
minimum of 2 hours will result in an absence for the entire school day.
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Excused Absences
Parents/guardians are to contact the office if their child is going to be absent from school. On the day he or she returns
to school, parents/guardians must send a handwritten note explaining the reason for their child’s absence, or a note
from the child’s physician. Notes submitted more than 3 days (72 hours) after of the child’s return to school will not be
accepted, and the absence(s) will be deemed unexcused. A maximum of 10 handwritten notes will be accepted per
school year. Once the maximum of 10 handwritten notes has been reached, a note from a physician will be required in
order to deem the absence as excused.
A student will be referred to student services after reaching the school’s maximum allowance of 10 handwritten notes,
and may result in the student’s report card reflecting insufficient attendance for receiving a grade. Receiving any three
behavior notifications in a school year may result in administration action. The following reasons are considered
excused:
● Student illness: Students missing 5 or more consecutive days of school due to illness or injury are required to
provide a written statement from a healthcare provider. The written statement must include all days the
student has been absent from school and a medical provider signature. If a student is continually sick and
repeatedly absent from school due to a specific medical condition, he or she must be under the supervision of a
healthcare provider in order to receive excused absences from school. Healthcare providers may be contacted
by attendance clerk to ensure written statements reflect accurate information.
● Medical appointment: If a student is absent from school due to a medical appointment, a written statement
from a health care provider indicating the date and time of the appointment, must be submitted to the teacher.
● Death in the immediate family.
● Observance of a religious holiday or service when it is mandated for all members of a faith that such a holiday or
service is observed.
● School-sponsored event or educational enrichment activity that is not a school-sponsored event, as determined
and approved by the principal or principal’s designee. For non-school sponsored events, the student must
receive advance written permission from the principal or the principal’s designee. Examples of special events
include: public functions, conferences, and region, state and national competitions.
● Court appearance of the student, subpoena by law enforcement agency or mandatory court appearance.
● Outdoor suspensions.
● Other individual student absences beyond the control of the parent/guardian or student, as determined and
approved by the principal or the principal's designee. The principal shall require documentation related to the
condition.
If the absences are excused, all educational requirements for the course shall be met before a passing grade and/or
credit is assigned. The student shall have a reasonable amount of time, up to three (3) school days, to submit make-up
work for excused absences. Students will have the opportunity to submit assignments in a period of time equal to the
number of days absent.
Unexcused Absences
Any absence that does not fall into one of the above excused absence categories is to be considered unexcused. Any
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student who has been absent from school will be marked with an unexcused absence until the required documentation
is received. Failure to provide the required documentation within three school days upon the return to school will result
in an unexcused absence. The following absences are considered unexcused:
● Absences due to vacations, personal services, local non-school event, program or sporting activity.
● Absences due to older students providing day care services for siblings.
● Absences due to illness of others. ● Absences due to non-compliance with immunization requirements (unless lawfully exempted).
Any student who fails to attend any regularly scheduled class and has no excuse for an absence should be referred to
the appropriate administrator. Disciplinary action should include notification to parent.
For every three unexcused absences, the student will receive a behavior notification. Additionally, three or more
unexcused absences may result in truancy referral as specified on the section below. Receiving any three behavior
notifications in a school year may result in administrative action.
Truancy Referrals
In accordance with Florida Statue (F.S.) 984.03 (27) (a), “Habitually truant” means that the child has 15 unexcused
absences within 90 calendar days with or without knowledge or justifiable consent of the child’s parent or legal
guardian,” and is subject to compulsory school attendance under F.S.1003.21 (1) and (2)(a), and is not exempt under F.S.
1003.21(3), F.S.1003.24, or any other exemptions specified by law or the rules of the State Board of Education.
The primary goal of the truancy prevention program is to foster and promote long-term changes, consequences are
specifically designed to educate and reintegrate the child back into school with the support of family and school officials.
Prior to submitting a truancy referral, when a student has reached a total of 10 absences (excused or unexcused)
prevention services are provided by the leadership team.
Truancy prevention services are provided and documented through the following:
• Daily Attendance Screenings: Instructional staff closely monitors student attendance, including tardy and
early sign-outs.
• Truancy Child Study Team Committee Meeting and Report: Once a total of ten (10) absences are
accumulated a written notification of conference is sent to parents. Parents are invited to participate in a
conference with the truancy team committee to further discuss and find solutions to improve student
attendance.
• Attendance Agreement: At the time of Team Committee Meeting all stakeholders discuss and agree on
possible solutions to attendance issues.
• Truancy Home Visit: Truancy Team Committee Members may request a home visit should the
parent/guardian may not be located through written notification.
Late Arrival
All tardies will be considered unexcused. We understand that emergencies may arise. In such cases, we will need a letter
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signed by the parent or guardian explaining the reason for being tardy. Please note that parents will NOT be allowed to
walk their children to class or speak to the teachers once school has started. If your child arrives after the
commencement of homeroom, please send them to the front office to receive a tardy pass. After ten (10) unexcused
tardies, the student will be issued a referral notification form that will be placed in the student’s permanent record.
Early Sign Outs
The early release of students causes disruption to the academic performance of all students and may create safety and
security concerns. No students shall be released within the final 30 minutes of the school day without previous written
notice. There are NO EXCEPTIONS!
For a student to be dismissed early, parents must report to the front office. Students who wish to be dismissed early (on
a regular school day) are required to provide proof of a medical/dental appointment within 48 hours of such
appointment. Notes submitted more than 48 hours after an early dismissal will not be accepted, and the early dismissal
will be deemed unexcused. After five (5) unexcused early dismissals, the student will be issued a behavior notification
that will be placed in the student’s permanent record.
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Academics
Academic Grades
Academic grades are to reflect the student’s academic progress based on the competencies/benchmarks for the grade
level/course in which the student is enrolled. The academic grade must not be based upon the student’s effort and/or
conduct.
KINDERGARTEN
GRADES
NUMERICAL
VALUE
VERBAL INTERPRETATION GRADE
POINT VALUE
E 90-100% Outstanding progress 4
G 80-89% Above average progress 3
S 70-79% Average progress 2
M 60-69% Lowest acceptable progress 1
U 0-59% Failure 0
GRADES 1-5 NUMERICAL
VALUE
VERBAL INTERPRETATION GRADE
POINT VALUE
A 90-100% Outstanding progress 4
B 80-89% Above average progress 3
C 70-79% Average progress 2
D 60-69% Lowest acceptable progress 1
F 0-59% Failure 0
I 0 Incomplete 0
Effort
Effort grades are used to communicate with both students and their parents/guardian the teacher’s evaluation of the
student’s effort related to the instruction. When assigning effort grades, the teacher considers the student’s potential,
study habits and attitude. Kindergarten does not receive effort grades. Three numerical values are used to represent
effort in grades 1-5:
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Effort Grade Verbal Interpretation
1 Outstanding effort - The student works to the best of his/her ability by
participating, completing assigned tasks, and often exerts maximum
effort on all tasks.
2 Satisfactory effort - The student demonstrates an acceptable degree of
seriousness by often participating, completing tasks and usually works
at an acceptable level of his/her ability.
3 Insufficient effort - The students demonstrates little attention to
participating, completing tasks well and/or on time and works at an
unacceptable level in accordance to the student’s ability.
Conduct
Conduct grades are to be used to communicate to both students and their parents/guardians the teacher’s evaluation of
a student’s behavior and citizenship development. These grades are independent of academic and effort grades.
Grade Point Average
When calculating the grade for a semester or an annual course, the following grade point averages are to be used:
A = 3.50 and above
B = 2.50 – 3.49
C = 1.50 – 2.49
D = 1.00 – 1.49
Conduct Grade Verbal Interpretation
A Outstanding
B Above average
C Average
D Improvement needed
F Unacceptable
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Honor Roll
The following qualifications are necessary to achieve honor roll status at Mater Academy Charter School.
Principal’s Honor Roll:
Academic Grades- all As
Effort- all 1s
Conduct Grades- all As
Honor Roll:
Academic Grades- As and Bs
Effort- 1s and 2s
Conduct- As and Bs
Student Performance Standards and Performance Levels Grades K-5
Reading Grade K ● Reading Grade K Stanford Achievement Test, 10th Edition (SESAT 2) Sentence Reading
percentile score at or above the 25th percentile
Reading Grades 1-2 ● Stanford Achievement Test 10th Edition (SAT-10) Reading Comprehension percentile
score at or above the 25th percentile
Reading Grade 3 ● Grade 3 statewide standardized assessment Reading achievement level 2 or higher; or
● Mastery of benchmarks on the Grade 3 Reading Student Portfolio (mastery consists of
3 acceptable demonstrations on each standard as demonstrated by a grade of seventy
percent or above on each example)
● i Ready Reading Diagnostic (Decision Trees)
● Passing score on a Florida Board of Education approved alternative assessment: ITBS
(at or above the 50th percentile) or SAT-10 (at or above the 45th percentile).
Reading Grade 4-5 ● Statewide standardized assessment Reading achievement level 3 or higher, or
● iReady Reading Diagnostic (Decision Trees) for students scoring at Levels 1 and 2
Mathematics Grade
K
● Stanford Achievement Test, 10th Edition (SESAT 2) Mathematics percentile score at or
above the 25th percentile
Mathematics Grades
1-5
● Stanford Achievement Test, -10th Edition (SAT-10) Mathematics Problem Solving
percentile score at or above the 25th percentile (grades 1, 2) or
● Statewide standardized assessment Mathematics achievement level 3 or higher
(grades 3-5 only).
Science Grade 5
● Statewide standardized assessment Science achievement level 3 or higher (grade 5
only)
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Interim Progress Reports
Interim progress reports are disseminated to all students midway through each nine week grading period. Performance
is considered unsatisfactory when the student is receiving a D average or lower in academics, a “3” in effort, or is
demonstrating poor conduct.
Homework / Make-up Assignments
Teachers are required to provide students with make-up assignments once an absence has been excused; however, it is
the responsibility of the student to request the assignments from the teacher(s). Students are required to request make
up work upon their return to class, within 3 days. It should be noted that all classwork, due to the nature of instruction,
is not readily subject to make-up work. Students shall complete the make-up assignments for classes missed within the
equivalent number of days absent. Failure to make up all assignments will result in a lower assessment of the student’s
academic and/or effort grade.
Academic Recovery
If the school identifies your student as requiring additional instruction and/or remediation including but not limited to:
mandatory tutoring, summer school, etc., attendance at and successful completion of, shall be required. Where a lack of
attendance at such causes a loss of academic proficiency, it may result in administrative action.
In addition, Mater Academy Elementary complies with State and District Comprehensive Research Based Reading Plans
(CRRP) in regards to immediate intensive intervention for struggling students. As stated in the 2016 – 2017 CRRP District
Plan, “Students in need of additional intervention will be scheduled to attend small group immediate intensive
intervention for a minimum of 30 minutes daily in addition to the 90 minute reading block during the regular school day.”
The intervention program, Wonder Works, is designed to meet the specific diagnosed needs of each individual student.
“Teachers will group students according to need and place students appropriately within the program/levels. Highly
qualified teachers and/or formally trained paraprofessionals will administer the intervention program with fidelity.
Continual progress monitoring data, using the computer program I-Ready, and Wonder Works ongoing progress
monitoring assessments, will be utilized to adjust the intervention schedules, rosters and strategies as well as monitor
fidelity of implementation.
RTI Process
Students experiencing difficulties academically, socially, or emotionally should be referred to the academic intervention
through the Response to Intervention (RTI) process (Tier 2) and a Request for Assistance. The RTI process will offer
additional supplemental instruction and classroom strategies as recommended for further assistance. A minimum of 18
weeks of academic interventions (Tier 3), along with proper documentation of progress monitoring are required prior to
referring a student to be evaluated.
Special Education
The School Board of Miami-Dade County ensures that all students suspected of having a disability are identified,
evaluated, and provided with appropriate, specially designed instruction and related services, if it is determined that the
student meets the state's eligibility criteria and the parent consents to initial placement. Prior to referral for evaluation,
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the student must have participated in the school's Progress Monitoring Plan (PMP) program and must have been
referred to the school's intervention team.
Students with disabilities who are eligible and require special education will have an Individual Educational Plan (IEP).
The IEP describes the student's strengths and weaknesses and documents the services and supports the student needs
in order to access a Free and Appropriate Public Education (FAPE) in the least restrictive environment (LRE).
The IEP is a working plan that must be developed by the IEP team at least once every 12 months and reviewed, when
appropriate, to revise and address any lack of expected progress toward annual goals, or to consider any new
information that has been provided through re-evaluation or by the parent/guardian.
Parent involvement in the special education process is very important. Parents will be asked to participate in the IEP
process each year and to consider the need for their child's re-evaluation at least once every three years. The
Individuals with Disabilities Education Act (IDEA) states that parents of a child with a disability have certain procedural
safeguards. The Summary of Procedural Safeguards for Parents of Students with Disabilities documents all the
information about the rights of parents/guardians. This notice of procedural safeguards is made available to the parent.
Rights that are presented in the procedural safeguard document include, but are not limited to, the right of prior written
notice; informed consent; participation in meetings; records, independent educational evaluation, mediation, state
complaint; local education agency complaint; due process hearings; resolution meetings; due process; attorney fees;
discipline; and private school placement.
As the parent/guardian of a child with disabilities, you are a very important member of the team that plans your child's
education. Be informed and get involved. If you have any questions, please contact your child's school. Staff from the
special education department and your child's student service provider will help to answer your questions. Additional
information may also be found at http://ese.dadeschools.net/.
Retention Policy
The Mater Academy Charter School has implemented a strict policy regarding retention. Students who have not
received required intervention strategies will not be retained. Early identification, timely intervention, and recording of
services are a must. It is extremely important that each classroom teacher meet with the requirements concerning any
student who is experiencing academic difficulties. Students will be retained with the implementation of documented
strategies in accordance with Mater Academy Charter School requirements. The following activities must occur prior to
retention:
1. Teacher – Student conference
2. Principal – Teacher conference
3. Individual counseling 4. Developmental Group Counseling
5. Parent Conference – Contact parents concerning possible retention
6. RTI Team/Cooperative Consultation
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Final decisions regarding promotion and retention are the responsibility of the principal.
Comprehensive Reading Plan
Elementary students are required to read at least five books or their equivalent during each nine-week grading period,
including in-class independent reading and at-home reading. Students must also read for 30 minutes at home as part of
their daily homework assignment. The length of the books and the complexity of the content may be taken into account
when satisfying this requirement.
Cafeteria
Food Cost
Breakfast is free, but the cost of student meals are subject to change each school year. Please contact the school for the
most current food cost. Lunch payments will be handled in the main office. Please bring cash payment inside an envelope
with the following information written on the outside of the envelope:
Student’s First Name and Last Name
Teacher’s Name
Cash Amount
Lunch
Students $3.00
Reduced Price
Students
$0.40
Free/Reduced Lunch Program
The National School Lunch and School Breakfast Programs as administered by Miami-Dade County Public Schools
provide free and reduced priced meals for children unable to pay the full price. Applications must be filled out every
school year; forms are sent to all homes with a letter to parents or guardians during the first week of school. Meal
benefits begin on the day the application is approved and continue throughout the school year in which the application
is approved, the summer, and approximately the first twenty days of the next school year.
Cafeteria Rules
• Stand quietly in line
• Keep your hands and feet to yourself
• Use soft voices when talking in the cafeteria
• Raise your hand for help
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• Stay in your seat until an adult tells you to get up
• No sharing food
Student Information & Safety
Confidential Information
Parents, guardians and students are protected by The Family Educational Rights and Privacy Act and the Florida Statutes
from individuals’ access to information in students’ educational records and are provided the right to challenge the
accuracy of these records. These laws provide that without the prior consent of the parent, guardian or eligible student,
a student's records may not be released, except in accordance with the provisions listed in the above-cited laws. The
laws provide certain exceptions to the prior consent requirement to the release of student records, which include, but
are not limited to, school officials with a legitimate educational interest and lawfully issued subpoenas and court orders
Use of Student Photograph or Videotape
Photographs or video of classroom activities will be taken throughout the year and may be published on our school
website, in public newspapers, and in any advertising the school may use. Since the Internet and newspaper are public
forums accessible by all, parental permission is required. A consent form is sent home at the beginning of the school
year to obtain authorization from each student’s parent/guardian to photograph or videotape students. If a
parent/guardian objects to this, it is important that the consent form is filled out and returned to the child’s teacher.
Emergency Contact Information
Student Data/Emergency Contact Cards are distributed during the first week of school. Students are expected to bring
the cards home and present them to their parents or guardians. The card must be carefully completed and then
returned. The information provided on the Student Data/Emergency Contact Card will enable school staff to contact the
parent/guardian immediately in the case of an emergency. Students may only be released from school to the persons
listed on the emergency contact card after presenting a picture identification. No persons, other than school staff, will
have access to the information submitted. It is critical that the school office be notified of any change of address and/or
telephone number immediately.
Accidents/Illnesses
Parents will be notified immediately in case of illness or an accident. In the event that a parent cannot be located, the
person(s) named on the emergency contact cards will be contacted. It is your responsibility to make sure that these
numbers are current and accurate. Please notify the office immediately of any accident or injury which occurred during
arrival or departure from school. Children who are ill should remain at home to minimize the risk of passing the illness
onto others. Please notify us of any contagious illness your child has so we may alert other parents. In addition, please
notify the school of any chronic condition your child may have.
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Visitors
For the safety of all our students, all visitors must report to the main office to obtain a visitor’s pass. In order to receive
a visitor's pass, a valid driver’s license must be presented. Family members and children who are not currently enrolled
at Mater Academy, will not be permitted on school grounds during school hours. Instructional time is precious and must
not be interrupted by parent visits. Please schedule appointments with your child’s teacher to avoid unnecessary
interruptions.
Withdrawals/Transfers
Please notify the school office of your child’s withdrawal or transfer at least one day in advance. In order to process a withdrawal from the school. When transferring to a Miami- Dade county public school, the parent or guardian must first obtain a transfer form from the accepting school. The parent/guardian must then come into Mater Academy school office and complete the necessary paperwork to process the transfer. If it becomes necessary to withdraw a student, please notify the school at least one day in advance. At that time, all necessary procedures will be explained. The school must also verify all textbooks, library books, lunch accounts, after school clubs/sports, and Before/After-School Care fees are accounted for and no money is owed prior to withdrawing your child.
Parent Portal
Parents/Guardians of all Miami-Dade County Public Schools students, including employees, have access to the Parent
Portal. In order to access the information in the portal, you must first establish a parent user account. This will allow you
to update personal information, see your child’s information - including grades, attendance, and bus route information,
and have access to the Parent Resource link, which takes you to sites such as Parent Academy, School of Choice, etc.
Permanent Records
Miami-Dade County Public Schools maintains the records of students in PK-12 and adult/vocational students enrolled in
high school completion programs or vocational programs of 450 hours or more. Permanent records consist of the
following student information:
a) Pupil’s or student’s full legal name
b) Authenticated birth date, place of birth, race, and sex
c) Last known address of pupil or student
d) Names of pupil’s or student’s parent(s) or guardian(s)
e) Name and location of last school attended
f) Number of days present and absent, date enrolled, date withdrawn
g) Courses taken and record of achievement, such as grades, credits, or certification of competence
h) Date of graduation or date of program completion, including a statement of diploma,
standard, special, certificate of completion, or General Equivalency Diploma
i) State and/or District standardized assessment/achievement test results, if required for graduation
j) Written records of access to the student’s record
k) Home Language Survey
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Lost and Found
Students are responsible for their items. A Lost and Found area box is designated in the school’s cafeteria in the Primary
Learning Center and in the Elementary building, where students may search for lost items. Students may visit the lost
and found to search for their items prior to the commencement of the school day or after school. To minimize items
lost, it is recommended that you write your child’s name on everything he/she brings to school.
Communication
Parent/School Communication
Keeping the lines of communication open between home and school allows everyone to be properly informed of your
child’s needs. We ask that you contact the school immediately if:
1. The information in your emergency contact card has changed (contact phone numbers, person(s) authorized or
not authorized to pick up student, important student health data, address change)
2. Any change in school transportation
3. If your child will be out of school for an excess amount of days due to a serious medical circumstance.
4. If your child will be out of town for a number of school days.
Parent/Teacher Communication
One of the key factors to student success lies o the communication between parents and teachers. It is important that
you schedule a conference with your child’s teacher to discuss any concerns you may have regarding your child’s
learning. Conferences may be scheduled before or after school hours. Your child’s teacher may also agree to schedule a
conference during his/her break. When contacting a teacher, please expect a response within 24 hours. Teacher
websites are also available with up-to-date information on classroom events in our school website under the
“Teachers/Staff” tab.
Chain of Command for Addressing Concerns
For issues involving an individual teacher or class, parents address their concerns to the following individuals in the
diagram below. All requests will be answered within 24 hours. Please note that whenever possible, parents should
direct their concerns to the classroom teacher before requesting a conference with an administrator. In addition, the
chain of communication outlined in the diagram below will be used when scheduling conferences. Please do not engage
in parent conferences during arrival/ dismissal of students, in the hallways or during classroom time.
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Student Behavior Policy
Code of Student Conduct
Miami-Dade County Public Schools (M-DCPS) is committed to providing a safe teaching and learning environment for
students, staff, and members of the community. On March 12, 2008, the School Board approved a newly revised Code of
Student Conduct (COSC). The revised COSC identifies, recognizes, and rewards model student behavior within a
framework of clearly established and enforceable rules and policies. It advocates a holistic approach to promoting and
maintaining a safe learning environment and requires active participation from students, parents/guardians, and school
staff. Please see the acknowledgement of receipt and review below.
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Hallways and Hall Passes
Students should be seated in their classroom when the tardy bell rings. With such a large number of students moving in
such a limited time, it is incumbent on that person to move quickly and in an orderly manner observing normal traffic
flow. Students should not push, run or loiter in the halls. Students are expected to cooperate with the School Safety
Patrols in the exercise of their duties.
Unauthorized Items Policy
Please note that students are not allowed to bring any toys, electronic devices, pets, or animals to school. Cell phones
may not be turned on inside of the School building at any time. Cell phones may not be visible at any time during the
school day, may not be displayed during School, and must be left in the student’s bag. The School will confiscate any
unauthorized items a student may bring to school. Confiscated items will only be returned to parents after 3:00 pm the
following day, at which time a parent/student conference will be required. Notwithstanding the aforementioned, the
school may keep any such unauthorized items until the end of the school year. After three (3) violations of this policy,
the student will be issued a referral form that will be placed in the student’s permanent record. While the school will
take every measure to protect such items, the school shall not be responsible for loss or damage to any unauthorized
items which have been confiscated. Any items not claimed by the last day of school shall be disposed of without further
liability to the school.
Cell Phones
Possession of a cellular telephone is not a violation of the Code of Student Conduct (COSC). However, the possession of
a cellular telephone which disrupts the educational process; the use of the cellular telephone during school hours; and
or the possession or use of a cellular telephone which disrupts or interferes with the safety-to-life issue for students
being transported on a M-DCPS school bus, would be a violation of the CSC. Cell phones may not be turned on inside of
the school building at any time. Cell phones may not be visible at any time during the school day, may not be displayed
during school, and must be left in the student’s bag. For more information on the Code of Student Conduct (COSC)
please visit the following website: http://ehandbooks.dadeschools.net/policies/90/index.htm
Internet Use Policy
Access and use of the Internet is a privilege, not a right, and its use must support the educational objectives of the
District. Students must always get permission from their teachers prior to using the internet. In addition, the District
prohibits the transmission of materials such as copyrighted material, threatening or obscene material or material
protected by trade secret, which violate local, state, and federal law or regulation, as well as the use of the Internet for
product advertisement, commercial activities, political campaigning or solicitation. Violation of this policy could result in
the issuance of a referral and/or other administrative action.
Internet and Social Networking Policy
No recording, either photographic or audio/visual in nature may be made on school property without the express
authorization of the administration. No document or media existing now or in the future and which impacts the school
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and/or disrupts the learning environment, relating to the school, its staff or students, including but not limited to
photographs, letters, yearbooks, and other material may be published in any public forum or media without the express
authorization of the administration. Furthermore, the unauthorized use of the Mater Academy name and/or any of its
logos is expressly prohibited. For purposes of this section, the term “public forum” or “media” includes but shall not be
limited to publicly accessible websites and web forums, newspapers, print and other media sources.
Mater Academy Elementary enforces “Zero Tolerance Policy” towards lewdness, indecent exposure and
*Cyberbullying/Stalking in compliance with the MDCPS Student Code of Student Conduct. As an approach to reducing
school violence, the intent of this policy is to provide a safe school climate that protects students’ health, safety, and
civil rights. Mater Academy Elementary will take use the following corrective strategies for such behaviors.
BEHAVIORS CORRECTIVE STRATEGIES
● Texting or calling on school grounds during school hours
● Taking pictures or video and/or posting on
media/internet
● Cyberbullying/Cyberstalking towards peers, faculty
and/or school staff
● Sending or forwarding lewd materials to peers, faculty
and/or staff
● Parent/guardian contact
● Reprimand
● Student, parents/guardians,/staff
conference
● Confiscation of electronic devices
and cell phones
● Indoor/Outdoor suspension from
school for 1 to 5 days
● Suspension from school-wide and/or
classroom events and activities
● Suspension from school extra-
curricular activities/clubs
● Participation in counseling session
related to the infraction
● Recommendation for expulsion
SPECIAL NOTES
● School-wide or classroom events and activities will be reinstated at the discretion of school
administration.
● Violation of this policy could result in the issuance of a behavior notification and/or other administrative
action. Please be advised: Receiving any three behavior notification in a school year may result in
administrative action.
Mater Academy’s administration strongly encourages parents/guardians to talk to their child about social networking
and the consequences it may bring. Administration strongly urges you to access and review the information your child
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has posted on social networking sites regularly. We must protect our children from making mistakes that may negatively
affect their futures.
Student Rights and Responsibilities
The rights and responsibilities presented in the Code of Student Conduct reflect the need for providing students with
greater opportunities to serve themselves and society, and allow students maximum freedom under law, commensurate
with the schools' responsibility for student health, safety, and welfare.
Character Education
Our mission…to create a culture of kindness at Mater Academy Charter School.
How…developing a common language that addresses the Six Pillars of Good Character.
The Six Pillars of Good Character
Respect:
● Treat others the way you want to be treated (The Golden Rule)
● Be tolerant of differences
● Use good manners, not bad language
● Be considerate of the feelings of others
● Don't threaten hit or hurt anyone
● Deal peacefully with anger, insults, and disagreements
Trustworthiness:
● Be honest
● Don't deceive, cheat or steal
● Be reliable-do what you say you'll do
● Have the courage to do the right thing
● Build a good reputation
● Be loyal-stand by your family, friends, and community
Caring:
● Be kind
● Be compassionate, show you care
● Express gratitude
● Forgive others
● Help people in need
Responsibility:
● Do what you are supposed to do
● Persevere: Keep trying!
● Always do your best!
● Be self-disciplined
● Think before you act. Consider the consequences
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● Be accountable for your choices
● Use self-control
Fairness:
● Play by the rules
● Take turns and share
● Be open-minded, listen to others
● Don't take advantage of others
● Don't blame others carelessly
Citizenship:
● Do your share to make your school and community better
● Cooperate
● Stay informed; vote
● Be a good neighbor
● Obey laws and rules
● Respect authority
● Protect the environment
Behavior Notification
A behavior notification may be given to students who have violated the code of conduct and/or have exhibited severely
disruptive behavior. Please be advised: Receiving any three behavior notifications in a school year may result in
administrative action.
*Behavior Notification may also be issued due to an excess amount of tardies and/or absences. See the sections on
Attendance Policy and Arrival/Dismissal for more detailed information.
Computer Usage Policy
Computers, Laptops and Netbooks
Mater Academy Elementary Charter School (MAE) only authorizes the use of its laptops and computers in a manner
consistent with established instructional, research, and administrative objectives of the school.
License Agreements
MAE is the sole licensee of the software included with the netbook or laptop computer. Any copying, modification,
merging, or distribution of the software by the student, including written documentation, is prohibited. The student is
responsible for complying with any and all hardware, software, and service provider licensing agreements, terms of use,
and applicable state and federal copyright and other intellectual property protections. Violation of any such licenses,
terms, or laws shall constitute a violation of this contract.
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Acceptable Use
● MAE laptops are not to be used for personal profit or non-profit purposes such as advertising, rentals, selling or
buying things, soliciting for charity, or other such uses.
● The laptops may not be used in the transmission or storage of copyrighted materials not in the name of the
student of school.
● Students must handle the netbook or laptop computers with care.
● Students must not use netbook or laptop computers or computer programs in any manner other than that for
which it they is are intended.
● Students must not install software onto netbook or laptop computers.
● Students must not intentionally modify network configuration files or otherwise interfere with the functioning of
the MAE computers.
● Students must not intentionally transmit viruses and or other such malicious computer programs via the MAE
computers.
● Laptop computers will be treated in a similar manner as other school-owned educational tools such as
textbooks. Therefore, all MAE policies, rules, handbooks, contracts, fees, and directives, including disciplinary
measures, apply to the use of netbook and laptop computers.
● Damage of netbook or laptop computers must be reported to the school immediately.
● Students must not modify, upgrade, or attempt to repair netbook or laptop computers issued under this
contract.
Violation of this policy could result in the issuance of a referral and/or other administrative action.
Liability
● MAE is not liable for any material sent by and/or stored on laptop computers issued to students as stated the
Netbook or and Laptop Computer Agreement.
● Students are liable for maintaining netbook and laptops in the best condition possible. Parent/guardian are
liable to compensate for intentional computer damages determined to be beyond normal “wear and tear” made
by the issued student.
No Guaranteed Content Privacy
● MAE cannot guarantee that content stored on netbook or laptops issued in accordance with this contract will be
private. MAE respects the rights of its students; however, the school is also responsible for servicing and
protecting its property.
● MAE reserves the right to monitor or access the hard drives of its netbook or laptop computers. If any breaches
of security, harassment, or other violations of school policies, rules, regulations, directives, or law are found, or
evidence exists which demonstrates to the school that its netbook and laptop computers may contain
information, data, or other intellectual property that belongs to another person could result in the issuance of a
referral and/or other administrative action.
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Disciplinary Measures
Misuse of computers will not be tolerated. The consequences of infractions of Netbook or and Laptop Computer Use
Contract Agreement may include, but are not limited to:
● Limits on the use of the computers for a specific period of time
● Suspension of use of the computers for a specific period of time
● Removal of the computer from a student’s possession for a specific period of time
● Payment for damages
● Detention
● Involvement of law enforcement officers
● Suspension from school
● Violation of this policy could result in the issuance of a referral and/or other administrative action.
School Clubs and Activities
Mater Academy students may choose to participate in a wide variety of activities, including student council, subject-area
clubs, honor societies, service clubs, school publications and class activities. School-sponsored clubs may be curriculum-
related or non-curriculum-related. Some of the clubs we offer are: National Elementary Honor Society (NEHS), Patrols,
Student Council, Varsity Spirit Team and Junior Spirit Team.
Curriculum-related clubs are student groups whose goals are an extension of the activities and objectives in a particular
subject area within the school's curriculum. Conversely, non-curriculum-related clubs are student groups whose goals
are special interest oriented and not directly related to the curriculum. Meetings of non-curriculum-related clubs may be
scheduled only at times when instruction is not taking place, either before or after school. Students must maintain a
quarterly grade point average of 2.0, as well as exhibit good student conduct and behavior, in order to continue
participating in extra-curricular activities and clubs.
National Elementary Honor Society (NEHS)
The National Elementary Honor Society (NEHS) was established in 2008 by the National Association of Secondary School
Principals (NASSP) in cooperation with the National Association of Elementary School Principals (NAESP) to recognize
elementary students in both public and non-public elementary schools for their outstanding academic achievement and
demonstrated personal responsibility, to provide meaningful service to the school and community, and to develop
essential leadership skills in the students of elementary schools. For additional information please visit the NEHS website
at http://www.nehs.org/AboutNEHS.aspx
Field Trips and Special Activities
All trips planned by the school are for specific educational purposes. Participation in field trips requires the student to
present a field trip form signed by the parent/guardian to his or her teacher in advance. Students going on a field trip
must assume the responsibility for any necessary fee. Please keep in mind that once the field trip has been paid, the
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school will not issue a refund. Attending a field trip is a privilege. If a student loses the privilege to attend a field trip due
to misconduct, a refund for a paid field trip will not be provided. If a hardship exists where a student cannot afford the
cost of the field trip, please notify the teacher. Parent chaperones must not bring siblings along, as they are not covered
by insurance. All parents attending field trips must be cleared through the Volunteer Safety Program. Students will not
be released to anyone during a field trip for any reason. Authorized persons who wish to have a student released early
must report to the main office to sign out the child and wait for the child to return with their class from the field trip.
Parties in School
Birthday parties may be celebrated only during the 30 minutes provided for lunch on the day decided and agreed upon
between the teacher and the parent.
Student Uniform Policy
Dress Code
Students are expected to come to school with proper attention having been given to personal cleanliness, grooming,
and neatness of dress. Students whose personal attire or grooming distracts the attention of other students or teachers
from their school work shall be required to make the necessary alterations to such attire or grooming before entering
the classroom or be sent home by the principal to be properly prepared for school. Students who fail to meet the
minimum acceptable standards of cleanliness and neatness as determined by the principal and as specified in this policy
shall be subject to appropriate disciplinary measures.
Mater Academy Elementary Uniform Policy
The appearance of the members of the Mater Academy family is of paramount importance to us as we believe that
pride in our appearance is fundamental to good character development and success. The following is the uniform policy
that is endorsed by the school. Students are required to follow this policy, and failure to do so will result in
administrative action being taken against the student. Uniforms must be worn every day. Students who arrive to school
without proper uniform may be sent home, and a warning documenting violation of this policy will be issued. After three
(3) violations of this policy, the student will be issued a referral that will be placed in the student’s permanent record.
● Students in kindergarten through second grade are required to wear white or gold polo shirts with hunter green
trim, or green polo shirts with white trim bearing the Mater Academy logo. Students in grades three through five
are required to wear gold polo shirts with hunter green trim, bearing the Mater Academy logo. No other shirt
colors or styles are permitted. All shirts must be correctly tucked into uniform bottoms at all times and secured
in place with the belt.
● All students are required to wear khaki skorts (Kindergarten-2nd grade only), or straight cut, full length Khaki
pants (grades K-5). Uniform bottoms may not have cargo pockets, unusual tailoring and/or labels, may not be
manufactured from jean material and must be fitted to the student correctly. Uniform bottoms that are too big
or too tight for the student are not acceptable and will be deemed in violation of the uniform policy.
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● On designated Jeans Days, students may wear denim colored jeans and the current school year’s Spirit t-shirt.
Jeans must NOT have rips, tears or holes of any kind and may not be worn in any color other than denim.
● Belts must be worn at all times; these belts must be plain, black or brown leather belts and fastened securely at
waist level. Pants must be worn at waist level. Loose or low pants will not be tolerated.
● During cooler weather, the green and white striped, rugby, long-sleeved uniform shirt with the Mater Academy
logo may be worn OR a plain white long sleeved t-shirt may be worn underneath uniform polo shirts.
Additionally, uniform jackets may be worn. These jackets must be hunter green bearing the Mater Academy logo
issued by the uniform store, All Uniform Wear.
● Footwear must be close-toed, solid black, brown or white shoes or sneakers. Matching laces must be worn and
fastened tightly at all times. Shoes must be conducive to physical education activities with rubber bottoms. No
boots, high-top tennis shoes, nor ballerina slippers will be permitted. On designated Jeans Days, students may
wear footwear of their choice, so long as it is conducive to physical education activities.
● Socks must be plain white, and are to be worn at mid-ankle length. White tights may be worn underneath skirts
for kindergarten through second grade students.
● Jewelry is not part of Mater Academy uniform. Therefore, faculty and staff are not responsible for any jewelry
worn by Mater Academy students.
● All uniforms must be clean and pressed at all times; good grooming of hair, skin and fingernails is expected at all
times. Girls’ nails must be polished in clear, natural, or light pastel colors.
● Hair may not be dyed with unnatural colors, worn unusually, or maintained in unacceptable condition, and may
not interfere with the educational process. Hair may be maintained with clips, bobbles or soft hair bands only.
Ribbons must be school colors. “Mohawks”, “Frohawks”, or fade designs of any kind are not permitted. The
administration will send students home whose hair is unacceptable.
● All head gear (hats, scarves, bandanas etc.) are forbidden on school property.
● Girls’ hair accessories (bows, ribbons, etc.) must be in school colors; white, hunter green or, yellow. Hair ties
must be in student’s hair color- blonde, brown or black.
● No buttons, tags, or labels may be worn on the school uniform unless approved by the administration.
● Student ID cards must be worn at all times. These ID cards will be placed on Mater Academy lanyards. ID cards
are considered part of the uniform and therefore are to be worn throughout the duration of the school day.
Kindergarten - 2nd Grade Student Uniforms
UNIFORM
PIECE
EMBROIDERY BOYS GIRLS
TOPS Mater Academy
Elementary Logo
White Polo with Hunter
Green trim, Gold Polo with
Hunter Green trim, or Hunter
Green Polo with Gold Trim
OR green and white striped,
long-Sleeved Rugby Polo
White Polo with Hunter Green
trim, Gold Polo with Hunter
Green trim, or Hunter Green
Polo with White Trim OR green
and white striped, long-Sleeved
Rugby Polo
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BOTTOMS MAE Khaki pants Khaki Skort Style #s: U580/U588
OR Khaki pants
JACKETS Mater Academy
Elementary Logo
Hunter Green All Uniform
Wear Jacket
Hunter Green All Uniform Wear
Jacket
3rd-5th Grade Student Uniforms
UNIFORM
PIECE
EMBROIDERY BOYS GIRLS
TOPS Mater Academy
Elementary Logo
Gold Polo with Hunter Green
trim OR green and white
striped, long-Sleeved Rugby
Polo
Gold Polo with Hunter Green
trim OR green and white
striped, long-Sleeved Rugby
Polo
BOTTOMS MAE Khaki pants Khaki pants
JACKETS Mater Academy
Elementary Logo
Hunter Green All Uniform
Wear Jacket
Hunter Green All Uniform Wear
Jacket
All school uniforms MUST be purchased at All Uniforms, Inc.
Store locations:
Hialeah: 3150 W 76 St. – 305-512-1302
Student Health
Lice
Mater Academy adheres to MDCPS policies and the Comprehensive Health Services Guidelines. Recently, there has been
a significant rise in the incidence of pediculosis capitis (head lice). This is a national problem and Miami-Dade County is
no exception. Head lice are not dangerous but they require attention because they spread rapidly and are difficult to
control. Head lice dwell only in the hair and scalp and lay their eggs (nits) on the shafts of the hair near the scalp. Lice
themselves are often difficult to see but the nits are small, whitish, teardrop shaped eggs, which can easily be seen with
the naked eye. In seven to ten days, the young emerge as miniature replicas of the adults. Under favorable conditions,
they reach maturity in approximately two weeks. The adult lives 20 to 30 days during which she may produce 275 to 300
eggs. In order to prevent the spread of lice at Mater Academy Elementary the following steps take place.
1. Any time a parent reports a case of head lice, the school examines the heads of classmates, siblings, and
playmates. Screening is done by a person trained by the Department of Health, School Health Nursing Office.
2. Trained school personnel examines the entire class when teachers report students with signs and symptoms of
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head lice.
3. Any student found having head lice will be excluded from school until they are free of lice and have no nits.
4. To insure that head lice do not establish a niche screenings are conducted on Fridays, whenever possible, to
allow the weekend for eradication and cut down on absenteeism. School classrooms and indoor areas used for
physical education are thoroughly vacuumed when infestations occur, and during school holidays if vacation is
less than 10 days. Lice can live as long as ten (10) days off the host.
Mater Academy Elementary administration coordinate the following procedures to ensure treatment and prevention of
lice.
1. Two or more school personnel are designated to inspect students and identify lice or nits. A licensed company is
hired by the school to inspect all students at the school site.
2. Any child found to have head lice is excluded from school.
3. Previously identified students with head lice are rechecked and not readmit them until the designated school
person has inspected and determined the child had no nits in the hair.
4. Absences of a child identified with lice or nits are marked as an excused absence. After 3 days, absences are
counted as unexcused. When a student has been absent for an extended period (10-15 days), the principal may
refer to the support personnel for follow-up. Support staff will counsel the family and assess the family’s need
for a Social Service referral.
5. Enforce the separation of children’s belongings.
Health Screening
Each student shall have proof of a tuberculosis clinical screening and appropriate follow-up prior to initial enrollment in
any grade in a Miami-Dade County Public School.
This screening is to be administered at the time of the Student Health Exam and within twelve (12) months prior to
initial enrollment in any grade in a Miami-Dade County Public School. If the screening indicates that a follow-up skin test
is needed, a student can be admitted but only with a health provider's statement that the student is free of
communicable tuberculosis and can attend school.
Immunizations Requirements for School Entry
1. A complete Florida Certification of Immunization – Blue Card Form DH 680 - according to grade level
2. State of Florida School Entry Health Exam – Yellow Form DH 3040 - no older than 12 months
3. Tuberculosis Clinical Screening, PPD or Chest X-ray
Florida KidCare
Florida KidCare provides high quality, low cost health insurance for uninsured children aged birth to 18. KidCare includes
MediKids, Healthy Kids, The Children's Medical Services Network (CMS) for children with special health care needs, and
Medicaid.
*Miami-Dade County Public Schools is a recipient of the Boots on the Ground School Partnership contract for marketing
and outreach services. In the coming weeks, a variety of materials will be provided to schools to families with
information on how to enroll their children in Florida KidCare. Go to www.floridakidcare.org for enrollment procedures.
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Student Finances
Financial Obligations
All financial obligations incurred, including but not limited to, textbook loss or damage, overdue or lost library books,
cafeteria balance due must be paid to the main office or cafeteria as necessary.
Outstanding Fees
Please be aware that all outstanding fees must be resolved in full by the last day of school. Failure to reconcile accounts
in full by the last day of school may result in loss of participation in graduation ceremonies and other end of the year
activities). Fees may include, but shall not be limited to: lost books, library fees, lunch accounts, before/after care fees,
and any and all fees which may accrue throughout in the normal course of the school year.
Safety Procedures
Accident Reports
Any student who witnesses an accident or is injured in school should report it immediately to the nearest staff member.
Code Yellow/Code Red
In the event of an emergency, the primary responsibility of all school personnel is to provide for the safety of all
students. In the event a school administrator announces a possible threat to students and staff safety exists within the
community (Code Yellow), or an imminent threat to students and staff safety exists within the school (Code Red)
students, faculty and staff will comply with all the procedures outlined in the Miami-Dade County Public Schools Critical
Incident Response Plan and remain on lockdown until a school administrator makes an “All Clear” announcement.
Please be aware that “Code Yellow/Code Red” drills are performed throughout the school year in order for our students
to practice safety procedures in case of a real emergency.
Fire Drills
Eleven fire drills will take place throughout the school year according to the Miami-Dade County Public Schools Policy
and Emergency Procedures. At the sound of the emergency bell, students must stop what they are doing and follow the
teacher’s instructions. They must clear the building promptly by the prescribed route. Any student who is in the hallway
or the restroom at the sound of the emergency bell must proceed to the nearest exit and locate the nearest teacher.
Students, teachers and staff must remain outside the building until permission is given to re-enter.
Please be aware that “Fire Drills” are performed throughout the school year in order for our students to practice safety
procedures in case of a real emergency.
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Closing of School
The emergency closing of a school for any cause, such as weather or in which the safety of individuals may be
endangered, is only at the discretion of the Superintendent of Schools.
Transportation
Transportation must be provided or arranged by the parent or guardian. Transportation shall be provided in accordance
with applicable law. Parents are encouraged, if possible, to transport their child to school. The school believes that the
time a parent can spend daily transporting the student to school is a valuable opportunity for the parent and student to
strengthen their bond and share information about the day’s activities and school events.
Parents/guardians are responsible for communicating any changes in transportation to their child’s teacher in writing as
soon as possible. It is also recommended to inform the main office manager of any changes in transportation.
Elevator
The school elevator is to be used by individuals who are handicapped and/or have a physical inability to use the stairway.
Student Services
Medication
Miami-Dade County School Board policy “prohibits school personnel from administering any prescribed medication
without parental consent and a medication authorization form signed by the child’s physician and parent(s).” In order
for medication to be administered to your child, we must have an Authorization for Medication (AFM) form. This form is
available in the office and must be kept on record. These forms must be completed by a pediatrician or a family doctor.
Medication must be in its original container labeled with the following information: the child’s name, dosage, name of
the drug, physician’s name, and the name and phone number of the pharmacy that filled the prescription. Office
personnel designated to dispense medication are required to count the number of pills the student brings to school and
document it in the student medication log.
Counselor Request
A counselor is available on school-site for students. In order for a student to meet with the counselor the student’s teacher
must fill out a Counselor Request Form with student information and place in the counselor’s mailbox. The counselor will
schedule a time to remove the student from class to provide counseling.
On certain occasions a student may request to meet with the counselor. In order for the student to meet with the
counselor, the student must advise his/her teacher of this request. The teacher will then contact the counselor and the
counselor will schedule a time to pull out the student from class to meet with him/her.
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If a parent wishes to speak/meet with the counselor, they may call the office and request to schedule a meeting.
The Parent Academy
The Parent Academy is a free, year-round, parent engagement and skill building program of Miami-Dade County Public
Schools (M-DCPS). The goal of the academies are to educate parents about the importance of their role; strengthen the
family unit; unite families and schools; and inform parents of their rights, responsibilities and the educational
opportunities available to their children and to them personally.
In addition, The Parent Academy provides classes and workshops for parents/guardians; organizes Family Learning Events;
coordinates the availability of M-DCPS and community resources for parents/guardians.
Within this framework, The Parent Academy offers classes and workshops developed around the five subject area strands
listed below:
· Help Your Child Learn (Example: PASSport to Success – 8 module series)
· Parenting Skills (Example: Positive Discipline)
· Arts & Culture (Example: Enrich Your Child through Arts and Culture in Miami)
· Health and Wellness (Example: Preventing Substance Abuse)
· Personal Growth (Example: Parent Portal)
The Parent Academy “campus” is spread throughout every corner of this community, and offers free classes and
workshops at over 250 local sites such as public schools, libraries, parks, colleges, private businesses, and neighborhood
centers. Monthly calendars are posted in the Course Directory section on The Parent Academy’s Web site at
www.theparentacademy.net. The Parent Academy staff members are available to provide parents/guardians, students
and school sites with guidance and assistance in scheduling workshops. Staff can be reached at (305) 995-2680.
Mater Academy Parent Association (MAPA)
MAPA (Mater Academy Parent Association) is Mater Academy’s volunteer organization, working exclusively on behalf of
children and youth. Studies show that a child learns best when the parents are involved with the school. Any family or
community member who believes that children are our future is welcome to become part of this organization. If you
would like to be part of MAPA please feel free to contact the Mater Academy parent liaison, Elisa Diaz, via email at
Volunteer Program
Our school encourages community participation and parental involvement in school activities throughout the year. Your
involvement at school is crucial to our success. As per the Miami-Dade County Public School rules and regulations, any
parent interested in participating in school-wide and/or classroom activities (this includes field trips, assisting teachers,
etc.), must be officially registered as a volunteer.
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You can register online from any computer to be a school volunteer. Below are specific steps on how to complete the
form.
New Volunteers:
Visit the District website at www.dadeschools.net
● M-DCPS Students, will log into Student Portal.
● M-DCPS Employees will log into Employee Portal.
● Parents will log into Parent Portal
● All other volunteers/community members, will log into the Community Portal.
After portal login:
1. Click the Services and Sites tab at the top.
2. Click on the Be a School Volunteer! link
3. Choose the school (Mater Academy Elementary) and the activity(ies ) for which you wish to volunteer.
4. Go to your selected school/location and show your identification for final approval.
Returning Volunteers: • School volunteers approved previously by schools WILL NOT have to re-register.
• Returning volunteers will be re-approved on a school-by-school basis.
• After logging in, volunteers should follow steps 1 through 4 above.
• LEVEL 1 volunteers will require a new background check every three years.
• LEVEL 2 volunteers will require re-fingerprinting every five years.
The School Volunteer Program is responsible for electronic registration, background checks and trainings of volunteers.
There are two different levels of volunteerism.
Level 1 - complete a database background
check
Level 2 - complete a fingerprint background
check
· Day chaperones for field trips · Certified Volunteers
· Classroom assistants · Mentors
· Math and/or reading tutors · Listeners/ Oyentes
· Athletic/Physical Education assistants
· Overnight chaperones
Any individual interested in volunteering at Mater Academy Charter School must:
· Show a current valid government-issued identification with picture
· Show a social security card (check name and number)
· Complete a background check
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· Upon clearance, attend school functions and fieldtrips
Volunteer Hours:
Parental/Guardian involvement is a critical component of your child’s educational success. Mater Academy prides itself
on the success of our students and therefore requires that parents/guardians become active stakeholders in their child’s
future. All Mater Academy parents/guardians are asked to complete thirty (30) volunteer hours, or the equivalent
thereof, per academic year. Parental involvement enhances learning when a school encourages parents to stimulate
their child’s intellectual development. Parental investment in a student’s education is crucial to a student’s success, as
well as to the advancement of the School’s mission, vision, and purpose. All parent/guardian volunteer hours must be
completed prior to the last day of school.
Miami-Dade County Public Schools
Please note: All students enrolled in Mater Academy are students of Miami-Dade County Public Schools, subject to
applicable policies.
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Dear Parents/Guardians:
Miami-Dade County Public Schools is committed to providing information to you regarding your child’s teacher and
paraprofessional qualifications in a timely manner upon request.
You have the right to request the following information:
· Whether the teacher has met state licensing criteria for the grade levels and subject areas in which the
teacher provides instruction.
· Whether the teacher is teaching under emergency or other provisional status through which state
qualifications of licensing criteria have been waived.
· The baccalaureate degree major of the teacher and any other graduate certification or degree held by the
teacher, and the field of discipline of the certification or degree.
· Whether your child is provided services by paraprofessionals, and, if so, their qualifications.
You will be notified in writing if your child has been assigned or has been taught for more than four consecutive weeks by
a teacher who has not met the No Child Left Behind Act (NCLB) highly qualified criteria.
Please be assured that Miami-Dade County Public Schools is dedicated to providing the students of our county with a
quality education. The information regarding the qualifications of your child’s teacher and/or the classroom
paraprofessional may be obtained from the school.
Sincerely,
Ms. Cecilia Guilarte
Principal
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The School Board of Miami-Dade County, Florida adheres to a policy of nondiscrimination in employment and educational
programs/activities and strives affirmatively to provide equal opportunity for all as required by:
Title VI of the Civil Rights Act of 1964 - prohibits discrimination on the basis of race, color, religion, or national origin.
Title VII of the Civil Rights Act of 1964 as amended - prohibits discrimination in employment on the basis of race, color,
religion, gender, or national origin.
Title IX of the Education Amendments of 1972 - prohibits discrimination on the basis of gender.
Age Discrimination in Employment Act of 1967 (ADEA) as amended - prohibits discrimination on the basis of age with
respect to individuals who are at least 40.
The Equal Pay Act of 1963 as amended - prohibits gender discrimination in payment of wages to women and men
performing substantially equal work in the same establishment.
Section 504 of the Rehabilitation Act of 1973 - prohibits discrimination against the disabled.
Americans with Disabilities Act of 1990 (ADA) - prohibits discrimination against individuals with disabilities in
employment, public service, public accommodations and telecommunications.
The Family and Medical Leave Act of 1993 (FMLA) - requires covered employers to provide up to 12 weeks of unpaid, job-
protected leave to "eligible" employees for certain family and medical reasons.
The Pregnancy Discrimination Act of 1978 - prohibits discrimination in employment on the basis of pregnancy, childbirth,
or related medical conditions.
Florida Educational Equity Act (FEEA) - prohibits discrimination on the basis of race, gender, national origin, marital status,
or handicap against a student or employee.
Florida Civil Rights Act of 1992 - secures for all individuals within the state freedom from discrimination because of race,
color, religion, sex, national origin, age, handicap, or marital status.
Veterans are provided re-employment rights in accordance with P.L. 93-508 (Federal Law) and Section 295.07 (Florida
Statutes), which stipulate categorical preferences for employment.