master plan program survey secondary schools spring 2011 office of data and accountability school...

MASTER PLAN PROGRAM SURVEY

SECONDARY SCHOOLS

Spring 2011

OFFICE OF DATA AND ACCOUNTABILITY

School Information Branch & Secondary SIS

Important Due Dates

Count Day: March 1

Print Day: March 3

Due to SIB: March 9

OFFICE OF DATA & ACCOUNTABILITY




Master Plan Program Survey and

National Origin Report Reference Guide

Secondary: REF-5387

Secondary Information Systems Secondary SIS Support (213) 241-4850

Master Plan Program Information Local District EL Program Staff Various

SNOR (EIEP Office) (213) 241-2694

Credentials & Contract Services Unit (213) 241-6520

Certificated District Fluency (213) 241-5300, ext. 29146

Classified District Fluency (213) 353-4200

Survey Questions School Information Branch (213) 241-2450

Assistance



BACKGROUND INFORMATION

The Master Plan Program Survey is conducted each year to provide the California Department of Education (CDE) and the District with the number of English learners (ELs) and the types of services they receive. It also provides information regarding the number of state-authorized teachers providing services to ELs. The estimated number of identified ELs reported on this survey is used for the 2011-2012 budget allocation.



• The 2010-11 Master Plan Program Survey is scheduled for Tuesday, March 1, 2011.

• The count of recently reclassified students will be based on students reclassified to fluent-English-proficient (FEP) status at the school from March 2, 2010 to March 1, 2011.

• The Spring 2011 Student National Origin Report (SNOR) is also collected on March 1, 2011.

Changes/Reminders



• The survey (including SNOR Report) will be run automatically at your school site on Monday, March 1 after 6:00 PM.

• On Tuesday, schools type <BILSURV> at the SIS menu to generate a printout of the survey to submit to School Information Branch via school mail. The survey may be printed on either a pin-feed or laser printer.

• Only teachers with BCLAD, CLAD, or Certificate of Completion of Staff Development are counted as authorized.

Changes/Reminders



• Read the Master Plan Program Survey Newsletter.

• Collect and enter information in SIS.• Run FS16 Report. Correct errors and check

caution messages.• On Wednesday, March 2, type <BILSURV>

at the SIS menu to print the survey.• Submit all survey materials according to the

Coordinator’s Checklist.

General Procedures



Student Information

– ID01

Certificated Staff Information

– FC01

– CL31 (Course Directory)

Teacher Assistant Information

– PA01

What’s Collected?



ID01 JONES, JESSE JIMMY Birth 12/04/96 Rec Room A031 Rec Nr 3053School 8999 Gr 07A SpAttCat %Aprn 100% EnrStatus Active

301) Home Language 60 Spanish CELDT Date Oral Read Writ Overall302) Corres Lang 60 Spanish 336) 09/20/09 3 4 3 3

English Proficiency Test 341) Language Classification LEP311) Instrument CELDT 342) Parent Notification Date 09/19/05312) Date 07/01/05 344) Prop 227 Waiver Granted314) Oral Level 345) Prop 227 Waiver Date316) Read Level 351) Master Plan Pgm P Prep Redes318) Writ Level 352) ESL Level P Prep Redes 11/07319) Overall N NON English Proficiency Post Test PriLang Proficiency Test 361) Instrument321) Instrument P P/LAS 362) Date322) Date 07/05 364) Oral Level324) Oral Level 5 366) Read Level326) Read Level 368) Writ Level328) Writ Level 369) Overall329) Overall P PRO 371) DPI Code Date333) Inf Lang Assess 381) Reclassified FEP Date Date 382) Parent Inform Date

Search Alpha/Rec Tab To ___ New <-Page-> <--Stu--> Help Exit Erase <F1> <F2> <F3> <F4> <F5><F6> <F7> <F8> <F9> <Esc> <Ctrl R

Student Information – ID01

RETURN

Interim Language Classification Fields

(Field 311) Test Name(Field 312) Date Test Given (Field 341) Interim Classification LEP or IFEP

RFEP Date (Field 381) and RFEP language classification (Field 341) are automatically populated after Reclassification Notification Letter is Printed

(ID27)

<F3>

Valid Assessments prior to May 14, 2001:P/LASLASBSMWML (English version only)IPT

Fields 321-329 are centrally downloaded.

Field 333:G GivenT Trans Eval

PI-OC Attachment D Low-Verbal/Non-Verbal students

Refer to Bul-3778.0 (Oct. 2, 2007)Sign Language 98 = EOCall Eva Garcia

Sample FC01

Name ADAMS, ADALBERT Rec Nr 001 Credentials201) Differential 251) 2 LDS/CLAD/ELL 202) Highest Degree 1 Bachelors 252)203) SB813 Trainee No 253)204) SB813 Mentor No 254)205) Gate Teacher 255)206) RSP Teacher 207) SDC Class Cd SLD SpecifLrnDisabl210) Bilingual Assgt No211) Language212) Fluency

Language Accreditation213) Culture Status214) Methodology Status215) Language Status216) Goal

220) ESL Type

Search Alpha/Rec Tab To ___ New <-Page-> <--Rec--> Help Exit Erase <F1> <F2> <F3> <F4> <F5><F6> <F7> <F8> <F9> <Esc> <Ctrl R>

RETURN

Certificated Staff Information – FC01

1. BCC/BCLAD

2. LDS/CLAD/ELL

3. SB1969 SDAIE & ELD

4. SB1969 SDAIE only

5. SB395

No longer collected:(213) Culture(214) Methodology (215) Language Status(216) Goal (Teacher-in-Training)

Certificated Staff Information – CL31

Sample CL31 Course Directory File Update

Bbl Fall .........Course............Nr Sprng Nr Emph Lang Title Cred Rqd Long Title--- ----- ------ -- -- -------------- ---- --- --------------------069 F 230105 ENGLISH 8A 5.0 Y ENGLISH 8A071 F 230105 G BK H ENGLISH 8A 5.0 Y ENGLISH 8A H074 F 230105 SH SH ENGLISH 8A 5.0 Y SH ENG 8A075 F 230101 R6 SH ENG/READ 6A 5.0 Y RSP ENG/READ 6A076 F 230103 R7 SH ENGLISH 7A 5.0 Y RSP ENGLISH 7A077 F 230101 CG H ENG/READ 6A 5.0 Y H ENG/READ 6A078 F 230105 R8 SH ENGLISH 8A 5.0 Y RSP ENGLISH 8A079 F 230101 SH SH ENG/READ 6A 5.0 Y SH ENG/READ 6A080 F 230105 G SH ENGLISH 8A 5.0 Y RSP ENGLISH 8A-2081 F 380701 * DRAMA MS A 5.0 N DRAMA MS A082 F 910104 COORD,ESL/BIL085 F 230133 2A SH LIT SUCCESS 2A 5.0 Y LIT SUCCESS 2A089 F 230103 27 SH ENGLISH 7A 5.0 Y RSP ENGLISH 7A-2090 F 230101 C SH ENG/READ 6A 5.0 Y ENG/READ 6A091 F 230101 01 SH ENG/READ 6A 5.0 Y ENG/READ 6A DRWC

RETURN

“SH” classes taught by non-authorized teachers will not be counted as SDAIE classes.

L1 classes begin with code “B”Ex. “BK” for Bilingual Korean

EL Coordinator Assignment (910104)

RETURN

SAMPLE PA01 Rec Nr 001

Bilingual Data101) Name CNNNNN, JNNN 151) Type A Bil Educ Aide102) Employee Nr 111111 152) Language 04 Cherokee\AmrInd

153) Certified by District

111) Address GOLDEN BRICK RD 160) Paid Hrs/Day 6112) Zip Code 91601113) City OZ114) Phone (818) 555-0666

Tab to, or select from function keys below.Search Alpha/Rec Tab to ___ New Rec Help Exit Erase <F1> <F2> <F3> <F4> <F7> <F8> <F9> <Esc> <Ctrl R>

Teacher Assistant Information – PA01

FS16 -- Annotated Exception Report

Teacher Information: Form 23A; Form 22A

School-wide Information: Form 23; Form 22

School-wide Information: Form 24 (Principal’s Report)

Student National Origin Report (SNOR) FS34

What’s Submitted?



FS16 GOOD STAFF MS SCH Report Dt 02/11/XX Print Dt 02/11/XX

The following students have data problems whichmay adversely affect the Bilingual Survey.

1012 AXXXXXXX, NXXXXXX XXXXX 06A CAUTION: Classification code should be 'R'.

0879 AXXXXXXX, NXXXXXX XXXXX 07A CAUTION: EI student should have 2 ESL classes.

1013 AXXXXXXX, NXXXXXX XXXXX 06A CAUTION: Missing Master Plan program.

0586 AXXXXXXX, NXXXXXX XXXXX 06A ERROR: Date in 345 is not in current year. ERROR: Y in 344. Change 351 to WB.

ERROR: Date in 345. Change 351 to WB.

0068 AXXXXXXX, NXXXXXX XXXXX 08D ERROR: Change 351 from SP to P.

1205 AXXXXXXX, NXXXXXX XXXXX 07B ERROR: Missing language classification code. CAUTION: Rare Language. Afghan

CAUTION: PriLang Test Instrument missing. CAUTION: PriLang Test Result missing. CAUTION: Informal language assessment missing. CAUTION: Informal language assess date missing.

0634 AXXXXXXX, NXXXXXX XXXXX 06A ERROR: Date in 109 after date in 312

0884 AXXXXXXX, NXXXXXX XXXXX 07A ERROR: PRP student without English class. ERROR: PRP student in 17nnnn class. 1042

1208 AXXXXXXX, NXXXXXX XXXXX 07A ERROR: Change 351 from EI to SI. ERROR: English is incorrect for home language. ERROR: EI student without ESL class. CONTINUE

SAMPLE FS16 (1 of 2)

This Student has a ‘P’ in field 351, but is not assigned to any English classes.

PRP students should have a sheltered English class. Please check the schedule or change student Master Plan Code.

0946 AXXXXXXX, NXXXXXX XXXXX 06D ERROR: Date in 345 is not in current year.

1174 AXXXXXXX, NXXXXXX XXXXX 07C ERROR: ESL 3/4 in 352. No ESL 3/4 class. ERROR: 34 student without ESL 3 or 4 class.

Summary of student problems: Errors - 0089 Cautions - 0189

--------------------------------------------------------------------------------

The following teachers have data problems whichmay adversely affect the Bilingual Survey.

008 GCCCZ JR., ACCC CAUTION: SH class has no LEP students.

021 SCCCCO, CCCCE CCCC ERROR: Has EL students, but not authorized 3033

Summary of teacher problems: Errors - 0002 Cautions - 0002

--------------------------------------------------------------------------------

The following para-educators have data problemswhich may adversely affect the Bilingual Survey.

001 ACCCC, ACCCN CAUTION: Bil aide may have too few classes.

Summary of para-educator problems: Errors - 0000 Cautions - 0001

--------------------------------------------------------------------------------------------------------------

RETURN

SAMPLE FS16 (2 of 2)

ERROR: Has EL students, but not authorized 3033

FORM 23A 1/2FS23A SECONDARY MASTER PLAN PROGRAM SURVEY 02/XX/XX Serial 38501School XXXX - GOOD SCHOOLTeacher 564 FLINTSTONE, WILMA Trk AEmpl Nr 992048

Cred/Cert 2Fluency 4AccrGoal Part V Col 11

Per 1: 230107 SH ENGLISH 9A 1130

Nr Enrolled Tot 19 EL's 6

Language 60 15 PRP 5 1

Per 2: 230107 ENGLISH 9A 1131


Per 3: 910203 CONF/PREP PER 1912

Nr Enrolled Tot 0 EL's 0 CONTINUE

FORM 23A 2/2

Per 4: 230425 SH MODERN LIT 1132


Language 15 60 14 PRP 3 1 1

Per 5: 230109 SH ENGLISH 10A 1133


Language 60 PRP 3

Per 6: 230109 SH ENGLISH 10A 1134


Language 60 15 PRP 2 2

RETURN

FORM 23 1/3 FS23 SECONDARY MASTER PLAN PROGRAM SURVEY 02/XX/XX School: XXXX - Good SchoolTrack: A

A. BASIC BILINGUAL/DUAL LANGUAGE PROGRAM 1. Basic Bilingual/Dual Language Program 0 2. Number of Waivers Denied for this school year 0

B. STRUCTURED ENGLISH IMMERSION PROGRAM 1. Structured English Immersion Program 0

C. ADVANCED ESL 3/4 1. Advanced ESL 3/4 0

D. PREPARATION FOR RECLASSIFICATION 1. PRP 62

E. OTHER 1. Mainstream English classes by parent request. 0 2. Appropriate plan not provided by school. 0

F. TOTAL NUMBER OF IDENTIFIED ENGLISH LEARNERS ( A1 + B1 + C1 + D1 + E1 + E2 ) 62

G. IDENTIFIED ENGLISH LEARNERS BY LANGUAGE AND BY GRADE

Program Type: D1 PRP

Lang Grades Code 6 7 8 9 10 11 12 Total ---- --------------------------------- ----- 15 9 8 2 6 0 4 3 32 60 6 5 1 6 6 2 1 27 22 1 1 0 0 0 1 0 3 Total 16 14 3 12 6 7 4 62 CONTINUE

FORM 23 2/3FS23 SECONDARY MASTER PLAN PROGRAM SURVEY 02/XX/XX School: XXXX - Good SchoolTrack: A

H. IDENTIFIED ENGLISH LEARNERS BY LEVEL AND LANGUAGE

D. Preparation for Reclassification Program (PRP)

Lang Levels Await Code 0 1 2 3 4 Redes Total ---- ----------------------- ----- ----- 15 0 0 0 0 0 32 32 60 0 0 0 0 0 27 27 22 0 0 0 0 0 3 3 Total 0 0 0 0 0 62 62

I. SUMMARY OF ENGLISH LEARNERS FROM OTHER LAUSD SCHOOLS

NO DATA FOR THIS ITEM.

J. INITIALLY IDENTIFIED FEP (IFEP) STUDENT DATA

Lang Grades Sp Code 6 7 8 9 10 11 12 Ed Total ---- --------------------------------- -- ----- 60 2 6 6 6 4 6 6 0 36 15 1 1 3 0 1 2 0 0 8 62 1 0 0 0 0 1 0 0 2 55 0 0 1 0 0 1 0 0 2 11 0 0 1 0 0 0 1 0 2 Total 4 7 11 6 5 10 7 0 50 CONTINUE

FORM 23 3/3FS23 SECONDARY MASTER PLAN PROGRAM SURVEY 02/XX/XX School: XXXX - Good SchoolTrack: A

K. RECLASSIFIED FEP (RFEP) STUDENT DATA

Lang Grades Sp Code 6 7 8 9 10 11 12 Ed Total ---- --------------------------------- -- ----- 15 9 7 11 8 8 5 5 0 53 60 6 6 5 7 4 6 6 0 40 55 0 0 0 1 0 2 1 0 4 14 0 0 1 2 0 0 0 0 3 77 0 0 0 1 0 1 0 0 2 22 1 0 0 1 0 0 0 0 2 19 0 0 0 0 2 0 0 0 2 62 0 0 0 0 0 1 0 0 1 25 0 0 1 0 0 0 0 0 1 11 0 0 0 0 1 0 0 0 1

Total 16 13 18 20 15 15 12 0 109

L. RECLASSIFICATION DATA

Lang Grades Sp Code 6 7 8 9 10 11 12 Ed Total ---- --------------------------------- -- ----- 15 0 1 1 1 2 0 0 0 5 60 2 1 0 0 1 0 0 0 4 62 0 0 0 0 1 0 0 0 1 22 0 0 1 0 0 0 0 0 1

Total 2 2 2 1 4 0 0 0 11RETURN

FORM 24FS24 SECONDARY MASTER PLAN PROGRAM SURVEY 02/XX/XX School: XXXX C - Good School

B1. Sum Total of Item F, Section I, of Form 23 62B2. Sum Total of Item F, Section I, of Form 22 0 GRAND TOTAL OF IDENTIFIED ENGLISH LEARNERS 62

I certify that the grade 6-12 English Learners reported above havebeen identified and counted in accordance with district policies.

Principal's Signature __________________________ Date __________

RETURN

SNOR FS34 1/2

Birth 1st US LanClasRegion Entry Date

CONTINUE

2/29/XX

SNOR FS34 2/2

RETURN

Coordinator’s Checklist

Secondary SIS Newsletter

Volume XX, Number X

Master Plan Program Survey, 2010-11

SECONDARY SURVEY COORDINATOR’S CHECKLIST

School ____________________ Location Code ______ _Survey Coordinator: (print) ________________

School Phone Number: (_______) _______________ Ext. ________ Fax: (_______) ______________

Print survey forms on Wednesday, March 3, 2011. To print survey forms, type “BILSURV” at the SIS menu. The survey forms may be printed using a laser printer or a pin-feed printer. If using a pin-feed printer, remove tractor strips but do not separate the forms.

Please package a complete survey forms in the following order, from top to bottom. Check off as each item is enclosed.

_____1. Coordinator's Checklist (this form, signed by the principal and survey coordinator)

_____2. FS16 - one or more computer printouts with annotation by the schools.

_____3. The survey forms:

____ Forms 23A - Regular education program teacher forms by track,

by teacher last name for all location codes at the site

____ Forms 22A - Special day program (SDP) teacher forms by track,

by teacher last name for all location codes at the site

____ Form(s) 23 - School summary of regular education ELs and FEP's

____ Form(s) 22 - School summary of SDP ELs by track, by location code

____ Form 24 - One page listing total count of identified ELs by location code

signed by the principal.

____ Form 23, Section II Bilingual Paraprofessionals - one page listing total counts of bilingual paraprofessionals

_____4. SNOR Report signed by principal

Certification: Our signatures certify that all survey forms have been reviewed and that all information provided has been verified as accurate.

____________________________ ____________________________

Signature of Survey Coordinator Signature of Principal

Submit survey materials via school mail to:

School Information Branch

Beaudry Building, 16th Floor

Thank You!!!



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