marist college international student department · 2017-04-13 · marist college international...

MARIST COLLEGE International Student Department Catholic School for Girls, Years 7 to 13 www.maristcollege.school.nz

Enrolment Application: International Student

Proposed academic year level at entry:

Year 7 Year 8 Year 9 Year 10 Year 11 Year 12 Year 13

Length of study: Full Year / OR Term 1 Term 2 Term 3 Term 4

Student Information Preferred English name:

Family name: Nationality:

First name(s): Citizenship:

Date of birth: List all languages spoken:

Country of birth:

Date of arrival in NZ: Mobile Phone:

Passport Number: Expiry Date:

Visa Number: Expiry Date:

Family Information - Mother: Father: Family name: Family name:

First name(s): First name(s):

Home Phone: Home Phone:

Mobile Phone: Mobile Phone:

Street Address: Street Address:

Town/Suburb: Town/Suburb:

City & Country: City & Country:

Religion: Religion:

Email Address: Email Address:

Skype Address: Skype Address:

Occupation: Occupation:

Workplace: Workplace:

Work Phone: Work Phone:

Do you read or speak English? Yes No Do you read or speak English? Yes No

Contact Information For each of the below, please select who you would like the information emailed to

School Reports: Father Mother Agent Guardian Homestay/Caregiver

Kamar/Portal sign-in details Father Mother Agent Guardian Homestay/Caregiver

School Newsletters: Father Mother Agent Guardian Homestay/Caregiver

Proposed year of entry: 20 Start Date:

Referring Agent Information Email Address:

Agency Name:

Contact Person:

Address:

City & Country: Mobile Phone:

Phone Number: Skype Address:

Agent Declaration: All conditions in this student application has been clearly communicated or translated to the parent/guardian and student and that in no part of this application process, to the best of my knowledge, has any information supplied to the school been false, misleading or deceptive.

Signed: Dated:

Please attach a

passport style photo

of the applicant here.

31 Alberton Ave, Mt Albert, Auckland 1025, New Zealand | Phone: +64 9 846 8311 x731 | Fax: +64 9 815 1441 | Email: [email protected]

Medical Details Failure to disclose information pertaining to the student’s health and medical records could result in a student’s enrolment being terminated.

Does the student have a medical condition? Yes No

Please tick if the student has any of the following medical issues:

Hayfever Epilepsy Diabetes Heart Condition Speech Difficulties

Allergies Migraine Arthritis Hearing Difficulties Vision Difficulties

Eating Problems Asthmas Rheumatic Fever Other

If YES, advise details & degree of severity:

Any further medical details:

Is the student taking any medication? No Yes (please explain):

Are there any mental health concerns? e.g. Anxiety or Depression

No Yes (please explain):

Is the school able to administer the recommended dose of Paracetamol, widely used in pain relief or fever reduction for mild cases of headaches or stomach cramps?

Yes No

Is the school able to administer the recommended dose of Antihistamine, widely used in the relief of allergy or hayfever symptoms?

Yes No

Insurance Details Marist College recommends Southern Cross Insurance. This policy is compliant with the Code of Practice for

the pastoral care of International Students and can be purchased through the school. Medical insurance is compulsory for your New Zealand Student Visa. It is recommended to arrange this prior to the students travel to New Zealand. Please indicate one of the following:

I will take out medical and travel insurance and will send Marist College a copy of the policy in English before the student leaves their home country.

I would like Marist College to arrange medical and travel insurance for the student and add this to my invoice. ($500 per year). Please ensure any pre-existing medical conditons have been recorded.

New Zealand based Guardian details Please also have your appointed Guardian complete the Responsibilities of Guardian Agreement I/we appoint the person stated below to provide care and supervise homestay accommodation for the student while studying at Marist College as an International Student. This agreement will last for as long as she is attending Marist College. I/we confirm that this person is a New Zealand Resident or Citizen. (Please note: this person has no legal authority to make decisions for the student and the responsibility for the student remains with the school and the parents. All agreements between the school and students under 18 must be signed by the parents and not by a guardian).

Name of Guardian:

Address:

Home Phone: Mobile Number:

Email Address: Work Phone:

Parent Signature: Date:

OR Please appoint a school Guardian (at a cost of $3,000 per year)

Auckland based emergency contact person If you know of another person living in Auckland who is available to be contacted in an emergency should circumstances require it.

Name of contact: Relationship to student:

Address:

Postal Code: Mobile Number:

Email Address: Home Phone:

Living In New Zealand Marist College is responsible for the pastoral care of ALL students who have a student visa for our school.

Select one of the three following options for the student’s living arrangements

Parent(s) Please also complete the Parent Agreement

Parent or Legal Guardian details

Name of Parent/s or Legal Guardian/s who will be living with student in New Zealand:

New Zealand Address:

Email Address: Mobile Phone:

Skype Address: Home Phone:

Relative or close family friend, who will be the student’s New Zealand based Caregiver and Accommodation Provider (this person is called a Designated Caregiver). Please also complete the Designated Caregiver Agreement & Indemnity

Designated Caregiver details Name of Designated Caregiver:

Relationship to student: (eg Uncle/Aunt/Grandparent)


Email Address: Mobile Phone:

NZ Immigration Status: Visitor’s Visa Guardian Visa Work Visa Permanent Resident/NZ Citizen

Marist College Host family at $260 per week Date homestay needed from:

Homestay Application I/we confirm Homestay accommodation is required for the student Please only complete this section if you require the school to provide homestay accommodation.

Please also have the student complete the Student Homestay Agreement

Please tick the boxes that you think best describes the student’s personality

Outgoing

Mature

Optimistic

Untidy

Independent

Patient

Sensitive

Responsible

Adaptable

Shy

Humorous

Quiet

Active

Neat

Organised

Would she feel comfortable in the home with small children? Yes No

Would she prefer someone closer to her own age in the host family? Yes No

Many host families have pets and the student will have to adjust to living with them. Are there any concerns we should be aware of regarding pets, please explain:

Will she happily join in host family activities? Yes No

Does she want to have a quiet house and spend time in her room? Yes No

Does she have any food allergies? No Yes Is she vegetarian or have diet restrictions? Yes No

If yes, please explain:

Are there any foods she can’t/won’t eat?

Interests and Hobbies: Please list activities the student enjoys (e.g. Swimming, sports, athletics, outdoor

pursuits, cooking, music, movies, computer games, books, art etc.


Study Information Please attach certified copies (in English) of the student’s last TWO school reports

Current School:

Country: Grade / Year Level:

Previous School in New Zealand:

Dates Enrolled: Year Level:

Subjects Required In addition to English (ESOL), list up to 5 other subject options the student wants to study

Option 1: Option 4:

Option 2: Option 5:

Option 3: Option 6:

Future job or career goals:

Specific Learning Needs

Has the student required extra assistance for classroom work or behaviour? Yes No

If YES, please provide details:

Has the student had Special Education assistance in the past? Yes No

If YES, please provide details:

Mastery of English language: Good Limited Extra help required

How long has the student studied English?

PLEASE NOTE: In some cases it is not possible to gain entry to your first choice of subjects as classes may be full, particularly if she

arrives mid-year. However, we will do our best to ensure she has a course which is suitable to her and her level of achievement. Students

should have above average academic results, good attendance records and a desire and commitment to fully cooperate and contribute to

the life of the school. International students at Marist College will be required to undertake English and Mathematics tests on arrival.

This will determine whether the student will be placed in ESOL classes or mainstream English, and what level of Mathematics they will need

to be placed in. Students with lower English may apply, but Marist College reserves the right to:

- Refer the student to an English Language School.

- Place the student in additional ESOL classes.

- Assess the progress of the student throughout their time at the school and make decisions based on their progress on whether to refer them to a lower class, higher class or language school.

Special Strengths/Interest (For all categories - please specify level or number of years studied and ability) Academic (Speech, Debating, Computing, Science, Subject strengths etc.) Cultural/Artistic (Dance, Drama, Musical Instruments/Singing etc.)

Significant Awards Received Hobbies

Sport (Summer & Winter) Languages

Student Contract: As an International Student enrolled at Marist College and in accordance with the conditions of my

student visa, I understand and agree that:

1. My course of study depends on the results of placement tests. All courses at Marist College include religious education. 2. I must have an official guardian approved by the Principal of Marist College. 3. I must attend every class at school each day. If I am unable to attend (because of sickness or similar) I shall contact the school on the

day I am absent and will bring a note to school, signed by my homestay parent, explaining my absence. If I am absent for 3 days or more I have to bring a doctor's certificate.

4. If living in a homestay family this must be arranged by the International Student Department. I must not change my homestay family without consulting the Principal and getting her permission.

5. If a change of homestay family is approved by the Principal I will give my new address, homestay family's name, and contact phone numbers to the College office.

6. I must have medical insurance. 7. I must obey all the school rules. 8. I will not receive a refund of fees if I leave Marist College except under those conditions explained in the college's Refund Policy

(issued separately). 9. Only Year 13 students are allowed to drive a car to school. If, as a Year 13 student, and I wish to drive a car to school I must register my

car with the College and show a valid New Zealand Driver's Licence. 10. I undertake to stay at school until the date required for course completion for my year level. 11. I understand that if in the opinion of the Principal the school can no longer meet my needs, the contract will be terminated. 12. I agree to accept and uphold the standards of conduct set by Marist College and the host family for the duration of the programme.

I also agree to maintain friendly and respectful relations with teachers and classmates and with the members of my host family, to accept rules of conduct and to participate in family life as much as possible.

I fully understand that the conditions of this contract are binding on me and that my New Zealand student visa will be cancelled if I break any of these conditions. The Principal will be the sole judge in this matter.

Student Signature: Date:

Authorisation and Release Contracts: 1. Travel It is necessary for all holiday travel plans to be documented on a Marist College Travel Form and approved by the school, prior to travel plans or reservations being made. This form must also be completed and approved prior to the actual travel. Approval will not be given for any independent travel or for travel to be undertaken without adult supervision. It is necessary that parents are informed of all travel and give approval. Below is authorisation by parents for Marist College to make the decision on student travel. This is not mandatory and if the school does not have this authorisation, the school will need to contact parents and receive permission for every trip that is planned by the student.

TRAVEL AUTHORISTATION: We, the parents of the student, do hereby authorise Marist College to make the determination for her to

travel for the length of the student’s enrolment at Marist College. This authorisation is given in advance only when the student is travelling and supervised by a host parent, representative of the school or a school approved Travel Company.

2. Medical Release Form We grant Marist College, it’s employees and the Host Family, at their discretion and if necessary at the cost of the student or her parents or legal guardian, in the case of expenses exceeding the coverage of the insurance policy, the power to place the student in a hospital or in any other institution for any type of assistance or medical treatment, or if there is no hospital available to place her under the care of a local medical doctor for her treatment. We also grant Marist College or the Host Family all necessary permissions to act as legal guardians and ‘in loco parentis’ in any situation especially in emergencies whatever medical or other including the possibility for surgical operations or any other treatment.

We also authorise Marist College to return the student to the home country at her cost, if necessary to submit to medical treatment, if deemed necessary after consultation with medical authorities. We confirm that at the time of signing this document the student enjoys perfect health and that her health record as filled by the parent on the application form is true and complete. We also grant Marist College the power to act on our behalf in anything pertaining to possible representation before local authorities. This authorisation should be valid for the entire duration of the student’s study programme and Marist College.

3. Motor Vehicle Ownership and Driving Approval We agree that the student may drive a motor vehicle while enrolled at Marist College in Year 13 and only on the condition that she undertakes a driving instruction course with a New Zealand registered driving instructor and has sat and passed a New Zealand driving test in accordance with New Zealand law. In the case that the student has an International Driver’s Licence, she will complete the required conversion of her licence and undergo a New Zealand driving test in accordance with New Zealand law. We agree the student will have full insurance cover if owning a car and must show ownership papers and insurance cover to the International Department. We agree to allow the student to carry passengers only on the condition that she has a full (unrestricted) New Zealand drivers’ licence and full insurance cover.

4. Liability Release The undersigned as participant and parents on behalf of ourselves and our representatives, renounce to claim against Marist College, teachers, co-ordinators, any person intervening on behalf of the school, that may arise due to injury, damage, sickness, accident, delay, unusual circumstances or expenses due to strikes, war, atmospheric conditions, quarantine, government restrictions or regulations, act of God, or those derived from acts of omission of airlines, shipping companies, railroads, buses, transportation in general, hotels, restaurants or any other service given by companies, individuals or anyone related with the aforementioned.


5. Photographs and Marketing Material We the parents grant permission for the school to take photographs and/or video footage of the student during school activities and that the school may use that material on the Marist College website, social media, international and school newsletters, magazines and marketing collateral.

6. Privacy Waiver in regard to Student Visa information with Immigration New Zealand We authorise Marist College or a representative of the school to obtain any personal, medical or character information in regard to the student’s visa status. We also give permission for Marist College to obtain information from Immigration New Zealand in regard to the progress of student visa applications for her.

7. Conditions of Enrolment I/we are the parent(s) of the student named on this application form and declare that:

The information supplied is true and correct.

I am familiar with the Ministry of Education’s Code of Practice for the Pastoral Care of International Students and agree to comply with the Code. A copy of the code can be supplied upon request from Marist College.

In signing this enrolment application I also confirm that I have read, agree to and signed (if required) the following: o Authorisation and Release Section o Nomination of Person to Act as Guardian if appointed by me/us o Designated Caregiver Agreement if appointed by me/us o Marist College Cyber safety Agreement signed by me/us and the student o The student has read, agreed to and signed the Student Contract section

I agree that information collected on these application forms may be passed to government agencies in statistical form as required by the Education Act 1993 and other statutory requirements. When this occurs I agree to waive conditions in the Privacy Act 1993.

I agree to ensure the student abides by the conditions of her Study Visa as set out in the Immigration Act 1987 plus amendments.

Prior to signing I will seek independent advice on any aspects of this application form that I do not understand.

8. Parent Contract for Enrolment I/we, the undersigned, accept as conditions of enrolment:

1. I/we will support and encourage the student in the full participation in the Catholic life of the College. 2. I/we will ensure that the rules and regulations as laid down by the Board of Trustees are observed, particularly the cyber-safety

agreement, uniform and personal appearance requirements. We understand that the student will be subject to authorities and teachers of the school and that she will have to follow the rules given by family. We also understand that Marist College reserves the right to terminate the programme of any participant whose conduct may be considered detrimental or incompatible with the interest and security of the school or student.

3. Enrolment is subject to availability of places and the results of the student’s placement test. The final decision rests with the Principal. 4. I agree to Marist College collecting personal information that will be used for student records, accounting purposes and PTFA contact. 5. The student must have a guardian approved by the Principal of Marist College or appointed by Marist College. 6. The student must attend class at school each day. If she is unable to attend (because of sickness) she shall contact the school on the

day she is absent. If she is absent for 3 days or more she must bring a doctors certificate. 7. If not living with ourselves or a designated caregiver as appointed by me/us, she must live with a homestay family arranged by

Marist College. 8. If we wish her to change homestay, we must consult the Homestay Co-ordinator and seek approval from the Principal. 9. The student will have full Medical and Travel insurance and provide a chest x-ray if required by Immigration NZ. 10. The student will remain at Marist College until the date required for course completion for her year level. 11. I/we understand we will not receive a refund of fees if she leaves Marist College before the completion of her course. I/we have read

and understand the College’s refund policy. 12. If in the opinion of the Principal the school can no longer meet the needs of the student, then this enrolment will be terminated. 13. I/we understand that the personal information supplied on this enrolment form is being collected to assist the College in

understanding and educating the student. The College may pass this information to other educational professionals but only for the same purposes. Similarly, the College will obtain whatever personal information it legitimately requires regarding the student from the student’s present or previous schools (Privacy Act 1993).

We full understand that the conditions of this enrolment are binding on the student and that her NZ student visa will be cancelled if she breaks any of these conditions. The Principal will be the sole judge in this matter.

Father’s Signature: Date:

Fathers Name:

Mother’s Signature: Date:

Mother’s Name:

FOR OFFICE USE ONLY: Date Received:

Enrolment form completed in full Passport Photo Supplied

Acceptance letter and invoice sent 2 Years Academic Record supplied Fee’s paid

Other certificates or references Offer of place and receipt issued Year Level Dean

Homestay Allocated KAMAR details entered ENROL details entered



Cybersafety Agreement

This agreement covers the use of all digital devices (including mobile phones) at Marist College. This includes both school-owned and personal devices while you are at or representing the school, and any school resources used off site. Computers and other digital equipment belonging to Marist College are provided for educational purposes, and should be treated as such. ICT refers to any information and communication technology.

I agree that:

1. My computer password is private and is not to be shared with other students

2. ICT must not be used for harassment, bullying, etc. I will not send intimidating, offensive or otherwise inappropriate emails, messages, images or any other communications.

3. I will report offensive and inappropriate activities to my teacher, parents or my Dean immediately.

4. I will not reveal home addresses or phone numbers (mine or anyone else’s) in cyberspace.

5. Any videoing, photos or voice recording will be for learning purposes as directed by my teacher. I will complete the appropriate form and get permission from those I wish to film, photograph or record before I do so. I will not reproduce, distribute or post these recordings on any public sites e.g. Facebook, Youtube without permission from a teacher at Marist College.

6. I will not intentionally disrupt the smooth running of any computer or the school’s network, or cause damage to any school-owned digital device or resource.

7. Digital equipment belonging to Marist College is provided for educational purposes. Any other ICT equipment that I use within the school environment (e.g. mobile phone, own laptop, iPod) will be used for learning purposes as directed by my teacher.

8. I will not intentionally access inappropriate images or information online. If I accidentally encounter inappropriate, dangerous or illegal material I will immediately remove it from the screen/turn off the screen and notify a supervising teacher without disclosing the material to any other student. If I become aware of other students intentionally accessing inappropriate items I will notify a school staff member.

9. I recognise that any work or data stored on digital devices or associated with Marist College is not private and may be viewed by school staff at any time. This includes data on my own device.

10. I will not deliberately waste computer resources - e.g. unnecessary printing or internet use.

11. If I borrow a piece of digital equipment from the school it will only be used for school-related purposes. I will return it in the same condition in which I found it. I will cover the costs of any damage caused to school equipment that result from my misuse or negligence. I will report any accidental damage to a teacher immediately.

12. I will not plagiarise by copying text without referencing the source.

13. I will not use digital devices or resources for any purpose that will reflect negatively on Marist College.

14. I am personally responsible for the use and security of any device I bring to school. I understand that the school is not liable for loss or damage to personal devices, However any loss or damage should be reported to the school immediately.

I understand and will abide by the conditions and rules as set out in this Cybersafety Agreement. I further

understand that there may be consequences (including the possible loss of access and disciplinary action) if I

should breach any of these conditions.

Student Signature

Student Name:

Signed: Date:



Parent or Guardian:

General use of information and communication technologies (ICT):

As the parent or guardian of this student, I have read the Marist College Cybersafety Agreement. I believe my child

has read the document and understands her obligations. I understand that any breach of the rules and conditions

as set out in this agreement can lead to loss of privileges or disciplinary action. I understand that if my daughter

loses or damages equipment belonging to the school then this could result in a bill for the cost of replacement parts

or repairs. I also understand this agreement applies to ICT equipment my daughter brings into Marist College. I

understand that Marist College is not responsible for students’ personal devices.

The internet:

As the parent or guardian of this student, I understand that it may not be possible for the school to fully restrict

exposure to inappropriate material in cyberspace, accessed via such means as the internet, email or text

messaging. I also understand that while the College will take appropriate measures to limit access to illegal,

dangerous or inappropriate material, ultimately it is each student’s responsibility not to initiate access to, or have

any involvement with such material.

Permission to publish

Under the Privacy Act 1993 we are required to seek your permission to publish material related to your daughter,

including images and samples of her work. Marist College’s website, newsletters, assemblies, presentations and the

school magazine contain images of students and examples of their work to celebrate achievement, promote

community and to give students examples of good practice. Marist College therefore undertake to ensure that no

unnecessary or inappropriate material is published.

I hereby give permission for my daughter to be given access to computing and ICT equipment and for images of

her to be published by the school.

Parent/Guardian Signature

Full Name:

Signed: Date:



Responsibilities of Guardianship Agreement

Guardian Details Name:

Address:

Phone Number:

The student’s well-being while away from her own environment is of great importance to her family and Marist College. Please note you must be a NZ Citizen or Permanent Resident in New Zealand to act as Guardian.

Guardians are responsible to:

1. Welcome the student at Auckland International Airport upon arrival and take to the homestay family.

2. Assist the student in buying their school uniform, stationery and other items that they may require.

3. Assist the student in setting up a New Zealand bank account at a suitable bank.

4. Ensure the student receives accurate and reliable orientation to New Zealand when student first arrives. Making sure that the student follows New Zealand Laws and Marist College rules at all times. Students may lose their place in the school if they don’t follow the school’s rules, and New Zealand Immigration is always notified in such cases.

5. Attend the school parent/teacher interviews and send reports back to the parents.

6. Forward translated copies of all school reports to the student’s parents.

7. Respond to any request for information or enquiry from the student’s parents.

8. Act as the parent’s representatives with the school’s Principal or other management.

9. Stay in regular contact with the school and pass on any relevant information to the student’s parents with regards to her general, academic progress and any attendance or emotional and behavioural issues.

10. Make all travel arrangements for the student as required. Arrange airport transfers at start and end of course.

11. Ensure the student has a valid NZ Student Visa and refer any visa renewals to the school at least 2 months before the visa expires.

12. In an emergency seek medical assistance and contact the School and homestay.

13. Arrange for any specific medical needs, such as dental check-ups and doctor’s visits.

14. Keep the School informed of all matters concerning the student including: health, accidents, behaviour concerns, absences without reasonable explanation, legal issues, any other information requested by the School.

15. Immediately report to School any circumstances of a student in a dangerous or unsafe situation. This includes suspicions of physical, sexual or emotional abuse.

16. Take responsibility for the student outside school hours while she is enrolled at the school.

17. Keep in communication with the homestay family and ensure a quality homestay.

18. Liaise with homestay parents on all matters regarding the student and help homestay parents to set and enforce guidelines for student behaviour and curfews.

19. Discuss any concerns or needs the student may have at any time and be available 24 hours a day, 7 days a week in case of genuine emergency.

20. Advise the International Manager at Marist College, homestay parents and the student’s own parents, if you wish to withdraw as a guardian.

21. You must advise the International Office immediately if your contact details change and if the student’s living arrangements change.

Declaration - I understand and accept the above conditions as a guardian for:

Name of Student: Date of Birth:

Guardianship Start Date:

Guardianship End Date:

Guardian Signature: Date:

Parent/International Manager Signature:

Date:



International Student Living in New Zealand with a Parent

Parent Agreement

Student Details Nationality:

Full Name: Preferred English Name:

Date of Birth: Email Address:

Students Marist College Start date: End date:

We understand that Marist College requires us to live with the student while in New Zealand. If this is to change, we must discuss it with Marist College at least 2 weeks in advance.

We must send Marist College a copy of our visitor visa prior to the student’s enrolment.

We must send an updated copy to Marist College for every year of the student’s enrolment while we live with her in New Zealand. We agree to abide by the conditions on our visas during our stay in New Zealand.

We undertake to communicate in a timely and prompt manner about any matter which may affect the school’s ability to carry out its responsibilities effectively, including any changes of address or phone numbers for either ourselves or the student.

We understand that if we wish the student to become a domestic student due to a change in our visa status, we need to discuss this with Marist College to ensure we follow the correct enrolment procedures. Further we understand it is not a direct transition and a domestic student place is not guaranteed.

We understand that Marist College cannot be responsible for proving our living costs to Immigration New Zealand.

We understand that Marist College is not responsible for assisting us with applying for a visitor visa.

We understand that Marist College is not responsible for airport transfers for us, the student or family.

We agree if in the event that we must leave the country, we must notify the International Manager before leaving New Zealand and provide the contact details of the alternative accommodation for the student and complete any other documentation pertaining to that.

We understand that the student is not allowed to live alone.


Fathers Full Name:


Mother’s Full Name:



Designated Caregiver Agreement and Indemnity

Student Details Nationality:

Full Name: Preferred English Name:

Date of Birth: Email Address:

Students Marist College Start date: End date:

Designated Caregiver details

Full Name of Designated Caregiver:


Home Phone: Mobile Phone:

Email Address:

NZ Immigration Status: Visitor’s Visa Guardian Visa Work Visa Permanent Resident/NZ Citizen

Copy of Passport provided? Yes No Copy of Visa provided? Yes No

Designated Caregiver Signature: Date:

Acknowledgement and Indemnity

We acknowledge that the student will be within the care of a Designated Caregiver (DCG) vetted and monitored by myself/ourselves in order for her to attend Marist College as an International Student. Accordingly we take full responsibility and accept the decisions made by the DCG about the accommodation placement and day to day requirements of the student. The student will live with the DCG at all times. The DCG guarantees the accommodation for the student. If she leaves the care of the DCG, it is compulsory for her to come under the care of Marist College.

We take full responsibility for placing the student with the DCG named above and understand that Marist College is not responsible for her outside of normal school hours and activities. Should this arrangement change we undertake to inform Marist College immediately.

We do however understand that Marist College will make every endeavour to provide for the care and welfare of the student at all times while studying at Marist College. Further, we understand that should Marist College have any concerns regarding her welfare, the school may relocate the student in an approved school homestay. If necessary, the school will also refer the matter to the relevant welfare authorities or any other appropriate agencies in New Zealand.

We understand that Marist College will:

Visit the home of the Designated Caregiver prior to enrolment to determine that the living conditions are of an acceptable standard and meet the conditions of the Code of Practice for the Pastoral Care of International Students.

Assess whether the Designated Caregiver will provide a safe physical and emotional environment for the student.

Determine that the accommodation is not a boarding establishment (i.e. Does not accommodate 5 or more International Students).

Meet with the Designated Caregiver and establish communication with the caregiver.

Meet the student at least quarterly to ensure the accommodation is suitable.

Require a Police Vet to be undertaken, on all residents in the Designated Caregiver’s home aged 18 and over.

Require a copy of the Designated Caregiver’s passport and visa which must be valid for the term of the student’s tuition.

We will advise Marist College immediately if the arrangement changes.

Marist College has agreed to observe and be bound by the Education (Pastoral Care of International Students) Code of Practice 2016. Copies of the Code are available at www.nzqa.govt.nz/providers-partners/education-code-of-practice/code-of-practice-resources-languages.

If there are any concerns that are not resolved by the College, we have been given a copy of the Complaints Procedure at Marist College. This refers to appropriate school staff and contact information to take the matter further to an external authority under the Disputes Resolution Scheme (DRS) and Student Complaints.


Fathers Full Name:


Mother’s Full Name:

http://www.nzqa.govt.nz/providers-partners/education-code-of-practice/code-of-practice-resources-languages



Student Homestay Agreement

Student Details Name:

Preferred English Name:

Declaration – I agree to:

1. Be polite and friendly to my homestay family and show respect for their property.

2. Interact with my homestay family using English on a regular basis.

3. Keep my room tidy and make my bed every day.

4. Let my host parents know where I am at all times, obey the school rules and my host parent’s rules.

5. Be on time for all meals, and inform my host by breakfast time if I won’t be home for lunch (in weekends) or by 4pm if I won’t be home for dinner.

6. Ask permission from my host parents if I wish to go out after dinner. Students are expected to be at home at night from Sunday to Thursday nights unless they are at school or a family function.

7. Obtain my host parent’s and guardian’s permission if I want to stay overnight or longer at another place. I understand I must be supervised by a suitable adult.

8. Ask permission of my host parent’s if I want to have friends over to visit or for the night.

9. Complete an Application to Travel form and give to the International Student coordinator at least two weeks before I undertake travel outside of Auckland that is not with my host family.

10. Basic internet (up to 5GB per month) will be provided by the homestay, but that I will pay any extra charges incurred should I be a heavy internet user.

11. I will not use/abuse alcohol or be in possession of, or use, illegal drugs. I am aware that these behaviours could result in the termination of my enrolment at Marist College.

Student Signature

Signed: Date:



Fee Protection Policy for International Students

Rationale: International Student Fees must be processed in a manner that is consistent with normal accounting practice. Funds

need to be secure from misappropriation, and be available to the student in accordance with the Refund Policy and

in accordance with the Education Act should the school not be able to continue to provide tuition. Funds should only

be made available to the school once the income associated with those funds has been earned.

Purpose 1. To ensure that funds from international students are accounted for in such a way that individual student

contributions can be monitored and protected.

2. To ensure that if in the event that the school is unable to continue to run a course or programme that the

unspent portion of the fees is available to be returned to the student.

3. To ensure that refunds of fees can be made to the student in accordance with the Refund Policy.

4. To ensure that funds are released to the school in a timely manner once the revenue associated with

those funds has been earned.

Policy Statement 1. Funds from international student fees will be separately coded and accounted for.

2. The Board of Trustees will ensure that there are always sufficient cash reserves available to refund unspent

international fees throughout the year.

3. Accounting and administration procedures are in place to record and identify funds held on behalf of each

individual student.

4. Funds shall be released to the school for course costs not more often than fortnightly, in arrears. Where

funds are held by the school on behalf of other parties

(e.g. homestay payments) then funds shall be released for payment as required.

5. Accounting records and bank accounts will be audited on an annual basis.

6. Details of this Fee Protection Policy will be provided to parents in written form upon enrolment.

Evidence 1. Specific transaction records from International Student Administration System.

2. School accounting records.

3. International prospectus or brochure.

Evaluation

The Principal and Business Manager will report to the Board of Trustees annually with reference to the effectiveness

of the policy.

Annual Review Date: November



Refund Policy for International Students This policy is based on Section 4B(7) of the New Zealand Education Amendment Act 1991.

Policy Statement

Marist College has established the following policy for tuition and homestay refunds of International student fees.

1.1 Either party may terminate the Agreement at any time by giving the other party one month written notice.

1.2 On termination by the school:

The student is entitled to a refund of a portion of the tuition fee paid. This portion shall be calculated on the

basis of the proportion that the number of School days remaining in the contracted tuition period, counting

from the day after the student last attends the College, less twenty School days, bears to the total number of

days in the contracted tuition period.

1.3 On termination by the student: a) Where the tuition period is for six months or longer - If your application is made after the start of your

course, but before the second half of your course, your fees may be refunded less:

An administration charge of $1000.00.

Costs to the school already incurred for tuition.

Components of the fee already committed for the duration of the course, including appropriate proportions of salaries of teachers and support staff (if applicable).

Costs already incurred for the use of facilities and resources.

The proportion of the Levy the school is required to pay to the proprietor.

Any other costs already incurred.

(i) In the first two months of the tuition period the student is entitled to a refund of 50% of the tuition

fee paid;

(ii) If your application is made during the second half of your course, you will not receive a refund except in

exceptional circumstances. The first day of Term 3 is the start of the second half of a full year course.

b) Where the tuition period is for less than six months, no refund of tuition fee shall be made.

1.4 In addition to the amounts calculated under 1.2 or 1.3 above, the student shall be entitled to a refund of any

unused portion of any homestay fees paid.

1.5 Notwithstanding the conditions of clauses 1.3 and 1.4 above, in exceptional circumstances (such as a serious

illness to the enrolled student or a member of the student’s immediate family resident overseas) the school

may decide to grant a refund greater than the amount to which a student may otherwise be entitled.

Refund Procedures

Marist College has established the following procedures with regard to tuition refunds.

1. A copy of the refund policy will be given to parents prior to enrolment.

2. An application for tuition refund must be made in writing by the student’s parents to the Principal explaining the

reason/s for why a refund is requested, including any special circumstances.

3. The criteria for refund as detailed in the Refund Procedures will be applied by the Director of Middleton

Grange International College. The decision on the application for refund will be in writing.

4. If there is a dispute in the decision on the refund, then the process outlined in the Grievance Procedures

must be followed.

Evaluation

The Principal and Business Manager will report to the Board of Trustees annually with reference to the effectiveness

of the policy.

Marist College undertakes to comply with the accommodation provisions set out in Part 26 of the Education (Pastoral Care of International Students) Code of Practice 2016. The categories of accommodation that will be accepted by the school are: (a) Living with a parent (b) Living with a designated caregiver (c) Living in a homestay

Policy Objectives1. To provide a suitable living environment conductive to study and a safe and supportive home life.2. To involve the Homestay Carer in the welfare of a student away from the student’s family and home country.3. To assist the student to successfully integrate into the New Zealand lifestyle.4. To work towards the overseas parents’ peace of mind knowing that students are well cared for and happy in New Zealand.

The Following Documents Underpin this Policy:1. The Education (Pastoral Care of International Students) Code of Practice 2016.2. Agent contracts.3. Marist College Guidelines for Homestay Carers looking after International Students.4. Designated Caregiver Indemnity Forms.5. Homestay Application and Referee Reports.6. All documents related to the enrolment of international students.7. Police Vet authorisation forms.8. Homestay visit checklist.

Accommodation Policy for International Students

Policy Statements1. Provision of Accommodation1.1 Marist College will arrange accommodation for international students.2. Use of Accommodation Agents2.1 Marist College will under special circumstances approve the use of

Accommodation Agents to organise homestay accommodation in compliance with “the Code”. These homestays will be monitored for quality by the Marist College.

3. Accommodation Concerns3.1 All accommodation queries and issues will be dealt with by Marist

College Administration staff with responsibility for pastoral care. Pastoral care issues or concerns arising from accommodation arrangements will be referred to Marist College Administrator.

3.2 For each student, the full name, current address, contact phone number, occupation and relationship to student of the Homestay Carer will be held.

3.3 Any serious concerns relating to accommodation will be relayed promptly to the International Homestay Co-Ordinator.

4. Students not living with a parent4.1 Monitoring the quality of accommodation for students not living

with a parent.4.1.1 Any accommodation to be used by international students not living

with a parent will have:• An on-site assessment to determine that living conditions are

of an acceptable standard according to the Code of Practice.• An assessment to determine that the accommodation type is

not a boarding establishment or that the student is not livening in an external dwelling.

• An assessment of the Homestay Carers suitability and whether they will provide a safe physical and emotional living environment.

4.1.2 Each student will be consulted at least quarterly to ensure that their accommodation is suitable.

4.1.3 All accommodation residences will be visited at least twice yearly to ensure that they remain suitable.

4.1.4 Police vetting will be carried out on all adults aged 18 years and over living in a homestay, or designated caregiver accommodation used by a student. Police vetting will be renewed every three years.

4.1.5 Marist College will conduct follow up visits if there are reasonable grounds to suspect that the accommodation has become unsuitable.

4.2 Homestay4.2.1 Students in homestay accommodation must make homestay

payments in advance of the accommodation period.4.2.2 Students must not make their own private homestay arrangements

without the approval of the Principal.4.2.3 Students staying in a homestay are required to exhibit

appropriate behavior.4.2.4 Where the homestay student wishes to withdraw from a homestay,

at least two weeks’ notice must be given in writing to the Administrator and Homestay Carer.

4.2.5 Where a student’s behavior or demands are such that a Homestay Carer cannot reasonably be expected to have the student continue in their care, the homestay service may be discontinued. A two-week notice period is still required to the Administrator.

4.2.6 If a student is at risk because of a previously undisclosed or unknown health issue, a failed police vet or for any new issue that puts the student at risk, then the school reserves the right to remove the student without the two-week notice period.

4.2.7 If a student has approved leave from the homestay during the school year, there will be no reduction in homestay fees paid. During the summer holiday break, where a student leaves the homestay and will return to the same homestay for the following year, a reduced weekly fee can be negotiated with the Homestay Carer.

4.2.8 If a student damages the property of the Homestay Carer, the student must pay the cost for repairs to the extent that the damage is not covered by the Homestay Carer’s insurance policy.

4.2.9 If a member of the Homestay Carers family damages property belonging to the student, the Homestay Caregiver must pay for the cost of repairs, to the extent that the damage is not covered by the student’s insurance policy.

4.2.10 Marist College does not accept responsibility for losses or damage to property or persons caused or suffered as a result of the home accommodation.

4.2.11 Advice and support infrastructure for Homestay Carers will be provided by Marist College.

4.3 Designated Caregivers4.3.1 Parents of each student living with a designated caregiver are

required to sign an indemnity document stating that the designated caregiver is a relative or close family friend and that the parents have selected the accommodation for their child, subject to Marist College approving the accommodation.

4.3.2 On or before enrolment, Marist College will meet and establish communication with the designated caregiver.Evaluation

The Director will report to the Board of Trustees annually with reference to the effectiveness of the policy. Annual Review Date:

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