manual faps (ediweb) benutzerdoku... · an arrow point down appears to the right of the symbol. it...

FAPS (EDIWEB) manual of 27

Version 4.0

Version: 31.7.2012 Daimler AG, KundenCenter Wörth (TE/SOC)

Manual

FAPS (EDIWEB)


Version 4.0


Contents

1 Introduction ................................................................................................................................................... 3

2 Responsibilities ............................................................................................................................................. 3

3 Overview of dialogues and content ............................................................................................................ 5

3.1 Getting started / Login......................................................................................................................................5

3.2 Dialogue structure..............................................................................................................................................6

3.3 Functions on the main screen ..........................................................................................................................7

3.4 Description of individual tabs ...........................................................................................................................8

3.4.1 Forecast..........................................................................................................................................................8

3.4.2 Transport orders............................................................................................................................................8

3.4.3 Loading information....................................................................................................................................15

3.4.4 Out.................................................................................................................................................................17

3.4.5 Reporting arrival ..........................................................................................................................................20

3.4.6 Vehicle Information.....................................................................................................................................23

3.4.7 Reminder notices ........................................................................................................................................25

4 Where will I find …?..................................................................................................................................... 27


Version 4.0


Mailing list:

• All forwarding agents

• TE/SOC and ITP/FF

1 Introduction

The FAPS (EDIWEB) system is used since April 2008 for communication between Daimler AG Wörth and its

service providers. Since September 2010 the plant Aksaray are in communication to the service providers with

this system. The plant Tramagal will start the communication with FAPS (EDIWEB) in Oktober 2012.

This manual describes in detail the functions of the system and the relevant documents.

2 Responsibilities

For questions regarding the use of the system, please contact:

Plant Wörth:

- Mr. Harald Frey (0049 7271-71-5175)

- Mr. Simeon Liebel (0049 7271-71-7152)

- Ms. Karin Bernhard (00497271-71-5084)

Plant Aksaray:

- Ms. Ayla Esen (0090 382 215 1639 (pbx) 5454)

Plant Tramagal

- Frau Ana Isabel (00351241899800318)

- Frau Angela Pimenta (00351241899800317)

For technical questions regarding the system, please contact T-Systems:

Please have your Daimler AG supplier number ready whenever you contact EDI Customer Support.

EDI Customer Support can be contacted from Monday to Friday between 7 a.m. and 6 p.m..


Version 4.0


The following telephone numbers and e-mail addresses are available for contact:

Telephone +49-181 6852 1232 501

Fax +49-711-972-49968

E-mail [email protected]

EDI Customer Support deals with all incoming messages and forwards them to Second Level Support when

necessary.

Outside the service hours of EDI Customer Support, malfunctions can be reported in emergency cases by

telephone only

(+49-181 6852 1232 501) to Operating.

Operating is available every day round the clock.


Version 4.0


3 Overview of dialogues and content

3.1 Getting started / Login

Open the system via the following link :

https://www.sec.ediweb.de/faps/login.jsp

Abbildung 1 DISY I-Net login screen

To log in, enter your supplier number and password and click "Login" or press the ENTER key.

Note: You received your login data by e-mail.

If you have trouble logging in, contact your technical support partner (phone numbers listed on page 3).

We recommend using a monitor resolution of 1680x1024 so that you can see all the contents of the screen.


Version 4.0


3.2 Dialogue structure

After you log in you will see the following screen:

Abbildung 2 DISY I-Net main screen

The system consists of a dialogue composed of seven tabs: "Forecast", "Transport orders", "Loading

information", "Out", "In", "Vehicle information" and "Reminder notices".

The default tab when you open the program is "Forecast", as shown in Abbildung 2. If the system starts with the

"Reminder notices" tab, this means there are reminder notices for you which have not yet been commented on.

Chapter 3.4.7 starting on page 25 describes how to deal with reminder notices.


Version 4.0


Contents of the tabs

Tab Contents

Forecast Here you will find a forecast of the forthcoming transports for the period of a month

for each relation.

Transport orders The "Transport orders" tab shows you the definitive transport orders, as well as

cancelled and temporary ones, from which you can put together your loads.

Loading information This page contains the loads you have put together.

Out Here you can see all the vehicles which you must report for which you must report a

departure.

In Here you can see all the vehicles which you must report for which you must report

an arrival.

Vehicle Information You can view information on an individual vehicle in this dialogue.

Reminder notices Here you can see vehicles that you have not collected at the works 48 hours after

the provision date.

Abbildung 3 Contents of the tabs

3.3 Functions on the main screen

Help

Click "Help" to see this user documentation.

Logout

Click "Logout" to quit the system.

Note: Always use the "Logout" function to exit the system and prevent unauthorised access.


Version 4.0


3.4 Description of individual tabs

3.4.1 Forecast

This tab shows you a forecast of the forthcoming transports for the period of a month for each relation. The data

contained in it is not definitive.

Abbildung 4 DISY I-Net main screen

Click "Refresh" to update the screen so that the latest data in the system is displayed. Use the "Refresh"

function when you have had the dialogue open for a long time and want to see the latest data.

3.4.2 Transport orders

The "Transport orders" tab shows you the definitive transport orders, as well as cancelled and temporary ones,

from which you put together your loads.

This is done in three steps:

1. Find and mark the vehicles from which you want to assemble a load

2. Enter the loading date (when)

3. Report the load to Shipping


Version 4.0


Abbildung 5 "Transport orders" dialogue

3.4.2.1 Selecting the vehicles for a load

The dialogue consists of the tile area � and the detailed view � below it.

In the tile area, you can set filters and change the sort order of the displayed orders. The individual orders are

shown below.

Setting filters

To display particular vehicles in the overview, you can set a filter for each of these fields. Click the menu in the

header line and select the filter criteria, e.g. "to" = "Molsheim". Then click the "Filter" button.

Abbildung 6 Example filter "to" = Molsheim

The criterion is then shown in the menu. You only see the orders that match your filter criteria.


Version 4.0


Removing filters

To remove a filter, click the "Reset" button.

Note: The filter is only applied when you have set the criteria and then clicked the "Filter" button.

Sorting orders

Regardless whether you have set a filter, you can sort the display according to any criteria.

Click the header of the appropriate column. For example, if you want to sort by place of departure, click .

An arrow point down appears to the right of the symbol. It shows that the orders have been sorted

(alphabetically) by place of departure in descending order.

If you click the heading again, the arrow points up. It shows that the data is not alphabetically sorted by

place of departure in ascending order.

If you click the header a third time, the arrow disappears. The orders are no longer sorted by place of departure.

Note: The order list can only show 14 orders at a time. You can move down the list by turning the scroll

wheel of your mouse, pressing the cursor keys �� or the Page�� and Page �� keys.

Characteristics of transportation by sea:

Orders for transportation by sea are not indicated in the Button “Transport orders”. These appear direct in the

Button “Out” (s. 3.4.4 “Out”).


Version 4.0


Explanation of columns

Column Description

Load creation all Click the "Load creation all" box to highlight all definitive orders and make a load

from them.

status Indicates whether the order is provisional (V), i.e. the vehicle is still in production,

final (E) or cancelled (S).

Available on For provisional orders, shows the date from which the vehicle is expected to be

available.

For final orders, shows the date from which the vehicle is available.

from Shows the place of departure of the vehicle to be transported. Move your mouse

over the field to see the full address.

to Contains the destination of the vehicle to be transported. Move your mouse over the

field to see the full address.

Type Shows the type of the vehicle to be transported.

Code Shows the code relevant to distribution (e.g. wheelbase extensions).

Dimensions (mm) Contains the dimensions of the vehicle (length / width / height).

Weight (kg) Shows the calculated weight of the vehicle in kg.

Note Contains special information for transporting the vehicle, e.g. "Urgent".

Order number Contains the order number of the vehicle to be transported.

Vehicle identification

number

Contains the vehicle identification number of the vehicle to be transported.

TM States the transport method (U = driven, L = transferred by lorry, R = Rhine vessel).

Abbildung 7 User data field description

Downloading transport orders

Click the button shown to export all current transport orders to an Excel spreadsheet.


Version 4.0


Highlighting vehicles

When you have found the vehicle you want to make into a load, you must first highlight them. Then you can

either

• click the checkbox on the far left of the line with the order (� in Abbildung 8) or

• click "All" in the top left of the headers and thus highlight all vehicles (� in Abbildung 8).

Abbildung 8 Highlighted orders

Then click "Continue" � to make a load from the highlighted vehicles.


Version 4.0


3.4.2.2 Entering loading data

In this step, the selected vehicles are displayed and the loading data is entered.

Abbildung 9 Entering the load data

Enter the loading data here:

• The date and time when you will collect the vehicles

• Transport method � (only necessary for providers who offer several transport methods)

• The licence plate number of the lorry and, if necessary, the trailer, which will collect the vehicles

Then click "Continue" to go to the transfer dialogue.


Version 4.0


3.4.2.3 Reporting the load to Shipping

In this step you see the data you entered so that you can confirm and send it.

Abbildung 10 Reporting the load to Shipping

Click "Continue" to send the data to the shipping department of Daimler AG.

Once you have sent the data, the system returns to the main screen. The vehicles you have reported back are no

longer contained in the main screen.


Version 4.0


3.4.3 Loading information

The "Loading information" tab contains the loads you have created, regardless of whether a load number has

been assigned. They are displayed until they are reported as having arrived.

Abbildung 11 "Loading information" dialogue

Each line shows one vehicle; vehicles contained in the same load have an identical load number.

For a better overview of certain data, you can sort or filter the data as required. Filters are described in the

section starting on page 9 and sorting is described in the section starting on page 10.

Note: The loading information can only show 14 orders at a time. You can move down the list by turning

the scroll wheel of your mouse, pressing the cursor keys �� or the Page�� and Page �� buttons.


Version 4.0


Columns in the "Loading information" dialogue

Column Description

Load number The load number assigned by the system when the load is created

Licence plate

number (truck)

The licence plate number you entered for your vehicle

Licence plate

number (trailer)

The licence plate number you entered for your trailer

Loading date The loading date you entered when creating the load

Shipment date The date when the load will leave the plant

from Shows the place of departure of the vehicle to be transported. Move

your mouse over the field to see the full address.

to Destination of the vehicle to be transported. Move your mouse over

the field to see the full address.

type Shows the type of the vehicle to be transported.

order number Order number of the vehicle to be transported.

Vehicle

identification

number

Vehicle identification number of the vehicle to be transported.

Abbildung 12 Load information field description


Version 4.0


3.4.4 Out

In this dialogue you report the shipping of loads not departing from Wörth or Aksaray (the shipment of loads

from the Wörth/Aksaray plant is automatically recorded in the system).

Abbildung 13 "Out" dialogue

The dialogue displays one vehicle in each line. Only vehicles for which a shipment needs to be reported are

shown. The fields have already been described in Abbildung 12 on page 16.

Note: A shipment must be reported for every vehicle, not just one from each load.


Version 4.0


Procedure for reporting shipment

The procedure in the system is exactly the same as the process already described for creating a load:

First, you highlight the vehicle or vehicles for which you want to report a shipment, and then click "Continue".

Abbildung 14 Entering data to report a shipment

In the next step, you must complete the shipment date and shipment time fields. You can also enter the bill of

lading number as additional information.

Then click "Continue". The final window in the dialogue then appears: a display window where you can view the

data once again before sending it.


Version 4.0


Abbildung 15 Shipment report: display window for viewing the data you entered

When you click "Continue" in this window, the shipment for the highlighted vehicles is reported. The main screen

then returns. The vehicles for which a shipment was reported are no longer shown there.


Version 4.0


3.4.5 Reporting arrival

In this dialogue you report the arrival of loads not sent to Wörth (the arrival of loads at the Wörth plant is

automatically recorded in the system).

Abbildung 16 "In" dialogue

The dialogue also displays one vehicle in each line. Only vehicles for which an arrival needs to be reported are

shown. The fields have already been described in Abbildung 12 on page 16.

Note: An arrival must be reported for each vehicle. You can highlight several vehicles in the fist

column and report them all at once.


Version 4.0


Procedure for reporting arrival

The procedure in the system is exactly the same as the process already described for creating a load:

First, you highlight the vehicle or vehicles for which you want to report an arrival, and then click "Continue".

Abbildung 17 Entering data to report an arrival

In the next step, you must complete the arrival date and arrival time fields.

Then click "Continue". The final window in the dialogue then appears: a display window where you can view the

data once again before sending it.


Version 4.0


Abbildung 18 Arrival report: display window for viewing the data you entered

When you click "Continue" in this window, the arrival of the highlighted vehicles is reported. The main screen

then returns. The vehicles for which an arrival was reported are no longer shown there.


Version 4.0


3.4.6 Vehicle Information

The "Vehicle information" dialogue shows all the available information on an individual vehicle.

Abbildung 19 "Vehicle information" dialogue: Selecting a vehicle

To identify a vehicle, enter either the order number (without spaces) or the VIN end number (the last six digits).

Then click "Display".

You can use the "Reset" button to delete the entries from the fields.

Note: If you want to see the data for several vehicles in succession, always click "Reset" before

entering the data for the next vehicle.

When you click "Display" you will see the data for the vehicle as shown in Abbildung 20.


Version 4.0


Abbildung 20 Vehicle information: Display of the data for a vehicle


Version 4.0


3.4.7 Reminder notices

Here you can see vehicles that you have not collected at the works 48 hours after disposition.

Note: You can only continue using the system once you have entered a reason why the vehicle

could not be collected on time for all reminder notices.

Abbildung 21 "Reminder notices" dialogue

If there is an unresolved reminder notice, use the "Comment" field to enter the reason why the vehicle has not

been collected.

As soon as you have entered a reason for all the reminder notices, you can continue using the system as

normally. Until then, all other functions are disabled.


Version 4.0


Columns in the "Reminder notices" dialogue

Column Description

order number Order number of the vehicle to be transported.

Vehicle

identification

number

Vehicle identification number of the vehicle to be

transported.

from / to Shows the place of departure and the destination of

the vehicle to be transported.

Available on Shows the date when the vehicle was made

available

Licence plate

number

(truck/trailer)

Shows the licence plate number you entered.

Idle time (h) Shows the number of hours the vehicle has been

waiting for you to collect it.

Comment Enter your reason for the delay and the expected

collection date here.

Abbildung 22 Reminder notices field description


Version 4.0


4 Where will I find …?

Bill of lading no. ......................................................... 17

Contact Person .............................................................3

Filter ...............................................................................9

Forecast ....................................................................6, 7

Getting started ..............................................................4

Highlighting ................................................................ 11

In 6, 19

Link .................................................................................4

Loading data............................................................... 12

Loading information ...............................................6, 14

Login...............................................................................4

Logout ............................................................................6

Out ...........................................................................6, 16

Password .......................................................................4

Reminder notices ..................................................5, 24

Report ..........................................................................13

Sorting ...........................................................................9

Supplier number...........................................................4

Transport orders ...................................................... 6, 7

Vehicle Information................................................6, 22

manual faps (ediweb) benutzerdoku... · an arrow point down appears to the right of the symbol. it...

Documents