tabs, tables & columns - new castle community school...
TRANSCRIPT
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Tabs, Tables & Columns
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What we will cover…
• Creating tables
• Formatting tables
• Sorting information in tables
• Using columns
• Using tabs
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Tables• You can insert a table several:
• Insert Table button
– This will open a separate window
• Click the arrow next to the Insert Table button
– This will open a grid for you to drag to select your rows and columns.
• Click Table on the menu bar and use the dialog box
• Add the Table toolbar
– Click on View, Toolbars, Table
• Move around the table using your Tab key or click in the
cell
• You can create a table within a table
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Using the arrow next to the Table Button
• Click on the arrow next to the Table button in the toolbar to open this window– Click and drag to select the number of columns
and rows needed
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Using the Table Toolbar
• To access the Table Toolbar
–View, Toolbars, Table
–You will see the same Table button to get started as in the toolbar
• When you are clicked “out” of the table, the table toolbar will hide
• When you click back “in” the table, it will come back
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• Once the table is inserted, the other icons will be available
• These same choices are available thru the Table menu
• Remember to select your cell, row, column or entire table when making changes to border style/color and shading.
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Insert Table Button
Border line style
Border line color Border
Background color of table/cell
Merge cells
Split cells
Optimize(distribute rows/columns evenly)
Alignment of text/objects in cells
Top Middle Bottom Insert row
Insert column
Delete row
Delete column
AutoFormat
Table Properties(opens Table Format window)
Sort Sum
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Using the Insert Table Button or menu bar
• Click on the Table button in the toolbar
• Or click on Table, Insert, Table in the menu bar– This window will open
– Make your choices
– Click OK
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• You will see this table.
• The table is set to fit to window.
• To make changes - click on Table, Table Properties– Or click the Table Properties button the toolbar
• When you click in your table - your Table toolbar will pop open.– When you click outside of your table - it will go away
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Table Properties window
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A helpful tip – to add additional rows quickly,
place your cursor in the last cell in the last row
and hit Tab. This will insert a new row.
You can always go to the Table menu also
This feature is the same in Word and Writer
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Inserting rows & columns
• You may need to insert rows, columns or cells to your existing table, either above or below; or to the right or left
• Click on Table, Insert
• Make your selection
• This example shows inserting a row
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Resizing
• Position the mouse over the border until a double-
headed arrow appears and drag to desired size
• Adjust the size of columns & rows by dragging
vertical or horizontal borders.
• Position the mouse pointer on a horizontal or
vertical border and wait until a resizing pointer
appears. Click and drag to desired size.
• This is not the most accurate way to resize!
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The most accurate way to resize…
• Click in any cell
• Right click on the table
• Choose Cell, Column, or Row as needed
– Select Height for Row
– Select Width for Column
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Viewing Table Properties
• Table Properties is different than Word
• Click on Table in the menu bar
• Click on Table Properties
• Or Right click in table
• Left click Table…
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Table tab
• Name your table
• Set table alignment
• Set spacing above
and below table
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Text Flow• Allow table to split across pages and columns
– Allows a page break or column break between the rows of a table.
• Allow row to break across pages and columns
– Allows a page break or column break inside a row of the table. This option is not applied to the first row in a table if the Repeat Heading option is selected.
• Keep with next paragraph
– Keeps the table and the following paragraph together when you insert the break.
• Repeat heading - Great feature!!!
– Repeats the table heading on a new page when the table spans more than one page.
– You can even select more than 1 row or just the first row!
• Text direction
– Select the direction for the text in the cells. You can also use a combination of the following StarOffice formatting options to specify the orientation of text in table cells:
• horizontal text
• vertical text
• right-to-left (vertical) direction
• left-to-right direction.
• Vertical alignment
– Specify the vertical text alignment for the cells in the table.
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Columns
• Set column width
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Borders
• Borders
• Line Style
• Line Color
• Cell spacing
• Shadow style
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Background
• Fill color for
– Cell
– Row
– Table
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Row tab
• Specify height for
one, many or all
• Scroll thru rows using
Previous and Next
Row buttons
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Column tab
• You can set column
width for one, many
or all
• Scroll thru columns
using Previous and
Next column buttons
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Cell tab
• Set vertical alignment
of the text in the cells
– Top
– Center
– Bottom
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Example of different alignments in the
same table
Top
Center
Bottom
Mixed: Center, top, bottom, bottom
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Deleting
• You can delete rows and
columns, from your
table
• You can even delete the
Table
• Click in the cell of the
row, column or cell to
be deleted
• Click on Table, Delete
• Make your selection
• Item is deleted
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Selecting
• There are several ways you can select cells,
rows or columns.
• The easiest for beginners is to click in the cell
of the row, column or cell you want to select
• Click on Table, Select
• Make your choice
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• The other way to select cells is to click
in one cell
• Hold down your left mouse and drag to
select
• To select a range of rows or cells:
–Rest your cursor at the top/bottom or
left/right of your table until a small
solid black arrow appears
–Click to select
–Or hold down your left mouse and
drag to select more than 1
cell/row/column
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Merging Cells
• There may be situations where you
need or want to merge cells to make 1
cell
• Select the cells to merge
• Click on Table, Merge Cells
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Convert existing text to a table
• Use commas, tabs, or other puncutation to separate the text that you want to convert to a table
• Select the text that is to be converted
• Click Table, Convert, Text to Table
• Select the appropriate option in the Number of columns, AutoFit and Separate Text
• You can also convert a table to text. The text that is to appear in each cell must be separated by paragraph marks, tabs, commas or any punctuation you specify (dash, colon, etc.)
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Text to convert
Elton,John
Theresa,Pierce
Separate text at
Other: ,
Finished table
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Formatting Tables
• You can change:
– Use AutoFormat
– Line style and color
– Background color
– Table alignment
– Position of text/image in cell
– Alphabetize
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AutoFormat
• Table, AutoFormat
• It is best to only use AutoFormat on the
simplest of tables.
• Just like in Word, not all tables work
well with the preset formats
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Borders
• Borders
• Line Style
• Line Color
• Cell spacing
• Shadow style
• The preview window will show your choices before you click OK
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Important note!
• If you only click in a
cell and don’t select a
row or column
– The entire table will
receive the border
selection
• Writer does have a great
feature
– Set outer border without
changing inner lines
![Page 36: Tabs, Tables & Columns - New Castle Community School ...elearning.nccsc.k12.in.us/.../content/0/StarOffice/writer_tabs_tables_columns.pdf · headed arrow appears and drag to desired](https://reader034.vdocuments.us/reader034/viewer/2022042110/5e8afbe9ceea626ed04cfb96/html5/thumbnails/36.jpg)
Background color
• You can set color by cell, row, column,
or entire table
• Select the cell/cells to shade
• Click on Table, Table Format
• Click on the Background tab
• If you want to set color for a column
– You WILL need to select that column first
– Column in not a drop down choice
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Background
• Cell
• Row
• Table
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Sorting• Select your table to be sorted
– This step is important• If you select only 1 column - it will only sort that column!
– This will make the AZ icon in the Table toolbar active
• Click the AZ icon to open the Sort Window
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• Writer will recognize that you have a header row and will sort accordingly
• You can choose to sort by Row or Column
• You can change the column to sort by first
• Choose Ascending or Descending
• Click OK to sort
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Columns• Depending on your margins, you can have as
many columns as you want.
– Realistically - 3 or 4 is probably the maximum for
best viewing/printing
• If you have existing text you want to put into
columns, select the text first
– Be careful - it may split your text to 2 columns
• Click on Format, then Columns – this will
open the Column dialog box
• There are 5 preset choices but you are not
limited to those
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• You can choose the number of columns
• Select AutoWidth
• Or specify width & spacing of each individual column.
– You will need to uncheck AutoWidth to do that.
• You can set spacing between columns
• You can add a separator line
• This window also shows a preview
men to come to the aid of their country.
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• You can override an automatic column break by inserting a manual break
• Move your cursor to where the break is to occur.
– If your cursor is in the middle of text - the break will put any text after the cursor to the next column
• Click Insert, then Manual Break
• Choose the Column Break option, click OK
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•After you have determined your layout, you may
need to change margins to accommodate your
column settings
•You can set columns for certain sections of a
document. The entire document does not need to
be set in columns
![Page 44: Tabs, Tables & Columns - New Castle Community School ...elearning.nccsc.k12.in.us/.../content/0/StarOffice/writer_tabs_tables_columns.pdf · headed arrow appears and drag to desired](https://reader034.vdocuments.us/reader034/viewer/2022042110/5e8afbe9ceea626ed04cfb96/html5/thumbnails/44.jpg)
Tabs
• Format, Paragraph,
Tabs
• Writer shows you
the tab symbol
– These are the same
symbols you see in
Word
• No bar tab
• Leader tabs are
available
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Setting Tabs
• The default setting is .5”
– You will see the default tab stops in the ruler guide
• Type in the tab setting you want
• Select the type of tab
• Click New
– Your tab is now set
• You can use the Delete to delete individual tabs
• Or Delete All to remove all tabs
• Default tabs will stay at .5
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Tab Symbols
• You will see these symbols in the “ruler”near the top of your page
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• There are 5 alignment types for tabs –the default is left – aligns text to the right of the tab (normal setting)
Aligns text to the right of the tabLeft
Aligns numbers along a common decimal positionDecimal
Centers text around the tabCenter
Aligns text to the left of the tabRight
EffectTab type
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Special character for Decimal Tab
• Writer allows you to choose a different character than the . For a decimal tab
• Set tab stop• Select Decimal• In the Character box, type in your
selection• Click New• Your tab will now align with your character
– Just like it would have with the .
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Leader tabs
• Leader tabs display a row of dots from the insertion point to the next tab stop.
• Leader tabs can be left, right, center or decimal-aligned as well
• You must set:
– Type
– Position
– Fill character
• Click Set
![Page 50: Tabs, Tables & Columns - New Castle Community School ...elearning.nccsc.k12.in.us/.../content/0/StarOffice/writer_tabs_tables_columns.pdf · headed arrow appears and drag to desired](https://reader034.vdocuments.us/reader034/viewer/2022042110/5e8afbe9ceea626ed04cfb96/html5/thumbnails/50.jpg)
Using a special character for leader tabs
• Writer has a great feature that allows you to set your own character for a leader tab if you don’t like the dots, dashes or underlines
• Just select Character• Type your selection• Click New