Managing Yourself Instead of Managing Yourself Instead of Managing TimeManaging Time

November 3November 3rdrd, 2010, 2010

Presenter: Andrew SanderbeckPresenter: Andrew Sanderbeck

Waynesville, North CarolinaWaynesville, North Carolina

PCI WebinarsPCI Webinarswww.peopleconnectinstitute.comwww.peopleconnectinstitute.com

Foundation of LearningFoundation of Learning

Share your experiences. They Share your experiences. They provide valuable insight.provide valuable insight.

If you are doing something If you are doing something that gets the results you want, that gets the results you want, keep doing it.keep doing it.

Take the information you Take the information you learn here and put it into your learn here and put it into your own styleown style..

Goals and ObjectivesGoals and Objectives

Time Management MythsTime Management Myths Planning, Delegating and Goal SettingPlanning, Delegating and Goal Setting Case Studies About Managing YourselfCase Studies About Managing Yourself 5 Steps to Better Managing Yourself 5 Steps to Better Managing Yourself

and Your Timeand Your Time Tips to Help You Manage YouTips to Help You Manage You 20 Minute Rule20 Minute Rule

Polling Question #1Polling Question #1

I have read at least one book or I have read at least one book or attended one workshop on Time attended one workshop on Time ManagementManagement

TrueTrue

FalseFalse

Time ManagementTime Management

Then…What is Managing Yourself?

Time Management MythsTime Management Myths

(a) “He/she has more time than I have.”  (b) “There just isn’t enough time in a day to get things done.” (c) “Some day the pressures will be off.”

Polling Question #2Polling Question #2

I understand that comparing myself to I understand that comparing myself to someone usually means that I lose!someone usually means that I lose!

YesYes

NoNo

Case StudyCase Study

The Working ParentThe Working Parent

An 18-Minute Plan for Managing An 18-Minute Plan for Managing Your DayYour Day

STEP 1 (5 Minutes) Set Plan for DaySTEP 1 (5 Minutes) Set Plan for Day

STEP 2 (1 minute every hour) Refocus STEP 2 (1 minute every hour) Refocus

STEP 3 (5 minutes) Review STEP 3 (5 minutes) Review

DelegationDelegation

To help leaders ensure effective delegation:

Have each of your employees or team members list her or his key areas of responsibility. Schedule one-on-one sessions with each person. Review each area of responsibility and ask, "Are there cases where you believe that I get too involved and can let go more? Are there cases when I need to get more involved and give you some more help?"

Goal SettingGoal SettingGoal-setting tools can be divided in two groups

inner or mind tools and outer or technical tools.

The first group helps you to achieve your goal by changing negative belief and thought patterns and by altering messages that you send to your subconscious mind.

Remember: Thoughts are Things and The Law of Attraction

Goal SettingGoal Setting

Outer tools are various techniques, Outer tools are various techniques, tips and methods and additional tips and methods and additional manuals and worksheets that help manuals and worksheets that help you in the process of goal setting.you in the process of goal setting.

Think SMART Goals for Example!Think SMART Goals for Example!

Case StudyCase Study

The Organized WorkerThe Organized Worker

5 Steps to Better Managing Yourself 5 Steps to Better Managing Yourself and Your Time – #1 Activity Logand Your Time – #1 Activity Log

Log your time for a few days and then analyze the log. Chances are you'll be extremely surprised at the length of time you spend each day on low value activities. By analyzing your activity log, you'll be able to identify and eliminate time-wasting or low yield activities. You'll also learn which times of the day you're most effective so you can schedule your most important tasks during these times. 

5 Steps to Better Managing Yourself 5 Steps to Better Managing Yourself and Your Time – #2 Time Wastersand Your Time – #2 Time Wasters

Lack of clear priorities and objectives is Lack of clear priorities and objectives is probably one of the worst time probably one of the worst time wasters there is. It affects all you do wasters there is. It affects all you do professionally and personally. Those professionally and personally. Those who accomplish the most in a day who accomplish the most in a day know exactly what they want to know exactly what they want to accomplish. accomplish. 

5 Steps to Better Managing Yourself 5 Steps to Better Managing Yourself and Your Time – #2 Time Wastersand Your Time – #2 Time Wasters

Goals and objectives are not just yearly Goals and objectives are not just yearly things but should be daily things but should be daily considerations. If they're not, it's easy considerations. If they're not, it's easy to spend too much time on minor tasks to spend too much time on minor tasks and not the things that are most and not the things that are most important to your work and life. If you important to your work and life. If you implement this tip alone, it will make a implement this tip alone, it will make a huge difference in how effective you huge difference in how effective you are each day. are each day. 

5 Steps to Better Managing Yourself 5 Steps to Better Managing Yourself and Your Time – #3 Time Blocksand Your Time – #3 Time Blocks

Many of us have heard of time blocks Many of us have heard of time blocks but how many of us actually utilize but how many of us actually utilize this extremely powerful tool? Time this extremely powerful tool? Time blocks are an extremely effective blocks are an extremely effective way to significantly reduce or way to significantly reduce or eliminate your major time-wasters.  eliminate your major time-wasters. 

5 Steps to Better Managing Yourself 5 Steps to Better Managing Yourself and Your Time – #4 80/20 Ruleand Your Time – #4 80/20 Rule

To help identify which 20% of your To help identify which 20% of your activities are the most important, activities are the most important, you should constantly be asking you should constantly be asking yourself throughout the course of the yourself throughout the course of the day, "Is this the most important use day, "Is this the most important use of my time right now?" This should of my time right now?" This should become your mantra. become your mantra. 

Ideally, you should be spending 80% of Ideally, you should be spending 80% of your time on what you do best.your time on what you do best.   

5 Steps to Better Managing Yourself 5 Steps to Better Managing Yourself and Your Time – #5 Overwhelmand Your Time – #5 Overwhelm

Do you have an overwhelming task Do you have an overwhelming task which you routinely pick up and then which you routinely pick up and then put down every morning? To get put down every morning? To get started with a task that seems started with a task that seems overwhelming or you just don't feel overwhelming or you just don't feel like doing, use small periods of time like doing, use small periods of time to get started.  to get started. 

20 Minute Rule!!20 Minute Rule!!

Polling Question #3Polling Question #3

I learned at least one thing today that I I learned at least one thing today that I can immediately apply!can immediately apply!

YesYes

NoNo

Thanks for AttendingThanks for Attending

Training with PCI Webinars!Training with PCI Webinars!

When I Wake Up, if I Find You Sleeping…You’re When I Wake Up, if I Find You Sleeping…You’re Fired! Training for the New Supervisor and Fired! Training for the New Supervisor and

Manager with Ned ParksManager with Ned Parks

Wednesday November 10th at 1:00 pmWednesday November 10th at 1:00 pm