*Managing Your References with RefWorks 2.0 Your personal reference database @Internet

*RefWorksWeb-based Bibliographic Management ToolCreate your own reference databasesImport references from library catalogues & databasesManage & organize your references in (sub)foldersAdding your own keywords & commentsCreate in-text citations & reference list in preferred styleAccessible by any computers connected to Internet

*What we will learn todayCreate an accountImport referencesManual inputFrom databasesUse RefGrab-It to import webpage referencesOrganize references into (sub)foldersSearch references Create bibliographyUse Write-N-Cite to create citationsRead only accessShare referencesRefMobile

*Create your RefWorks account

*Create/Access your RefWorks accountClick the RefWorks link at library web site

*RefWorks Login Useful Help for RefWorks

*Remote AccessGo to http://www.refworks.comUse the Group Code to login (HKIEd members only)Login personal account for HKIEd usersEnter Group CodeGet the Group Code

*RefWorks User Login for HKIEdSign up / Login12

*Sign up for a new RefWorks account

*The menu bar allows you to access all functionalities of RefWorks. Simply move your mouse pointer over the entries and further options will drop down.

*Input Record ManuallyAdd references to RefWorks manually

References > Add NewView fields used by > e.g. APASelect Ref Type > e.g. Book, WholeEnter data in fields with if there is anySave Reference

*1

*2Select Bibliography Style

*.. More fields

*3Select Reference Type

*Enter data 45Save record

*Author FormatEnter last name, followed by a comma, first name (or first initial followed by a period), and middle initial followed by a period. Each author name must be separated by a semi-colon. Example:Smith,J. R.; Jones,Robert K.; Adams,Mary

*7Edit record6View record

*ExerciseInput data for a book and save the record Shambaugh, D. (Ed.). (2000). The modern Chinese state. New York: Cambridge University Press.

*AttachmentsYou can attach files associated with the bibliographic information stored in RefWorks

BMP, TIFF, JPEG, PNG, GIFPDFExcelPowerpointEquationChemical structureTechnical drawing, etc.

*Browse for file to attach

*

*Indicate record with attachments

*You can add your own comments in other fixed and 15 user-defined fields.

Use Customize > User Field Options to change the field labelsScroll down to see the fields

*Import References from Databases

*12

*Steps for import references from different databases

*Import references from HKIEd Library Catalogue1. At the Library CatalogueRecord foundClick [Save Records] / [Saved Marked Records]Click [View Saved]Select Full Display formatSave file to Local Disk

*1. Format of List: Full Display2. Save to Local Disk12

*2. At RefWorks:References > ImportImport Filter > Hong Kong Institute of EducationDatabase > Hong Kong Institute of Education Library CatalogueBrowse for the saved fileEncoding > UTF-8 (for Chinese records)Click [Import]Import references from HKIEd Library Catalogue

*12345

*You can also import records from HKALL by the same method12

*Or you can export the record to RefWorks one-by-one

*ExerciseGo to HKIEd Library CatalogueSearch for Author = Hutton, ChristopherSave and export all found recordsImport the records to your RefWorks account

*Last Imported FolderThe result imported will be placed in the last imported folder. If you repeat importing records, this folder will only contain the results of the very last import. All previously imported records are stored in the database, but not associated with a folder.

*Databases support direct export of records to RefWorks: Proquest EBSCOhostWilsonWebThompson Gale via OpenURL LinkSageEmerald

ABC-ClioBioMedCentralProject MuseNISCCongressional QuarterlyElsevier Scopus Google ScholarAnd More

*Example: ERIC (EBSCOhost)Export records

*Youll be asked to login to RefWorks if not already

*View import record1

*Many databases support direct exporting references to RefWorks

*Some support indirect exporting references to RefWorks, e.g.

*ExerciseGo to ERIC (EBSCOhost) DatabasesLibrary homepage > E-Resources> By Alphabet: E > ERIC (via EBSCOhost) Search Title = inclusive educationMark 5 records found & export to RefWorks

*RefGrab-ItWorks with your browser to capture bibliographic information from web pages.

If an ISBN number, PubMed ID or DOI exist on the web page, RefGrab-It will automatically search for supplemental information in the web

*1

*2Right click RefGrab-it link3Add to Favorities

*4

*5Additional information may be found if the webpage contains other information e.g. DOI, ISBN, RSS, etc.For some databases, less details are found!

*Select items to be exported56

*Manage your References

*Organize References with (Sub)foldersFolders > Create New Folder (subfolder)Enter Folder NameSelect record(s) Put in Folder > Select FolderEach record can be put in as many folders as you like

*1

*Enter the Folder Name2

*Access your folders in these places3

*4Check the records5Select Folder6In folder7Current folder

*ExerciseCreate 2 Folders (e.g. Project A, Project B)Create 1 subfolder of Project A (e.g., Assignment A)Organize your references into these folders

Create Subfolder1Select parent folder then enter subfolder Name2Subfolder

*Searching referencesYou can search for references in your databaseRefworks provides multiple searching optionsQuick Search Box (top right of screen)Advanced SearchLookup by Author / Descriptor / Periodical

*12Quick SearchAdvanced Search

*This is a complete listing of all authors in the database. The number of references for each author is shown in the second column.Lookup by Author

*Checking duplicated referencesReferences may be duplicated through searching & importing from different databases.RefWorks can help to check for duplicated recordsView > Duplicates > Exact (or Close) DuplicatesAll deleted records are stored in a folder Deleted ReferencesYou can restore the deleted records if required

*Check for duplicate references

*Creating a BibliographyCreate bibliography from your references Bibliography created in preferred style e.g. APAReferences arranged and sorted automaticallyOutput bibliography in HTML or Word formatCreate bibliography from all references or selected folder

*12345Click BibliographySelect Output StyleSelect Output Format (Word)Select Folder / AllClick to Create

*References sorted and formatted in APA Style

*HKIEd Chinese citation style (for reference only) Refer to Citation System in Student Handbook for details

*Use the Language option to change the sorting ordere.g. Chinese (PRC) for Pinyin 123

*ExerciseCreate a bibliography for all references using the APA 6th

*Using Write-N-Cite with Microsoft Word

*Using Write-N-Cite to create In-text Citations and Reference ListInstall Write-N-Cite III, which is available from Refworks web-siteYou will need to have MS Word installedYou may use a different word processor, but you will need to cite manually.The only requirement is that your word processor supports Text, ODT or RTF formats.

*1Select Write-N-Cite

*2Download & install Write-N-Cite

*Word 2007:Write-N-Cite added in Add-Ins Tag

*1Click to open Write-N-Cite2Check Always on top3Login with your RefWorks account

*If you are working outside HKIEd network, enter the Group Code

*1Search for record

*2Click the Cite link

*3Reference code imported in document

*4Save document5Click Bibliography

*6Select Output Style7Click button

*8In-text citation formatted

*9Reference list created at the end of document

*Manually adding citations to Word documentIn RefWork:Use One Line/Cite view to see all referencesCopy and paste the citation in documentFormat paper using Bibliography functionNo installation of plug-in required

*12Right click to copy 3

*4Paste the citation in document5Save document

*Select Output Style78Check Format Paper optionBrowse for saved document9106

*11Saved with a new document name

*Citations and reference list created in preferred style12

*Shared Folders

*12Share your folders with other usersAllow exporting shared references into own RefWorks database You can share particular folder or whole database to others

*Use the URL to share the folder to othersCheck your Share options

*Shared references can only be viewed and exported but no editing is allowed

*Read-only Access

*1

*2Enter a read-only passwordThe read-only password allows the user to view your entire RefWorks account, but no changes is allowed

*Read-only Login

*RefMobileVersion of RefWorks for mobile and smart phones, iphone, PDAs and any other internet accessable mobile devicesView, search, add/remove references, manage folders and add notesGo to www.refworks.com/mobile with your mobile deviceLogin with Group Code, Login Name & Password

*RefMobilewww.refworks.com/mobile

*Need Help?Check it out at the Library RefWorks webpageConsult Information Counter at the Library

*Thank YouAsk your Librarian @

Information CounterTel: 2948 6653Email: libinfo@ied.edu.hk

*****Education should provide students something of value with impact beyond the classroom. This requires that teachers go beyond merely transmitting fragmented knowledge (e.g., disconnected facts and definitions) to assisting students in understanding the core ideas of their disciplines.*