ref share – sharing your ref works database

RefShare – sharing your RefShare – sharing your RefWorks databaseRefWorks database

RefShare is a module of RefWorks that allows you to easily share a folder of references or your entire RefWorks

database.

RefShare: RefShare: sharing your RefWorks databasesharing your RefWorks database

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Sharing your research starts in your regular RefWorks account.Go to ‘Folders’ – ‘Share folders’.


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You can also start sharing from the ‘Tools’ area and choose ‘Share references’.


Let’s share a folder of references

The sharing page is where you initiate a database or folder share.

The ‘contact theory’ folder is already being shared. One way to tell is by the globe in the folder icon.

The other way to tell is that you see the Remove Share, Options and Statistics button and a URL


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You can share your entire database by clicking on the ‘Share Entire Database’ button.You can share a folder by clicking on the ‘Share Folder’ button next to the name of the folder you want to share.


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This brings you to the ‘Shared Folder Options’ page where you have many choices on how you want to share your research.


.The first thing you’ll notice on the page is a drop down of shared folders. This drop down lets you easily switch between the Shared Options pages for all shared folders in your database. You can also access statistics for your shared folders.


.Next you’ll see a URL created specifically for your folder (or database).The URL is what you give others to access your shared research.

Clicking on the link will let you preview your shared folder (it’s also what others will see when they view your folder).


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This is a preview of your shared folder (it’s also what others will see when they view your folder).


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You can easily email this link to your folder by clicking on the e-mail URL button.


.The email contains the link to your folder in the message section.In addition to a link to your folder, RefWorks provides some information to help your email recipient. (Which you can choose to modify…)


On the ‘Shared Folder Options’ page you can also set permissions for your folder and enable certain features.

You decide if others can export, print or generate a bibliography from your references.


You can even limit the number of references that can be exported, printed or used in a bibliography.


.You can ‘Allow Users to Post Comments on References’ and even opt to receive e-mails when a comment is posted. This feature allows the people viewing your research to easily provide feedback on a reference-by-reference basis.


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You can also choose to share any file attachments stored with your references.Please be sure to first verify that sharing of the information is not prohibited by any licensing and/or copyright restrictions.

RSS feeds from your account can be shared.


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You can include an option that allows others to E-mail you directly from within your shared folder or database


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You can even turn your folder or database into an RSS feed for others to access using their RSS feed readers (or their RefWorks feed reader). (Select an option from drop down).


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You will need to select at least one (or more) Output Style Options:‘Show Favorites List’ displays your custom list.‘Show Organization Specific List’ displays the output styles selected by your local RefWorks administrator.‘Show User Customized Output Styles’ displays any custom styles you have created.‘Show All RefWorks Output Styles’ displays the list of all styles created by RefWorks.


.You can give your folder a title and provide some descriptive information (which is helpful to others accessing your research)


.Once you have selected the Shared Folder Options you want to give people accessing your folder or database, save your choices (click the Save button).


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Let’s take a look at our ‘Shared Folder’ and then at the ‘Shared Area Page’. Click on the URL. This takes you to RefShare.


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In a shared folder or database you have some of RefWorks’ features.


In the ‘Search’ area you can choose:• ‘Advanced’ search• ‘Lookups’ by author, descriptor and periodical• Here you can also access your ‘RSS feeds’ (if you selected that option)…


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In the ‘View’ area you can choose to see:• ‘All References’• ‘My List’ • ‘RefWorks Shared Area’ (if your Organization has implemented this feature).


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In the ‘Language’ area you can change the interface language.


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In the ‘Help’ area there are options for you to access RefWorks online help and a tutorial on how to use RefShare and to ‘email the database owner’.


If you click on ‘About this database, this takes you to a page ‘ About this database’.


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Depending on what permissions you granted, your viewers can print, export and generate a bibliography.


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You’ll also see an RSS feed icon when the shared folder option to create a feed is selected.


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Detailed information on the features available in a shared folder or database are in the RefShare tutorial.


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Additional information on using RefShare is available in the RefWorks’ Online Help. You can also contact RefWorks Technical Services at [email protected].

Additional information on using RefShare is available in the RefWorks’ Online Help. You can also contact RefWorks Technical Services at [email protected].

ref share – sharing your ref works database

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