Managing Unusual Events at Schools

Managing Unusual Events at Schools

Class Objectives

• Class participants will be able to identify the components of the Incident Command System (ICS).

• Class participants will be able to apply the Incident Command System to a table top scenario.

• Class participants will be able to use ICS during an event.

Basic Business Management Principles

• Planning• Organizing• Communicating• Evaluating

• Directing• Coordinating• Delegating

Developing a Response System for:

Fire Bomb Threat or Explosion Hazardous Materials Release Hostile Intruder Severe Weather Earthquake Other Events Which Attract Media

Typical Emergency Response Shortcomings

•Breakdown in the decision-making process

•Inadequate coordination--internally and w/ other agencies

•Lack of TRAINING

•Poor use of special resources

Response to emergencies requires:

Certain emergency functions be carried out

One person is in charge Personnel must:

Handle one task at a time Report to only one person

No one person should be in charge of more than 7 others

Concepts of ICS

Modular/expandable organization

Easy to use command structure

Comprehensive resource management

Strategic action plans

Manageable span of control

Common terminology

Why use Incident Command System in your

emergency plan?

Function-based emergency plans allow a diverse organization to instantly work as a cohesive team. The integration of all efforts under one structure allows for coordinated and effective response operations.

Common Terminology for:

Organizational Elements - response teams

Position Titles - incident commander, general staff, team leaders

Facilities - incident command post, resting area, first aid treatment area, assembly area

Resources - communications gear, personnel, team equipment

Communications - common language in radio transmissions

Four Primary Emergency Functions

Operations Accountability

Medical

Command

Major Management Activities

Command (In Charge)

Overall responsibility

Set and adjust objectives and priorities

Operations

Response Activities

Directs resources

Accountability

Ensure the accountability, safety and care of all students on campus except those in the Medical area

Identify and track those students that leave the campus

•

Major Management Activities

Medical

Provide emergency first aid and counseling

Inform Operations section leader or IC when situation requires additional help.

Set up triage , treatment, transportation and morgue areas as needed.

Basic ICS Organization Chart

S afety O fficer P u blic In form ation

Accountability O perations M edical

In c id en t Co m m an d er"In C harg e"

Incident Command Duties (before)

Clarify relevant policy issues Approve and distribute emergency

plans that support ICS Pre-assign key functional roles (w/ line

of succession that is 4 people deep) Conduct training to familiarize players Conduct exercises to test the plan

Incident Commander Duties

(during) Responsible for ALL emergency

functions until delegated!!!!! Set incident/event objectives Assigns human and other resources Monitor and respond to challenges of the

event Support and supervise command staff and

general staff Represent school and/or district policies

Incident Command and Command Staff

Incident Commander

Information

Officer

LiaisonOfficer

Safety Officer

Accountability Operations Medical

“Command Staff”

General Staff

Roles and Responsibilities of Public Information

Officer Role: Release information

regarding the status of the school or District:

Clearly Concisely In a timely manner

Responsibilities:• Maintains current

knowledge of the emergency plan and staff roles

• Provides single point of information for media and parents.

• Clears all information through Incident Commander

• Represents the school on matters of preparedness to the community

Incident Command and Command Staff

Incident Commander

Information

Officer

LiaisonOfficer

Safety Officer

Accountability Operations Medical

“Command Staff”

General Staff

Safety Officer

• Monitor and assess hazards and unsafe situations.

• Develop measures for ensuring personnel safety.

• Identify safety problems and implement solutions to minimize risks.

• Keep IC informed of present problems and potential hazards

Incident Command and Command Staff

Incident Commander

Information

OfficerSafety Officer

Accountability Operations Medical

“Command Staff”

General StaffLiaison

Liaison Officer

• Serve as a point of contact for assisting or coordinating agencies.

• Work with private contractors to establish mission, radio communication and supervision.

Incident Response Organization Chart

SAFETY O FFICER PUBLICINFO RM ATIO N

STUDENT SUPPO R TTEAM (STUDENTS )

STUDENT CAR E(TEACHER )

STUDEN TRELEASE

STUDENT/STAF FACCO UN TABILIT Y

SECURITY

SEARCH & RESCUE

FIRE SUPPRESSIONUTILITIES

DO CUM ENTATIO NTIM EKEEPING

CO M M UNICATIO NS

LIAIS IO N

O PERATIO NS

TRANSPO RT/M O RG U E

TREATM EN T

TRIAG E

M EDICAL

INCIDENT CO M M ANDER

Incident Command Branches

S tu d en t S up p o rtT e a m (stu d e n ts)

S tu d e n t C a re(T e a ch e r)

S tu d e n t re le a se

S tu de n t/S ta ffA cco u n ta b ility

In c id e n t C o m m a n d er

Incident Command Branches

S e cu rity

S e a rch a nd R e scue

F ire S u p p re ss io n /U tilit ie s

D o cu m e n ta tionT im e ke e p ing

C o m m un ica tio ns

L ia iso n

O p e ra tio ns

In c id e n t C o m m a n d er

Incident Command Branches

T ra n sp o rt/M o rg ue

T re a tm e nt

T ria g e

M e d ica l

In c id e n t C o m m a n d er

Emergency Command Center (ECC) Organizational Chart

SCHO O L BO AR D PUBLIC INFO RM ATIO NDirector of Com m unication s

CO M M UNICATIO NSADM INISTRATIO N

PLANNIN GLO G ISTICS

ECC M ANAG ERRisk M anager

A/Risk M anager

RESPO NSE TEAMTeam Coordinato r

M em bers

FACILITIESM aintenance M gr

Cutodial M gr

SECURITYSecurity M anager

TRANSPO RTATIO NDirector

NUTRITIO NDirector

O PERATIO NSDIr. Facilities

CF OHR Director

SCHO O L S ITESPrincipalsDesignee's

SUPERINTENDEN TA/SUPERINTENDENTS

Activity Pattern of an Incident

Command Post Activities

Direction and control Situation and priority assessment Resource management and

coordination Planning Inter-agency communication

Guidelines for the I.C.

Establish a command post Develop the initial organization Monitor and maintain a good span of

control Adapt to the situation Adjust to the priorities Plan for transfer of Incident Command

Transfer of Command Checklist

The incident conditions (e.g., objectives, hazards, priorities, etc.)

The incident action plan and current status. Safety considerations and concerns. Deployment and assignments of personnel.

When transferring command, the outgoing IC must brief the incoming IC

to provide:

Be sure to advise District/School sites of the command change.

School Bldg

Command Post

Treatment Area

Assembly

Parking Lot

Parent/

student

reunion

Supply Storage

School Site Organization

Table Top Exercises

ICS Discussion #1

• Partial building collapse in the gymnasium.

• 18 Students and one teacher presumed trapped.

• Smell of natural gas in the area.

• You have received two calls from the media asking to go live on the air.

ICS Discussion #2

• Unknown odor/spill in the Lab.

• Reports of ill students throughout the building.

• Several teachers are among the Patients.

ICS Discussion #3

• A runaway car plows through the students exiting the school buses at the start of the school day. (25-30 patients)

• The car end up crashing through not only the crowd, but also into the wall with the electrical panel.

• Odors of overheating electrical wires throughout the school.

Table-Top Discussion #1

• Severe and unexpected windstorm knocks 5 trees into classrooms.

• Wind is apparently building in intensity.

• Several small fires are noticed in the collapsed area.

• You expect the entire community to have the same damages.

Table-Top Discussion #2

• A single engine plane crashed into the classroom area.

• Several small fires are started that may involve flammable liquids.

• Parents start arriving almost as soon as the emergency responders.

• There are many “walking wounded” on the campus.

Conclusion and Next Steps