managing e communication

E-Communication from Income Tax Department

Presented By-M/s Asija & Associates LLP, Chartered Accountants

Sl. No. Particulars Slide No.

1 E-Communication- Risks & Challenges 3-5

2 Solution to all your problems 63 Google Group-How it works? 7-8

4 Google Group-Advantages 9

5 Our Recommendation 106 Further Query 117 Thanking You 12

M/S ASIJA & ASSOCIATES LLP, CHARTERED ACCOUNTANTS

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TABLE OF CONTENTS

E-COMMUNICATIONS -RISKS AND CHALLENGES


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• Most of the communication by the Income Tax Department is Nowbeing done via email.


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E-COMMUNICATION -RISKS AND CHALLENGES

• Communication can be in the form of :- intimations,notices,orders, etc.

• On E-Filing website of Income Tax Department ONLY 1 email ID could beregistered per assessee. Thus Communication from department reaches to only1 person of your organisation.

• Generally the Email Ids provided on the website by the assessee are those of itsaccountants or some rarely used Email IDs.


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E-COMMUNICATION –RISKS AND CHALLENGES

• Emails received by the accountants may not get communicated to the higher authorityor to your Tax Advisors for onward action, due:-• His quitting job and the Email ID of new accountants not updated.• Laxity or ignorance on the part of the accountants.

• As a result, action on the important e-mails from the income tax department may getmissed.

• This may result in financial as well as time loss.


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Create Email Group, Like :-Yahoo GroupGoogle Group orYour entity Domain Group

Group e-mail concept helps you to have a single email where all theintimations will be forwarded by the department.

• One solution for problems associated with management of e-communication.


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HOW IT WORKS

• A single Group Email Id is formed. For eg: [email protected].

• Relevant persons can be invited to join a particular group.

• Only the group id shall be registered on the E-filing site of Income TaxDepartment.


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HOW IT WORKS

• All the concerned group members receive every communication made by theIncome Tax Department.

• Since all the group members receive the mails, chances of it getting unnoticedare lessened to a great extent.

• You may even add the email ID of your Tax advisors in the group so that theyget intimated regarding all the communications served by the department.

• The mails are received on the individual mail id of all the members of theconcerned group INSTEAD of One Single Id.


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ADVANTAGES

• Tracking of every communication becomes easy for the assesse.

• Thus, it ensures receipt of important mails to all members.

• Consequently reply of the same is also made timely. Such replies aremonitored by each and every member of such group.

In current scenario wherein more emphasis is given on communicationthrough emails, it is necessary to keep track of each and every mail received aswell as making a quick response to the same. Any inattention to an importantmail may result in financial loss to the assesse. Thus, it is recommended by usto switch over from registering of different email ids for your various entitieson the e-filing site of Income Tax Department to registering of a single groupid on the said site.


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OUR RECOMMENDATION


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For a detailed discussion and professional advisory pertaining to the implementation of the said GROUP by your entity .

Fix an appointment with our Direct Tax Vertical

E-mail at [email protected]

CA Vasudha JainAsso. Director

([email protected] )

CA Ashish KapoorPartner In Charge

([email protected] )

Asija & Associates LLPChartered Accountants

Ph. No. :- 0522-4004652, 2205072


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