lcdr robert keister lcdr craig toomey mr. michael white ens david mcshane

LCDR Robert KeisterLCDR Craig Toomey

Mr. Michael WhiteENS David McShane

August 11, 2009MSU Galveston, Texas

Towing Vessel Examination Program Rollout (Coastal)

Housekeeping

• Welcome Aboard

• Emergency Exits

• Bathrooms

• Coffee Mess

Why are we here?

•To get you up to speed on the progress of the towing vessel examination program (a.k.a. the big picture)

•To set you up for success by providing you with the materials and tools you need to do your jobs

•To meet face to face before we work together to establish a towing vessel inspection regime

•To hear your feedback, ideas, and concerns regarding the program

•To align expectations on how we can run a successful program

Who's who?

CAPT Verne GiffordChief, Prevention Division

Towing Vessel ProgramLCDR Craig ToomeyMr. Mike White LTjg Christine DimitroffENS Dave McShane

CDR Jeff JohnsonChief, Inspections and Investigations

LCDR Rob Keister (Dpi-1)Chief, Vessel and Facility Compliance

District EightHeadquarters

CAPT Eric ChristensenChief, Vessel Activities

(CG-543)

CDR Lee BooneChief, Domestic Vessel Activities (CG-5431)

Mr. Scott KuhaneckTowing Vessel, National Program

Manager

Mr. Patrick LeeTowing Vessel, National Program

Coordinator

CDR Greg CaseSupervisor,

National Center of Expertise (Towing Vessels), Paducah, KY

LANTAREA (OPCOM)

CAPT Richard KaserChief of Staff

CAPT Christopher Roberge Prevention

Dr. Lewis FisherPrevention, Inspections

Mr. Peter SquicciariniTowing Vessel Program

Summary of Operation Big Tow

•Surge op conducted from Nov 2008 until January 2009

•D8 completed 78% of the workload

•Checked 4,290 mariner licenses with a 99% compliance rate

•Identified 39 licensing deficiencies:

• 16 with licensing issues (not onboard, expired, or no license)

• 21 with endorsement issues (expired or not onboard for current route)

• 2 special (S&R and wanted list)

Summary of Operation Big Tow

214 safety deficiencies identified on 73 UTVs:

•87 firefighting•32 navigation•27 documentation•19 lifesaving•15 operations management•14 communications•12 engineering•4 electrical•4 construction/load line

Most common were missing portable and fixed fire systems.

Double digit defs in fire detection (17), charts and pubs (15), CODs (14), fuel shut offs (13), and navigation lights (12)

Over 4000+ UTVs in D8 - Do the math

What are we trying to Prevent?

All Casualties Allisions Collisions Groundings Sinkings Fire

Material Failure

Vessel Maneuverability Other

USCG Wide 2421 244 66 208 33 45 686 530 609District 8 1722 176 43 171 24 30 483 380 415

Sector Mobile 109 1 0 9 1 1 36 33 28Sector New Orleans 336 37 6 15 8 9 79 64 118Sector Houston-Galveston 327 60 18 31 1 3 90 60 64Sector Corpus Christi 30 1 3 8 1 0 5 4 8Sector Lower Mississippi 257 5 8 15 2 9 96 87 35Sector Ohio Valley 437 16 5 39 9 3 142 100 123Sector Upper Mississippi 164 46 2 38 1 3 26 19 29

UTV Casualties where Licensing was an issue (CY 2007): CG Wide: 7; D8: 3

In CY 2006 alone, MSU Morgan City referred 7 individuals for criminal prosecution for using altered/fraudulent/revoked UTV licenses.

Serious Marine Incidents involving UTVs (CY 2007)

Sector New Orleans: 44Sector Ohio Valley: 28Sector Mobile: 20Sector Houston: 18Sector Lower Mississippi: 15Sector Upper Mississippi: 11Sector Corpus Christi: 4Total for District 8: 140 out of 220 CG wide.

63% of all UTV Serious Marine Incidents in 2007 occured in D8 AOR.

What are we trying to Prevent?

• Indoctrination program

• Offsite Training

• Travel costs associated with conducting UTV exams

FY 10 Funding

Agenda

•The Bridging Strategy (Phase I, II, and III) - Mr. White

•Towing Vessel Orientation and Indoctrination - ENS McShane

•PQS - LCDR Toomey

•UTV Exam Guide and Exam Form - Mr. White

•Lunch

•MISLE - Guidebook and FAQs - Mr. White

•Fleets of Responsibility (FOFRs) - Mr. White

•4100 boardings and how they tie into compliance (enforcement + compliance = safe and secure towing vessels) - Mr. White

•Respect the Mariner - Mr. Dick Frenzel

•Subchapter M overview (what you can and can't say about it) - Mr. Pat Lee

•National Center of Expertise - CDR Greg Case

•Top Ten Things You Should Take Away

Where can I find all this stuff?

All info posted on Homeport- you do not need to login to obtain info- http://homeport.uscg.mil (or google "homeport")

Transparency is a key compenent of the program. TVBP Indoc, Orientation, and Outreach Workbook TVBP message, policy memo, powerpoint, training

message UTV Exam Form, Instructions, PQS, and MISLE

guidebook

Towing Vessel Bridging Program

Mr. Michael White



17

A Bridge to Inspection

Commander Lee BooneOffice of Vessel Activities (CG-543)

Domestic Vessel Compliance

TVBP

CG-543 in consultation

1. LANT and PAC Area

2. Towing Vessel Industry Representatives (AWO Members)

Developed the TVBP (old Strategy)

Four Working Groups

WG1 – Industry Indoctrination Workbook

WG2 – Developed PQS

WG3 – MISLE Guidebook and Exam Worksheet

WG4 – Measures of Success

TVBP

MSG – COMDT 121639Z JUNE 09

MEMO Attached

Both Located on Homeport/Domestic Vessels/Towing Vessels

TVBP

Comprised of three Phases

Five Key Elements

Phase I

Commenced June 2009

18 – 24 Months (Approximately)

NPRM Publish Fall?? 2009

Presently Under Review

Notice of Public Rule Making

Sub Chapter M

Communicate with Industry about the NPRM and Encourage them to Comment during the Comment Period (180 days)

Public Meetings – Workboat Show in New Orleans

Any other Towing Vessel Meetings

Outreach(Key Element 1)

All levels of CG Command to Conduct Extensive Outreach with Towing Industry

1. Discussing the TVBP

2. Explain and Encourage Industry Initiated Exams

3. Socialize details of NPRM and encourage comment

4. MSIB Template

Towing Vessel Bridging Program PPT

Located on Homeport

Domestic Vessels/Un inspected Vessel

Towing Vessels/ TVBP

Developed and used by CG-543 w/notes

(Excellent PPT for CO’s to use)

Industry Initiated Exams (Key Element 2)

Two Key Parts

1. Industry Calls local COTP/OCMI Schedules Exam

2. Decal Issued to Towing Vessel in Compliance with Existing Regulations

Education and Qualification(Key Element 3)

Qualification of New Examiners

Complete Outreach, Orientation and Indoctrination (BAIT)

Complete CG PQS (Not CGAUX PQS)

Both Items to be completed prior to doing Exams

Phase I Goals

Every Examiner completes the PQS

Every Examiner completes the Industry Indoc

50 percent of Towing Vessels in D8 receive Decal by end of FY2010 ( 2000 Vessels)

Exam and Regulation Continuity

Phase II

Commence after Ample Time for Phase I

Every Opportunity for Industry to Get an Exam

Industry Initiated Exams will continue to be done in Phase II

Subchapter M Outreach and education will continue

Risk-Based Targeted Exams(Key Element 4)

Targeting Matrix Similar to Port State Control Matrix to be Developed by NCOE

Focus will be Towing Vessels with No Current Decal

If Industry Initiated Exam was performed but no decal issued, vessel will be targeted

Target Vessel

Identify

Locate

Contact Owner/Operator

Conduct Exam at our Convenience

Boarding’s and Surge Ops(Key Element 5)

At Operational Commanders Discretion

Success of Industry Initiated Exam should drive Tempo of Law Enforcement Boarding’s

Surge Operations (Big Tow)

Phase III

Implementation of Sub Chapter M

Towing Vessel receives COI

TVNCOE and Yorktown online and conducting formal Towing Vessel Inspection Training

ENS David McShaneDistrict 8 Prevention

August 11, 2009

Towing Vessel Outreach, Orientation and Indoctrination

What is Towing Vessel Outreach, Orientation and Indoctrination?

This program is designed to complete two goals… Goal one is to Create an effective towing vessel industry orientation

and indoctrination program for all new Coast Guard personnel assigned to Towing Vessel Examinations billets.

Goal two

Create an outreach program designed to effectively communicate the Towing Vessel Bridging Program to all members of the towing industry and Coast Guard

A good working relationship

So the idea is to gain a good understanding of the towing industry by actively participating in this program.

To do this begin by researching a company that has agreed to participate in this program

You can do this by going onto the Coast Guard homeport site.

Where it is all at….

All info posted on Homeport- you do not need to login to obtain info- http://homeport.uscg.mil (or google "homeport")

Transparency is a key compenent of the program! TVBP Indoc, Orientation, and Outreach Workbook TVBP message, policy memo, powerpoint, training

message UTV Exam Form, Instructions, PQS, and MISLE

guidebook

Where to find the company Names

After you are on the website click on TVBP Indoc, Orientation, and Outreach Workbook link to the right.

Once you open the link you will have access to the guide which will provide you with companies in your area.

Page 42

Example

How to begin

Call the company rep in column three Set up a time period Familiarize yourself with the towing

orientation and Indoc booklet… Allow at least one week to devote to this

program Pick a time when the boats will be underway

Your responsibilities

On page 16 there is the vessel particulars sheet which you will need to fill out for every vessel you are on

On page 21 there will be over 50 items to check off

This will guide your questions throughout the indoc

Subjects on checklist Safety Management System Physical characteristics Vessel handling Maintenance and repair Crew life Licensing Vessel Security Injury prevention Emergency Response Pollution prevention Engineering Traffic management Personnel issues

Tailor questions towards what you would like to learn

My schedule

0900 meeting with company heads 0930 security exercise 1000-1130 watch dispatch and learn company

objectives for Safety 1130 Lunch 1200 security program 1300 Responsible carrier program 1400 Engineering 1500 shore maintenance 1600 drug testing procedures

What to bring and expect

You should bring coveralls, eye protection, helmet, gloves, flashlight,

TVBP Indoc, Orientation, and Outreach Workbook, and good attitude

My experience was great

Never dull Everyone was eager to teach Pro active Vast amount of information Gained a greater appreciation for industry Made some good contacts Tailor the program around your experience and your questions Stay positive and keep an open mind The company does not need to be in AWO

FILL OUT SURVEY

On page 28 there is an Industry background survey complete this when you are through and scan the survey into an adobe format, and forward it as an email attachment through the chain of command to the Towing Vessel National Center of Expertise (TVNCOE).

[email protected]

Please remember…

Be polite, professional, and be sure to ask a lot of questions We would like a strong positive relationship with a mutual

understanding and respect

UTV Guidebook

Developed fall 2006

Updated Winter 2009

CG and Mike Rushing of Rushing Marine

Requirements for Uninspected Towing Vessels

Previously LANTAREA INST 16710.1

New Version

Picture on Front Change 1 March 2009

Contact Phone Numbers

First Page

District Prevention NumbersChange D8 (504) 671-2264

Change NCOE Info (Next Page)

TVNCOE Contact Info

Detachment Chief US Coast Guard Towing Vessel National Center of Expertise 504 Broadway #101 Paducah, 42001 Email Address

Table of Contents

Page 2

A Quick Reference

Too suggest additions or Changes section on this page. (NCOE or Area)

Western River Specific

Text will be in Brown

Examples –

Page 9 refers to term Mate

Again pages 30 and 31

Great Lakes Specific

Text will be Green

Example Page 36

Enclosures in Back

Enclosure 1 (Page 54)

Control of Vessel Operations

Hazardous Condition 33 CFR 160.204

Examples that may warrant COTP Action

Enclosure 2

Report of Marine Accident, Injury or Death (CG-2692)

Barge Addendum (2692A)

D8 Goal

Every Company gets a copy of the Guidebook

Every Towing Vessel gets a copy of the Guidebook

If you need more Guidebooks send me an email

Decal

Show the new decal

Explain the difference in the Old and New

Decal

Decals are good for three years

Placement of Decal Bottom of Exam Form

UTV Exam Form

UTV Form 001 (6/09)

Cover Page Needs to be filled out completely as possible during exam

Information to be used for Risk Based Targeting and Measurement in Future

UTV MISLE Incomplete or not accurate

What to Check

Vessel Name - Document

VIN - Document

Hailing Port – Check Stern & Document

Year Built

Number of Engines

Total HP

Number of Shafts

Fuel Tanks and Capacity

Length

Route – Look on Document

What to Check (Cont’d)

What to Check (Cont’d)

Crew Endurance Management System

SMS – What type (RCP, ISM)

QS – Quality System (ISO)

Class Society

Location – LAT n LONG

Vessel Service

Under Service on Form: Line Haul Canal Locking River Fleeting PX Barge Assist Seagoing Tug Harbor/Ship Assist/Escort Other: Specify (write it in)

Supervisor Control

Case can be closed with out approval

Need some unit oversight of each case

D8 will take random looks

Should we communicate directly with ????

Activity is Done

Exam Form is scanned in to the MISLE Activity

Actual Form becomes part of the Case File

New Forms

At LANT Area

Available now

D8 will get 4000 copies to start

Will update before next printing

And Finally

PDF of Form on Homeport

Domestic Vessels/ Towing Vessels/ TVBP

Mr. Michael White


Marine Information for Safety and Law Enforcement

MISLE

Not Teaching MISLE

Hitting some High Points

FAQ’s

Entering a New Vessel

Anyone with access can make a new vessel

All Documented vessels are in MISLE

Make sure the vessel does not already exist in MISLE

State numbered vessels may need to be entered.

Chance to Make a Difference

Towing Vessels in MISLE have little or no information

We have a Chance to do it right

Each time we go into MISLE take a minute to check the Vessel Details

(Update if needed)

Vessel Details

You can update vessel details without opening an Activity.

Go to the vessel description Summary page, select the Particulars Highlights.

Look at the last subject on the Legend to the right.

In Vessel Details

You can update:

Vessel Service Propulsion FOFR Firefighting

And more

You can check Past and Current

Deficiencies on the Vessel Operational Controls Emergency Data Notes

Fleet of Responsibility

D8 162025ZJUN09

D8 Generated List by States

Not perfect but best solution

General FOFR Versus MTSA FOFR

Goal 100% assigned to FOFR by 9/01/09

FOFR Down the Road

Exam Conducted on TV not in your FOFR

Do you Take ownership ????

FOFR may be use to determine workload/billets/$$$$ in the Future

Vessel Service

Towing Vessel Exam

This is an actual inspection type

Do not use Inspection/PSC for Towing Vessel Exams

TYPES of Exams

Administration

Annual Inspection (to be deleted)

DAPI Audit (New)

Damage Survey (Just added)

Deficiency Check

Types of Exam Cont’d

Examination of Repairs (New)

Hawser Check (to be deleted)

Industry Initiated Exams $$$$$$ (New)

Joint Vessel Security (Messina) (New)

Load Line (New)

Exam Types Cont’d

MTSA Verification

MTSA/ISPS Verification

Marine Casualty Follow Up (New)

New Construction (New)

Risk Based Targeted (New)

Exam Types Cont’d

Security Plan Amendment Review – Done at HQ

Security Plan Amendment – HQ Review VSP – HQ Spot Check

Definitions of all Exam Types on page 65 of MISLE Guidebook

Vessel Class/Types/Subtypes

Class is Towing Vessel Most of these are correct

Majority have a Type of General

Subtype of None or General

These Need to be updated

Towing Vessel Types (NOW)

Pushing Ahead Towing Behind Harbor/Ship Assist Salvage/Fire Emergency Integrated Tug and Barge Log Bronc

Towing Vessel Types (New)

Line Haul Canal Locking River Fleeting PX Barge Sea Going Tug ITB or ATB Harbor Assist Other -

Scan Documents

Actually Add document

So scan document and save in your documents

Under documents in activity click add document

Which Documents Scanned into the Activity

Exam Form

Professional Engineer letter for fire detection system

Other documents from exam

Reviewing Official

Each Unit should Designate Supervisor to review cases

D8 Recommendation ( Towing Vessel MILSE POC for D8)

D8 (dpi) will spot check cases D8 will provide feedback on regular

schedule

FAQ’s

Narratives – No canned

MISLE Guidebook on Homeport

MISLE work completed in three (3) Working days

MISLE Enhancement Request Tracking System

SMS – Comment in MISLE (MERTS)

Ten Items to Take Home

Industry Outreach is Vital/Key (At all Level of Command)

Complete the Indoctrination and PQS (not CGAUX PQS)

GrandFathered Examiners – PQS/INDOC


Only Qualified Examiners do exams

MISLE Oversight – Supervisor Level

Decal – Three Years Old verses New Decal Some where forward and on right side

window


FOFR - Will be used to make decisions in future

Homeport

Safety Management System

Your gear

Questions?