lancaster lebanon iu13 solutions cubed: itinerant …...introduction welcome to itinerant time...

Lancaster‐LebanonIU13

SolutionsCubed:ItinerantTimeTrackerUserManual

8/7/2014

SolutionsCubed:ItinerantTimeTrackerUserManual PageiCopyright©2012PropertyofLancaster‐LebanonIntermediateUnit13 8/7/2014

TableofContentsIntroduction................................................................................................................................................................1

GettingStarted...........................................................................................................................................................2

LoginInformation................................................................................................................................................2

TimeOutInstructions.......................................................................................................................................3

KeyElementsofMyDashboard.........................................................................................................................4

StudentSearch...........................................................................................................................................................5

StudentInformationTabs.....................................................................................................................................7

StudentInfoTab...................................................................................................................................................7

DemographicsTab...............................................................................................................................................7

EducationPlanTab.............................................................................................................................................7

TeamTab.................................................................................................................................................................7

ConfiguringWorkloads..........................................................................................................................................8

CreatingaWorkload...........................................................................................................................................8

AddingStudentstotheWorkload..............................................................................................................10

CreatingGroups.................................................................................................................................................11

AddingStudentstoanExistingGroup.....................................................................................................11

RemovingStudentsfromGroups...............................................................................................................12

ReplicatingStudents........................................................................................................................................12

AddingorDeletingStudentsfromaWorkload....................................................................................12

DeletinganEntireWorkload.......................................................................................................................12

SavingaCopyoftheWorkload........................................................................................................................13

ServiceLogData.....................................................................................................................................................14

GeneratingaDailyServiceLog....................................................................................................................14

StudentColorCodes.............................................................................................................................................17

SubmittingServiceLogs.....................................................................................................................................18

ManageServiceLogs........................................................................................................................................18

Submit/SubmitAll............................................................................................................................................19

Resubmit/Comments......................................................................................................................................19

MALogSign(ElectronicSignature)...............................................................................................................20

MALogCo‐Sign..................................................................................................................................................22

SolutionsCubed:ItinerantTimeTrackerUserManual PageiiCopyright©2012PropertyofLancaster‐LebanonIntermediateUnit13 8/7/2014

Reports.......................................................................................................................................................................24

GeneratingaReport.........................................................................................................................................24

ExportingandPrintingReports..................................................................................................................25

ItinerantTimeTrackerUserReports.......................................................................................................26

EducationPlanDates..................................................................................................................................26

LogReports–MALogReport.................................................................................................................26

LogReports–ProviderLog......................................................................................................................27

LogReports–ServiceLogStatus...........................................................................................................28

PrintDailyNotes...........................................................................................................................................29

ProviderCaseload........................................................................................................................................30

Glossary.....................................................................................................................................................................31

Index...........................................................................................................................................................................32

INTRODUCTIONWelcometoItinerantTimeTracker,oneofthecomponentsofSolutionsCubed.SolutionsCubedisaproductofLancaster‐LebanonIntermediateUnit13(IU13),aleadingeducationserviceagencyinPennsylvania.Harnessingtheexpertiseofitseducatorsandtechnicalspecialists,theSolutionsCubedSoftwareSerieswasdesignedbyserviceprovidersforserviceproviders.IU13continuestosupportSolutionsCubedwithproductdevelopmentandtechnicalassistance.

Thismanualprovidesinstructionabouttheprimaryfeaturesavailabletoitinerants,providers,managers,andotherpersonnel.ThismanualisintendedasareferenceforstaffduringandaftertrainingontheuseofItinerantTimeTracker.TheItinerantTimeTrackerisasecureweb‐basedsystemthatgeneratesreportsforMedicalACCESS(MA),schooldistrictbilling,managementdecisions,andfederal/statereporting.Thissoftwaresolutionaccuratelytracksstudentservicesandstreamlinesprocesses,increasesefficiency,andimprovesaccuracy.

Note:Allstudentandstaffinformationdisplayedwithinthismanualisfictitious.

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SolutionsCubed:ItinerantTimeTrackerUserManual Page31Copyright©2012PropertyofLancaster‐LebanonIntermediateUnit13 8/7/2014

GLOSSARY Bimonthly:Everyothermonth Biweekly:Everyotherweek DirectTime:MinutesofdirecttimeprovidedtothestudentasindicatedbytheIEP Electronicsignature:Theverificationprocessofsigningandsubmittinglogswithout

needingtoprintthelogstopaper Hoursloggedtoday:Theprovider’stotaltimeenteredforthedayacrossallstudents ItinerantorProvider:UsersthattracktheirservicetimewithstudentsinItinerant

TimeTracker ITT:ItinerantTimeTracker MA:MedicalAccess Make‐upTime:Timethatisoverthedirecttimeforthespecificpurposeofrecouping

minutesmissedduringprevioussessions Minutesthismonth:Thetotalamountofdirecttimetheproviderhasenteredforthe

month MyDashboard:HomepageofItinerantTimeTracker Non‐studentrelatedminutes:Timeenteredbytheproviderfortasksthatdonot

relatetoaspecificstudent OverIEPTime:TimethatisbeyondtheindicatedIEPfrequency ProviderorItinerant:UsersthattracktheirservicetimewithstudentsinItinerant

TimeTracker Servicelog:Whereaproviderentersdataforaspecificstudent Servicelogsnotsubmittedforapproval:Completedservicelogsthatmustbe

submittedtoasupervisorforapproval SSP:SupportforSchoolPersonnel Today’sWorkload:Dailyschedulethatincludesstudentswhoarereceivingservices

SolutionsCubed:ItinerantTimeTrackerUserManual Page32Copyright©2012PropertyofLancaster‐LebanonIntermediateUnit13 8/7/2014

INDEXD

DailyNotes,16DirectTime,15,31

E Electronicsignature,31

H Hoursloggedtoday,31

I Itinerant,31

L LogOut,4

M

MA,31MALogSign,20

Signed Logs, 21 Make‐upTime,31Make‐UpTime,15Minutesthismonth,31MyDashboard,31

N Non‐studentrelatedminutes,31

O OverIEPTime,15,31

P Password,2PendingSubordinateServiceLogs,4Provider,31

R Reports,4,24

caseload, 30 Daily Notes, 29 Service Log Status, 28 Sort, 24

Resubmit/Comments,4

S Servicelog,14,31

Color Codes, 17 Daily Notes, 16 Definition, 15 Not Submitted for Approval, 19 Notes, 16 Progress Indicators, 15 Service Type, 15 Time, 15 Treatment Codes, 15

ServiceLogsSubmit, 18

ServiceLogsNotSubmittedForApproval,4,31SSP,31

Demographics Tab, 7 Education Plan Tab, 7 Services Tab, 7 Team Tab, 7

T Today’sWorkload,4

W

Workload,8,31Add students, 10 Create, 8 Save as, 13 Color codes, 17 Replicating, 12 Groups, 11, 12

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