kris boland, cao, for mayor

CITY OF TERRACE

FINANCE, PERSONNEL AND ADMINISTRA T/ON COMPONENT

OF THE COMMITTEE OF THE WHOLE REPORT

MEMO:

FROM:

DATE:

SUBJ:

Kris Boland, CAO, for Mayor & Council

Lori Greenlaw, Director of Finance

September 23, 2021

List of Unfunded Capital Projects

RECOMMENDATION:

That the recommended items from the unfunded capital projects list be added to the Draft General, Sewer, and Water Capital Plans 2022-2026 and proceed to the community budget consultation phase of the budget process.

BACKGROUND:

Attached for information: Appendix A: Unfunded Capital Projects - Recommended Appendix B: Unfunded Capital Projects - Remaining

As part of our financial planning process staff have compiled a list of unfunded capital projects; these are projects that are required but a funding source has not yet been identified, primarily due to a lack of funding availability. As we are not able to undertake every possible capital project due to limited funding and reserve balances, careful consideration has been given to each project before identifying ones to put forward for Council's consideration. Staff prioritizes the unfunded capital projects in the following order:

1. Legal or legislated 2. Health and safety 3. Protect existing infrastructure 4. Maintain existing services 5. Efficiency gain 6. Other (new items or initiatives)

Staff have reviewed this list and taking the existing projects in the capital plan into consideration, are recommending the projects itemized in Appendix A for inclusion in the Draft General, Sewer, and Water Capital Plans 2022-2026. The recommendation includes all items that fall into the category of Legal or legislated, Health and safety, and Protect existing infrastructure, as these items are deemed to be of the highest importance and take into consideration the City's limited financial resources. The projects contained in years 2022-2024 in the category of Maintain existing services are

List of Unfunded Capital Projects - 2 - 9/23/2021

also being recommended as they are considered essential to maintaining our services in the near term. One new item in 2022 is also included in this list as it is a prior recommendation from Council to install CCTV Systems for security purposes in City buildings.

The total of all projects being recommended to move from the unfunded capital projects list to the Draft General, Sewer, and Water Capital Plans 2022-2026 is $5,392,015. Staff have spent considerable time reviewing the existing projects in the five-year plans and the projects on the unfunded capital list from an engineering, asset management, and financial planning perspective; the recommendations to move forward or defer projects are due to this analysis.

Table 1 - Totals by priority ranking from Appendix A Unfunded Capital Projects -Recommended

2022 2023 2024 2025 2026

1. Legal or legislated 25,000

Total

25,000

2. Health and safety 21,573 200,000 1,361,017 150,000 1,732,590

3. Protect existing infrastructure 25,000 25,000

4. Maintain existing services 627,350 2,634,575 322,500 3,584,425

5. Efficiency gain

6. Other (new items) 25,000 25,000

Recommended $723,923 $ 2,834,575 $ 1,683,517 $ 150,000 $ $ 5,392,015

Table 2 - Funding source for recommendations

2022 2023 2024 2025 2026 Total

Gas Tax Reserve (bonus 2021 payment) 586,525 586,525

NCPG Reserve 137,398 2,834,575 1,683,517 150,000 4,805,490

$ 723,923 $ 2,834,575 $ 1,683,517 $ 150,000 $ 5,392,015

An item of note in Appendix A is the Arena Refrigeration Plant. This project is included in 2023 of the Draft General Capital Plan with a budget of $500, 000. This original budget was based on a high-level estimate based on work done in other communities in past years and no longer reflects current costing or safety requirements. This budget is increasing from $500,000 to $1,800,000 over a three-year period and the shortfall of $1 ,300,000 is included in Appendix A: Unfunded Capital Projects - Recommended list. This new budget is based on an April 2021 Site Review and System Upgrade Recommendation report that was completed by an independent refrigeration engineer and considers current costing and safety requirements.

List of Unfunded Capital Projects - 3 - 9/23/2021

There are over $58,000,000 in various projects that remain on the unfunded capital list that have been identified based on staff's immediate knowledge, reports and studies, and master plans. Many of the items on the unfunded list need additional planning and discussion and are very conceptual and not yet well refined. There is still a lot of asset management work to be done which will expand on and improve the unfunded capital projects list. Staff are taking continual steps forward with asset management planning and will be providing Council with an update.

A summary of the City's reserves is included on this agenda to give context for funding decisions related to the Capital Plan.

Recommendations related to this report will come back to the October 14, 2021 Committee of the Whole Council Meeting if further discussion is required prior to community budget consultation.

BUDGETARY IMPACT OF RECOMMENDATION (if applicable):

Budgeted Amount: Unbudgeted Amount:

COUNCIL STRATEGIC FOCUS AREA(S):

D Increase City Revenues X Responsible Asset Management X Value our Natural Assets & Lifestyle D Enhance Civic Pride D Advocate for Community, Social & Environmental Issues X Manage the Impacts of Growth

Submitted by: L Greenlaw, -Director of Finance Approved for Submission to Council

Treas.

CAPITAL & PROJECTS 2022 2023 2024 2025 2026 Notes

Transportation (incl roads, paving, etc)

PW 4800 Davis Reconstruction 750,000

WAT 4800 Davis Reconstruction 185,000

PW Birch Hill Gabions 25,000 Priority to install prior to road failure

PW Kalum Hill Storm Pipe Replacement 100,000

Big "0" pipe running from the top of Kalum Hill to

the Howe Creek trail needs to be replaced with

fused pipe. Current piping is being pulled apart

as the material beneath it slides. Constant

maintenance issue with vandalism.

PW Eby Storm Inspection 25,000

Hire a specialized contractor to walk through Eby

storm

PW Cooper/Lanfear/Mcconnell Roundabout Design 75,000

PW Cooper/Lanfear/Mcconnell Roundabout 750,000

Sewer

SEW STP Road Upsize Gravity Main 450,000

South of Graham, 500mm to 750mm. Identified in

Sewer Master Plan

Sportsplex

LS Main Arena Roof Phase I and II 188,000 188,000

Identified as a requireemnt, AJ Roof quoted for

full roof

LS Exterior Doors Main Arena 50,000 Lower priority than front doors but long overdue

LS Banquet Room Front Doors: Glass & Accessible 25,000 Bring down to two doors

LS Arena Refrigeration Plant Replacement 200,000 950,000 150,000

Addit'l portion in 2023 cap plan - but the budget is

insufficient

Other Facilities

PW Mechanic Shop Vehicle Hoist Upgrade 35,000

PW Mechanic Shop Doors 2022 To 2025 16,000 16,000 Two per year for two years

PW RCMP Boiler 100,000

End of life due for replac, efficiencies to be

realized with updates

PW Rcmp Genset (Backup Generator) 60,000 End of life, parts unavailable for repairs

PW Library Boiler 100,000End of life due for replac, efficiencies to be


PW Public Works Salt Shed Roofing 10,000 Remove and replace rusted tin roofing

PW Public Works Boiler 75,000

End of life due for replac, efficiencies to be


LS Aquatic Centre Main Filter Tank 37,350

LS Aquatic Centre Water Tanks x3 32,375

Parks

LS Tennis Net Replacements 10,000 6,700 3 in 2022, 2 in 2023

Cemetery

Appendix A

City of TerraceUnfunded Capital Projects - Recommended

CAPITAL & PROJECTS 2022 2023 2024 2025 2026 Notes

Appendix A

City of TerraceUnfunded Capital Projects - Recommended

LS Columbarium/Slab 45,000 45,000 45,000 Should be an annual project each year

Development Services

DS Building Regulations Bylaw 25,000

FD Fire Department

FD NH3 Gas Detector Replacement 7,000

FD Wireless Head Set Intercom 14,573

FD Self-Contained Breathing Apparatus SCBA 411,017 Replacement

FIN Administration, Finance, and IT

IT Phone System Replacement 40,000

End of Life - system is having issues and needs a

full replacement

IT Website Security Update 55,000

Version website is running on will be unsupported

late 2022, will be exposed to security threats

IT CCTV Systems for: PW/CH/AS 25,000 For security purposes

IT Waste Collection Database Upgrade 5,000

Supply a scanner to waste collection staff to input

data on the go

IT Sportsplex Schedule Display Replacement 5,000

Replace and add a second screen upstairs to

incld info re: room bookings and classes etc

IT Firewall Replacement 5,000

Replace aging firewall to protect network from

attacks

IT Windows 10 IOS License Upgrade 7,500 Windows 10 end of life 2025

IT Networking Switching Replacement 12,000

IT Wireless Access Point Networking Replacement 10,500

IT Printer Replacement: Fire Hall 9,000 Past end of lifecycle but not heavily used

IT Printer Replacement: Sportsplex 9,000 Past end of life and unable to get parts

IT Upgrade Speakers: Pool 7,000

Currently underpowered, this would allow for a

2nd amp and speaker upgrade

723,923$ 2,834,575$ 1,683,517$ 150,000$ -$

2022 2023 2024 2025 2026

1. Legal or legislated 25,000 - - - - 25,000

2. Health and safety 21,573 200,000 1,361,017 150,000 - 1,732,590

3. Protect existing infrastructure 25,000 - - - - 25,000

4. Maintain existing services 627,350 2,634,575 322,500 3,584,425

5. Efficiency gain - -

6. Other (new items) 25,000 25,000

Recommended 723,923$ 2,834,575$ 1,683,517$ 150,000$ -$ 5,392,015$

CAPITAL & PROJECTS Priority 2022 2023 2024 2025 2026 2027+ Notes

Transportation (incl roads, paving, etc)

PW Kenney Street Mill And Fill 4. Maintain existing services 200,000 Was originally proposed to be in 2022

PW Keith: Kenny To Sande Reconstruction 4. Maintain existing services 2,000,000 Pending build-out of subdivision

WAT Keith: Kenny To Sande Reconstruction 4. Maintain existing services 300,000

PW Graham: Eby to Kenney Resonctruction 4. Maintain existing services 1,800,000

REMOVED from 2023 in 5yr plan given

satisfactory condition, reconsider if problems

increase

WAT Graham: Eby to Kenney AC Replacement 4. Maintain existing services 510,000 Removed from 2023 in 5yr plan

SEW Graham: Eby to Kenney Sewer Upgrades 4. Maintain existing services 750,000 Removed from 2023 in 5yr plan

PW Lakelse: Emerson to Kalum Reconstruction 4. Maintain existing services 1,300,000

WAT Lakelse: Emerson to Kalum Reconstruction 4. Maintain existing services 90,000

PW Lanfear Hill Reconstruction or Pedestrian Walkway 4. Maintain existing services 1,000,000 7,000,000

Possiby reimagine this project and reduce to a

raised pedestrian walkway approx $1m. Raised

walkway concept could be develop in 2022.

Apply for grants and construct in 2024.

PW Frank Street Erosion Protection 4. Maintain existing services 300,000

Pursue grant and/or monitor and repair after

damage as a result of flooding

PW Kenney/Keith Intersection Upgrades 4. Maintain existing services 200,000

PW Keith: Molitor To Kenney Reconstruction 4. Maintain existing services 2,400,000

WAT Keith: Molitor To Kenney Reconstruction 4. Maintain existing services 400,000

PW Floyd Reconstruction 4. Maintain existing services 600,000 Removed from 2019

WAT Floyd Water Extension 4. Maintain existing services 90,000

PW 4700 Park Reconstruction 4. Maintain existing services TBD

PW 4500 Lazelle Reconstruction 4. Maintain existing services TBD

PW 2200 Evergreen Reconstruction 4. Maintain existing services TBD

PW North Thomas Paving 4. Maintain existing services 670,000

WAT North Thomas AC Replacement 4. Maintain existing services 110,000

SEW North Thomas Sewer Extension 4. Maintain existing services 300,000

PW Lanfear Pedestrian Staircase 6. Other (new items) 750,000

PW Pedestrian Crossing W/ Island: Safeway/Greig Ave 6. Other (new items) 50,000

PW Pedestrian Mid-Block Crossing - Safeway/Lakelse Ave 6. Other (new items) 20,000

PW Pedestrian Overpass - Kalum/CN 6. Other (new items) 12,000,000

PW Pedestrian Bulb-Outs/Crosswalk Skeena Mall/Mcds/Lakelse6. Other (new items) 40,000

PW Emerson: Grieg To Park Reconstruction 4. Maintain existing services 1,000,000

PW Lakelse Blvd Enhancement - East Of Kalum 6. Other (new items) 300,000

PW Market Street Completion - Farmer's Market Improvements6. Other (new items) 650,000

Comp Market St w/concrete curb, sidewalk,

lighting, design feature to enhance market

activity along east side and into GLP

DS Downtown Wayfinding & Signage 6. Other (new items) 30,000

DS

Slope Hazard Assessment and Development Permit

Guidelines 4. Maintain existing services 100,000

Comp assessment and refine existing DPA

boundaries; update and adopt clear DP

guidelines for this DPA

DS Active Transportation Plan Update 4. Maintain existing services 70,000 Update to the 2009 AT Plan

Appendix B

Unfunded Capital Projects - RemainingCity of Terrace

Removed from 2024 in 5yr plan. Downtown-

combine with canopy rework


Appendix B


Water Projects

WAT River Intake - Construction 4. Maintain existing services 1,000,000

River Pump House currently draws water from

the Skeenar, change to shallow drilled well to

remove most of Turbidity.Seal existing below

ground tank from river infiltration piping and add

baffle to create Chorine contact time. UV

system installed as well.

WAT Reservoir Upgrades 4. Maintain existing services 250,000

WAT Park Booster Buiding Upgrade 4. Maintain existing services 100,000

WAT 2ND Upper Grid Reservoir 4. Maintain existing services 2,000,000

Cascade valve solved problem for lower grid

but not for upper grid

Sportsplex

LS Public Access Water Fountain 6. Other (new items) 6,000

LS Banquet Room Kitchen Redesign And Upgrade 4. Maintain existing services 50,000

LS Concession Upgrades 4. Maintain existing services TBD

Including commercial exhaust and rangehood

for deep fryer. Design work is estimated at 5k.

Other Facilities

PW Mechanic Tire Storage 4. Maintain existing services 25,000 Install will free up shop space

PW Public Works Outdoor Parking Shelter 6. Other (new items) 150,000

Class D cost estimate for additional 20' bay,

extend outdoor shelter for vehicle parking

PW Firehall Alarm Upgrades 4. Maintain existing services 25,000

PW RCMP Parking Expansion 6. Other (new items) 15,000

Grub out grass section at west side of the

RCMP building to pave for additional parking

space. Est. 6 additional spaces. Costs, sub ex,

crush, asphalt, line marking.

PW Library Accessible Parking Upgrade 6. Other (new items) 30,000

30k estimate to grade and pave, additional

costs of electrical, curbing, line marking

undetermined. Potential grant funding.

PW City Hall Training Room Flooring 6. Other (new items) 15,000

Remove carpet and install vinyl plank flooring

into the training room and entrance to the

training room at City Hall

PW City Hall Staff Entrance Canopy 6. Other (new items) 8,000

Install canopy with lighting at back staff

entrance of City Hall. Not the same project as

2020 carry forward.

Parks

LS Riverside Parklands: Master Planning Process 4. Maintain existing services 20,000 Design for the complete revamping of this site

LS Buday Park Wooden Structure Replacement 4. Maintain existing services 50,000

The posts on the bottom wooden structure are

showing signs of rot. Slide has been removed.

LS Christie Park Pitch Reconstruction (200K/Year 1 Of 4) 4. Maintain existing services 800,000 Review options

LS

Riverside Ball Park: Concession And Washroom

Facility 6. Other (new items) TBD Following master planning process

LS Squash Courts, Gymnasium Construction 6. Other (new items) TBD

LS Elks Park Fields Irrigation 6. Other (new items) TBD

LS Indoor Soccer Field (Soccer Dome) 6. Other (new items) TBD Identified in community survey and PMP


Appendix B


LS Disc Golf Course Completion 6. Other (new items) TBD

LS Tetrault Resurrection 4. Maintain existing services TBD

LS Kin Hut Building 4. Maintain existing services TBD

LS Track Dumper Equipment 6. Other (new items) 20,000 Trail work

LS Bobcat And Trailer 6. Other (new items) 75,000

DS Parkland Acquisition Nw Bench (Dcc Program) 6. Other (new items) 500,000

Cemetery

LS Columbarium/Slab 4. Maintain existing services 2022-2024 on recommended list 45,000 45,000 Should be an annual project each year

FD Fire Department

FD Rescue Chisel Replacement 4. Maintain existing services 6,000

FD Modular Training Props 4. Maintain existing services 50,000 Replace Older Props

FD Bullex Training System 4. Maintain existing services 15,000 Replacement Of (For Fire Extinguishers)

FD New Fire Hall/Emergency Services Building 6. Other (new items) 15,000,000

FD New Ladder Truck 6. Other (new items) 1,500,000

FIN Administration, Finance, and IT

ADM Records Management Assessment 6. Other (new items) 20,000

FIN PSD Salary Module 6. Other (new items) 20,000

To add to existing operating and capital

modules

IT Backup Server Replacement 4. Maintain existing services 30,000

IT Server Room UPS Replacement 4. Maintain existing services 20,000

IT Hardware Server Upgrade 4. Maintain existing services 90,000

IT Windows Server OS License Upgrade 4. Maintain existing services 22,000

Skeena Industrial Development Park

SIDP East Subdivision - Light Industrial Lots 6. Other (new items) 1,000,000

SIDP Signage 6. Other (new items) 20,000

-$ 6,000$ 150,000$ 1,596,000$ 1,120,000$ 55,180,000$

2022 2023 2024 2025 2026 2027+

1. Legal or legislated - - - - - - -

2. Health and safety - - - - - - -

3. Protect existing infrastructrue - - - - - - -

4. Maintain existing services - - - 1,461,000 1,120,000 23,252,000 25,833,000

5. Efficiency gain - - - - - - -

6. Other (new items) - 6,000 150,000 135,000 - 31,928,000 32,219,000

Unfunded List - 6,000 150,000 1,596,000 1,120,000 55,180,000 58,052,000

Identified in Fire Dept Inspection and Audit from

2013, and Fire Underwriters Survey from 2016

kris boland, cao, for mayor

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