kira0030/introductiontowordprocessing2006no… · web viewword processing has provided the answer...

Teen Challenge SA Inc-Murray Bridge

Introduction To Word Processing Using MS Word

Instructor: Kylie Willison

In these notes you’ll find exercises to assist you in learning word processing. These exercises are to be used in your word processing class. Please make your own notes as you proceed through the course.

Contents

open and close word processor program open and close a document type simple documents apply simple formats to a document save documents on hard drive/retrieve documents check spelling insert tabs, bullets and pictures print documents copy and paste within a document use spelling and grammar checkers insert graphics, tables type a business letter create a basic template


ASSIGNMENT ONE

Instructions

Save the assignment on your hard drive in the My Documents folder with the name Assignment One. (When you save a file you can have up to 256 characters in the file name. Don’t use full stops . or slashes \ / though.) Close the document.Type the following:

An integral part of office life today is the use of word processors. All word processors are computers. Dedicated word processors are computers that can be used only for word processing. Any computer can be used for word processing too provided it has a word processing software program.

The cost of office correspondence has skyrocketed due to increasing salary costs. Word processing has provided the answer to the needs of today’s office for higher productivity and a quicker work turnaround time.


ASSIGNMENT TWO

Instructions

Open Assignment One from your My Documents folder.Make changes to it as shown below.Use save as to save the assignment with the file name assignment two.Close the document.

An integral part of the office environment today is the use of word processors. All word processors are computers. Dedicated word processors are computers that can be used only for word processing. Any computer can be used for word processing too, provided it has a word processing software program.

The cost of office correspondence has increased dramatically due to salary costs. Word processing has provided the answer to the needs of today’s office for higher productivity and a quicker work turnaround time.


Please read this page but don't type it.Alignment

Text alignment is the position of text on the page. The heading is centred or centre aligned.

Using the centred button aligns the text in the centre of the left and right margins.

Using the align left button aligns the text with the left hand margin.

Using the align right button aligns the text with the right hand margin.

Justified alignment stretches the text to fit within the left and right margins. This text is justified and the word processor automatically wraps the text to the next line. Unlike a typewriter it is not necessary to press the return button at the end of each line.

Font

A font is a style of lettering. There a number of fonts available to add interest and ease of reading to a word processing document.

Some fonts are:

Avant Garde GothicBookmanCourierHelveticaNew Century SchoolbookPalatinoTimesZapf Chanceryap D n atsZ f i gb This font is where symbols are used instead of alphabet characters.

Default Settings

Each new word processor document has what are called default settings. Default settings are standard settings which the software program designer sets. When beginning word processing these are a good guideline and should be adhered to. Margins, type of font and text alignment are all default settings.


ASSIGNMENT THREE

Instructions

Use a font of your choice, size 12.Save to your folder on the hard drive with the name Assignment Three.Print the document.Close your document.

Before You Begin A Word Processing Document

Before you begin a word processing document there are decisions which need to be made and actions to be carried out regarding the format, layout or design of the document. This is done to avoid confusion and messy formatting later in the process.

These things are:

can you read all of the text you need to type? do you have any questions about what you are going to type? is there any formatting you’ve never done before? If so find out how it is done

before beginning. save the document set the margins choose the orientation of the page select the font and font size you wish to begin with choose the alignment choose BOLD, ITALIC OR UNDERLINE do you need to use a table, columns, tabs or indents? where do you need to start the document on the page? will you have more than one page? are there any headers or footers, or could they be useful?

The format of a document applies to every character, space and blank line in a document.


ASSIGNMENT FOUR

Instructions

Choose an appropriate font and use size 12.Save to your folder on the hard drive and call it Assignment Four.Use left alignment.Use the Spelling Checker to check for spelling or typing errors.Close your document.

AlignmentTo set left, right, justify or centre alignment position the cursor at the start of a blank line or text. Find and click on the appropriate button on the toolbar.

Setting The MarginsTo set margins click on the Format menu and then chooose Page. Top, bottom, left and right margins are altered by clicking on the up or down arrows to increase or reduce the size of the margins. Look at the sample to see what your page will look like with the margins you’ve chosen. When you have the margins you want click on OK.

Page OrientationTo set the orientation of a page click on the Format menu and then choose Page. Choose Portrait or or Landscape orientation and click on OK.

Character FormatBefore typing choose the font, size, and style. In the top left hand corner of the screen is the Font box. Click on the down arrow and select a font from the list. Next is the Font size box. Click on the down arrow and choose a size from the list. Font size twelve is a good standard size which most people can read easily. For BOLD, italic or underlined text click on the appropriate toolbar button before typing the text. When you have typed the text click the button again to return to plain text.


ASSIGNMENT FIVEInstructions

Choose appropriate fonts and change the font size,character format (bold, italics or underline) and text alignment as appropriate also.Use the Spelling Checker to check the spelling.Save to your folder on the hard drive, call it Assignment Five.

Close your document.

TEEN CHALLENGEFree Lunch

Every Weekday 12:00pm - 1:00pm

Turning Point Small Groups

Wenesdays 10:30am - 12:30pm

18 South TerraceMurray Bridge SA

85312851

Instructions

Open a new document. Design your own notice about an upcoming event at your work. It's not meant to be a poster. Use some different fonts, sizes and alignment. Save it in your My Documents folder with the name Assignment FiveA. Write down the steps you took to achieve this.


ASSIGNMENT SIX

Instructions

Type this basic letter, it is set out in the fully blocked style.Use Arial font, size 12.Save to your folder on the hard drive with the name Assignment Six.Use left alignment.Use the Spelling Checker to check the spelling. Use print preview to check the position of your letter on the page and adjust if needed.Close your document.

Ms O WallIndustrial Services Pty LtdPO Box 369087SKYLARK BIC 22559

31 February 2598

Mr C D KnightThe ManagerBoclair Lighting Pty Ltd511 Pacific AvenueSKYLARK BIC 22559

Dear Mr Knight

Several orders we have placed with your firm have not been supplied although we have been invoiced for them. unfortunately, we settled two such invvoices before realising that the goods had not arrived.

Errors occur in even the best run offices, but I think you will agree that it is unusual for a succession of such mistakes to be made. I hope you will be able to identify the cause of the problem and rectify it at once.

Yours faithfully

Ms O Wall

InstructionsOpen a new document and type your own letter. You can make up the content however the layout needs to be as above. Save it in your folder with the name Assignment SixA. Write your own reminder notes on how and why this is done.


ASSIGNMENT SEVEN

Instructions

Open Assignment Four from your My Documents folder on the hard drive.Make changes as shown below. To format text which has already been typed highlight the text first. To highlight text place the cursor at the start of the text. Hold the shift key down on the keyboard, use the arrow keys to move to the end of the text. Once it is highlighted then you can make the changes.Save to your folder on the hard drive with the name Assignment Seven.Use centre and justified alignment. Centre, underline and bold each heading.Close your document.

AlignmentTo srt left, right, justify or centre alignment position the cursor at the start of a blank line or text. Find and click on the appropriate button on the toolbar.

Setting The MarginsTo set margins click on the Format menu and then choose Page. Top, bottom, left and right margins are altered by clicking on the up or down arrows to increase or reduce the size of the margins. Look at the sample to see what your page will look like with the margins you’ve chosen. When you have the margins you want click on OK.

Page OrientationTo set the orientation of a page click on the Format menu and then choose Page. Choose Portrait or Landscape orientation and click on OK.

Character FormatBefore typing choose the font, size, and style. In the top left hand corner of the screen is the Font box. Click on the down arrow and select a font from the list. Next is the Font size box. Click on the down arrow and choose a size from the list. Font size twelve is a good standard size which most people can read easily. For BOLD, italic or underlined text click on the appropriate toolbar button before typing the text. When you have typed the text click the button again two return to plain text..


ASSIGNMENT EIGHT

Instructions

Choose your own font.Check with the instructor before setting the tabs.Use left alignment.Spell check, preview and then print the document.Save to your folder on the hard drive with the name Assignment Eight.Close your document.

Football Clubs

Rambler Football Club Redlegs Football Club

Jervois Football Club Mypolonga Football Club

Imperials Football Club Meningie Football Club

Border Downs/Tintinara Mannum Football Club

Tailem Bend Football Club

InstructionsOpen a new document and design a layout using more than one tab. Save it in your folder with the name Assignment EightA.


ASSIGNMENT NINE

Instructions

Use left alignment and bullets where indicated.Spell check, preview and then print the document.Save to your folder on the hard drive with the name Assignment Nine.Close your document.

At completion of this course you will be able to -

open and close word processor program open and close a document type simple documents format a document print documents save documents on a floppy disk and on hard drive check spelling insert tabs, bullets, pictures and columns in a document

different types of bullets can be used for different circumstances

Bullets are used when typing lists. Using bullets increases the impact of text because it draws the reader’s attention to it.

InstructionsOpen a new document. Type your own bulleted lists. Try some of the different bullets available. Save it with the name Assignment NineA.


ASSIGNMENT TEN

Instructions

Use left alignment.Compare the section “Groups In Search of Volunteers” with the original on the following page.Use cutting and pasting to edit.Spell check, preview and then print the document.Save to your folder on the hard drive with the name Assignment Ten.Close your document.Type the following information exactly as it is:

Cutting And Pasting

Highlight the text you wish to cut. Click on the cut toolbar button. Place the cursor where you would like to paste the text. Click on the paste button on the toolbar.

Groups In Search Of Volunteersparents but anyone who would like to help with childrenAll kindergartens and schools welcome not only .

Playgroups have a management and fundraise to buy new equipment and meet costs.committee who oversee the general running

paste, cut out, general maintenance. eg lawn cutting, cleaning Kindergartens require helpers to paint, etc. Committees oversee the general running and fundraise to buy new equipment and meet costs.

Schools invite people to listen to reading, Parents and friends committee raise funds for equipment and have social meetings.help in the canteen (eg. preparing lunches, ordering, selling, making rosters etc.) and assist in the library. For more details the Information Centre has a list of schools, kindergartens and playgroups.

Sport and recreation clubs all have volunteers who see to the smooth running of their organisations. A comprehensive list of these clubs is also .

available from the Information Centre


Groups In Search Of VolunteersAll kindergartens and schools welcome not only parents but anyone who would like to help with children.

Playgroups have a management committee who oversee the general running and fundraise to buy new equipment and meet costs.

Kindergartens require helpers to paint, paste, cut out, general maintenance. eg lawn cutting, cleaning etc. Committees oversee the general running and fundraise to buy new equipment and meet costs.

Schools invite people to listen to reading, help in the canteen (eg. preparing lunches, ordering, selling, making rosters etc.) and assist in the library. Parents and friends committee raise funds for equipment and have social meetings.

For more details the Information Centre has a list of schools, kindergartens and playgroups.

Sport and recreation clubs all have volunteers who see to the smooth running of their organisations. A comprehensive list of these clubs is also available from the Information Centre.

Instructions

Do some more cutting and pasting in Assignment Ten. Rearrange the sentences and then put them back again and save the document.


ASSIGNMENT ELEVEN

Instructions

When you type the following information choose suitable fonts and alignment to set this out as a poster.Save to your folder on the hard drive with the name Assignment Eleven.View the document in print preview to get an idea of how it will look before it is printed. Make any adjustments needed then print.Close your document.

BEACH PICNIC

Sunday April 1 2015

Leave from the Centre at 9:00am

BBQ and drinks supplied

Don't forget to “Slip, Slop, Slap!”

Instructions

Design your own poster. Use graphics and colour to give impact and emphasis. Save it as Assignment ElevenA.


ASSIGNMENT TWELVE

Instructions

Leave the margins at their default setting. Set appropriate fonts as you go along.Save the document in your folder on the hard drive with the name Assignment Twelve.

Weekly Roster

Monday Tuesday Wednesday Thursday Fridaybreakfast dishes breakfast dishes breakfaststudy study study study studylunch dishes lunch dishes lunch

free time free time free time free time free time

Instructions

Design a table of your own with a heading and at least 5 columns and 5 rows. Save it as Assignment TwelveA.


ASSIGNMENT THIRTEENInstructions

Set your document for double line spacing and type as below. Use the spell checker to check your work. Save in your folder as Assignment Thirteen.

The intense interest aroused in the public by what was known at the time as "The Styles Case"

has now somewhat subsided. Nevertheless, in view of the world-wide notoriety which attended

it, I have been asked, both by my friend Poirot and the family themselves, to write an account of

the whole story. This, we trust, will effectually silence the sensational rumours which still

persist.

I will therefore briefly set down the circumstances which led to my being connected with the

affair.

I had been invalided home from the Front; and, after spending some months in a rather

depressing Convalescent Home, was given a month's sick leave. Having no near relations or

friends, I was trying to make up my mind what to do, when I ran across John Cavendish. I had

seen very little of him for some years. Indeed, I had never known him particularly well. He was

a good fifteen years my senior, for one thing, though he hardly looked his forty-five years. As a

boy, though, I had often stayed at Styles, his mother's place in Essex.


Creating A Template

Templates are set or standard documents. Templates can be created for frequently used documents which need to maintain particular formatting. Templates maintain uniformity and professionalism of documents as well as being easy to use. Some templates are forms which can be printed and then written on.

Open a new document. Create your template. It could be a letterhead, form or any of the other examples given. Click on the 'File' menu. Click on 'Save As'.

Click on

Document Template.


Click in the file name box and type a name for your template.

The computer saves the template in a special templates folder.

To use your template click on the 'File' menu and click on 'New'. On the right hand side of the screen is a list of choices. In the 'Templates' section click on 'On my computer'.


Click on the template you created and click on 'ok'. The template will open. You can now create a new document from this template.