jm & ark , inc. reduced stress & nutrition program proposal

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JM & ArK, Inc. Reduced Stress & Nutrition Program Proposal BY: JASMINE DAVEY, MELISSA NALL, KEVIN ARK

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JM & ArK , Inc. Reduced Stress & Nutrition Program Proposal. By: Jasmine Davey, Melissa Nall , Kevin Ark. Problem Identification. Stress. Reduce Stress. Goal. - PowerPoint PPT Presentation

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Page 1: JM &  ArK , Inc. Reduced Stress & Nutrition  Program Proposal

JM & ArK, Inc.Reduced Stress & Nutrition

Program ProposalBY: JASMINE DAVEY, MELISSA NALL, KEVIN ARK

Page 2: JM &  ArK , Inc. Reduced Stress & Nutrition  Program Proposal

STRESS

Type # of Claims Total Cost Average Cost/Claim

Hypertension 21 $24,150 $1,150

Heart Disease 2 $7,642 $3,821

Alcohol Abuse 4 $4,800 $1,200

Smoking 13 $18,577 $1,429

Insomnia 16 $36,480 $2,280

Problem Identification

Page 3: JM &  ArK , Inc. Reduced Stress & Nutrition  Program Proposal

Reduce Stress

Reduce the number and average individual cost of hypertension, heart disease, alcohol abuse, smoking, and insomnia claims related to stress in the workplace by 20% within the first year of the program.

Goal

Page 4: JM &  ArK , Inc. Reduced Stress & Nutrition  Program Proposal

ENVIRONMENTAL ASSESSMENT-STRESSData Sources Scope Specific

Demographics Human Resource Manager

Age Range: 23-65Female: 65%Male: 35%Management: 10%Non-management: 90%

Average: 37Median age: 45

Employee Health Records

Occupational Health Nurse

Hypertension: 30%Heart Disease: 3%Alcohol Abuse: 5%Smoker: 19%Insomnia: 23%

•1/3 of hypertension cases are unmanaged.•Insomnia cause 45% of lower productivity ratings in the workforce.

Health-risk assessment

JM & Ark Staff 9 of 10 lifestyle indicators rated poorly in more than 75% of respondents

5 highest risk indicators:•Mental Stress•Personal Stress•Alcohol & Substance Abuse•Insomnia•Physical Inactivity

Page 5: JM &  ArK , Inc. Reduced Stress & Nutrition  Program Proposal

Environmental Assessment

Data Sources Scope SpecificityMedical Claims Benefits Manager •Outpatient costs rising

7% each year. •Inpatient cost rising 4% each year.

•Diagnostic testing comprises 70% of all outpatient costs vs. 60% last year.

Culture Audit JM & Ark Staff Perceptions on 4 out of 5 cultural indicators revealed low ratings.

4 lowest indicators: •Physical Environment•Overworked or heavy work load•Little break time•Lack of physical activity or healthy eating habits

Productivity All previously mentioned sources

Absenteeism: 5%Presenteeism: 65%Disability: 5%

Presenteeism is twice as high in office or administrative workers.

Page 6: JM &  ArK , Inc. Reduced Stress & Nutrition  Program Proposal

Worksite Strategies-StressCompany Program Features Impact

Target Pre-shift stretching, safe lifting techniques, lower healthcare costs for good biometric health screenings, Life Resources counseling

75% Drop in worker’s compensation claims.55% report better work life balance.

Corning Classes in tai chi, biofeedback, meditation, yoga, muscle relaxation, guided imagery and cognitive restructuring

30% Lower absenteeism.20% of employees reported better sleep.50% reduction in tension headaches.

Kaiser Permanente

Download stretch break reminders, walk breaks, mobile wellness units, family days, classes and phone consultations, relax program.

61% of people who have completed the program report reduced stress.

Page 7: JM &  ArK , Inc. Reduced Stress & Nutrition  Program Proposal

Resource AssessmentOn-site Inventory Available & Necessary Resources

Available Resources:Facility: Large Facility with additional space.

Promotional Materials:NewsletterPostersPaycheck Stuffers

Budget: $5,500 per year is available in the Human Resource Department Discretionary Fund.

Needed Equipment:Equipment: None.Incentives: Quarterly Incentives (Sweepstakes, Prizes, etc.)

Page 8: JM &  ArK , Inc. Reduced Stress & Nutrition  Program Proposal

Proposed Program

Phase 1 (March)-Awareness & Publicity: Each week during the month of March will be an awareness week on

Hypertension, Heart Disease, Alcohol & Substance Abuse, Smoking, and Insomnia.

The monthly newsletter, posters, and paycheck stuffers will have tips to help resolve claims, explain the new wellness program, and share more information on next month’s phase.

Phase 2 (April)-Training & Health Assessments: Occupational Health Nurse will be doing a meet and greet for all employees. The nurse will go over problem topics like Hypertension, Heart Disease, Alcohol &

Substance Abuse, Smoking, and Insomnia and ways to prevent these problems. The nurse will also conduct individual health assessments for employees and

take employee’s blood pressure for future monitoring.

Page 9: JM &  ArK , Inc. Reduced Stress & Nutrition  Program Proposal

Proposed Program

Phase 3 (May)-Incentives: Worksite posters, newsletter, and paycheck stuffers will inform employees during this month of the

incentives involved in the program Employees without claims can compete for prizes and participate in contests. (Prizes: Spa Certificates,

Gift Cards, additional time-off, etc.) Phase 4 (June/July)-Implementation:

During the month reduce stress exercises, stretches, and proper breathing techniques will be practiced.

More opportunities for small breaks through out the day to help reduce stress in the workplace. Healthy food options will also be made available.

Phase 5 (August)-Monitoring & Evaluation: Occupational Health Nurse will review and evaluate data, conduct health risk assessment every 6

months to determine the impact of the program. The nurse will recheck employee’s blood pressure, and continue to monitor individual health

assessments for all employees.

Page 10: JM &  ArK , Inc. Reduced Stress & Nutrition  Program Proposal

Expected Costs Annual Operating Costs for Program Proposed Personnel:

Occupational Health Nurse: (70 employees X $30 per person X 2/yr) = $4,200

Facility: No additional cost (will be using existing space) Equipment:

Newsletter ( 12/yr X $0.30/issue) = $3.60 Posters (15 posters X $5.00/poster) = $75 Paycheck Stuffers (70 employees X 0.50/check stuffer) =

$35 Incentives: $250 Quarterly = $1,000

Total Estimated Cost: $5,314

$4,200

$114 $1,000

Program Cost

Personnel FacilityEquipment Promotions

Page 11: JM &  ArK , Inc. Reduced Stress & Nutrition  Program Proposal

Expected BenefitsKey benefits of our wellness program:

Reduced costs from worker’s compensation claims

Increased productivity Lower tension between employees Lower absenteeism Improve morale and lower turnover rate

Page 12: JM &  ArK , Inc. Reduced Stress & Nutrition  Program Proposal

Overall Benefit-Cost Projection

Claims

Avoided

Benefit Program Cost Benefit-Cost Ratio

1 $2,700 $5,314 [0.51|1]2 $5,400 $5,314 [1.02|1]3 $8,100 $5,314 [1.52|1]4 $10,800 $5,314 [2.03|1]5 $13,500 $5,314 [2.54|1]6 $16,200 $5,314 [3.05|1]7 $18,900 $5,314 [3.56|1]8 $21,600 $5,314 [4.06|1]9 $24,300 $5,314 [4.57|1]10 $27,000 $5,314 [5.08|1]11 $29,700 $5,314 [5.59|1]

•Program Cost: $5,314•Average Claim Cost: $2,70020% drop in claims (11 claims)

Page 13: JM &  ArK , Inc. Reduced Stress & Nutrition  Program Proposal

NUTRITION

Type # of Claims Total Cost Average Cost/Claim

Diabetes 6 $13,200 $2,200

High Cholesterol 25 $32,500 $1,300

Overweight 25 $29,850 $1,194

Obesity 20 $28,580 $1,429Lack Physical

Activity 33 $23,397 $709

Problem Identification

Page 14: JM &  ArK , Inc. Reduced Stress & Nutrition  Program Proposal

Nutrition Reduce the number and average individual

cost per claim by 10% by promoting healthy eating habits, physical activity to prevent and manage overweight, obesity, and other diseases like heart disease and diabetes.

Program would increase number of servings of Fruits and Vegetables, reduce fatty food intake, and incorporate physical activity for at least 30 to 90 minutes to help prevent claims and increase healthy nutrition.

Goals

Page 15: JM &  ArK , Inc. Reduced Stress & Nutrition  Program Proposal

ENVIRONMENTAL ASSESSMENT- NUTRITIONData Sources Scope Specificity

Demographics Human Resource Manager

Age Range: 23-65Female: 65%Male: 35%Management: 10%Non-management: 90%

Average: 37Median age: 45

Employee Health Records

Nutritionist Diabetes: 8%High Cholesterol: 36%Overweight: 36%Obesity: 29%Lack Physical Activity: 47%

•30% employees eat more fatty foods during work hours.•35% decrease in productivity with employees who have poor eating habits.

Health-risk assessment

JM & Ark Staff 7 of 10 lifestyle indicators rated poorly in more than 75% of respondents

5 highest risk indicators:•Mental Stress•Personal Stress•Overweight or obesity•High Cholesterol•Physical Inactivity

Page 16: JM &  ArK , Inc. Reduced Stress & Nutrition  Program Proposal

Environmental AssessmentData Sources Scope Specificity

Medical Claims Benefits Manager •Outpatient costs rising 9% each year. •Inpatient cost rising 5% each year.

Diagnostic testing comprises 65% of all outpatient costs vs. 45% last year.

Culture Audit JM & Ark Staff Perceptions on 5 out of 5 cultural indicators revealed low ratings.

5 lowest indicators:•Physical Environment •Unhealthy eating habits•Low servings fruits and veggies•Stress•Lack Physical Activity

Productivity All previously mentioned sources

Absenteeism: 8%Presenteeism: 60%Disability: 8%

Presenteeism is twice as high in office or administrative workers.

Page 17: JM &  ArK , Inc. Reduced Stress & Nutrition  Program Proposal

Worksite Strategies-NutritionCompany Program Features Impact

Hallmark Employees can attend Weight Watchers meetings and programs during the workday on topics from parenting to Alzheimer’s disease. Employee cafeteria prepares salads, sandwiches, main dishes, sides and desserts for employees to purchase and take home for their families. There is onsite fitness center.

20% Reduction in the risk of developing high cholesterol, type 2 diabetes and high blood pressure.46% reduction in vending machine purchases.

Walgreens Enabling employee participation via online programs no matter the time of day or proximity to a health center. On-site physical therapy, fitness program and rehabilitation services provide quick, easy access to care that would typically require significant time spent away from work

30% reduction in absenteeism10% increase in employee retention and increased attractiveness to potential employees.

Gap Inc. We cover medical for full-time benefits eligible employees as well as dental and vision, life and disability insurance, and private counseling resources. On-site health and wellness clinics, Weight Watchers memberships and discounts to local gyms are just a few other ways we help employees feel their best.

20% increase in productivity.10% reduction in healthcare costs.

Page 18: JM &  ArK , Inc. Reduced Stress & Nutrition  Program Proposal

Resource Assessment

On-site Inventory Available & Necessary Resources Available Resources:

Facility: Large Facility with additional space. Promotional Materials:

NewsletterPostersPaycheck Stuffers

Budget: $3,500 per year is available in the Human Resource Department Discretionary Fund.

Needed Equipment:Equipment: Exercise/Yoga Mats, and Resistance Bands needed for

exercise on-site.Incentives: Quarterly Incentives (Sweepstakes, Prizes, etc.)Online Resources: MyFitnessPal, Noom, Super Tracker,

ChooseMyPlate.gov, etc.

Page 19: JM &  ArK , Inc. Reduced Stress & Nutrition  Program Proposal

Proposed Program

Phase 1 (March)-Awareness & Publicity: Each week during the month of March will be an awareness week on Diabetes, High

Cholesterol, Overweight & Obesity, and Lack Physical Activity. The monthly newsletter, posters, and paycheck stuffers will have tips to help resolve

claims, explain the new nutrition wellness program, and share more information on next month’s phase.

Phase 2 (April)- Introduction to On-site Nutritionist & Online Resources: On-site Nutritionist will meet with employee’s for 2 hours during the month to do one-

on-one council/coaching session. The monthly newsletter, posters, and paycheck stuffers will introduce online resources

available to employees starting this month. Healthy food options will also available. Team meetings at end month will promote physical activity.

Page 20: JM &  ArK , Inc. Reduced Stress & Nutrition  Program Proposal

Proposed Program

Phase 3 (May)-Incentives: Worksite posters, newsletter, and paycheck stuffers will inform employees during this month of the

incentives involved in the program Employees who keep an updated tracking food & exercise log can compete for prizes and participate in

contests. (Prizes: Spa Certificates, Gift Cards, additional time-off, etc.) Phase 4 (June/July)-Implementation:

Managers will lead by example by taking a few minutes every day to do stretches, yoga, and resistance band exercises to promote physical activity.

Employees will start tracking their food intake and physical activity by keeping a journal or using online resources like MyFitnessPal.

Monthly Team Meetings to encourage, support, and help each other accomplish healthy lifestyle. Phase 5 (August)-Monitoring & Evaluation:

On-site Nutritionist will review & evaluate data, and conduct health risk assessment to determine the impact of the program.

Employees will submit confidential progress reports to Nutritionist for extra incentives. The Nutritionist will continue to monitor individual healthy habits for all employees and provide

additional guidance, support and encouragement to employees.

Page 21: JM &  ArK , Inc. Reduced Stress & Nutrition  Program Proposal

Expected Costs Annual Operating Costs for Program Proposed Personnel:

Nutritionist: ($125/session X 2 hours X 2/yr) = $500 Facility: No additional cost (will be using existing space) Equipment:

Newsletter (12/yr X $0.30/issue) = $3.60 Posters (20 posters X $5.00/poster) = $100 Paycheck Stuffers (70 employees X 0.50/check stuffer) =

$35 Floor Mats ($9 X 70 employees) = $630 Resistance Bands ($8 X 70 employees) = $560

Incentives: $350 Quarterly = $1,400Total Estimated Cost: $3,229

$500

$1,329

$1,400

Program Cost

Personnel FacilityEquipment Incentives

Page 22: JM &  ArK , Inc. Reduced Stress & Nutrition  Program Proposal

Expected BenefitsKey benefits of our wellness program:

Reduced costs from worker’s compensation claims Increased productivity Lower tension between employees Lower absenteeism Improve morale and lower turnover rate

Page 23: JM &  ArK , Inc. Reduced Stress & Nutrition  Program Proposal

Overall Benefit-Cost Projection

Claims Avoide

dBenefit Program Cost Benefit-Cost

Ratio

1 $2,200 $3,229 [0.68|1]2 $4,400 $3,229 [1.36|1]3 $6,600 $3,229 [2.04|1]4 $8,800 $3,229 [2.73|1]5 $11,000 $3,229 [3.41|1]6 $13,200 $3,229 [4.09|1]7 $15,400 $3,229 [4.77|1]8 $17,600 $3,229 [5.54|1]9 $19,800 $3,229 [6.13|1]10 $22,000 $3,229 [6.81|1]11 $24,200 $3,229 [7.49|1]

•Program Cost: $3,229•Average Claim Cost: $2,20010% drop in claims (11 claims)