ISES ISES Discipline CollectionDiscipline Collection

Fall 2007 – Segment 1Fall 2007 – Segment 1

Topics for Today

• Discipline: From SPR to ISES• Preparing for the ISES Discipline Collection• Discipline Data Elements• Individual Student Discipline Record• Group Exercise • Loading Student Discipline Data• Identifying Errors and Warnings • Final Submission of ISES Discipline Data to DPI• Getting Help

Segment One

• Discipline: From SPR to ISES• Preparing for the ISES Discipline Collection

– Granting Access to ISES Discipline– ISES Year End Records– District / School Preferences

• Discipline Data Elements– Composition of a Discipline Record– New Data Elements– WSLS Elements– ISES Year End Elements

Discipline Discipline From SPR to ISESFrom SPR to ISES

School Performance Report

ESEA Consolidated ApplicationEnd of Year Reporting

WI School Performance Report(Eliminated WI SPR collection of suspensions, expulsions,

and post-expulsion services)

Federal Reporting Requirementsunder EDEN

OSEP Reporting Requirementsfor students with disabilities

ISES

Year End

Collection

ISES

Discipline

Collection

WSLS

Preparing for the Preparing for the ISES Discipline CollectionISES Discipline Collection

WAMS Profile Management

• Obtain a Wisconsin User ID, if new to the WSLS/ISES.

• Verify profile includes current email address.

• URL: on.wisconsin.gov

Granting Access to ISES Discipline

• Authorization is managed by each individual district.

• An individual must first request a WAMS ID (Wisconsin Web Access Management System).

• The Local WSLS/ISES Administrator must separately grant access to each local staff member.

• Only the ISES All Functions role may access ISES Discipline. This role may be granted for an individual school or for the entire district.

ISES Year End Records

• YE records for 2006 – 07 are collected during the same timeline as Discipline records for

2006 – 07.

• If YE records are submitted before Discipline records, certain Discipline data elements may be pre-populated.

• YE records will not be required for 2006 – 07 in order to lock associated Discipline records.

District / School Discipline Preferences

• Pre-populated from WSLS for 2006-07.

• Must be completed for ‘All Schools’ and each individual school more the Main Menu will be displayed.

• May be completed only by a District level user.

• Will allow import from WSLS or ISES for 2007-08.

ISES DisciplineISES DisciplineData ElementsData Elements

Incident

Incident Date

Primary Incident Type

Secondary Incident Type

Removal

Incident

Removal Period Start Date

Removal Type

Serious Bodily Injury

Expulsion Return Year

Modified Term

Early Reinstatement Conditions

Incident

Removal

Current Term Data

School Days Removed this Term

Services Provided during Expulsion

Return to School after Expulsion

Incident Date:Definition

The date on which the incident resulting in removal occurred.

Incident Date:Rules

• Used to associate an incident with a specific school year.

• Must be a valid date of the format MM/DD/YYYY.

• Must occur within an valid enrollment period for the student in the submitting district and school.

• Must occur between 7/1/2006 and 6/30/2007.

Primary and SecondaryIncident Type: Definition

The reason for disciplinary removal of a student.

Primary and SecondaryIncident Type: Rules

• Primary is required and is usually the most serious infraction or offense committed.

• Secondary is optional.

• Primary and Secondary Incident Type may not be the same.

• Use care in selecting Incident Type. Removals associated with a gun and firearms incidents and students with disabilities are governed by specific Wisconsin statues.

Removal Period Start Date:Definition

Start date of the student's removal type.

Removal Period Start Date:Rules

• Must be a valid date of the format MM/DD/YYYY.

• Must be on or after the incident date.

Removal Type:Definition

The type of disciplinary removal for student involved in incident.

Removal Type:Rules

• Removal types In-school suspension, IAES placement by School Personnel, IAES placement by Hearing Office may be submitted only for students with disabilities.

• IAES removal types are accepted only with specific combinations of incident type and, in one case, serious bodily injury.

Serious Bodily Injury:Definition

Serious Bodily Injury involves a substantial risk of death; extreme physical pain;

protracted and obvious disfigurement; or protracted loss or impairment of the function

of a bodily member, organ, or faculty.

Serious Bodily Injury:Definition

• Must be Y or N.

• Required only for Removal Type ‘IAES Placement by School Personnel’.

Expulsion Period Return Year:Definition

The school year during which an expelled student is expected to return to school

grounds based on the expulsion expiration date specified in the expulsion order.

Expulsion Period Return Year:Rules

• Must be YYYY.

• Must be equal to or greater than the school term of the removal.

• Required only for removal type ‘Expulsion’.

• Used to determine Permanent Expulsions.

Modified Term:Definition

Reduction in the minimum one-year (12 month) expulsion period for firearms.

Modified Term:Rules

• Must be Y or N for 2006-07.

• Required only for removal type ‘Expulsion’.

• Should be N for incidents not related to firearms.

Early Reinstatement Conditions:Definition

Condition that a student is required to meet before he or she may be granted early

reinstatement or conditions that a student is required to meet after his or her early

reinstatement but before the expiration of the term of expulsion specified in the

student's expulsion order.

Early Reinstatement Conditions:Rules

• Must be Y or N.

• Required only for removal type ‘Expulsion’.

School Days Removed this Term:Definition

Number of school days during which student is removed for this school term, incident, and

removal type.

School Days Removed this Term :Rules

• Must be numeric and may use only .0 or.5 as the decimal place.

• May not exceed 5 days for an Out of School Suspension.

• May not exceed 45 days for an IAES removal.

• May not exceed 366 days.

Services Provided during Expulsion:Definition

The student who was expelled from School A received educational services during the expulsion period during this school term.

Educational services may either be provided by another school or by School A at a

setting off School A's grounds.

Services Provided during Expulsion:Rules

• Must be Y or N.

• Required only for removal type ‘Expulsion’.

Return to School after Expulsion:Definition

Return to school on or before the expulsion expiration date specified in the expulsion

order. Student may return to the same school or a different school.

Return to School after Expulsion:Rules

• Must be Y or N.

• Required only for removal type ‘Expulsion’.

WSN

District / School (Submitting)

Enroll Date

Race

Gender

Incident

RemovalDate of Birth

WSLS Data

Accountable District / School

Grade

Incident

RemovalPrimary Disability

ELP code

Max Age Year

ISES Year End Data

Primary Disability

• Must reflect the student’s status as of the Removal Start Date.

• Uses the same categories as the Year End collection.

• May be different than the associated Year End record.

English Language Proficiency Code

• Must reflect the student’s status as of the Removal Start Date.

• Uses the same categories as the Year End collection.

• May be different than the associated Year End record.

IncidentWSNSubmitting District / School Accountable District / SchoolGradeEnroll DateRaceGenderIncident DatePrimary Incident TypeSecondary Incident Type

Removal (All Types)

Incident

Date of Birth

Max Age Year

Removal Period Start Date

Removal Type

Primary Disability

ELP Code

Removal (IAES – SP)

Incident

Serious Bodily Injury

Removal (Expulsions)

Incident

Expulsion Return Year

Modified Term

Early Reinstatement Conditions

Incident

Removal

Current Term Data

(All Removal Types)

School Days Removed this Term

Incident

Removal

Current Term Data

(Expulsion Removal Type)

Services Provided during Expulsion

Return to School after Expulsion

ISES ISES Discipline CollectionDiscipline Collection

Fall 2007 – Segment 2Fall 2007 – Segment 2

Topics for Today

• Discipline: From SPR to ISES• Preparing for the ISES Discipline Collection• Discipline Data Elements• Individual Student Discipline Record• Group Exercise • Loading Student Discipline Data• Identifying Errors and Warnings • Final Submission of ISES Discipline Data to DPI• Getting Help

Segment Two

• Individual Student Discipline Record– Incident and Removal Scenarios– On-line Discipline Record

• Group Exercise

Individual Student Discipline Individual Student Discipline RecordRecord

Incident and Removal Incident and Removal ScenariosScenarios

Incident

Removal

2007

2006 -07 2007 -08

Incident

Removal

2007

2006 -07 2007 -08

2008

Removal

Incident

Incident

Removal

2007

2006 -07 2007 -08

2008

Removal

Incident

Removal

2007

Incident

2007

Removal

Incident

Removal

2007

2006 -07 2007 -08

2008

Removal

Incident

Removal

2007

Incident

2007

Removal

2008

Removal

2007

Incident

Incident

Removal

2007

2008

2006 -07 2007 -08

Removal

2007

Incident

2008

Removal

Incident

Removal

2007

Incident

2007

Removal

Incident with Single Removal

Incident with Single Removal where incident date and removal date are in different school terms

Incident with Multiple Removals

Incident with Removal spanning multiple school terms

On-line Discipline RecordOn-line Discipline Record

Incident

Removal

2007

2006 -07 2007 -08

2006 -07 2007 -08

Removal

2007

Incident

2007

Removal

Group ExerciseGroup Exercise

ISES ISES Discipline CollectionDiscipline Collection

Fall 2007 – Segment 3Fall 2007 – Segment 3

Topics for Today

• Discipline: From SPR to ISES• Preparing for the ISES Discipline Collection• Discipline Data Elements• Individual Student Discipline Record• Group Exercise • Loading Student Discipline Data• Identifying Errors and Warnings • Final Submission of ISES Discipline Data to DPI• Getting Help

Segment Three

• Loading Student Discipline Data– Student Search– Student Record List– File Upload– Process Status– Results

• Identifying Errors and Warnings – Validation Process– Error Reports– Warning and Informational Message Reports

• Final Submission of ISES Discipline Data to DPI– Accountability / Responsibility– Data Quality– Lock & Submit

• Getting Help

Loading Loading Student Discipline DataStudent Discipline Data

Student SearchStudent Search

Student Record ListStudent Record List

File UploadFile Upload

Identifying Dependencies in File Upload

• A violation of any of the business rules listed in the Appendix B.2 File Definition Table will cause the entire file to fail during the load process.

• Mandatory Elements in XML doc (Non-Nullable in CSV doc) are required on File Upload.

• “Conditional” and “Nullable for Upload” elements may fail depending on the combination of other values in the record.

• Note the record type associated with data element. If a data element is sent with the wrong record type, it will cause the file upload to fail.

• A rule which begins ‘Cannot be sent…’ may cause file failure.

• A rule which begins ‘Will not be written to the database…’ will not cause file failure, but will cause data included in the upload to be ignored.

Identifying Identifying Errors and WarningsErrors and Warnings

Error, Warning, and Informational Message Reports

Final Submission of Final Submission of ISES Data to DPIISES Data to DPI

Accountability and Accountability and ResponsibilityResponsibility

• Resolve All Errors

• Acknowledge or Resolve All Warnings

• Review the accuracy and completeness of the data.

• Individual schools may be locked. This may be a useful tracking tool, but is not required.

• A district submission is not complete until a district lock is successful. Locking all individual schools is not equivalent to a district lock.

Preparing for the Final Submission

Who should review ISES data?

• District staff responsible for monitoring ESEA Consolidated Reporting

• District Special Education Coordinator

• District Student Services / Enrollment Coordinator

• District Administrator

Data QualityData Quality

File Download Request

WINSS Data Analysis

WINSS District Report

Locking Discipline DataLocking Discipline Data

Processing Lock

School Lock

District Lock

Getting HelpGetting Help

ISES Resources

Conference Calls

Helpdesk ToolReport questions and issues to the WSLS/ISES Help

Desk

Helpdesk Tool Ticket Functions

Helpdesk Tool Whiteboard

ISES ISES Discipline CollectionDiscipline Collection

Fall 2007Fall 2007