ipsf official account guideline

8/3/2019 IPSF Official Account Guideline

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International Pharmaceutical Students Federation

CONTENTIntroduction...................................2

Official IPSF account Rules........3

Your official IPSF account..........4Addresses .............................................4Password ..............................................4

Access.....................................................4

Importing your emails fromyour IPSF official account to

your Gmail ...................................... 5

Your account settings .................9Set your signature..............................9Set your senders name................. 10Set your recovery email................ 12

to your official IPSF account

International

Pharmaceutical

Students Federation

StepbyStepGuideline


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Introduction

Welcome to the IPSF team.

If you are a member of the Executive team, ofthe Regional Working Group (RWG) or a

coordinator you have access to an official IPSF

email account.

The account access (login and password)should always be transferred during the

handover.

The account @ipsf.org must always be linked to

a Gmail account.

This guideline will help you to have your IPSF

account ready to use.

If you already have a Gmail account correctly

set from your predecessor, please go directly tothe last topic: Account settings.

If you need any help regarding your settings,please dont hesitate to send an email to

[email protected]

Chairperson of Media & Publications


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Official IPSF account

RulesKeep a professional language in contacting yourIPSF team or any other person on behalf of IPSF,

do not use quotes, jokes or any other informallanguage.

There is a standard signature that we use inIPSF, please refer to the topic on Set your

signature in this guideline. In your IPSF

signature, please only mention IPSFand eventually your Regional Office (RO) and no

other organisations. You may NOT have anadditional signature of another organisation this

includes your own local association one.

The ROs are called IPSF xxRO and not IPSF

xxRO.

You are now representing and working for IPSF,

which is a nonpolitical, nonreligious and non

profit organisation. Thus, any email written on

behalf of IPSF (external, internal, within RWG, egroups, to professional contacts etc)should not allude to politics or any religion. This is the best way for everyone as youremails have the potential to reach anyone (student, professional, pharmacist or other

organisations) throughout the world.

If you have to be away from internet access or be unavailable for any reason, you should

inform the team over your group with a "before leaving" message, which states the

reason of your unavailability, the duration of your absence and how to reach you in caseof emergencies. No one should disappear at any time without securing alternatives that

ensure the flow of work. Your presence is crucial and absence would waste the teamsenergy.

Before beginning using

your email, there are

some points you

should know.


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Your official IPSF account

Addresses

[email protected]

for the RWG members [email protected]

xxro = Regional Office (afro or apro or emro or paro)

Password

Send an email to [email protected] to have your password if you didnt have itduring your handover.

NOTE : If you would like to change your password, please send the new one

to IPSF Secretary General ([email protected]).

Access

You can access your IPSF account through http://webmail.ipsf.org

You arent advised to check your emails through this link but to follow the followingsteps to import your @ipsf.org account to Gmail.


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Importing your emails from your IPSF

official account to your Gmail

NEVER USE YOUR PERSONAL EMAIL ACCOUNT TO IMPORT YOUR IPSFOFFICIAL ACCOUNT

1. Sign in to Gmail.

2. Click the gear icon at the top of any Gmail page, then Mail settings, and openthe Accounts and Import tab.

3. Under Check mail using POP3 click the button Add POP3 email account , awindow will pop up

4. Write the address of the account you would like to import emails from and click

on next step


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5. Write the password of the account.

The POP server should be mail.ipsf.org.

Tick the first boxes underneath according to your preferences in the labeling and

sorting of your emails and click add account.

NOTE: YOU HAVE TO tick the first preference (Leave a copy of retrieved messageon the server)

6. Choose Yes, I want to be able


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7. Set your senders name. Please respect the general layout: Name Surname, IPSF

Position

8. Choose Send through Gmail

9. Click on Send Verification


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10.Just click close window and go to your inbox

11.You should receive an email from Gmail Team (if not wait for few minutes), openit and click on the verification link

12.Congratulations, you can send and receive emails as [email protected]


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Your account settings

Set your signature



3. Scroll down until Signature

Fill it respecting the font and the size

Name Surname

Postition, TermRegional Office (RO) (if needed)International Pharmaceutical Students Federation (IPSF)

'Students Today, Pharmacists Tomorrow'

m : (+country code) mobile number

e : [email protected] l www.xxro.ipsf.org (if you are from RWG)

IPSF SecretariatPO Box 84200 , 2508 AE Den Haag , The NetherlandsSince establishment in 1949, IPSF now represents more than 350,000 pharmacy students andrecent graduates in 84 countries worldwide. IPSF is the leading international advocacyorganisation of pharmacy students promoting improved public health through provision of

information, education, networking, and a range of publication and professional activities.

Note : You can copy paste the signature of the Chairperson of Media and

Publications from any sent email and modify it with your personal data.

NB: Avoid adding your personal email in the signature (risk of spams)

4. Click Save Changes


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Set your senders name


2. Click the gear icon at the top of any Gmail page, then Mail settings, and open

the Accounts and Import tab.

3. Under Send email as, you will find 2 accounts

The first is your Gmail account.

The second is your IPSF account.a) Click make default for your IPSF account if it is not already marked defaultb) Click edit info, a pop up window appears

c) Set your senders name as Name Surname, IPSF (or RO) Position (Please

respect this layout)


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d) Tick Send through Gmail and then Save Changes

e) Congratulations, you are ready to send your official emails


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Set your recovery email



3. Click Change password recovery options in the 'Change account settings' section.

4. Select Recovering your password under Personal Settings. You may be promptedto reenter your password to help verify your password and protect youraccount.

5. Click Add an email address if you don't have a recovery email address setalready, or click the Edit link next to your current recovery email address to

change it.

NOTE: Your recovery email should be: [email protected]

6. Click Save to make your changes.


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Thank you for reading this guideline.

All these settings may seem inconvenient but this is the only

way to make sure IPSF runs smoothly.

These settings will not only facilitate communication but

will also preserve your account for the future in case thepassword is lost or for a handover purpose.

To improve this document, please send your feedback or

your questions to [email protected]

Created by Ines Harzallah, IPSF Chairperson of Media and Publications

Proofread by Geoffrey Chai

20112012 EditionIPSF

ipsf official account guideline

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