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INVITATIONAL

NOVICE PARLIAMENTARY PROCEDURE

COMPETITIVE EVENT

BASED ON THE CURRENT EDITION OF

ROBERT’S RULES OF ORDER NEWLY REVISED

2015 VERSION

ADMINISTRATION

(All are members of the National Association of Parliamentarians)

SAEP PRESIDENT: AL GAGE Professional Accredited Parliamentarian, Professional Registered Parliamentarian, Licensed

Parliamentarian, Certified Parliamentarian

SAEP VICE PRESIDENT: DR. DANIEL FOSTER, Professional Accredited Parliamentarian

SAEP EXECUTIVE SECRETARY/TREASURER: DR. JAMES CONNORS, Professional Accredited Parliamentarian

SAEP PARLIAMENTARIAN: SHANE D. DUNBAR, Professional Accredited Parliamentarian, Professional Registered

Parliamentarian, Licensed Parliamentarian

NOVICE PARLIAMENTARY PROCEDURE COMPETITIVE EVENT

TABLE OF CONTENTS

PREFACE……………………………………………………………………………………………………………….. 1

PURPOSE………………………………………………………………………………..…………………………….. 2

OBJECTIVES………………………………………………………………………..………………………………… 2

EVENT RULES………………………………………………………………………………….…………………….. 2

EVENT PROCEDURES…………………………………………………………………….…………………………3

WRITTEN TEST……………………………………………………………………………….……………………… 4

AWARDS………………………………………………………………………………………………………………… 4

REFERENCES…………………………………………………………………………………………………………. 4

SCORE CARD--FORM 1……………………………………………………………………..……………………… 5

JUDGES SCORE CARD WORKSHEET--FORM 2……………………………………………..…………….. 6

GRADING SCALES AND CRITERIA RUBRIC--FORM 3…………………………………………………… 7

DEDUCTIONS FOR PARLIAMENTARY PROCEDURE ERRORS—FORM 4…………………………. 8

TABULATION SHEET FOR RANKING TEAMS--FORM 5…………………………..……………………10

RULES FOR THE PERMISSIBLE MOTIONS--FORM 6……..……….……………………………………11

EVALUATION OF THE EVENT--FORM 7…………………………..………………….……………………..12

TEAM DEMONSTRATION COMMENTS FROM THE JUDGES--FORM 8………………..………….13

SCRIPT FOR OPENING AND CLOSING CEREMONIES--FORM 9…………………….……………..14

REGISTRATION FORM 10………………………………………………………………….……………………17

MATERIALS, EQUIPMENT AND FACILITIES LIST………..………………………….………………….18

NATIONAL NOVICE COMPETITIVE EVENT WINNERS………………………………………………….19

SCORE CARD--FORM 1 (ALTERNATE)…………………………………………………………….…………20

RULES FOR THE PERMISSIBLE MOTIONS-FORM 6 WORKSHEET..…….………………..………21

TWO-THIRDS VOTING CALCULATIONS WORKSHEET………………………………………………….22

NOVICE COMPETITIVE EVENT SCHEDULE……….……………………….………………….…………...23

PREFACE

On September 26 and 27, 2008, an “Opportunities Task Force” designated by the National FFA organization as the “Novice

Parliamentary Procedure Subcommittee” met to make recommendations for a national novice parliamentary procedure competitive

event designed for 7th

, 8th

, and 9th

grade FFA members.

The fourteen subcommittee members formulated the rules and procedures for the event and Bill Butcher from Michigan was

recommended to serve as the Superintendent. Unfortunately, the event was not held because of funding.

The officers for the Society For Agricultural Education Parliamentarians (SAEP) offered the first Invitational Novice

Parliamentary Procedure Competitive Event and it was held on October 23rd

, 2012 at Indianapolis, Indiana, with nineteen state

teams participating. A second event was held at Louisville on October 29, 2013 with twenty-one teams. The October 28, 2014 event

at Louisville hosted 28 teams.

They retained the rules and procedures recommended by the task force, and based upon their experiences (see below) with state

novice events and the Parliamentary Procedure CDE sponsored by the National FFA Organization, refined the details of the

competitive event. All officers are members of the National Association of Parliamentarians.

Al Gage (PRP, PAP, CP, LP)

▪ President for the Society for Agricultural Education Parliamentarians.

▪ Professional Accredited Parliamentarian (The Society for Agricultural Education Parliamentarians)

▪ Professional Registered Parliamentarian (National Association of Parliamentarians)

▪ Licensed Parliamentarian (Parliamentarian Licensing Authority)

▪ Certified Parliamentarian (American Institute of Parliamentarians)

▪ Judged national FFA parliamentary procedure CDE

▪ Trained 1st, 2nd, and 4th place national gold medal Parliamentary Procedure CDE teams

▪ Former Arizona FFA state officer (President)

▪ Owner of Welcome Home Realty in Arizona

Dr. James Connors (PAP and BS, MS, PhD Michigan State University)

▪ Executive Secretary-Treasurer for the Society for Agricultural Education Parliamentarians.


▪ Former Superintendent for the Arizona FFA Parliamentary Procedure CDE

▪ Superintendent for the Idaho FFA Parliamentary Procedure CDE

▪ Superintendent for the national FFA Parliamentary Procedure CDE

▪ Former Michigan FFA state officer (Vice-President)

▪ High school Agriculture Teacher from 1984 to 1989

▪ Associate Professor and Department Chairman of Agricultural and Extension Education, University of Idaho

Shane Dunbar (PAP, PRP, LP and BS, Washington State University, MEd, Seattle University)

▪ Parliamentarian for the Society for Agricultural Education Parliamentarians.


▪ Professional Registered Parliamentarian (The National Association of Parliamentarians)

▪ Licensed Parliamentarian (Parliamentarian Licensing Authority)

▪ Judged national FFA parliamentary procedure CDE and collegiate ATA contest

▪ Trained 1st and 3rd place national gold medal Parliamentary Procedure CDE teams

▪ “Retired” Agriculture Teacher, Assistant Principal, and Vocational Director. Currently the owner of the Parliamentary Procedure Instructional

Materials Center in Washington State

▪ FFA Alumni Life Member

Dr. Daniel Foster (PAP and BS, MS, PhD, The Ohio State University)

▪ Vice president for the Society for Agricultural Education Parliamentarians.


▪ Associate Superintendent, National FFA Parliamentary Procedure CDE

▪ Committee Member, Pennsylvania FFA Parliamentary Procedure CDE

▪ Judged National FFA Parliamentary Procedure CDE

▪ High School Agriscience Teacher from 2002-2006

▪ Former Arizona FFA State President

▪ FFA Alumni and NAAE Life Member

▪ Assistant Professor and Agriculture Student Teacher Coordinator, Penn State University

1

INVITATIONAL


PURPOSE:

The Invitational Novice Parliamentary Procedure Competitive Event is designed to introduce FFA members to

parliamentary procedure and how to conduct efficient meeting.

OBJECTIVES:

1. Develop a basic knowledge of parliamentary law.

2. Demonstrate parliamentary procedure to conduct an orderly and efficient meeting

3. Communicate and participate effectively as a team member

4. Demonstrate critical thinking and teamwork for effective decision making

EVENT RULES:

1. The official registration form must be turned in to Alaska FFA prior to the event.

2. The event is open to one team. Each team will consist of seven (7) members from the same chapter. Members will

fulfill the duties of President, Vice-President, Secretary, Treasurer, Reporter, Sentinel, and Advisor. The member who

performs the advisor role in opening ceremonies will participate in the entire event.

3. Team members must be FFA members at the time of selection and qualification.

4. There will be a minimum of one round of demonstrations, but team members will only take one written test.

5. The competitive event will consist of the five activities listed below in the following order (minutes are not required

and the audience, including the timekeeper and judges, will not participate in the closing ceremonies):

a. Written examination

b. Opening ceremonies

c. Team demonstration

d. Closing ceremonies

e. Judges oral questions

2

6. Team members will conduct a regular chapter meeting by demonstrating a designated main motion and four additional

permissible parliamentary procedure motions selected by the event superintendent on Form 6, page 11.

EVENT PROCEDURES:

1. The room will be pre-set with a lectern, tables, chairs, station markers, and an electronic timer.

President

Reporter Secretary

Treasurer Advisor

Sentinel Vice- Vice- President

President stands behind a lectern. Other team members, judges and timekeeper sit

behind tables on a chair. Arrows ( ) designate direction facing.

2. All participants will be provided paper to take notes during the entire demonstration. Pencils or pens must be provided

by the team.

3. Participants will have one-minute immediately before their demonstration to read their card silently and take notes.

Team members may not mark or write on the cards and may not confer or signal each other during the one-minute

time period or during the demonstration.

4. The Junior Advisor will participate during the opening ceremonies for the advisor’s part and then will take on the role

as a member to participate in debate and can be assigned a motion and asked an oral question.

5. Every participant will receive a card (see the sample below) with the main motion and the four required motions from

the list of permissible motions. No other motions may be used. However, a Point of Order may be used if it is not

listed on the motion card. Points will not be awarded if it is not on the motion card, and an Appeal may not be made on

the President’s ruling. Included in the four required motions, will be a minimum of one debatable subsidiary motion.

The rules for the motions are on Form 6, page 11.

MAIN MOTION:

I move that our chapter organize a District novice parliamentary procedure competitive event.

REQUIRED MOTIONS:

Raise a Question of Privilege Previous Question

Amend

Point of Order

3

6. If the privileged motion Recess is adopted, members must stay at their officer stations and may not talk or signal each

other.

OFFICERS

TABLE

OFFICERS

AND

ADVISOR

TABLE

LECTERN

TIMEKEEPER

TABLE

TG

TABLE

JUDGES TABLE

TTTABLE

7. Four of the six participants on the floor will be assigned a required motion. The items will be marked in bold print and

underlined on their cards to indicate the motion assigned.

8. The demonstration will not be over 12 minutes and 30 seconds (no penalty is assessed until after 12 minutes and

59) seconds, including the opening and closing ceremonies.

9. A time clock will be provided so that the team can see. The clock will count up from 0 minutes starting with opening

ceremonies (signaled to begin by two taps of the gavel by the president) and stop when closing ceremonies are

completed. If a time clock is not used, the timekeeper will signal the team with large cards at the elapsed times of 9

and 11 minutes.

10. Judges will ask one oral question (which may contain 1-2 parts) per participant. The participant will need to answer

the question as an individual with no help from team mates. Questions will be pre determined by the event

superintendant and will relate to all the permissible motions and chapter officer duties.

11. Main Motion: There is no pre-determined list of main motions. Main motions are determined annually by the event

superintendent and must be developed for any of the three divisions of the Chapter Program of Activities, which

includes Student Development, Chapter Development, and Community Development.

12. Official dress is highly recommended.

13. The order of business will begin at the conclusion of opening ceremonies and will begin with the consideration of

new business (other items normally on the order of business are not to be considered). After opening ceremonies are

completed, a member on the floor will gain recognition and state the main motion on the card without suspending

the rules. The motion to adjourn is not allowed.

14. Form 5 on page 10 will be used to determine the ranking of teams for each round

WRITTEN TEST:

The thirty minute test will consist of 25 multiple-choice questions covering:

1. The 10 permissible motions

2. Officer duties

3. Opening and closing ceremonies

4. Order of business

AWARDS: (will be presented at the awards ceremony)

REFERENCES:

All references (except #6) are available on-line through the National FFA Organization’s Core Catalog, shopffa.org. Click

on “Program Materials” and then “CDE”

1. National Official FFA Manual

2. National FFA Student Handbook

3. Dunbar’s Manual of Parliamentary Procedure Test Questions

4. Parliamentary Procedure Oral Questions (Basic) (CD)

5. Robert’s Rules of Order Newly Revised (11th edition)

6. Robert’s Rules of Order Newly Revised in Brief (11th

edition) (Optional)

4

INVITATIONAL


FORM 1

SCORE CARD

WRITTEN

TEST

OPENING

CEREMONY

DEBATE

ORAL

QUESTIONS

INDIVIDUAL

TOTAL

President 25 15 *45 10 95

Vice President 25 15 45 10 95

Secretary 25 15 45 10 95

Treasurer 25 15 45 10 95

Reporter 25 15 45 10 95

Sentinel 25 15 45 10 95

Advisor 25 15 45 10 95

INDIVIDUAL

TOTALS

175 105 315 70 665

Required Assigned

Motions 4 50

200

Conclusions Reached

65 65

Team Voice, Poise,

Expression 50 50

Closing Ceremony 20 20

TEAM TOTAL 335

Deductions for parliamentary errors (see below and pages 8 and 9)

Deductions for overtime (see below)

TOTAL POINTS POSSIBLE 1000

Debate:

*President’s debate points = Ability to preside, use of the gavel (see Form 3 on page 7).

15 points maximum per debate, 45 points maximum total

Only the top 3 debates will be scored

Deductions:

Presenting a required motion before the assigned team memberdeduct 15 points.

Errors in parliamentary procedurededuct 15-20 points (determined by judges).

Time limitsdeduct 2 points per second over 12 minutes and 59 seconds.

Tie Breakers for teams will be in the following order:

Written Test-sum of all scores

Oral Questions-sum of all scores (will also be used to break ties for the team written test award)

Debatesum of all scores

5

JUDGES SCORE CARD WORKSHEET

WRITTEN

TEST

OPENING

CEREMONY

DEBATE

ORAL

QUESTIONS

INDIVIDUAL

TOTAL

President *(25) (15) (**45) (10) (95)

Vice President (25) (15) (45) (10) (95)

Secretary (25) (15) (45) (10) (95)

Treasurer (25) (15) (45) (10) (95)

Reporter (25) (15) (45) (10) (95)

Sentinel (25) (15) (45) (10) (95)

Advisor (25) (15) (45) (10) (95)

INDIVIDUAL

TOTALS

(175) (105) (315) (70) (665)

Required Assigned

Motions (4) (50)

(200)

Conclusions Reached

(65) (65)

Team Voice, Poise,

Expression (50) (50)

Closing Ceremony (20) (20)

TEAM TOTAL (335)

Deductions for parliamentary errors (see below and pages 8 and 9)

Deductions for overtime (see below)

TOTAL POINTS (1000)

Debate:

* Numbers in parentheses indicate maximum points. Place your team score to the right of these.

**President’s debate points = Ability to preside, use of the gavel (see rubric -Form 3 on page 7).

15 points maximum per debate, 45 points maximum total

Only the top 3 debates will be scored

Deductions:

Presenting a required motion before the assigned team memberdeduct 15 points.

Errors in parliamentary procedurededuct 15-20 points (determined by judges).

Time limitsdeduct 2 points per second over 12 minutes 59 seconds.

Tie Breakers for teams will be in the following order:

Written Test-sum of all scores

Oral Questions-sum of all scores (will also be used to break ties for the team written test award)

Debatesum of all scores

TEAM NUMBER: _______ STATE: ______________________TOTAL POINTS: _________RANK

JUDGE’S NAME (PRINT): _________________________SIGNATURE: ________________________________

6

FORM 3

GRADING SCALES AND CRITERIA RUBRIC

GRADING SCALES GRADING CRITERIA

OPENING CEREMONIES

Voice: Volume enunciation, pitch, pace, grammar.

Poise: Confidence, professional, eye contact.

Expression: Conviction, gestures.

Accuracy is reciting officer ceremonial script.

Excellent….…13-15 points

Good………….9-12 points

Average…….......6-8 points

Poor….………....0-5 points

DEBATE Members: Completeness of thought, logical reasoning, clear statement of

speaker’s position, conviction of delivery, concise and effective statement of debate. Excellent ….....13-15 points

Good……..……9-12 points

Average…..…….6-8 points Chair: Ability to preside: States motions correctly, follows rules of debate, keeps

members informed, puts motion to vote, announces results of votes, use of gavel,

awareness of business on the floor, eye contact. Tactful, sensitive, firm,

understanding, good voice, proper pace.

Poor………….…0-5 points SUGGESTED POINT ALLOTMENT FOR SCORING

EACH MEMBER’S DEBATE

Beginning Statement = 2 Ending Statement = 2

Middle Statement = 8 Other criteria = 3

CONCLUSIONS REACHED

Main Motion on card was well analyzed.

Who, What, When, Where and How were answered.

Excellent……...56-65 points


Average……….30-40 points

Poor……………0-29 points

TEAM VOICE, POISE, EXPRESSION Convincing, logical realistic, orderly and efficient, germane, and free from

repetition.

Voice: Volume enunciation, pitch, pace, grammar.



Excellent….….43-50 points


Average……….23-31 points

Poor…………….0-22 points

CLOSING CEREMONIES

Voice: Volume, enunciation, pitch, pace, grammar.



Accuracy in reciting officer ceremonial script.

Excellent………16-20 points

Good…………..11-15 points

Average…………6-10 points

Poor………………0-5 points

7

DEDUCTIONS FOR PARLIAMENTARY PROCEDURE ERRORS

The table below shows the recommended deductions that judges can use for parliamentary procedure errors. It is taken

from the Parliamentary Procedure Judging Guide by Shane Dunbar and Dr. James Connors. If a parliamentary

procedure error is made and a point of order is called at the time of the infraction and promptly ruled on by the chair

correctly, points should not be deducted. The last column can be used to indicate if the suggested point deduction is

modified by judges for the event. “Members” are the team members other than the chair.

Parliamentary Procedure Errors

Suggested

Point

Deduction

Modified

Point

Deduction

VIOLATIONS RELATED TO USING A MOTION IMPROPERLY

1. Postpone Indefinitely (when qualified. e.g., a time is given) 15

2. Parliamentary Inquiry (when used to ask another member a question) 15

3. Raise a Question of Privilege (when used to ask a question of another member or

ask a question related to parliamentary procedure) 15

VIOLATIONS RELATED TO THE CHAIR

1. Improper use of the gavel 5

2. Referring to him/herself in the first person (e.g., “I”) 5

3. Failing to announce results of vote 5

4. Not obtaining a second before stating or putting the motion 10

5. Not calling for a negative vote 10

6. Failing to call for debate on a debatable motion 15

7. Ignoring a member requesting the floor 10

8. Taking a hand vote after a Division of the Assembly has been called 10

9. Taking a voice vote on a motion that requires a two-thirds vote 10

10. Failing to take a vote on a motion 15

11. Taking an incorrect vote (e.g., majority when two-thirds required or vice versa) 15

12. Stating a personal opinion 20

8

13. Not giving preference in recognition to maker of motion if he/she has not

debated

10

14. Not giving preference in recognition to member who has not debated 10

15. Not alternating debate between those opposed and those in favor of a motion (if

known) 5

16. Neglecting to notify members to be seated after taking a standing (rising) vote 5

17. Arbitrarily stopping debate 15

18. Not completing all steps in the announcement of the vote. 15

VIOLATIONS RELATED TO AMENDMENTS

1. “Adding” words to middle (instead of end) of motions 5

2. Striking words that result in incomplete wording for main motion 5

3. Inserting “not” to make the motion a negatively worded motion 5

4. Making an amendment that is not germane 10

5. Amending a non-amendable motion 20

6. Making a third-degree (tertiary) amendment 20

VIOLATIONS RELATED TO MOTIONS

1. Chair not restating the motion as it was moved by a member 5

2. Member mis-stating a motion (e.g., “I motion that…”, using incorrect

postpone, etc) 5

3. Chair restating motion before it receives a second 10

4. Taking up a motion out of the order of precedence 20

5. Member makes an assigned motion in the wrong class (e.g., the assigned

privileged motion to Recess is made when no question is pending. It is

therefore classified as an incidental main motion)

20

6. Member calling out “Question!” from his/her seat to stop debate 10

7. Member not including special committee size and method of appointing

members when making the motion to Commit or Refer 15

VIOLATIONS RELATED TO DEBATE BY MEMBERS

1. Not getting recognized before debating (discussing) a motion 5

2. Not addressing debate through the chair 5

3. Addressing other members by name 5

4. Debating more than two (2) times on a single motion 10

5. Debating against a motion they moved 10

6. Debating a non-debatable motion 20

7. Debate not germane 15

8. Debating a motion after it is adopted (e.g., debating an amendment after it is

adopted while the main motion it is applied to is immediately pending) 15

9

FORM 5

TABULATION SHEET FOR RANKING TEAMS

TEAM TEAM RANKING

(1ST

, 2ND

, ETC) FINAL

RANKING

SCORE

RANKING

OF TEAMS

(1ST

, 2ND

, ETC)

Number

State

Judge 1 Judge 2 Judge 3

1

2

3

4

5

6

7

8

9

10

TEAM RANK

POINT

ALLOCATION

1st 1

2nd 2

3rd 3

4th 4

5th 5

6th 6

7th 7

8th 8

9th 9

10th 10

10

FORM 6

RULES FOR THE PERMISSIBLE MOTIONS

(A WORSHEET IS ON PAGE 21)

MOTION NAMES, CLASS1

AND PURPOSES

INTERRUPT

SPEAKER?

SECOND

NEEDED?

DEBATABLE? AMENDABLE?

VOTE

NEEDED?

CLASS: Privileged Motions (Deal with special matters of immediate or overriding importance to the business of the assembly)

Recess (Provides a brief break)

No Yes No Yes2 Majority

Raise a Question of Privilege (Asks an urgent question regarding rights

and privileges of the assembly)

Yes No No No No vote.

Chair rules

CLASS: Subsidiary Motions (Aid the assembly in handling or disposing of a main motion)

Previous Question (Closes debate and goes directly to a vote

and prevents the making of subsidiary motions listed on this table)

No Yes No No Two-thirds

Commit or Refer (Refers the motion to a committee)

No Yes Yes Yes Majority

Amend (Proposes to change a motion)

No Yes Yes3 Yes Majority

Postpone Indefinitely (Rejects or kills the main motion)

No Yes Yes No Majority

CLASS: Main Motions (Introduce new business to the assembly)

Main Motions (Introduce new business to the assembly)

No Yes Yes Yes Majority

CLASS: Incidental Motions (Related to the pending business and must be decided immediately)

Parliamentary Inquiry (Allows a member to ask a question related to parliamentary law or the rules of

the organization)


Chair answers

Division of the Assembly [Requires a standing (rising) vote]


Demand

Point of Order (Requests that the rules be enforced)

Yes No No No

No vote.

Chair usually

rules4

(1) Motions That Bring a Question Again Before the Assembly are not required for this event. (2) Amendable with respect to the length of the recess

(3) Debatable if applied to a debatable motion

(4) Assembly decides by a majority vote if the Chair does not want to make a ruling.

11

FORM 9

SCRIPT FOR OPENING AND CLOSING CEREMONIES

(FROM THE OFFICIAL FFA MANUAL)

When the time set for opening the meeting arrives, the president, after quietly arranging for any necessary officer substitutions, rises, raps for attention, secures order and proceeds as indicated below. The other officers rise as called upon by the vice president and remain standing until seated by the president.

Opening a Meeting

President: "The (meeting room, banquet hall, etc.) will come to order. We are now holding a meeting of the

______________ (chapter name, district name, etc.) FFA___________(chapter, district, etc.). Mr./Mdm. Vice President, are all officers at their stations?"

Vice President: (Rises and faces the president) “I shall call the role of officers, determine if they are at their stations

and report back to you, Mr./Mdm. President."

Vice President: (Calling roll of officers) "The sentinel."

Sentinel: "Stationed by the door."

Vice President: "Your duties there?"

Sentinel: "Through this door pass many friends of the FFA. It is my duty to see that the door is open to our friends at all

times and that they are welcome. I care for the meeting room and paraphernalia. I strive to keep the room comfortable and assist the president in maintaining order."

Vice President: "The reporter."

Reporter: "The reporter is stationed by the flag."

Vice President: "Why by the flag?"

Reporter: "As the flag covers the United States of America, so I strive to inform the people in order that every man,

woman and child may know that the FFA is a national organization that reaches from the state of Alaska to Puerto Rico and from the state of Maine to Hawaii."

Vice President: "The treasurer."

Treasurer: "Stationed at the emblem of Washington."


14

Treasurer: "I keep a record of receipts and disbursements just as Washington kept his farm accounts—carefully and

accurately. I encourage thrift among the members and strive to build up our financial standing through savings and investments. George Washington was better able to serve his country because he was financially independent."

Vice President: "The secretary."

Secretary: "Stationed by the ear of corn."


Secretary: "I keep an accurate record of all meetings and correspond with other secretaries wherever corn is grown and

FFA members meet."

Vice President: "The advisor."

Advisor: "Here by the owl."

Vice President: "Why stationed by the owl?"

Advisor: "The owl is a time-honored emblem of knowledge and wisdom. Being older than the rest of you, I am asked to

advise you from time to time, as the need arises. I hope that my advice will always be based on true knowledge and ripened with wisdom.

"Mr./Mdm. Vice President, why do you keep a plow at your station?"

Vice President: "The plow is the symbol of labor and tillage of the soil. Without labor, neither knowledge nor wisdom

can accomplish much. My duties require me to assist at all times in directing the work of our organization. I preside over meetings in the absence of our president, whose place is beneath the rising sun."

Advisor: "Why is the president so stationed?"

Vice President: "The rising sun is the token of a new era in agriculture. If we will follow the leadership of our president,

we shall be led out of the darkness of selfishness and into the glorious sunlight of brotherhood and cooperation. Mr./Mdm. President, all officers are at the stations."

President: (Rises and faces the vice president) "Thank you, Mr./Mdm. Vice President." (All take seats at tap of gavel.)

"The secretary will call the roll of members."

Secretary: "There are ___ members and ___ guests present, Mr./Mdm. President."

President: "Thank you. FFA members, why are we here?" (All members stand at three taps of gavel.)

All members in unison: "To practice brotherhood, honor agricultural opportunities and responsibilities and develop those qualities of leadership which an FFA member should possess." (All are seated at one tap of gavel.)

President: "May we accomplish our purposes. I now declare this meeting of the ______________ (chapter name,

district name, etc.) FFA ____________ (chapter, district, etc.) duly opened for the transaction of business, or attention to any matters which may properly be presented."

Note: The secretary may call the complete roll if necessary and report on that basis. However, it is a time-consuming procedure for a local chapter because all members’ names are in the secretary’s book and can be quickly consulted and checked beforehand,

15

When the business at hand has been disposed of or an appointed time for closing has arrived, the procedure is as indicated below.

Closing the Meeting

President: "Mr./ Mdm. Secretary, do you have a record of any further business which should now be transacted?"

Secretary: (Rises, replies and is seated.) "I have none, Mr./Mdm. President."

President: "Does any member know of any new or unfinished business which should properly come before this

meeting? (If no answer, proceed as follows.)

"We are about to adjourn this meeting of the ______________ (chapter name, district name, etc.) FFA ___________ (chapter, district, etc.). As we mingle with others, let us be diligent in labor, just in our dealings, courteous to everyone and, above all, honest and fair in the game of life. Fellow members and guests, join me in a salute to our flag."

(Taps three times with gavel to call members to stand, face the flag at the reporter’s station and, with their right hands over their hearts, repeat the following salute.)

All in unison: "I pledge allegiance to the flag of the United States of America and to the Republic for which it stands,

one Nation under God, indivisible, with liberty and justice for all."

President: "I now declare this meeting adjourned." (Tap once with gavel, and the meeting is adjourned.)

REGISTRATION FORM 10

DIRECTIONS:

Print the information requested in capital letters

Sign and include the date on the certification line on the bottom of the page

Chapter Name: _____________________________________Chapter Advisor: ___________________________________________________

E-Mail: ___________________________________Cell Phone Number: _______________________________

School Name: ______________________________________________________________

School Address: ____________________________________________________________

City: __________________________________ State: ___________________________ Zip Code: ___________________

School Phone Number: ___________________ Fax Number: _____________________

TEAM MEMBER NAME

PRINT FIRST NAME AND THEN LAST NAME IN CAPITAL LETTERS

GRADE

MUST BE ENROLLED AS A 7TH, 8TH

OR 9TH GRADER AT THE TIME

OF QUALIFICATION

1. President:

2. Vice President:

3. Secretary:

4. Treasurer:

5. Reporter:

6 Sentinel:

7. Student Advisor:

I hereby certify that each contestant meets the eligibility requirements outline in the rules for the Invitational Novice Parliamentary Procedure

Competitive Event and they have been certified by their State FFA Office.

Signature of Chapter Advisor: ______________________________________ Date: ____________

17

MATERIALS, FACILITIES, AND EQUIPMENT LIST

MATERIALS, FACILITIES, AND EQUIPMENT

1. Multiple-choice test and answer key

2. Oral questions and answers for preliminary and final rounds

3. Motion cards for preliminary and final rounds

4. Paper for students to use during their demonstrations

5. String to display first-place team banner

6. Completed team registration forms

7. Rules and Procedures Manual (one comb bound copy for each judge)

8. Judges score sheets (Form 2)

9. Tabulation sheets (Form 5)

10. Judges comments (Form 8)

11. Advisor evaluation of event (Form 7)

12. Seating and motion assignments for preliminary and final rounds for judges

13.

Time warning cards (8 ½” x 11”) for 11 and 9 minutes of elapsed time

(one set for each preliminary round and one set for the final round if electronic

timers are not used)

14.* Facility (includes rooms, lecterns, tables and chairs for each section)

15 Awards (individual and team-see page 4)

16.* Electronic timers (one for each section)

17. Sharpened #2 pencils

18. Pencil sharpener

19. Answer sheets for test (Scantron form: Multipurpose A, CDE Form # 228574

20.* Stop watches (one for each section)

21.* Gavels (one for each section)

22.* Officer station markers (one set for each section)

23. Name badges for officials

* The 2012 and 2013 Novice Competitive Events had three preliminary sections (rooms) for demonstrations and one large room. The

large room was used for the written test, the “holding room,” and final demonstrations. The preliminary section rooms should be able

to accommodate approximately 50 people. The large final section room should accommodate at least 200 people, and is dependent on

the number of 7-member teams that participate.

18

INVITATIONAL


SCORE CARD--FORM 1 (ALTERNATE)

TEAM NUMBER: ______ STATE: ______________________TOTAL POINTS: ______ RANK

JUDGE’S NAME (PRINT): ________________________SIGNATURE: _____________________________

WRITTEN

TEST *(25 EACH)

OPENING CEREMONY *(15 EACH)

DEBATE *(45)

15 PTS MAXIMUM

PER DEBATE

ORAL QUESTIONS *(10 EACH)

INDIVIDUAL TOTAL

*(95 EACH) *(50 FOR CHAIR)

CLOSING CEREMONY

REQUIRED ASSIGNED MOTIONS *(50 EACH)

PRESIDENT (C) *(15)

VICE PRESIDENT (R1)

SECRETARY (R3) *(5)

TREASURER (L2)

REPORTED (L3)

SENTINEL (L1)

ADVISOR (R2)

INDIVIDUAL TOTALS

COLUMN 1A COLUMN 1B COLUMN 1C

**CHAIR’S ABILITY TO PRESIDE *(45) CONCLUSION REACHED *(65) NOTES

TEAM VOICE, POISE, EXPRESSION *(50) COLUMN 1A TOTAL *(620) COLUMN 1B TOTAL *(20) COLUMN 1C TOTAL *(200)

TEAM TOTAL *(1000)

DEDUCTIONS FOR PARLIAMENTARY ERRORS (DEDUCT 15-20 POINTS. SEE RIGHT AND PAGES 8 AND 9)

DEDUCTIONS FOR OVERTIME (SEE RIGHT)

FINAL TOTAL POINTS *(1000)

20

INVITATIONAL


RULES FOR THE PERMISSIBLE MOTIONS-FORM 6 WORKSHEET

MOTION NAMES, CLASS1

AND PURPOSES

INTERRUPT

SPEAKER?

SECOND

NEEDED?

DEBATABLE? AMENDABLE?

VOTE

NEEDED?

CLASS: Privileged Motions (Deal with special matters of immediate or overriding importance to the business of the assembly)

Recess (Provides a brief break)

Raise a Question of Privilege (Asks an urgent question regarding rights and privileges of the assembly)

CLASS: Subsidiary Motions (Aid the assembly in handling or disposing of a main motion)

Previous Question (Closes debate and goes directly to a vote

and prevents the making of subsidiary

motions listed on this table)

Commit or Refer (Refers the motion to a committee)

Amend (Proposes to change a motion)

Postpone Indefinitely (Rejects or kills the main motion)

CLASS: Main Motions (Introduce new business to the assembly)

Main Motions (Introduce new business to the assembly)

CLASS: Incidental Motions (Related to the pending business and must be decided immediately)

Parliamentary Inquiry (Allows a member to ask a question

related to parliamentary law or the rules of the organization)

Division of the Assembly [Requires a standing (rising) vote]

Point of Order (Requests that the rules be enforced)

(1) Motions That Bring a Question Again Before the Assembly are not required for this event.

(2) Amendable with respect to the length of the recess

(3) Debatable if applied to a debatable motion (4) Assembly decides by a majority vote if the Chair does not want to make a ruling.

21


TWO-THIRDS VOTING CALCULATIONS WORKSHEET

HOW TO CALCULATE A TWO-THIRDS VOTE

Multiply the number of negative votes cast by 2. If the negative votes are more than the number of votes for the affirmative side, it is

not a two-thirds vote.

Examples:

9 affirmative votes cast and 5 negative votes cast


Multiply the number of negative votes cast by 2. If the negative votes are equal to or is less than the affirmative vote ,it is a two-thirds

vote.

Examples:



SOLVE THESE PROBLEMS

Directions: Write “yes” in the blank to the left of each number if the example is a two-thirds vote and “no” if it is not.

Then check your answers with the key on the bottom of the page.

PROBLEMS

_____ 1. 10 affirmative votes cast and 5 negative votes cast _____ 6. 45 affirmative votes cast and 22 negative votes cast




_____ 5. 22 affirmative votes cast and 14 negative votes cast ____ 10. 37 affirmative votes cast and 18 negative votes cast

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

ANSWER KEY TO PROBLEMS

YES 1. YES 3. NO 5. NO 7. YES 9.

NO 2. NO 4. YES 6. NO 8. YES 10.

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