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Instructional Support Services “Building capacity to support quality programs and outcomes for students throughout the educational community.”

Dr. Barbara Hackett Blakey, Assistant Superintendent for Instruction June 2011

May through June is a busy time with the end of year commitments and committee meetings both locally, regionally and statewide. For our student programs, the divisions continue to meet to finalize the plain language code of conduct. It will be sent along with the full code for review by the attorney prior to coming to the board this summer. They also continue to meet to complete a book study on approach of the whole child-especially the adolescent. Our professional development team met to review the status of our planning for the next school year. Of interest to the team were the new teaching standards and the impact of the new teacher evaluation regulations. We did receive confirmation that the regulations are not mandated for BOCES for 2011-12. Our team does want to get the word out to staff about the standards adopted in January and the common core learning standards. In addition, they want to address a basic level for the use of technology in the classroom by all staff. These priorities should be reflected across all professional development plans for the next school year. The Mentor-Intern program committee held its final meeting. Over the course of the year we had over thirty full and part-time pairings. The committee strengthened the professional reflection component of the process and reported that it yielded a higher level of comments by both the mentors and the interns. The process for recruiting mentors for next year was reviewed, as was the professional development that must be in place for the mentors. Finally, we reviewed mentor and mentee evaluation forms. These will be made available on survey monkey. Our new teachers were asked to provide feedback on the Induction program initiated this year. Summary comments from the Induction evaluation follow: Comments from question 1: (extend your knowledge of BOCES)

• First session

• All were very good

• It was nice to see Special Ed & CTE working together

• Some items have been repetitive, however in order to ensure everyone has the same knowledge it’s important to have identical exposure

• They gave me more understanding about how BOCES operates, what programs exist there and what districts does it serve

• It made me aware of many different facets

What topics presented were the most helpful?

• BOCES Handbook

• Parent-Teacher Conferences

• Info on how to use the Novell Calendar

• Technology tips and tricks

• Parent communication

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• Email

• Technology

• The Smart board presentation

• All were helpful, but maybe done in a different order (Hospitality as one of the first topics not last)

• Customer service (say how can I help you video was great)

• All really as informative

• Help in signing on to the Madeline Harte Program. Telling us what each program does

What were the least helpful?

• Everything is helpful

• Customer service for the sole reason of having prior experience working in customer service, but it still can be helpful

• RTI (already knew info)

• The presentations based on the information I was given in August

• Hospitality

• Hospitality and negotiating the website, I used to manage a 5 Star restaurant, hospitality is what I live and breath. Negotiating the website should happen right away, by the time this lesson was given I already had learned this.

What recommendations do you have for this program?

• It would be great to have more time for peer discussion

• Have more discussion between the colleagues during the meeting

• Show video to everyone, including administration

• Sometimes the order of the presentation seemed as though they should have been seen earlier in the year – all was great info and should not be missed

• More time to interact with the other employees

• More exercises working in groups to get to know other co-workers and learn collaboratively

• Maybe every other month instead of monthly as those of us that travel need to meet commitments at our other buildings

• Ask for suggestions for the agenda to get problems out in the open

• Mention the EARR Model “Old Rule in Business “ capitalize agree something needs to be done respond and resolve

• How to handle the stress of these tough economic and political times

On the horizon…

• Review of the professional development plan and scheduling of mentor training.

• Review and revise the orientation and induction program. o Make a decision on a year 2 of induction and any changes to year 1 o Donna Hemmer and Jennifer DeFrank will work on this with Barbara.

• Donna Bushey begins as the Network Team Leader. Anticipate some work may start with Inquiry teams as early as the end of June.

• Extensive turnkey training is anticipated over the course of the summer.

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School Improvement Denise Alterio, Staff Developer

PROGRAM HIGHLIGHTS/UPDATES:

Denise Alterio concluded the following year-long, ongoing projects with Livingston Manor CSD:

Livingston Manor CSD: Differentiated Instruction – Cohort I

Status: The final two sessions in this series of workshops and class visits were held in Livingston Manor CSD according to the schedule below.

May 18, 2011 – Class Visits and Individualized Coaching with six teachers May 25, 2011 – Workshop Sessions, eighteen participants total over the course of the day

� A proposal has been furnished to the district, outlining recommendations for continued professional development in the area of differentiated instruction with a new cohort of teachers.

� 18 educators, representing grades K-12 were surveyed following the current “Differentiated Instruction” program. The results were compiled and

shared with district administrators on May 31st.

Instructional Support Services Dr. Barbara Hackett Blakey, Assistant Superintendent for Instruction June 2011

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School Improvement Jennifer Jessup, School Improvement Specialist


� Regional Scoring Planning: Jennifer Jessup organized and conducted the Sullivan County Regional Scoring. This year Eldred, Fallsburg, Liberty and Tri Valley participated. Regional Scoring includes training, scoring, the delivery of the exams to the Mid Hudson Regional Information Center. Regional Scoring was a success and ran smoothly.

� Collaboration/Communication:

o Roscoe: to help bridge programs together, Jennifer invited Tom Ellison, SC BOCES PBIS Coach to attend the Roscoe CDEP meeting. The team has been discussing different programs that would address classroom management and school-wide expectations.

ON THE HORIZON:

� Common Core Work � Organizing Summer trainings

School Improvement S3TAIR – Supporting Successful Strategies to Achieve Improved

Mary Catherine Moran – Regional Field Facilitator

REPORT OF MAY ACTIVITY:

PROGRAM HIGHLIGHTS/UPDATES: (ex. new initiatives, status of program, updates on older efforts, student achievements, etc.)

• SKYPE meeting with personnel from The Dana Center in Austin, Texas re: Literacy Coaching – May 12th

• Charter School of Educational Excellence Coaching Day – May 17th

• Work day at CEEE in Yonkers compiling data for summative report.

• Worked on Replication sites and writing reports on mentor sites.

• Videotaping of best practice.

ON THE HORIZON:

- S3TAIR Staff Retreat - Chenango Forks Writing Workshop – Core Standards - CEEE site visit - Cooperstown site visit - North Salem site visit

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SE-TASC Dr. Denise Shaffer, Director

Dr. Denise Shaffer – Director of SE-TASC SE-TASC is empowered to provide targeted technical assistance to school districts determined by the Office of Special Education

through focused activities to improve instructional practices primarily in the areas of literacy, behavioral supports and

special education services for students with disabilities.


� On April 13th, Action Toward Independence (ATI) and Parents 4 Parents (P4P) held a meeting to plan the new design of the Autism Support Group

o Their first combined meeting was April 27th o 10 parents attended the first meeting

� The evaluations strongly indicated that the program met their need � They gave suggestions on future topics

� The newly formed group will be participating in Parent 4 Parents annual end of the year picnic. � Included in the picture

from April 13th are: Janine Goldsmith – ATI Scott Lederman – P4P Kathleen Poitras – P4P Linda Simmons – ATI

GRANT/FUNDING INITIATIVES:

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� Director of SE-TASC is making her final rounds to the targeted districts to meet with teachers that have been a part of the Professional Development all year. She will be completing her final reports for the districts and meet with each QIP team before the end of the school year.

� The work in each district has been successful but we are waiting for the finals and Regents to be over to know the impact. � Autism Awareness Day, June 4th was a success

o Parents were able to make connections with County Agencies that can provide services to them

ON THE HORIZON:

� SE-TASC will be having some changes in the way that targeted districts are formed for next year. More to come on that as the Office of Special Education finalizes their plans.

Prevention/Educational Support Services

Dr. Debra Fuchs Nadeau, Director “Preparing Youth for the Challenges of Life”

Program/Class Name Division Statistics

Music

English as a Second Language

Occupational Therapist 30 students served

Sign Language Interpreter

Social Workers 52 students served – 37 are ongoing cases

Itinerant

Services

CoSers

Psychologist

Teenage Services Act (TASA) 31 open cases/clients

Even Start 66 families / including children served

McKinney Vento Grant

Educational

Support

Services Adolescent Pregnancy Prevention Grant

CoSer Safe Schools CoSer

CoSer PBIS CoSer

(Positive Behavior Intervention & Supports)

Grant Elementary School Counselors 870 students served

PROGRAM HIGHLIGHTS/UPDATES: � The Prevention Services Department has been asked to work with the Eldred and Liberty Schools’ bullying prevention initiative.

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Eldred will host a summit in June. Liberty has a district-wide group that meets to plan for and address the bullying and poor behavior concerns. Both schools have been encouraged to look at the programs/services/initiatives they currently have in place. Both districts are members of the PBIS CoSer and are discussing using the broader terminology of PBIS in their bullying prevention initiative.

GRANT/FUNDING INITIATIVES: � This month marks the close of our Elementary School Counselors federal grant - this grant was responsible for bringing the research-based

social emotional education program known as PATHS to our schools. Resources, training and staff were made available as a result of this grant. We hope to be able to support any district that continues on with the PATHS program at the conclusion of the grant.

� The Comprehensive Adolescent Pregnancy Prevention Program grant has two new staff members – welcome to Laurie Oshinsky and welcome back to Amanda Adams. Laurie will be with us full time and Amanda will be with us 2 to 3 days per week. This grant will allow our new staff to provide evidenced-based teen pregnancy prevention programming. Their first curriculum training will be this month in Binghamton.

� Our Even Start program received word that this is the last year the grant will fund all the currently funded NYS programs. This grant is an important contributor to our Even Start children’s program and to our Adult Education programs. They are proposing to fund 2- 4 programs. There is a plan to write for the next round of grants – we are cautiously optimistic.

MEETINGS: � Attended Judy Carr, Consultant, Curriculum Renewal meetings/trainings for both Instructional Administrators and Instructional Support

Services department members. We are working on the connections within our department and BOCES – we are creating a visual of how we are all connected and work together in ISS. The other group is looking at effective teaching.

� Attended two-day Implementation training in Albany for the CAPP grant.

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School Library System

Lynn Miller, Director The mission of the Sullivan County BOCES School Library System is to be instructional partners

in preparing life-long learners for the 21st century.


� Allen Chen joined the staff as a School Multi-media Technician. He visited each of our schools to introduce himself and gathered all issues regarding TLC to troubleshoot. One library was so upset with this happening during classes that she stopped using the computer and went back to paper and pen to record circulation. The primary complaint was the terminal server locking up usually at noon and midnight and sometimes more often. Despite our tech dept’s best efforts, nothing would correct it except to physically turn it off and then back on. TLC worked with us to provide a reasonable quote for transferring the three servers’ work to their location with low-cost yearly maintenance.

� Our dept. worked to update records and equipment for the libraries to begin their physical inventory before school ends. Our schools borrow wireless scanners from us to complete their work.

� At the NYLA/SLMS (New York Library Assoc./Section of Library Media Specialists) Conf. this month, some highlights were a workshop that really explained all the current pros and cons of ereaders, like Nook, Kindle, iPad, etc. as well as one for teaching primary students the Inquiry-based Learning methods for all their schoolwork. The presenter really had many wonderful ideas she shared from her practice.

GRANT/FUNDING INITIATIVES: (if none, this section should be deleted)

� Our SLS Council met and participated in a webinar on EasyBib as a new product for teaching note-taking, outlining and citing resources. It has the flexibility to be used in any classroom where differentiated instruction is needed.

ON THE HORIZON:

� Our TLC software will be moving over to virtual servers in June. We will be visiting each site to update their computer with the new address and programs for the schools to utilize.

� SENYLRC Annual Meeting: On June 3rd, I and two other trustees will be honored at their annual meeting for our years of service

to the Southeastern Board. I have represented school libraries and school library systems for the past 11 years.

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Arts In Education, Distance / e-Learning, Model Schools, Technology, Telecommunications Lisa I. Pacht, Director

“Dedicated to raising the standards and levels of visual and aesthetic literacy

while strengthening and supporting learning in all areas of the curriculum.”


Arts in Education

Scholastic Art Awards: The Scholastic Art Awards & the Alliance for Young Artists & Writers honored our national winners at a special ceremony at the world-famous Carnegie Hall in New York City on May 31. Emmanuel Ofori’s [one of our regional winners] award-winning artwork is on exhibit at the World Financial Center Courtyard Gallery in Lower Manhattan from June 1 – 19. Mayor Bloomberg declared May 31st the official Scholastic Art & Writing Awards Day and the top of the Empire State Building was lit in gold to honor of the students’ achievements. Our Sullivan County Chair Auction took place on Sunday, June 5th, at the Sullivan County Museum in Hureyville. 54 painted chairs by Sullivan county students from Roscoe, Sullivan West, and Sullivan County BOCES were auctioned off by our auctioneer AJ Berger, and over $1,100 was raised for senior scholarships. The 2010-11 school year is winding down for the Arts In Education CoSer! We have processed over 215 contracts for districts in Orange and Sullivan counties this year and have a few more events planned. An Arts In Education liaison meeting is planned for June 22, 2011 for all art liaisons in Orange and Sullivan counties to discuss procedures, protocols, and to start planning for next year.

Summary of this year’s events:

• Fall Art Conference: Sullivan and Orange County Art Teachers

2008-2009 2009-2010 2010-2011

57 participants 50 participants 89 participants

• Elementary [K-8] Art Show

2008-2009 2009-2010 2010-2011

8 participating school districts & SC BOCES



• High School Art Show

2008-2009 2009-2010 2010-2011

7 participating schools districts



• Scholastic Art Awards

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2008-2009 2009- 2010 2010-2011

Number of Submissions 408 1106 1264

Number of Students 224 404 445

Number of Awards 362 864 1096

American Vision 5 5 5

Gold 38 57 91

Silver 46 92 146

Honorable Mention 86 318 488

Participation 192 397 366

Number of Participating

Schools 25 27 22

Distance / e-Learning “Facilitating teaching and learning by using interactive audio and video technologies.”

Last month the department continued to offer video conference connections for BOCES departments and our districts. These distance learning programs included the daily Spanish and Health Classes that were presented between the RPEC building and our St. John Street campus. Other courses taught using BOCES video conferencing equipment included the Physics class that the Monticello School District streams to Eldred, this course also occurs on a daily basis. In May we did the following Videoconferences:

• Adventures in Medicine & Science

• How to Lie with Statistics with WSWHE BOCES

• A Supervisor's Understanding of the Teaching Standards

We also configured new Tandberg to be able to be used in our distance learning setup.

We have been working very closely with our component districts to provide courses via Distance Learning and have created a draft schedule of SCCC, SUPA, and some HS level courses. We are continuing to develop and finalize course offerings in the next few weeks so that trainings for teachers can take place during the summer.

Summary of this year’s events:

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• There were over 44 Videoconference connections made for professional development and classroom field trips, not including the daily videoconference connections between Monticello CSD and Eldred CSD for Regents Physics and RPEC and St. John Street for Spanish and Health.

• There were over 40 BYU courses were taken by students in Eldred CSD, Fallsburg CSD, Liberty CSD, Livingston Manor CSD, and Roscoe CSD.

Model Schools “Leveraging technology to transform education by improving the learning and lives of students.”

The following Model Schools workshops were offered:

• Adobe Connect

• JogTheWeb and VoiceThread

• Google Forms and Digital FlashCards

• Using WikiSpaces in the classroom WEBINAR Intermediate SMARTboard training was held on May 18th & 19th at Liberty CSD. Gizmos training was held on June 7th at Warwick Middle School, in collaboration with OU BOCES. Summary of this year’s events: Over 450 teachers were trained this year through the Models Schools Program. Active worlds 10/29

Active worlds work group 11/15*

Adobe Connect Training 12/7*, 3/18, 4/4, 4/20, 5/3*

BYU training 9/17

Cyberbullying 11/9*

Data Tools for Administrators: nySTART 12/2, 2/22

Data Tools for Administrators: DataMentor 12/2, 2/15

Elements of Instruction [AU] 10/28

Enhancing Your Online Community with Web2.0 2/16*

FabLab 12/14

Google Forms and Digital Flashcards 12/2, 5/19

Google Lit Trips 11/30

Gizmos Training 10/4, 6/7

Induction for New Teachers 2/14

Internet Safety 10/21 2/14

Intermediate Moodle 8/9, 8/10, 8/11, 8/13, 8/17, 11/8*, 11/17

Introduction to Moodle: Developing an Online Community Using Moodle 7/23, 10/21*, 4/26

Jog the Web 11/16*, 5/10

Moodle Work Group 12/6

Must Know Web2.0 9/1, 11/18*

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MyAccess training 8/31, 9/1, 9/14, 10/4, 10/6, 10/ 13

Novell GroupWise Calendar Training 5/17*

Presentations using Prezi 2/8

SchoolDude 9/20, 10/14, 5/16

Scrapblog and Glagster 10/26

SMART Board Advanced/ Smart Response Training 12/9 SMART AirLiner [Slate] Training 10/6, 2/24*

SMART Board Introduction 9/1, 9/13, 9/29

SMART Board, Intro and Intermediate 10/14, 10/15

SMART Board Intermediate 11/15, 11/29, 3/29, 4/14, 4/28, 5/18, 5/19

Student Orientation for Moodle / DL classes 9/7, 9/8

Using Flip Videos in the Classroom 10/5*, 3/10*

Using WikiSpaces in the Classroom 10/12*, 3/17, 5/26, * workshop cancelled due to low enrollment

Technology “Providing professional service, support, and training that encompass educational media, technology, and infrastructure.”

As the school year comes closer to a close the month of May the BOCES technology team was is supporting classroom technology needs as well as preparing for the following school year. The technicians continued to use SchoolDude to organize and manage support tickets, while moving forward with new and existing projects including:

• Monitoring Windows Update Server

• Creating New Images for the new School Year

• Reconfigured External DNS

• Created new Novell computer user accounts

• Reconfigured Wireless Network to add more IP addresses

• Added Wireless AP’s

• Organization of our Switch Closets

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Telecommunications The department continues to assist our districts with their Telecommunication needs by working through the CoSer. Technicians are onsite a number of days each week allowing districts to make better use of Educational Technology programs. Such projects include VOIP phone management, data network connectivity, and internet connectivity. This past month’s work includes:

• Adjusting/creating voice mail accounts

• Configured New VOIP phones and extensions

• Monitored and supported Cisco VOIP phone servers

• Replace older switches and configure new additions

ON THE HORIZON:

Arts In Education We have started planning for our Arts Conference in November and our fourth Scholastic Art Awards program.

Model Schools SC BOCES is excited to be apart of the NYS Instructional Technology Contract Consortium, so that we can hold State Contracts for various Instructional Technology contracts for Sullivan, Orange, and Ulster counties. This is an opportunity for our BOCES to work with Erie 1 BOCES/WNYRIC directly to negotiate and manage the multiple state wide contracts. This also allows us to give input regarding our instructional software needs. It promises to be a very cost effective and efficient way to provide additional resources to assist our districts and those of Orange and Ulster counties. We are currently planning the workshops offerings for the 2011-12 school year.

Distance / e-Learning Configure and install new TANDBERG Edge Video conference units at BOCES and in district. Scheduled Future Video Conferences

• June – Eldred Schools PDT meeting between their High School and Elementary buildings

• June – Daily Spanish and Health courses between Rubin Pollack and St. John Street campuses

• June – Daily Physics courses between Monticello and Eldred School Districts

Technology

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In future months the department will continue to move forward installing new hardware as well as administrating those already in place including:

• Rollout new policies on our new Novell ZEN 10 server

• Update and install new wireless access points

• Installation of new Cisco switches

• Install and configure newly purchased computers and laptops for the departments

• Rewire new switch racks and continue to organize and clean up our switch closets

Telecommunications

As technologies change, the use of telecommunications within our districts will continue to expand. This connectivity will allow educators to share information across various software platforms and systems. This will in turn improve student performance and increase their motivation to learn. With the assistance of BOCES our county’s schools continue to keep current with latest educational technology tools and communications standards. Future project and work include:

• Update the BOCES VOIP phone system software and servers at BOCES and in district

• Continued discussions of VOIP phone system upgrades

• The use of the internet and county-wide fiber ring to transport video and audio for various educational programs

• Install new IP phone system in SJS to be part of our VIOP phone system

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Data Analysis Service

Joseph Pawlick, Ed.D

“Minds over Networks”

PROGRAM HIGHLIGHTS/UPDATES: (ex. new initiatives, status of program, student achievements, etc.)

New Initiatives: Supporting client districts with the Regents scoring protocol transitions for 2011 – 2012

� Starting in June 2011, answer sheets will be scanned for Department analysis for all students taking Regents Exams in the following titles: Comprehensive English; Integrated Algebra; Global History and Geography; U.S. History and Government; Living Environment; and Physical setting/Earth Science.

New Initiatives: Supporting client districts to remain “out in front” of the WNYRIC/JMT Data Portal implementations

� NY State is upgrading the basic data reporting protocols to enhance the efforts of the network teams

& subsidiary site based inquiry teams in support of RTTT & APPR instructional improvement � NY State will now facilitate “identity management” for students, parents, and educators. This is in part

an effort to sustaining normal progress towards graduation for students with a high incidence of transience.

� The Data Portal will also integrate statewide and regional data reporting solutions through single sign-on while standardizing instructional data for access and performance

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ON THE HORIZON:

Upcoming Tasks & Events:

2010 – 11 REGENTS Examination Schedule: http://www.p12.nysed.gov/apda/schedules/examschedule-611.pdf 2010 – 2011 SCBOCES Report to the Community July 12, 2011 – Delivery of the Principals’ Data Service Handbook to School Site Instructional Leaders Creating the “School Site Instructional Leader Data Academy” – Building Leader Data 101 DATAG Summer Conference & Training – July 13 – 15, 2011 in Saratoga Springs August 15, 2011 – BARS Reports Available August 24, 2011 – Deliver Base Service Reports to Client School Districts

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