ineis – integrated national education information system addressing issues of assessment related...
DESCRIPTION
Assessment Weightings/Structure Example for Mathematics Course IDDescriptionCatalog Nbr Mathematics Mathematics (Without CW) IGCSE Mathematics Syllabus D (GCE O) Mathematics (Express)3311TRANSCRIPT
iNEIS – Integrated National Education Information System
Addressing issues of Assessment related to Timetable and Registration
Agenda
1) Assessment Weightings/Structure
2) Timetable
3) Student Enrolment
Assessment Weightings/Structure
• Example for MathematicsCourse ID Description Catalog Nbr
001004 Mathematics 3301
003135 Mathematics (Without CW) IGCSE 3304
003136 Mathematics Syllabus D (GCE O) 3307
003234 Mathematics (Express) 3311
Possible casesCase Description Remarks
1 - Mathematics GCE O and IGCSE both have same assessment and exam weightages.
- Both have the same assessments/sub-assessments given.
Refer to Scenario 1
2 - Mathematics GCE O and Express both have same assessment and exam weightages.
- But different assessments/sub-assessments are given.
Refer to Scenario 2
3 - Mathematics GCE O and IGCSE have different assessment and exam weightages.
- Same assessments/sub-assessments given.
Refer to Scenario 2
4 - Mathematics GCE O and IGCSE have different assessment and exam weightages.
- Different assessments/sub-assessments given.
Refer to Scenario 2
Scenario 1• Example for Mathematics
– Assessment: 30% Exam: 70%Course
IDDescription Catalog
NbrMT1Y9 MT2Y9
001004 Mathematics 3301 CW (5%)HW (5%)
TEST (5%)
TEST (20%)
003135 Mathematics (Without CW) IGCSE
3304 CW (5%)HW (5%)
TEST (5%)
TEST (20%)
003136 Mathematics Syllabus D (GCE O)
3307 CW (5%)HW (5%)
TEST (5%)
TEST (20%)
003234 Mathematics (Express) 3311 CW (5%)HW (5%)
TEST (5%)
TEST (20%)
Scenario 1
• Weightages are the same• Assessments/Sub-assessments given are
the same
• Conclusion:– No action required by Timetable Admin/
Registrar
Scenario 2
• Example for Mathematics
• Different weightage for GCE O and IGCSE Mathematics
Course ID
Description Catalog Nbr
Assessment Exam
001004 Mathematics 3301 30 70
003135 Mathematics (Without CW) IGCSE
3304 40 60
003136 Mathematics Syllabus D (GCE O)
3307 30 70
003234 Mathematics (Express) 3311 30 70
Scenario 2
• Example for Mathematics
• Same weightage for all Mathematics
Course ID
Description Catalog Nbr
MT1Y9 MT2Y9
001004 Mathematics 3301 CW (5%)HW (5%)
TEST (5%)
TEST (10%)
003135 Mathematics (Without CW) IGCSE
3304 HW (5%)TEST (5%)
TEST (10%)
003136 Mathematics Syllabus D (GCE O)
3307 CW (5%)HW (5%)
TEST (5%)
TEST1 (4%)TEST2 (6%)
003234 Mathematics (Express) 3311 CW (2%)HW (3%)
TEST (10%)
TEST (10%)
Scenario 2
• Weightages are the same• Assessments/Sub-assessments given are differentOR• Weightages are different• Assessments/Sub-assessments given are the same
• Conclusion:– Action required by Timetable Admin: Update timetable using Edval Registrar: Drop students from existing classes and to re-
enrol to actual classes
Assessment Mark Entry
• Before entering marks• Verify the number of students are correct• Click onto View All• Verify that the students in the Assessment
Mark Entry page are correct
Verify Students before Mark Entry
Correct number of students
To view all students
Verify Students before Mark Entry
No missing or extra students
Verify Students before Mark EntryCase Scenario Action Required
1 If missing student, wrong enrolment or student has withdrawn/transferred, inform Registrar to correct first before entering marks.
DO NOT enter marks or click Save.
Action required by Registrar:1) Drop student if wrong enrolment/ withdrawn/transferred2) Enrol missing student into subject class
*No action required by Timetable admin
2 If no missing student and all students are in the list, Subject Teachers may proceed with Mark Entry.
*No action will be required by both Timetable Admin/Registrar.
TIMETABLE- TIMETABLE ADMIN
Overview of operations
1. Update Edval Software2. Verify existing subject code3. Import Subject Code4. Edit subject class5. Export Edval6. Filter exported .psv file7. Upload Timetable8. Assign Extra Instructors9. Verify Class Timetable
Update Edval Software
This is to ensure that all school Timetable software are up-to-date and licensed.• Double Click to run Edval.exe• Navigate to Help
> Find Updates.
Overview of operations
1. Update Edval Software2. Verify existing subject code3. Import Subject Code4. Edit subject class5. Export Edval6. Filter exported .psv file7. Upload Timetable8. Assign Extra Instructors9. Verify Class Timetable
Verify existing subject code
• Navigate to Classes> Class Data > More > CS Course Data
Verify existing subject code
• Double click on “Code” column to sort in alphabetic order and verify if required subject code is in the list.
Overview of operations
1. Update Edval Software2. Verify existing subject code3. Import File to Edval4. Edit subject class5. Export Edval6. Filter exported .psv file7. Upload Timetable8. Assign Extra Instructors9. Verify Class Timetable
Import File to Edval
• Get file from iNEIS. Navigation: Reporting Tools> Query > Query Viewer and enter the three query name as shown below:
Import File to Edval
• You may edit this using Edval, or anytime later import data from MOE via: File > Sync with System > Sync now > (Import)
• Browse to select the three import files:– SUB,TCH,FAC
Overview of operations
1. Update Edval Software2. Verify existing subject code3. Import Subject Code4. Edit subject class5. Export Edval6. Filter exported .psv file7. Upload Timetable8. Assign Extra Instructors9. Verify Class Timetable
Edit existing subject class
• In Edval, Navigate to Classes > Class Data
• Select The class and subject code that user wished to change.
Edit existing subject class
• Enter the subject code that the user desired. Keep in mind that the subject code can always be referred @ More > Cs Course Data
• Click Enter and the Description of the subject code will be reflect at “Subject free-text” column
Add new subject class
• In a scenario where user decide to use existing subject class and code. A new subject class have to be created along with the new subject code.
• Click on “Insert button” on the keyboard and there will be a empty row appear for user to insert the class details
Add new subject class
• Enter Class under the “code” column. E.G: 9MATN_A which means Maths(Normal) for 9A class. And follow by subject code.
• **A gentle remind that: Each class code has to be unique from other class; else there will be error if user try to enter code “9MAT_A” twice.
• The outcome of code “9MATN_A” will be displayed as 9A in class section as the system only fetch Number before underscore and Value after underscore.
Add new subject class
• Click Enter and Description will be displayed based on the subject code entered.
Add new subject class
• In this scenario, user will have two Math class for Year 9A Student. Which is the normal math class and IGCSE
Overview of operations
1. Update Edval Software2. Verify existing subject code3. Import Subject Code4. Edit subject class5. Export Edval6. Filter exported .psv file7. Upload Timetable8. Assign Extra Instructors9. Verify Class Timetable
Set Export format
• Ensure export format system is set:• File > Sync with System > Configuration
Export file for MOE
• Save the timetable file• Menu Path: File > Sync with System > Sync now
(Ctrl-K)• Set date range and term• Press Export
Overview of operations
1. Update Edval Software2. Verify existing subject code3. Import Subject Code4. Edit subject class5. Export Edval6. Filter exported .psv file7. Upload Timetable8. Assign Extra Instructors9. Verify Class Timetable
Filter exported .psv file
• By default, exported .psv from Edval are store in the following folder destination:
• Open .psv file using excel
Filter exported .psv file
Filter exported .psv file
Filter exported .psv file
Filter exported .psv file
Filter exported .psv file
• Filter out the subject that you wish to upload ONLY. This is to reduce risk of over write your current existing Timetable information in system.
• Click “save”
Overview of operations
1. Update Edval Software2. Verify existing subject code3. Import Subject Code4. Edit subject class5. Export Edval6. Filter exported .psv file7. Upload Timetable8. Assign Extra Instructors9. Verify Class Timetable
Upload Timetable
Upload Timetable
Upload Timetable
Upload Timetable
Overview of operations
1. Download School data File2. Import extracted file into Edval3. Verify teachers & facilities (rooms)4. Edit timetable grid and belltimes5. Edit timetable class data6. Staff & schedule classes7. View & Verify Timetables8. Export timetable to MOE9. Upload Timetable10.Assign Extra Instructors11. Verify Class Timetable
Assign Extra Instructors
• Allow school registrar & student affair officer view/update class attendance
• Primary school should run this process with academic career ‘Primary School’
• Run this process ONCE only
Assign Extra Instructors
Assign Extra Instructors
Assign Extra Instructors
Assign Extra Instructors
Assign Extra Instructors
Assign Extra Instructors
Assign Extra Instructors
Assign Extra Instructors
Assign Extra Instructors
Assign Extra Instructors
Overview of operations
1. Download School data File2. Import extracted file into Edval3. Verify teachers & facilities (rooms)4. Edit timetable grid and belltimes5. Edit timetable class data6. Staff & schedule classes7. View & Verify Timetables8. Export timetable to MOE9. Upload Timetable10.Assign Extra Instructors11. Verify Class Timetable
Verify Class Timetable
• Verify if all classes are in the system.• Check if data for the subject classes is
valid (eg: correct allocated room and time)• Check if subject Teacher, Class Teacher
and HEP is properly assigned
Verify Class Timetable
Verify Class Timetable
Verify Class Timetable
Verify Class Timetable
Verify Class Timetable
ENROLMENT- SCHOOL REGISTRAR
Query Viewer• Navigation: Reporting Tools > Query >
Query Viewer• Enter MOE_ENRL_STATUS• Report shows the list of classes by class
section in school for a particular term
List of Subjects Class Nbr by Class Section
Create New Class Block
• Navigation: Records and Enrollment > Enroll Students > Block Enrollment > Create Class Block
• Click Add a New Value tab
Naming Convention
SSSS-YCCDROP
SSSS: School CodeY: 1 - 11CC: Class Section
Create New Class Block
2) Enter Term as “1520”
1) Fill in Description
Create New Class Block
4) Enter Class Nbr OR Click on lookup button to search for class
3) Set Action as Drop
5) Click on Save button
Create New Class Block
7) Click on ‘+’ button to drop more classes
6) Click on lookup button and select wrong enrollment
Create New Class Block
• Repeat steps 1 to 6.• Once classes to be dropped has been
selected click Save button
Class Block to Update
• Example 1Class Subject Class Block
to UpdateNo. of student
9A Mathematics (Express) 3001-59AT2 10
9B9C9D
Mathematics (GCE O) 3001-59BT23001-59CT23001-59DT2
252030
9E9F
Mathematics (IGCSE) 3001-59ET23001-59FT2
2425
Update Term 2 Class Block
• Records and Enrollment > Enroll Students > Block Enrollment > Create Class Block
• Search for existing Term 2 Class Block
Update Term 2 Class Block1) Click on next button and search for class to be updated
Update Term 2 Class Block
2) Enter Class Nbr OR Click on lookup button to search for class
Note: Subject Description: Mathematics
Update Term 2 Class Block
Note: Subject Description: Mathematics (Without CW) IGCSE
3) Click on Save button
Block Enroll Merge
• Merge1) Drop Students from Class2) Enroll Students into New Class
• Navigate to Records and Enrollment > Enroll Students > Block Enrollment > Block Enroll Merge
• Click Add a New Value tab• Enter Student Block and Class Block
Drop student from class
Enrol student to class
Verify Class Roster
• Navigate to Curriculum Management > Class Roster > Class Roster
• Enter Term and Class Nbr• Click Search button
Verify Class Roster
THANK YOU FOR YOUR ATTENTION