individual/firm technical consultant
TRANSCRIPT
Page 1 of 30
Expression of Interest Documents
Individual/Firm Technical Consultant
(For PSPD Project “Monitoring the Sea Water Intrusion, Sea Level
Rise, Coastal Erosion & Land subsidence along Sindh and
Balochistan Coast”)
National Institute of Oceanography Pakistan
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Disclaimer
These Expression of Interest (EOI) documents are provided to the applicants solely for use in
preparing and submitting applications for shortlisting for engagement of a consultant to carry out
the Assignment as further detailed in these EOI documents. These EOI documents are being
issued by the National Institute of Oceanography Pakistan (the “Agency”), solely for the use of
the Applicants in considering the Assignments enumerated hereunder.
Unless expressly specified otherwise, all capitalized terms used herein shall bear the meaning
ascribed thereto in the glossary of these EOI documents.
The evaluation criteria have been laid down for the purpose of shortlisting of the Applicant. The
Agency or its affiliated entities, nor its consultants, advisors, employees, personnel, agents, may
make any representation (expressed or implied) or warranties as to the accuracy or
completeness of the information contained herein, or in any other document made available to a
person in connection with the tendering process for the Assignment and the same shall have no
liability for these EOI documents or for any other written or oral communication transmitted
to the applicants in the course of the applicant’s evaluation of the Assignment. Neither The
Agency, nor its employees, personnel, agents, consultants, advisors and contractors etc. will be
liable to reimburse or compensate the recipient for any costs, fees, damages or expenses incurred
by the recipient in evaluating or acting upon these EOI documents or otherwise in connection
with the Assignment as contemplated herein.
The EOI submitted by any Applicant shall be upon the full understanding and agreement of any
and all terms of these EOI documents and such submission shall be deemed as an acceptance to
all the terms and conditions stated in these EOI documents.
Any EOI submitted by any Applicant shall be construed based on the understanding that the
Applicant has done a complete and careful examination of these EOI documents and has
independently verified all the information received from The Agency (including from its
employees, personnel, agents, consultants, advisors and contractors etc.).
These EOI documents shall neither constitute a solicitation to invest, or otherwise participate,
in the Assignment, nor shall it constitute a guarantee or commitment of any manner on the
part of The Agency that the Assignment will be awarded. The Agency reserves its right, in its
full discretion, to modify these EOI documents and/or the Assignment at any stage during the
procurement process to the fullest extent permitted by law, and shall not be liable to reimburse
or compensate the bidder for any costs, taxes, expenses or damages incurred by the Applicant in
such an event. Similarly, The Agency reserves the right, in its full discretion, to cancel the EOI
process at any stage and shall not be liable to reimburse or compensate the Applicant for any
costs, taxes, expenses or damages incurred by the Applicant in such an event.
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Expression Of Interest (EOI)
For Short Listing of Individual Consultant / Consulting Firms
The National Institute of Oceanography (NIO) was established in 1981 by the Ministry of Science and
Technology, Government of Pakistan. Its Head Office is at Clifton Karachi, with three sub-stations at
Gwadar, Sonmiani and Ghora Bari. The main area of research of the Institute is the north Arabian Sea
and beyond. The oceanic and atmospheric processes of the north Arabian Sea modify our climate, offer
numerous living and non-living resources, Oceanographic research brings together all the scientific
disciplines needed to study the ocean.
The National Institute of Oceanography (NIO) invites Expression of Interest (EOI) from the consultant
firms / consultants, who are on the Active Taxpayers List of the Federal Board of Revenue for the
services of For Monitoring the Sea Water Intrusion, Sea Level Rise, Coastal Erosion& Land subsidence
along Sindh and Balochistan Coast. Method of selection will be Quality and Cost Based Selection.
The interested candidate can access the Expression of Interest document containing detailed terms
and conditions, etc. from the website of www.niopk.gov.pk. Applicant are required to apply online
through [email protected] within fifteen days from the date of publication of this
advertisement. NO TA/DA will be admissible for appearing in Interview.
The expression of interest, prepared in accordance with the instructions in the EOI documents, must
reach at National Institute of Oceanography, ST 47 Block 1, Clifton Karachi-75600 on or before 10th
November,2021, 11:00 am. The expression will be opened the same day at 10th November,2021,
11:30 am. This advertisement is also available on PPRA website at www.ppra.org.pk.
SYED IMTIAZ ALI, ADMINISTRATIVE OFFICER
ST 47, BLOCK 1, CLIFTON, KARACHI-75600
021-99251172-73/021-99251178
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1. Definitions
Section - I
General Provisions
In these documents, the following terms shall be interpreted as defined below: -
Agency: - The National Institute of Oceanography (NIO)
Applicant: - Means any corporation, company, partnership, association, firm, public
or private entity or a Consortium, that is eligible, has the expertise
and ability to undertake the Assignment as per the requirements of
these EOI documents and has not been blacklisted/debarred by any
public sector organization or department in Pakistan.
Assignment/Scope of
Work:-
Means the works to be undertaken and services to be provided by the
Applicant in accordance with these EOI documents upon being selected
as a successful bidder after the bidding process to be conducted after
shortlisting.
Consortium:- Where the Applicant is comprised of a group of
firms/companies/consultants/advisors etc. who have submitted an
EOI as per the requirements of these EOI documents, all members, if
awarded the contract, shall individually sign and be jointly and severally
liable for the entire Assignment and such an association may be known
as a Consortium for submission of the EOI.
Lead Consultant/Advisor:- If the Applicant is a Consortium, then one of the entities of such a
Consortium shall be designated as the Lead Consultant/Advisor in the
EOI to perform a lead role who has been duly appointed by all
Consortium members to submit and sign on their behalf all
documents required hereunder to bind the entire Consortium to the
contents thereof.
Due Date:- The date is mentioned on advertisement of EOI.
EOI:- Expression of Interest to be submitted by the Applicants containing
the information as set out and required under these EOI documents.
Power of Attorney:- The Power of Attorney to be provided by the Applicant in the form
appended in Annexure V to these EOI documents.
RFP:- Request for Proposals
PEC:- Pakistan Engineering Council
SOP:- Survey of Pakistan
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2. Introduction
The National Institute of Oceanography (NIO) is located in Karachi. It was established in 1981 by the
Ministry of Science and Technology, Government of Pakistan MoST. Its Head Office is at Clifton
Karachi, with three sub-stations at Gwadar, Sonmiani and Ghora Bari. The main area of research of
the Institute is the north Arabian Sea and beyond. The oceanic and atmospheric processes of the
north Arabian Sea modify our climate, offer numerous living and non-living resources,
Oceanographic research brings together all the scientific disciplines needed to study the ocean:
Departments
The ambit of oceanography extends from the atmosphere to the ocean floor and below it, and from
the coastal region to the great mass of the deep oceans. Pakistan coast is about 1050 Km long
extending from Indian border in the east to the Iranian border in the west. The Exclusive Economic
Zone (EEZ) of Pakistan is about 240,000 sq. km, with additional continental shelf area of about
50,000 sq. km. As such, the total maritime zone of Pakistan is over 30% of the land area. This region
is characterized by distinctive oceanic phenomena, that produces rich fisheries, mineral, and
hydrocarbon resource.
Monsoon and climatic change
Upwelling and circulation
Mixing of Red Sea and Gulf Water
Indus estuary and sedimentation
Submarine Indus Cone
Murray Fracture Zone (Leaky Transform Fault)
Makran Subduction Margin
Extensive survey, data collection and research are required to understand the above processes and
features which have direct bearing on locating the living and nonliving resources and their
sustainable exploitation and conservation. The programme of NIO has been oriented and set up to
develop the capabilities and facilities for achieving these objectives.
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3. Scope of Work
The Technical Consultant shall be responsible to:
a) Coordinate with Project Director (PD) to develop/review (monitor and implement if
required) a need-based data acquisition and processing to implement project and devise
strategies ensuring timely completion of all the project activities.
b) Assist NIO Project Team/ PD to develop generic and policy compliant TORs and
specifications.
c) Maximize efficiency of project cycle by providing expert advice and suggesting necessary
means to control and ensure transparency, cost effectiveness, and soundness of all the
technical data and procurements carried out under the Project;
d) Support NIO Project team for project related procurement by
1. Assisting in preparing necessary technical bid evaluation packages (bid documents,
proposals evaluation sheets etc.)
2. Attending bid evaluation meetings as an expert.
3. Providing other necessary technical supports to facilitate the procurements.
4. Supporting in related technical matters associated with the procurement of
goods/works/services of the project.
e) Develop/enhance the capacity of the NIO staff through training/workshops as and when
required.
f) Support in preparing first assessment report by the Seawater Intrusion Cell through collation
and compilation of existing data held with various ministries / departments.
g) Define priority wise observations along with the identification of essential equipment for
undertaking the activities along Pakistan Coast in Liaison with Sea Water Intrusion Cell
h) Play the role of bridge between Sea Water Intrusion Cell (field unit) and PMU w.r.t Project
progress monitoring and ensuring that project is conducted as per the priority outlined by
PMU.
i) Supporting preparing Project Final report, and quarterly project monitoring reviews and
preparation of relevant reports / appraisals for PMU.
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j) Support the NIO Project Team to submit the final report to the policy makers. Alignment of
project progress with the preparation of future mitigation plans.
k) Any other relevant task assigned by the NIO Project Team.
The applicants will submit their EOI as per provisions of these EOI documents. EOI’s will be
shortlisted on the basis of pre-defined evaluation criteria given hereunder. Only Applicants that
are shortlisted by the Agency will be entitled to take part in further procurement proceedings. EOI
is invited from applicants having the capacity to provide services as specified hereunder. The
Request for Proposal (RFP) will only be issued to successful applicants to submit their technical and
financial proposals.
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Section-II
Instruction to Bidders
1. Eligibility
a) The Agency shall not hire a consultant for an assignment in which there is possibility of
Conflict of Interest. If a consultant has been engaged by the Agency to provide goods or
works for a project, it shall be disqualified from providing consulting services for the same
project. Similarly, a consultant shall not be hired for any assignment which by its nature,
may be in conflict with another assignment of that consultant.
b) The Consultant/Firm should fulfil the eligibility criteria provided in Section IV of these EOI
Documents.
2. Fraud & Corruption
a) The Agency requires that the Applicant observes the highest standard of ethics in relation to
the submission of the EOI for shortlisting and further documents required for shortlisting
and thereafter.
b) The Agency will reject a proposal for shortlisting if it determines that the Applicant has
directly or through an agent, engaged in corrupt, fraudulent, collusive, coercive or
obstructive practices in competing for the contract in question and will declare the applicant
ineligible, for a stated period of ten years as per Public Procurement Rule 19.
3. Clarifications in relation to the EOI Documents
a) An Applicant requiring any clarification in relation to the EOI documents shall contact
The Agency in writing at the address indicated in these EOI documents.
b) The Agency will respond in writing to any request for clarification provided that such
request is received no later than ten (10) days prior to the deadline/due date for
submission of the EOI.
4. Amendments in EOI Documents
a) At any time prior to the deadline for submission of EOI, The Agency may amend the EOI
documents by issuing an addendum.
b) Any addendum issued shall be part of the EOI documents.
c) To give Applicants reasonable time to take an addendum into account in preparing
their applications, The Agency may, at its discretion, extend the deadline for the
submission of applications.
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5. Cost of Application
a) The Applicant shall bear all costs associated with the preparation and submission of EOI.
The Agency will in no case be responsible or liable for those costs, regardless of the
conduct or outcome of the shortlisting process.
b) The Agency will not be responsible for any costs or expenses incurred by the Applicant in
connection with the preparation or delivery of proposals
6. Documents Establishing the Eligibility of Applicant
To establish its eligibility, the Applicant shall attach the relevant documents to prove its
eligibility.
7. Documents Establishing the Qualification of Applicant
To establish its qualifications the Applicant shall provide the information requested in the
corresponding sheets, shortlisting criteria etc.
8. Signing the Application
The Applicant shall prepare and submit the EOI as described in this document. The EOI
shall be signed by a person authorized on behalf of the Applicant.
9. Sealing and Identification of Application
The Applicant shall enclose ONE Original and TWO duplicate copies of its EOI in a sealed
envelope that shall:
▪ bear the name and address of the Applicant,
▪ be addressed to Syed Imtiaz Ali, Administrative Officer, National Institute of
Oceanography, ST-47, Block-1, Clifton, Karachi
▪ bear the specific identification of this shortlisting process indicated in the EOI
documents and shall be clearly marked the subject title.
▪ Each EOI shall be in English accompanied by the supporting documents. Should
any original supporting documents not be in English, a certified translation of
the same in English shall be provided by the Applicant.
▪ Applicants are also required to state, in their proposals, the name, title, fax
number and e-mail address of their Primary Contact and Secondary Contact,
through whom all communications shall be directed until the procurement
process has been completed or terminated.
▪ The Agency will accept no responsibility for not processing any envelope that
was not identified as required.
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10. Late application
Any application received by The Agency after the deadline/due date for
submission of applications will not be entertained
11. Opening of Applications
The Agency shall open all application(s) on the 10th November, 2021
12. Confidentiality
Information relating to the evaluation of Applications, and recommendation for
shortlisting, shall not be disclosed to the Applicants or any other persons not officially
concerned with such process until the notification of shortlisting is made to all Applicants.
13. Clarifications of Applications
a) To assist in the evaluation of applications, The Agency may, at its discretion, ask any
Applicant for a clarification of its application which shall be submitted within a stated
reasonable period of time. Any request for clarification and all clarifications shall be in
writing.
b) If an Applicant does not provide clarifications of the information requested by the
deadline, the application shall be evaluated based on the information and documents
available at the time of evaluation of the application. Failing of which may lead to
disqualification of application.
14. Responsiveness of Applications
All applications not responsive to the requirements of the EOI document shall be
rejected.
15. Notification of Shortlisting
The Agency shall promptly notify each Applicant as to whether or not it has been pre-
qualified after completing the process and procedure of shortlisting. The Agency will on
request inform the applicant about the grounds of rejection but is not bound to justify
grounds on which the applicant is rejected.
16. Interpretation & Final Determination
The interpretation and final determination of any matter relating to the EOI documents, the
EOI, all enclosed documents, sections, compliance documents etc. as well as any additional
or supplementary information required by The Agency will be at Institution’s sole discretion
which shall be final and binding on the Applicants.
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17. Use of Information
Permission for disclosure of information submitted by an Applicant as part of the EOI is not
required for the release of information to The Agency, its governing bodies/departments,
its consultants, advisors and personnel for the purpose of shortlisting and evaluation.
18. Governing Law
These EOI documents will be governed by and construed in accordance with all applicable
Laws in Pakistan.
19. Consortium
a) If the Applicant is a Consortium, there must be a Lead Consultant appointed through a
Power of Attorney executed by all Consortium members but such Consortium is
limited to minimum of 4 members. If the Applicants are a Consortium each firm of
the Consortium (including the Lead Consultant) shall furnish a Power of Attorney
authorizing an authorized representative of the Lead Consultant on their behalf. One
member of the Consortium may submit only one EOI and if one member submits more
than one EOI, The Agency shall reject all such EOI;
b) Power of Attorney to be printed on stamp paper signed and notarized. A copy of
Attorney’s national identity card (“CNIC”) should be attached with the Power of
Attorney.
c) In the event the Applicant is a Consortium, all communications and correspondence
shall be routed through the Lead Consultant. The Agency shall only correspond with
the Lead Consultant and as such delivery of any notice, information or other
correspondence to the Lead Consultant shall be considered deemed delivery to all the
members of Consortium.
20. General Instructions
a) The process will be governed under Public Procurement Rules 2004 and Consultancy
regulations 2010, as amended from time to time and instructions of Public Procurement Regulatory Authority received during the completion of the process. Moreover, the EOI documents shall be construed and interpreted in line with these Rules and Regulations.
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b) Applicants must ensure that they submit all the required documents indicated in these
EOI documents. Proposals received without valid documentary evidence, supporting
documents and the manner for the various requirements mentioned in these
documents or certificates are liable to be rejected at the initial stage itself. Valid
documentary evidences for the critical services rendered as detailed hereinafter should
be submitted by the Applicant for scrutiny. It is intimated that no objection shall be
entertained regarding the terms and conditions of these EOI documents at any later
stage during shortlisting process.
c) Annual audited statements of accounts for the last three years of the Applicant duly
certified from a registered chartered accountant shall be submitted with the EOI.
d) The Applicant, must be registered with the all the concerning revenue authorities and a copy of the NTN (National Tax Number) must be submitted with the EOI.
e) The Agency will evaluate the EOI as per evaluation criteria provided hereunder and will
prepare a shortlist of the Applicants as per the Rules.
f) The Agency may confirm the status of the Applicant for the sake of conflict of interest before completion of the shortlisting process. For this purpose, the Applicant shall be required to provide this information in specific terms and any misrepresentation shall be made a ground for rejection. Applicants may note that in case of their selection, any such links, if detected during the currency of their contract, would be reported by The Agency to PPRA for cancellation of its registration/license leading to their blacklisting.
g) The Agency will not reimburse any cost or expenses incurred in connection with the
preparation or delivery of the EOI or visits to any office or site.
h) The Agency shall be under no obligation to return any EOI or supporting materials submitted by the Applicant.
i) Any misinformation forged statements etc. will lead to disqualification from
shortlisting and any other action as per law.
j) The Applicant must immediately report to The Agency in writing any change in the information provided in its EOI (including any information relevant to any Consortium). The determination of whether the change is material shall be in Institution’s sole and exclusive discretion and any material change could also lead to disqualification of such Applicant. Any failure to report change by the Applicant shall constitute grounds for disqualification.
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Section – III
List of Documentary Evidence
1. Eligibility Documents
Availability of the following documents in the EOI shall be checked to shortlist the Applicants:
a) Proof of company/firm’s registration in Pakistan with SECP or relevant professional/
regulatory authority (Government, Semi Government, Autonomous and Professional Bodies
such as Survey of Pakistan, PCATP, PEC etc. (as applicable) etc. with latest renewal.
b) Registration with FBR (must be included in the active taxpayer list of FBR) and Sindh Revenue Board.
c) Undertaking that the Applicant is not currently blacklisted or debarred by any public
sector organization or department in Pakistan or by a Government / Autonomous / International Body.
d) The Affidavit on Stamp Paper of Rs. 100/- confirming that the firm or its any Director /
Partner has never been involved in any corruption not blacklisted and its contract Agreement has never been terminated due to poor performance by any Govt. Semi Government Department / Institute and shall be provided by each member of the Consortium in the event the Applicant is a Consortium.
e) List and detail of involvement in any arbitration /litigation/dispute with any Client.
f) The Applicant must fulfil all legal requirements of registration etc.
2. Qualification Documents
a) Details of similar consultancy contract(s) completed in similar environmental and climatic conditions. Summary list of projects handled by the Applicant. If the Applicant is a Consortium, the details for each of the Consortium members have to be provided.
b) Copies of reference letters (if any).
c) Details, in the format provided at Annexure II hereto, of similar Works/ Project contracts
completed during the last five years. If the Applicant is a Consortium, the details for each of the Consortium members have to be provided.
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d) Details, in the format provided at Annexure III hereto, of works completed by the Applicant during last five years, indicating total cost of such works and cost of consultancy services received against those works along with date of start and completion or expected date of completion shall be provided. If the Applicant is a Consortium, the details for each of the Consortium members have to be provided.
e) The Applicant shall provide audited statements of accounts and annual turnover duly
supported by audited statements. The audited statements and annual turnover shall be that of the Applicant and not of any parent company, subsidiary or any affiliates of the Applicant, any non-compliance shall constitute as grounds for disqualification.
f) List of professional staff along with CVs, in the format provided at Annexure IV, of relevant core
staff showing Assignment wise experience with exact time duration for each Assignment. If the Applicant is a Consortium, the CVs of relevant core staff for each of the Consortium members have to be provided.
g) Documents to substantiate the formation of Consortium (if formed).
h) The Applicant shall have infrastructure and equipment required for carrying out similar
projects. Duly completed information form in the format attached as Annexure I hereto. If the Applicant is a Consortium, the information form has to be duly completed by and submitted for each of the Consortium members.
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Section – IV
Evaluation Criteria
1. Mandatory Criteria
a) Registration with SECP/ Registrar of firms.
b) Registration with Pakistan Engineering Council/Survey of Pakistan.
c) Income tax registration
d) Active tax payer
e) Never been blacklisted
f) Sindh sales tax registration
2. Evaluation Criteria
i. 50% marks in each Category (a, b, c, d) and an overall total minimum of 65% marks
required to shortlist in the aforesaid criteria.
ii. Verified Documentary evidences are required for evaluation/Marking.
iii. Similar Project mean similar to Scope of work define in these EOI documents.
Sr. No Sections Score
a Profile of the Firm/Consultant 10
b Financial Soundness 05
c Experience of the Firm/Consultant 40
d Human Resource/ Qualification 45
TOTAL 100
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a) Profile of the firm/consultant
Maximum Marks – 10
Sections Score
Distribution
Registration with SECP / Registrar along with NTN Certificate 2
Registration with Pakistan Engineering Council
Survey of Pakistan
1
1
Registration with Sindh Revenue Board 2
Experience of the firm/consultant ---- (Maximum Marks -5) Up to 3 financial year 2
Up to 4 financial year 3
5 year and above 4
b) Financial Soundness
Financial Status Maximum Marks – 5
Section Score
Distribution Annual Turnover in PKR Million ---(Maximum Marks-5)
Minimum 2 3
2 -5 4
Above 5 5
Supported by the financial audit report (up to 30 Jun 2021)
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c) Experience of the Firm Maximum Marks – 40
Project Component Marks
Specific Experience
1. Survey of port area using latest technologies in
similar climatic conditions
5
2. Modeling of Port Area requiring understanding
of nautical charts
5
General Consulting Experience
Experience on projects which are not similar but have
relevance to judge capacity of the firm requiring
survey and instrumentation experiences
• 5(for 5 projects)
• 10 (for 7 projects)
• 15 (for 10 projects)
General Procurement Experience
Supplies/services experience 5
Other Factors
Home office support
• having qualified staff & technician in addition
to the Key Staff requirement
• having related software, computers and survey
equipment etc.
5
d) Human Resource Maximum Marks – 45
S. No. Required Key Staff Points
1. Team Leader 15
2. Project Management expert/Advisor 03
3. Hydraulic / Coastal Engineering Expert 07
4. Senior Remote Sensing Expert 8
5. Senior Hydrographer 3
6. Instrumentation Engineer 3
7. GIS Analyst 3
8. Geophysics Expert/ Geologist 3
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Key Experts Qualification
Team Leader (Max Marks 15)
S. No. Description Points
Academics
1. Masters (Physics / Marine) 5
2. Ph.D (Physics / Marine) 2
3. Professional Membership 2
Professional Experience
1. Length of Experience (in Physics / Marine domain)
• 3 for 25+ years
• 2 for 15+ years
• 1 for 10+ years
2. Team Lead Position 2
3. Status with Firm (Permanent / Associated)
1
Project Management Expert/ Advisor (Max Marks 03)
S. No. Description Points
Academics
1. B.Sc 0.5
2. MBA 0.5
3. Ph. D/PMP 0.5
Professional Experience
1. Length of Experience (Consultancy / Project Management)
• 0.5 for 25+ years
• 0.5 for 15+ years
2. Status with Firm (Permanent / Associated)
1
Hydraulic / Coastal Engineering Expert (Max Marks 07)
S. No. Description Points
Academics
1. B.Sc (Physics / Marine / Geography) 0.5
2. M. Sc (Physics / Marine / Geography)
0.5
3. Ph. D (Physics / Marine / Geography)
2
Professional Experience
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1. Length of Experience (in Hydrology / Oceanography / Hydrography)
• 2 for 25+ years
• 1 for 15+ years
• 1 for 10+ years
2. Head of Hydrology Team 1
3. Status with Firm (Permanent / Associated)
1
Senior Remote Sensing Expert (Max Marks 8)
S. No. Description Points
Academics
1. B.Sc (Remote Sensing / GIS / Geography)
1
2. M. Sc (Remote Sensing / GIS / Geography)
1
3. Ph. D (Remote Sensing / GIS / Geography)
2
Professional Experience
1. Length of Experience (Remote Sensing / GIS / Geography)
• 2 for 15+ years
• 1 for 10+ years
2. Head of Remote Sensing / GIS Team
1
3. Status with Firm (Permanent / Associated)
1
Senior Hydrographer (Max Marks 3)
S. No. Description Points
Academics
1. B.Sc 0.5
2. M. Sc 0.5
Professional Experience
1. Length of Experience (Bathymetry / Hydrography) Hands on experience of echo sounders, DGPS, Tide gauge, and acoustic profiling system
• 1 for 25+ years
• 0.5 for 10+ years
2. Status with Firm (Permanent / Associated)
1
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Instrumentation Engineer (Max Marks 3)
S. No. Description Points
Academics
1. B.Sc (Electronics / Embedded Systems / Instrumentation)
1
2. M. Sc (Electronics / Embedded Systems / Instrumentation)
1
3. Status with Firm (Permanent / Associated)
1
GIS Analyst (Max Marks 3)
S. No. Description Points
Academics
1. B.Sc (Geography / GIS / Space Sciences with specialization in GIS & Remote Sensing)
1
2. M. Sc (Geography / GIS / Space Sciences with specialization in GIS & Remote Sensing)
1
3. Status with Firm (Permanent / Associated)
1
Geophysics Expert/ Geologist (Max Marks 3)
S. No. Description Points
Academics
1. M. Sc (Geophysics) 1
2. Length of Experience (Bathymetry / Hydrography/Sub bottom profiling/ Multibeam data handling, QC and processing)
1 for 30+ years (Regional Data processing and survey experience)
3. Status with Firm (Permanent / Associated)
1
i. Any applicants who do not submit the requisite information or those that are non-
compliant with the terms laid out in the EOI document and EOI may be removed from the
list being considered; remaining applicants will be evaluated according to the following
criteria.
ii. From the time the Proposals are opened to the time the Contract is awarded, any effort
by Consultants to influence the PSC in the examination, evaluation, ranking of Proposals,
and recommendation for award of Contract may result in disqualification.
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iii. The decision of the procurement committee regarding relevance of experience/
qualification of personnel/ firm shall be final.
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Section –V
Annexures
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ANNEXURE I
INFORMATION FORM
1. Name of Applicant:
a. Address:
b. Telephone No(s):
c. Fax Number:
d. E-mail Address:
2. Description of Applicant (consultant/firm):
3. Experience (Number of Years) Local/national and International:
4. Name(s) and Address (es) of Associates, if a Consortium; their short description and
description of their role in the Consortium/Association.
5. Experience of the Applicant (on appended forms) during the past 5 years of similar magnitude
and complexity:
6. Organization chart showing Applicant’s structure
7. Capital of Applicant (Audited Financial Statements for the latest three years).
Subsidiaries and associates.
Annual fees in the last five years in current index.
Financial reference [name/address of bank(s)]
8. Professional staff available for the assignment on the appended format.
9. Additional information if any.
10. Details & Signature of the authorized representative of the Applicant:
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ANNEXURE II
SUMMARY LIST OF ASSIGNMENTS HANDLED BY THE FIRM / CONSORTIUM
Sr.
No.
Name of the
Assignment
Location
Province
Country
Client Cost of the
Assignment
Start
Completion
Date
Handled as:
Single Firm:
Lead Advisor:
Consortiu
m Partner:
Total
Cost of
Services
Scope of
Services
(Detail
of
relevant
projects)
Scope of
Assignment
Components
/Volume of
Work etc.
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ANNEXURE III
EXPERIENCE OF THE APPLICANT
Relevant services carried out in the Last FIVE years which best illustrate qualification.
Assignment name: Approx. value of the contract
Country: Duration of assignment (months):
Location within country:
Name of Client: Total No. of staff-months of the assignment:
Contact Person, Title/Designation, Tel. No./Address:
Start date (month/year): No. of professional staff-months provided by your consulting firm/organization or Completion date (month/year): your sub Consultants:
Name of associated Consultants, if any: Name of senior professional staff of your consulting firm/organization involved and designation and/or functions performed (e.g. Project Director/Coordinator, Team Leader):
Description of Project:
Description of actual services provided by your staff within the assignment:
Page 26 of 30
ANNEXURE IV
FORMAT OF CURRICULUM VITAE OF EXPERTS
▪ Proposed Position [only one candidate shall be nominated for each position]:
▪ Association with the Firm [Permanent and Associated]:
▪ Name of Staff [Insert full name]:
▪ Date of Birth:
▪ Nationality:
▪ CNIC/Passport No:
▪ Education:
Degree Major/Minor Institution Date (MM/YYYY)
▪ Membership of Professional Associations:
▪ Other Training [Indicate significant training since degrees under 6 - Education were obtained]:
▪ Languages
▪ [For each language indicate proficiency: good, fair, or poor in speaking, reading, and writing]:
▪ Employment Record
▪ [Starting with present position, list in reverse order every employment held by staff member since
graduation, giving for each employment (see format here below): dates of employment, name of
employing organization, positions held.]:
Employer Position From To (MM/YYYY) (MM/YYYY)
▪ Work Undertaken that Best Illustrates Capability to Handle the Tasks Assigned
▪ [Among the assignments in which the staffs have been involved, indicate the following
information for those assignments that best illustrate staff capability to handle the tasks listed under
point 11.]
Page 27 of 30
▪ Name of assignment or project:
▪ Year:
▪ Location:
▪ Client:
▪ Main project features:
▪ Positions held:
▪ Activities performed:
▪ Certification:
I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes my
qualifications, my experience, and myself. I understand that any willful misstatement described herein
may lead to my disqualification or dismissal, if engaged.
Date: [Signature of staff member or authorized representative of the staff] Day/Month/Year
Full name of authorized representative:
Page 28 of 30
ANNEXURE V
POWER OF ATTORNEY
KNOW ALL MEN BY THESE PRESENTS THAT by this Power of Attorney (“Power of Attorney”),
[Insert name of Consortium firm] having its registered office at [
], does hereby nominate, appoint and authorize Mr. of [insert the Lead
Consultant/Advisor] having its registered Head Office at [ ] hereinafter referred to as the
“Attorney”, to do in our name and on our behalf the following:
i. Sign and submit to University of Agriculture Faisalabad, or its authorized nominee the
expression of interest (“EOI”) in response to the shortlisting documents dated [] issued
by The Agency and all other documents and instruments required to submit the EOI.
ii. execute all such deeds, documents and instruments as may be considered necessary and
expedient in relation to the foregoing; and
iii. do and carry out all other actions as may be required by The Agency in connection with the
EOI or pre-qualification process as a whole;
iv. To immediately notify The Agency in writing of any impending or actual revocation as well
as any change in the terms of this Power of Attorney.
We, [Insert name of Consortium Firm], do hereby ratify and confirm whatsoever the Attorney shall
do by virtue of these presents and further agree that whatever the Attorney shall do or cause to
be done pursuant to this Power of Attorney shall be binding on [Insert name of Consortium
Firm].
Furthermore, each provision of this Power of Attorney is severable and distinct from the others. The
invalidity, illegality or unenforceability of any one or more provisions of this Power of Attorney
at any time shall not in any way affect or impair the validity, legality and enforceability of the
remaining provisions hereof.
IN WITNESS WHEREOF, wehave executed this POWER OF ATTORNEY as of (Date).
[INSERT NAME OF CONSORTIUM FIRM] …………………………………………
By: Designation: NIC No.
WITNESSES:
1……………………………….. 2………………………………..
NAME:………………………… NAME:…………………………
ADDRESS: ADDRESS:
NIC OR PASSPORT NO.: NIC OR PASSPORT NO.:
AS NOTARIZED BY THE NOTARY PUBLIC
Page 29 of 30
ANNEXURE VI
FINANCIAL STATUS OF THE FIRM
Year
Annual
turnover
2018-2019
2019-2020
2020-2021
Duly supported with audited financial statements
Page 30 of 30
ANNEXURE VII
APPLICATION FORM
No: Date:
To: [insert full name of Procuring Agency]
We, the undersigned, apply to be shortlisted for the referenced EOI and declare that:
(a) No reservations: We have examined and have no reservations to the EOI Documents, including
Addendum(s) No(s), issued in accordance with Instructions to Applicants (ITA) 8: [insert the
number and issuing date of each addendum].
(b) No conflict of interest: We have no conflict of interest;
(c) Eligibility: We/I meet the eligibility requirements as stated in these EOI Documents;
(d) Not bound to accept: We understand that you may cancel the EOI process at any time and that
you are neither bound to accept any Application that you may receive.
(e) True and correct: All information, statements and description contained in the Application are in all
respect true, correct and complete to the best of our knowledge and belief.
Signed: [insert signature(s) of an authorized representative(s) of the Applicant]
Name: [insert full name of person signing the Application]
In the capacity of: [insert capacity of person signing the Application]
Address: [insert street number/town or city/country address]
Dated: [insert date the document is signed i.e. day number] day of [insert month], [insert year]
[For a joint venture, either all members shall sign or only the authorized representative, in which