Republ ic of the Ph i l ipp ines

GOVERNMENT PROCUREMENT POLICY BOARD TECHNICAL SUPPORT OFFICE

REQUEST FOR PROPOSAL (RFP)

Date: 21 November 2017

RFP No.: 01 - 2017

Name of Consultant/Consulting Firm:________________________________________________

Address: ______________________________________________________________________

TIN: __________________________________________________________________________

PhilGEPS Registration No. (required prior to award): __________________________________

Business Permit No. (required for Consulting Firm prior to award): _____________________

The Department of Budget and Management – Government Procurement Policy

Board – Technical Support Office (DBM-GPPB-TSO), through its Bids and Awards Committee

(BAC), intends to perform Small Value Procurement (SVP) in order to hire a consultant for the

development of Electronic Procurement Modules. The details of this SVP is indicated in the table below:

DURATION OF

CONSULTANCY

LOCATION DESCRIPTION

Approved Budget for the Contract

(ABC) in PHP

Forty (40) to Forty-

five (45) man-days spread over three

months

Metro Manila

Procurement of Consultancy

Services for the Development of Electronic Procurement Modules

PhP 400,000.00

The Small Value Procurement for hiring of consultant will be undertaken in accordance with

Section 53.9 of the 2016 Revised Implementing Rules and Regulations of Republic Act No. 9184. The

Terms of Reference (TOR) may be downloaded in the PhilGEPS website or may be requested in person or by email using the contact information below. The project must be completed within three

months period reckoned from the effectivity date stated in the Notice to Proceed issued for the project.

As such, eligible individual consultant or consulting firms of known qualifications are invited to submit their quotations/proposals (signed by you or your duly authorized representative) with attached

Professional License/ Curriculum Vitae not later than 28 November 2017 (Tuesday) at 6:00

PM, subject to the Terms and Conditions provided in the attached TOR.

A copy of each of the following are required to be submitted prior to award: (a) latest Mayor’s/Business Permit (for consulting firm)

(b) BIR Certificate of Registration (for individual consultant)

(b) latest Income/Business Tax Return (d) Omnibus Sworn Statement

Open quotations/proposals may be submitted, manually or through facsimile or email at the

address and contact numbers indicated below. For any clarification, you may contact the BAC Secretariat at telephone nos. (02) 900-6741 local 119 or local 117 or email address at

bacsecgppb@gppb.gov.ph.

(Sgd.) TASNEEM C. ABDULRAUF

Procurement Officer

Page 2 of 2

After having carefully read and accepted the Terms of Reference (TOR) herein attached, I/we submit

our quotation/s for the item/s as follows:

FINANCIAL OFFER

Please provide your quotation in the table below. The information stated below shall be the

basis for the evaluation and calculation of your total quotation, and does not reflect the guaranteed

price.

Project Name:

Procurement of Consultancy Services for the Development of Electronic Procurement Modules

Approved Budget for the

Contract (ABC)

Your Quotation

Four Hundred Thousand Pesos (PhP 400, 000.00)

_______________________________________ (Please state in words and in figures your quotation.)

____________________________________

Signature over Printed Name

_____________________________________

Position Title/Designation

____________________________________

Office Telephone No. / Mobile Telephone No.

____________________________________

Email address/es

INSTRUCTIONS:

(1) Accomplish this RFP correctly and accurately.

(2) Do not alter the contents of this form in any way.

(3) Failure to attach your Curriculum Vitae will disqualify your quotation.

(4) Failure to follow these instructions will disqualify your entire quotation.

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TERMS OF REFERENCE

FOR THE DEVELOPMENT OF THE GPPB-TSO

ELECTRONIC-LEARNING (E-LEARNING) MODULE PROJECT

I. Background

In line with the efforts to strengthen the capacity of procurement institutions for

effective implementation and enforcement of Republic Act No. 9184, otherwise known

as the “Government Procurement Reform Act”, its Implementing Rules and

Regulations and other related laws, rules and regulations, the GPPB-TSO is periodically

conducting training programs for procurement practitioners in the country.

To make the training programs more accessible and responsive to the capacity

development needs of procuring entities, the GPPB-TSO will be enhancing its training

resources and materials by developing audio video online presentation through an e-

Learning System.

The e-Learning System shall feature series of audio-visual presentations of

procurement modules, with coursework and examination requirements for completion.

There will be nine (9) modules and each module shall be divided into several topics,

with accumulated maximum duration of thirty (30) hours.

FIRST SET:

a. General Overview and Provisions

SECOND SET:

b. Procurement Planning and Monitoring

c. Procurement Procedures for Goods

d. Procurement Procedures for Infrastructure Projects

THIRD SET:

e. Procurement Procedures for Consulting Services

f. Alternative Methods of Procurement

g. Contract Administration and Management

h. Protest Mechanism, Penal, Civil and Administrative Provisions, Blacklisting

Guidelines

FOURTH SET:

i. Philippine Bidding Documents for Goods and Services, Infrastructure Projects

and Consulting Services

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II. Objective

The e-Learning System which will be made accessible through conventional

computers, smart phones, tablets and other similar gadgets, aims to help users learn the

Philippine procurement system in their own pace and schedule. It provides for a more

cost-effective savings in terms of materials, travel and accommodation.

III. Scope of Services and Deliverables

The consultant/consulting firm to be engaged with is expected to deliver the

following end-to-end system:

a. Procurement of, or development of the e-learning modules;

b. Development and production of e-Learning materials through a series of audio-

video presentations (AVPs) of the modules by resource speaker/s identified by the

GPPB-TSO. The audio-video presentation must consist of not more than 10 minutes

for each topic outline and includes simplified illustrations, drawings, graphics and

charts, if necessary;

c. The approved AVPs must be ready to be embedded and/or programmed into the

GPPB-TSO e-Learning site.

d. All other tasks/deliverables that will ensure the successful implementation of the

project.

IV. Consultant’s/Consulting Firm’s Qualifications

a. The consultant/consulting firm must have at least 5 years of experience in the

development, and production of e-Learning materials similar to the scope of work.

b. The consultant or the key personnel of the consulting firm must have the following

qualifications:

1. A Project Leader must be a graduate of Information Technology or related

field, and preferably have a Masters’ Degree in Performance

Improvement, Education Technology, and Instructional Design,

Interactive Media or Learning System and other related fields. It must

have the ability to provide performance solution design expertise in the

development of technical/operational training programs.

2. A video specialist that has at least 5 years of experience in media

documentation and production.

V. Implementation and Monitoring

The GPPB-TSO Capacity Development Division, in cooperation with the

Information Management Division, is the PMO of this Project, and shall take charge in

monitoring the progress of the implementation thereof. The Consulting Firm shall be

under the direct supervision of the GPPB-TSO.

VI. Period of Engagement

The recommended period of engagement with the consultant/consulting firm is

forty (40) to forty-five (45) man-days spread over three (3) months.

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VII. Schedule of Expected Outputs and Deliverables

Output/Deliverables Duration Percentage of

Payment

Inception Report and

System Flow Diagram

Within one (1) week after

receipt of Notice to Proceed

5%

Submission of the first set

of AVPs for

Review/Approval

Within three (3) weeks from

issuance of NTP

15%

Submission of the second

set of AVPs for

Review/Approval

Within six (6) weeks from

issuance of NTP

15%

Submission of the third set

of AVPs for

Review/Approval

Within nine (9) weeks from

issuance of NTP

15%

Submission of the fourth

set of AVPs for

Review/Approval

Within eleven (11) weeks

from issuance of NTP

15%

Turn Over of Complete

AVPs and Test Run Report

Within three (3) days from

submission/approval of the

fourth set

15%

User Acceptance Within five (5) days from

submission/approval of the

fourth set

20%