in conferences and events organisation, there´s so much … · · 2018-04-14• on-line and...

In Conferences and Events organisation, there´s so much more to see!

Tuesday 14 December 2010

http://www.esmadrid.com/mcb/portal.do











Contents

1. Company

2. Why?

3. PCO services - IFRA EXPO 2012 – Services

required4. Internal Organisation & General conditions

5. Ultramar fees

6. Conclusions

7. Contact details













1 Let yourself be surprised by the strength of a Major group

Ultramar Event Management is the division of TUI Spain which specializes in MICE solutions. TUI Spain is part of the world-leading TUI Travel PLC group.

With over 50 years of experience in the business and a high level of excellence which is recognised by our clients, our job is the total management of events, conventions, incentive, tours trade fairs & congresses.













2 Why choose Ultramar Event Management?

Here at Ultramar Event Management we don’t think it’s all been done before. We believe that with creativity and professionalism nothing is impossible.

We work to create unique, unrepeatable projects.













Presence at the destination

Innovation

Involvement

Know-how

Negotiation

Personalization













Main Figures :

• Present in 180 countries, including countries in Asia and Latin America.

• € 18 billion in revenues in 2009 (largest group in tourisim)

• Own airline fleet of 160 aircrafts ( Tui Fly)

• Own bus fleet of 201 buses ( ultramar transport)

• More than 30 million clients across the globe

• 2006 integration with Hotelbeds: largest only hotel browser together with booking :•

- Management of more than 35,000 hotels worldwide with 17.3 million RN sold in 2009

• 30 people team , specialized in Madrid













Services – what could we offer?

• Pre-Trade Fair /Congress• Venue management• Scientific secretariat• Technical secretariat • On-line and On-site registration• Customer service available in 4 languages •Web designers• Speakers• VIPs'• Audiovisuals

• Accommodation• Transportation global & individual service• Ticketing• Social programme and exclusive events• Marketing and communication• Stand Sales • Sponsorship services• Management of the relational exhibition area• Budget management• Post- Trade Fair /Congress

Discover our PCO services and stop worrying

3













OUR TECHNOLOGY AT YOUR DISPOSAL3.1Our technology guarantee the success:

Our tool, developed to manage conventions, congresses and events, is one of the best of the sector. It allows a fast personalization of the online forms online. Delegates can register and reserve their accommodation trough the website only in few minutes, and we can manage all this information, control registrations, invoicing, etc. in few clicks.

Our goal is make the management easier offering the best quality of the service.
























On Line services: Accommodation, ticketing, pre-post tours,evening events,transportation













On Line Accommodation













TICKETING3.2













GROUND MANAGEMENT - TRANSPORTATION3.3













Transportation

Ultramar has a wide experience in transportation and ground management for trade fairs and congresses.

Depending on what the Organisation prefers, the budget and other considerations (as environmental sustainability, etc.) we suggest 3 different options for the transportation service:

1. Complete transportation plan

2. Shuttle transportation plan

3. Green transportation plan













3.4 PRE AND POST CONFERENCE TOURS













.

You will see some of the varied faces o f Madr id dur ing th i s extensive panoramic tour of this rapidly expanding city.There are many different styles of architecture to be seen in Madrid’s bu i l d i n g s a nd monumen t s – Medieval, Renaissance, Baroque, Neoclassic,Romant ic and Modern – and different socio-economic districts, such as the Madrid of the artists, students, antiquarians, wealthy and impoverished gypsies.

PANORAMIC CITY EXCURSION MADRID3 hours













TOLEDO8 hours

The beautiful city of Toledo is located south of Madrid and was once one of the former capitals of the Spanish Empire. Toledo is such a perfectly preserved medieval city that it was declared a UNESCO World Heritage Site in 1986. It is superbly situated on a high hill and surrounded on three sides by the Tajo River. This ancient town remains much the same as it was centuries ago.













SEGOVIA8 hours

Segovia is Spain at its best, with its twisting alleyways, pedestrian streets and walled city. It has a wealth of monuments, including the Roman aqueduct, which still crosses the city after over 1,000 years and is the largest and best preserved of its kind. The 11th

century fortress and castle, the Alcazar, was the residence of the Christian Kings in medieval times, and was a source of inspiration to Walt Disney.













ESCORIAL AND THE VALLEY OF THE FALLEN8 hours

El Escorial Monastery is said to be one of the architectural wonders of the World. It was built by Juan de Herrera, ordered by King Phillip II of Spain toCommemorate the Spanish Victory at the Battle of San Quintin in 1557. Itwas designed to be a palace, chapel, library and mausoleum for the royal family.

The Valley of the Fallen “El Valle de los Caidos” is Franco’s impressive 1.300 highCommemorative monument erected in memory of the fallen solders of the Spanish Civil War. The Basilica is carved into the granite mountain and has a 150 m imposing cross.













ÁVILA8 hours

Ávila is what everyone imagines when visualing a medieval city.It is located on a vast plain, framed by the Gredos Mountains, and In the best known for its perfectly preserved 14th century walls. The City walls extend over a mile and a a half, with eitght gates and 88 S e m i c i r c u l a r t o w e r s a n d battlements.













3.4 GALA DINNERS & EVENING EVENTS













CASINO DE MADRIDIn 1836, a group of romantic and progressive young men decided to look for a quiet place to gather in peace and harmony away from the frenetic world of politics. They were taking the first step toward what would become the Casino de Madrid. The Casino de Madrid, located in an exceptional historical building, is the ideal place to hold either professional or private functions. Our wide range of services places us, unquestionably, among the world's best clubs.

In addition, the prestigious chef Ferrán Adriá (Three Michelin Stars) is the Casino's gastronomic consultant and oversees all our food services.













CASA BURGOSLocated at Casa de Campo´s . (20 minutes from Castellana Avenue)The unique location of Casa Burgos offers guests breathtaking views of the Royal Palace and the Almudena Cathedral. This is an incredible historic, in which the outstanding feature is an impressive central cloister surrounded by a series of medieval arches. It has three private dining rooms in the tower and spacious gardens. Versatile enough to cater up to 500 guests, with more intimate gatherings held in the private dining rooms, this is the perfect place for an event. All of this comes with the Grupo Araceli guarantee of high quality cuisine and service.













MASÍA DE JOSE LUIS

Located at Casa de Campo´s Fairground. (20 minutes from Castellana Avenue)In 2003 the restaurant was renovated and now enchants its guests with a wonderful garden which surrounds the whole building. Feel comfortable in the cosy rooms and relax in the breathtaking atmosphere by having one of the wines.

Capacity; Mirror room: 500 pax in banquetMirador room: 140 pax in banquet (80 for banquet and the rest of the space for welcome cocktail)













4INTERNAL ORGANISATION & GENERAL CONDITIONS

for the













Project ManagerMarkus Oberhauser

Project ExecutiveAccomodation

Raquel González

Project ExecutiveTicketing

Marta Viñas

Project ExecutiveTours & Excursion

Cinzia Marini

Exec.

Exec.

Exec.

Exec.

Exec.

Exec.

Exec.

Exec.

Exec.

Exec.

Exec.

Project ExecutiveSponsorshipMontse Lluciá

Exec.

Exec.

Project ExecutiveEvening Events

Constance Shuster

Exec.

Project ExecutiveTransportation

Matthias Lehman

Exec.

ExhibitorsMaría Gómez













AccommodationRaquel González

Exhibitors

Visitors

Organizationand Staff Pullman Hotel

.

ACCOMMODATION













Exhibitors Visitors

.

GENERAL CONDITIONS

1. Bookings through our ON LINE hosting travel system2. Deposits will be negotiated and prepaid by Ultramar3. Release within 24-48 hours in most cases4. Participants will receive a voucher as confirmation for their reservation5. Payment: bank transfer and credit card (Visa, Master Card ..) without

charges6. A minimum stay is not required

Accommodation for













Project ExecutiveTicketing

Marta Viñas

GENERAL CONDITIONS

1. Bookings through our ON LINE hosting travel system

2. The prices includes the fee

1. Payment: credit card2. Conditions: depending on air company

Ticketing













Project ExecutiveTours & Excursion

Cinzia Marini

EXAMPLE: PANORAMIC CITY EXCURSION MADRID

M01 MONDAY DAY 1 09.30 - 12.30 HRST01 TUESDAY DAY 2 09.30 - 12.30 HRS W01 WEDNESDAY DAY 3 09.30 - 12.30 HRSH01 THURSDAY DAY 4 09.30 - 12.30 HRS

GENERAL CONDITIONS1. Bookings through our hosting travel system2. No deposit will be required.3. Deadline for bookings 8 days before the trip4. Participants will receive a voucher as confirmation (sent by mail )5. Payments: bank transfer and credit card.

Tours & Excursions













Transportation

Project Executive Transportation

Matthias Lehman













Project ExecutiveEvening Events

Constance Shuster

Evening events













Ultramar Event Management is the PCO-DMc company which:

• Is the most specialized in Trade Fairs, at present, in Spain .

• We belong to the largest international Group of tourist and MICE services, which

means good costs and finance solutions.• Has a mutilingual and technical team (English, Spanish, French, German, Italian)

• Has presence in 180 countries, including Asia and Latin-America countries.

• More than 50 years of experience and our specialization in Trade Fairs and big

congresses• Has a very professional team in Madrid, always with a personalized and tailor-

made service

•

CONCLUSIONS 6













7 Contact details

Head OfficeULTRAMAR EVENT MANAGEMENT Gran Via 22 duplicado, 5 izq

Maria del Campo / Franck BarbarasSales & Marketing Manager / Managing Director [email protected] / [email protected]

Teresa IbañezIFRA Expo 2012 Sales [email protected]

Markus Oberhauser General IFRA Expo 2012 Project Manager Moberhauser @ultramarevents.com













mailto:[email protected]






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