illinois state - strong executive boards
DESCRIPTION
Illinois State University presented "ISU's Tips For a Strong Executive Board" for their Chapter Development Session at the PRSSA 2012 National Conference in San Francisco. This is an online version of the presentation.TRANSCRIPT
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Department Name (View > Master > Slide Master to edit)
Presentation Title (View > Master > Slide Master to edit)
Building a Strong Executive BoardIllinois State UniversityPRSSA National Conference, San Francisco, Calif.
Chapter Development Session
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Introduction• Who we are• Why we changed from the election process• What we do• Why it works• How you can start• What you do can do NOW
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Who We Are• Kaitie Ries- President, 2011-12 VP• Lisa Crocco- Vice President• Kyle Slamans- National Liaison • Kelsey Carey- Treasurer• Bruce Kennedy- Secretary• Kim Nowlan- Historian• Dr. Pete Smudde, APR, Faculty Adviser• 104 dues-paying member Chapter of varying majors
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Why We Moved Away from the Election Process
Wrong reasons
Didn’t want to run against a friend
Worried it was a
popularity contest
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What We Do• Application (one PDF file)
• Cover letter
• Resume
• Two optional letters of recommendations from members
• Candidate must list top three preferred positions
• Restrictions (current e-board members)
• Cannot see applications
• Cannot be part of the selection process
• Locked out of the email account for fairness
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What We Do• Interview
• Non-running e-board members & Faculty Adviser in the
room
• Types of questions
• Position-specific
• Behavioral questions
• General leadership & management issues
• Candidate is asking if they’d be willing to take a different
position if offered
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What We Do• Selection
• Group discussion process
• Weigh positions and credentials
• Determine if candidate is better suited for a different
position
• Notify all interview candidates on whether or not
they received a position
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What We Do• Contract
• Required for accountability
• Basic expectations:
• Must attend all meetings, National Conference,
Regional Conference, networking dinners, tours,
socials, philanthropic events, etc.
• Must obtain excused absence from the president if
there’s a conflict
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What We Do• Excused absences
• Serious illness
• Event planned before a PRSSA event was scheduled
• Family emergency
• Uncontrollable circumstances (car trouble, etc)
• Unexcused absences
• Homework/test the next day
• Work
• Party/concert/social event
• Other club/organization event
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What We Do• Training
• Meet with predecessor
• Receive a USB drive
• Discuss responsibilities
• Predecessor gives advice based on their term
• Combined e-board meeting
• Update the strategic plan to inform incoming e-board of goals
• E-board shadows
• Members can attend an e-board meeting to learn about the commitment
• Mentor-mentee program
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What We Do• Performance Management
• Evaluations• All e-board positions and president
• President discusses with Faculty Adviser– Confidential to other e-board members
• Discuss strengths and areas of improvement
• E-board members evaluate the president
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360-degree feedback
Director
Committee Chair
E-board Adviser
• All leadership positions are evaluated on their
work
• E-board advisers evaluate directors
• Directors evaluate committee chairs
• Directors and committee chairs evaluate e-
board advisers
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What We Do
WeeklyPresident & Adviser
MonthlyTreasurer & Adviser
Weekly E-board
WeeklyChapter
• Meetings• Frequent meetings for clear communication and planning
• Weekly• President and Adviser• Executive Board• Chapter
• Monthly• Treasurer and Adviser
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What We Do• Surveys (we use SurveyMonkey.com)
• Executive board
• E-board only, president only sees it
• 10 questions, multiple choice
• One open-ended at the end
• President evaluates and finds solutions
• All Chapter members
• Members also survey the Chapter’s performance
• Both current and incoming e-boards review the data
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What We Do• Documentation
• E-board handbook & flash drive is central (none prior to fall 2010)
• Includes core documents to running the Chapter
• National documents, University documents, E-board
documents
• Required use for all e-board members
• Available for all Chapter members/other Chapters
• Archive all past emails to use as a reference
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Why It Works
• Better for members
• Eliminates the “If e-board doesn’t come to events, why
should I?” attitude
• Better for e-board candidates
• Good practice for submitting a resume and interviewing
• Better for accountability
• Allows us to rely on each other and work well
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Our Next Steps• Continuous improvement is key
• Better, enhanced training results in better leaders
• Leadership workshop• Learn about types of leaders and followers
• Analyzed ways the Chapter and e-board could improve
• E-board retreats• Examples: pizza party, game night, team-
building activity at the Rec, go to dinner, etc
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What You Can Do NOW1. Incorporate surveys
2. Conduct evaluations
3. Invest in USB drives
4. Have an e-board team building activity
5. Enforce a 24-hour response rate
6. Meet with e-board and Faculty Adviser
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Contact information
Email: [email protected]
Facebook: PRSSA- Illinois State University
Twitter: @ILSTUPRSSA
Website: communication.illinois state.edu/prssa
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