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Ice Breaking

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Why is the PMBOK® Guide changing?

What they (PMI®) Say

Project Management has evolved significantly since we published the PMBOK® Guide – Fifth Edition in 2013.

Part 2 of the PMBOK® Guide is accredited by the American National Standards Institute (ANSI) and must be updated every four to five years.

PMI continually learns more about what drives successful project outcomes through our research… and we want to share those drivers with the project management community.

In my experience PMBOK® versions are updated in each 4/5 years cycle PMP® Exam blue print (role delineation study) revised in each 4/5 years cycle We are experiencing major changes in each 2 years PMP® Exam handbook revised periodically with regular (minor) update

Source: www.pmi.org

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What’s New in the PMBOK® Guide – Sixth Edition?

What they (PMI®) Say

The PMBOK® Guide – Sixth Edition includes information on how to implement its approaches in agile environments — a first for PMI.

Other additions include: Trends and emerging practices (My inputs: in each knowledge area) Tailoring considerations (My inputs: in each knowledge area) A greater emphasis on Strategic and Business Knowledge (My inputs: in

chapter 1 and 2, develop project charter, Identify Stakeholder processes and Project Scope Management Knowledge area)

A new section on the role of the project manager (My inputs: Chapter 3)

Let’s check their official messages

Source: www.pmi.org

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PMBOK® Guide – Sixth Edition, Parts and Appendix

Part 1: A guide to the Project Management Body of Knowledge (PMBOK® Guide)

Part 2: The Standard for Project Management (ANSI)

(PMBOK® 5th is was under ANNEX A1)

Part 3: Appendices, Glossary, and Index

(PMBOK® 5th it was under Appendix)

Please also check for changes:

Appendix X3: Agile, Iterative, Adaptive, and Hybrid Project Environments

Appendix X5: Summary of Tailoring Consideration for Knowledge Areas

Appendix X6: Tools and Techniques (in new format)

(Note: PMBOK® 6th guide includes Agile Practice Guide)

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Changes in Project Management Framework (C-1,2,3)

Chapter 1, 2 and 3 of PMBOK® 5th Edition consolidated into Chapter 1 and 2 in PMBOK® 6th Edition

Major Revision: Project Life cycles, Iteration and Interaction between processes, (Once, As needed, Ongoing), Project Data information and Report flow, Organizational Structures on Projects, Enterprise Environmental Factors

Major New Buzzword/Topic: Phase gate, Tailoring, Pre-Project Work, Business Documents (Business case and Benefits management plan), Organizational Systems (Component, Systems and System factors)

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Changes in Project Management Framework (C-1,2,3)

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Changes in Project Management Framework (C-1,2,3)

Chapter 3: The Role of the Project Manager (New topic)

Chapter includes: Definition, Sphere of influences, Project Manager Competences, Comparison of Leadership and Management, Integration and Complexity, Project Manager’s knowledge, power and leadership style.

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Key Changes in Knowledge Areas (Name)

PMBOK® 5th Edition PMBOK® 6th Edition

Integration Management Integration Management

Scope Management Scope Management

Time Management Schedule Management

Cost Management Cost Management

Quality Management Quality Management

Human Resource Management Resource Management

Communications Management Communications Management

Risk Management Risk Management

Procurement Management Procurement Management

Stakeholder Management Stakeholder Management

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Key Changes in Knowledge Areas (Generic)

Every knowledge area in PMBOK 6th edition have 4 additional sections. These are: Key concepts Trends and Emerging Practices in Project X (knowledge area) Management Tailoring Consideration Consideration for Agile/Adaptive Environment

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Key Changes in Processes

New Process names Process Group Knowledge Area

Manage Project Knowledge Executing Project Integration Management

Control resources Monitoring & Controlling Project Resource Management

Implement risk response Executing Project Risk Management

Adding: 3 (Three) new processes have been added

Shifting: 1 (one) process has shifted between Knowledge areas without changing process group

Process name Knowledge Area(PMBOK V5) Knowledge Area(PMBOK V6)

Estimate Activities Resources Project Time management Project Resource management

Deletion: 1 (one) process has removed

Removed Process name Knowledge Area(PMBOK V5) Knowledge Area(PMBOK V6)

Close Procurement Project Procurement management Removed

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Key Changes in Processes

Renaming: 9 (Nine) processes have been renamed

Old name New name

Perform Quality Assurance Manage Quality

Plan Human Resources Management Plan Resource Management

Acquire Project Team Acquire Resources

Develop Project Team Develop Team

Manage Project Team Manage Team

Control communication Monitor communication

Control Risk Monitor Risk

Plan Stakeholder Management Plan Stakeholder Engagement

Control Stakeholder Engagement Monitor Stakeholder Engagement

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Key Changes in KA and Processes (Names)

Initiating Planning Executing Monitoring &Controlling

Closing

Integration 4.4 Manage Project Knowledge

Scope

Schedule

Cost

Quality 8.2 Manage Quality

Resource 9.1 Plan Resource Management9.2 Estimate Activity Resources

9.3 Acquire Resources9.4 Develop Team9.5 Manage Team

9.6 Control Resources

Communications 10.3 Monitor Communications

Risk 11.6 Implement Risk Responses

11.7 Monitor Risks

Procurement 12.4 Close Procurement

Stakeholder 13.2 Plan Stakeholder Engagement

13.4 Monitor Stakeholder Engagement

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Key Changes in ITTO representation

Inputs

• Project management plan

• Stakeholder register

• Risk register

• Requirements documentation

• Enterprise environmental factors

• Organizational process assets

Tools and Techniques

• Cost-benefit analysis

• Cost of quality

• Seven basic quality tools

• Benchmarking

• Design of experiments

• Statistical sampling

• Additional quality planning tools

• Meeting

Outputs

• Quality management plan

• Process improvement plan

• Quality metrics

• Quality checklists

• Project documents updates

ITTO representation in PMBOK 5th Edition (Sample: Plan Quality Management)

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Key Changes in ITTO representation

ITTO representation in PMBOK 6th Edition (Sample: Plan Quality Management)

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Key Changes in Tools and Technique representation

6 groups and 60 ungrouped Tools and Technique are used throughout the PMBOK® Guide. Groups are Data gathering techniques: 9 data gathering tools and techniques.

Data analysis techniques. 27 data analysis tools and techniques.

Data representation techniques. 15 data representation tools and techniques.

Decision-making techniques. 2 decision-making tools and techniques.

Communication skills. 2 communication skills tools and techniques.

Interpersonal and team skills. 17 interpersonal and team skills tools and techniques.

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Project Integration Management Changes

A new process Manage Project Knowledge was added. Key output of the process is lessons learned register.

Business documents are added as input to the Develop Project Charter and Close Project or Phase processes.

Administrative closure activities for procurements have been absorbed into the Close Project or Phase process.

Major Revision: Tools and Techniques are reorganized. Some Inputs and Outputs are revised.

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Project Scope Management Changes

Importance of Business Analysis is recognized.

Major Revision: Tools and Techniques are reorganized and some are revised. Some Inputs and Outputs are revised too. Components of Scope baseline increased to 5

New buzzword/topic: Planning package

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Project Schedule Management Changes

“Project Time Management” renamed as “Project Schedule Management” Process “Estimate activity resources” moved to “Project Resource Management” “Agile” concept incorporated into “Develop Schedule” process

Major Revision: Agile release planning added and Critical chain method removed as tools from Develop Schedule process. Figures and associated text updated, Iteration burndown chart added as tools at Control Schedule process. ITTOs are reorganized.

New buzzword/topic: Iterative scheduling, Backlog, On-demand scheduling, Theory-of-constraints, Pull-based scheduling, Student Syndrome/Procrastination, Parkinson’s law, User stories, Story points, Product vision, Product roadmap, Iteration burndown chart

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Project Cost Management Changes

Major Revision: Financing added as tools at Determine Budget process. New equation for SPI (ES/AT) and SV (ES – AT) proposed. ITTOs are reorganized.

New buzzword/topic: ES (earned schedule), AT (actual time),

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Project Quality Management Changes

Previously identified some major tools and techniques are not widely used and deleted from processes.

Profession focuses more on managing quality and “Perform Quality Assurance” process shifted/renamed to “Manage Quality”

Major Revision: Widely revised, Figures and texts are updated, Five levels of effective quality management added, 7QC deleted and their tools are regrouped, Pareto deleted, Some new tools are added, Mind mapping added

New buzzword/topic: Design for X, Problem Solving, Testing/product evaluations, Logical data model, Test and Inspection planning and few more

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Project Resource Management Changes

Expanded its focus from “human resources” to “all resources” “Team resources” used to refer human resources and “physical resources” is used

to refer other resources. “Estimate Activity Resources” process transferred into this Knowledge area. New process “Control Resources” added (for physical resources) “Acquire Project Team” renamed as “Acquire Resources” The word “project” eliminated from Develop Team and Manage Team

Major Revision: Full Knowledge area revised, ( and its not hard!!!)

New buzzword/topic: Emotional intelligence (EI), Resource management methods (mostly shifted from Quality of PMBOK V5), Team Charter, Resource management plan (new subsidiary plan replacing human resource management plan in PMBOK V5), Hierarchical chart based on WBS and RBS (additional to OBS), Physical resource assignments (additional to team assignments) , Communication technology (new tool in develop team)

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Project Communication Management Changes

“Communication” used for act of communicating (facilitating meeting, giving information, active listening etc)

“Communications” indicates the artifacts of communication (memos, presentations, emails)

Control Communications process has been changed to Monitor Communications

Major Revision: Successful communication discussed based on two parts, 5C of written communication discussed with related communication skills, effective communication artifacts discussed, Communication model (sender-receiver model) revised, form of communication included.

New buzzword/topic: Hierarchical focus, 5C, Communication styles assessment, Communication competence etc

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Project Risk Management Changes

New process, “Implement Risk Responses” added (Execution Process Groups) New risk response “escalate” introduced both for Threat and Opportunities “Control risk” renamed as “Monitor risk”

Major Revision: Non-event risk, project resilience (unknowable-unknowns) and integrated risk management added, new figure of RBS added, risk report as output added, assessment of other risk parameters (in addition to probability and impact, Qualitative Risk Analysis) added, simulation and sensitivity analysis revised with better figure and text (Quantitative Risk Analysis), new tools “strategies for overall project risk” and “decision making” added (Plan Risk Response), “risk reassessment” and “variance and trend analysis” deleted (Monitor Risk)

New buzzword/topic: Variability risk, ambiguity risk, prompt lists, risk report, new parameters like dormancy, Manageability (total #9), hierarchical chart (like bubble chart) Representations of uncertainty (new tool at Perform Quantitative Risk Analysis), Escalate risk, burndown chart (like schedule management)

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Project Procurement Management Changes

Updated to reflect a more global perspective (shifted from north-american style) Completed deliverables and comparing them to contract absorbed into “Control

Procurements” and administrative, communication, records was moved to “Close Project or Phase” and hence “Close Procurement” deleted.

Major Revision: Some new procurement concept incorporated/discussed with project life cycle, procurement strategy, independent cost estimate added as new output, procurement documents replaced by bid documents, source selection analysis added as new tool (Plan Procurement Management), new table named as “Comparison of Procurement Documentation” added, Closed Procurements added as output in Control Procurement and related texts revised.

New buzzword/topic: Building information model (BIM), delivery method (turnkey, DB, DBB, DBO, BOOT), terms of reference (TOR) etc.

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Project Stakeholder Management Changes

“Stakeholder management” renamed as “stakeholder engagement” Project manager rarely have the ability to control stakeholder, so it renamed as

“Monitor Stakeholder Engagement”

Major Revision: Tools and Techniques of all 4 (four) processes are widely revised and updated (not hard though!!!), Business case used as input in Identify Stakeholder process, inputs of other processes are also revised, content of stakeholder analysis tools changed.

New buzzword/topic: Stakeholder cube, Direction of influence, Prioritization/ranking

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Effect on Exam Changes

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Name: Foyezur Rahman, RMP, PMP, PRINCE2Mail id: foyezur.rahman@gmail.comCell No: +880 1713364823, +880 1873364823Linkedin: http://www.linkedin.com/in/foyezurLearning Site: http://www.pmcbd.net/

Facebook Page: https://www.facebook.com/groups/projectmanagersclub/Youtube https://www.youtube.com/channel/UC-rhv2yVcBO-EGTMM-_9jmg

Contact Details

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Thank you