iadb prequal consulting

8/6/2019 IADB Prequal Consulting

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STANDARD PROCUREMENT DOCUMENTS

Users Guide

forPrequalification Documents for

Procurement of ConsultingServices

Inter-American Development Bank

April 2003


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ii Users Guide

UG PQC IDB 1-April 2003 Inter-American Development Bank

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Users Guide iii

Inter-American Development Bank UG PQC IDB 1-April 2003

Contents

Page

Introduction................................................................................................... 1

Abbreviations ................................................................................................ 3

The Prequalification Process .........................................................................5

Invitation to Prequalify for Procurement of Consulting Services ................. 9

Invitation for Prequalification for Procurement of Consulting Services..... 11

Invitation for Prequalification for Procurement of Consulting Services..... 13

Section I. Instructions to Applicants ..........................................................17

Section II. Application Data Sheet............................................................. 19

Section III. Evaluation Criteria .................................................................. 23

Section IV. Application Forms...................................................................35

Section V. Eligible Countries.....................................................................55

Section VI. Scope of Consulting Services ................................................. 59


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Introduction

The Standard Procurement Documents Prequalification Documents for Procurement of Consulting

Services and Users Guide (PQC) have been designed to: (i) simplify the Contracting Agencys preparation of a specific Prequalification Document for Procurement of Consulting Services; (ii)reduce the Applicants preparation time and effort; (iii) facilitate and simplify the ContractingAgencys evaluation and comparison of applications and prequalification of Applicants; and (iv)minimize the time required by the Bank for the prior review of the PQC. Another of its importantfeatures is that they can be used with minimum changes, as they do not contain explanations,footnotes or examples that should not be part of the PQC.

The purpose of the Users Guide (the Guide) is to provide guidance to the Contracting Agency onhow to prepare the prequalification documents for Consulting Services based on the standard procurement documents. The provisions in Section I, Instructions to Applicants (ITA) must be

used without any modification to its text or format . Any data and provisions that this sectionrequires for a specific prequalification shall be included in Section II, Application Data Sheet.

The remaining sections of the PQC and also explained in the Guide are: Section III, EvaluationCriteria; Section IV, Application Forms; Section V, Eligible Countries; and Section VI, Scope

of Consulting Services.

The Guide includes an initial section on how to prepare the Invitation to Prequalify (ITP). TheContracting Agency should note that the ITP is not a part of the prequalification documents.


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Abbreviations

ADS Application Data SheetEC Evaluation CriteriaICB International Competitive BiddingIDB Inter-American Development BankITP Invitation to Prequalify for Procurement of Consulting ServicesITA Instructions to ApplicantsJVCA Joint Venture, Consortium, or AssociationPQW Prequalification Documents for Procurement of Consulting ServicesSPD Standard Procurement Documents


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The Prequalification Process

A prequalification process includes six main phases:

Publicity

Preparation and Issuing of the Prequalification Documents

Application preparation and submission

Applications opening ceremony

Applications evaluation, and

Prequalification of Applicants.

Publicity

The Contracting Agency must announce an upcoming prequalification process in the internationalmedia (the United Nations publication Development Business) and in the national media, takinginto account giving enough time for potential Applicants to respond with well-prepared applications.

Preparation and Issuing of the Prequalification Documents

The Contracting Agency and the Applicant should keep in mind that:

The Contracting Agency is responsible for the preparation and issuing of the PrequalificationDocuments.

The Contracting Agency shall use the Standard Procurement Documents for Prequalification forProcurement of Consulting Services issued by the Bank, as this is mandatory for contracts to befinanced by the Bank.

The Contracting Agency shall prepare the PQC using the published version of the StandardDocuments for Prequalification of Consulting Services without suppressing or adding text inSection I, Instructions to Applicants (ITA), which does not allow modifications. TheContracting Agency must provide all information and data pertaining each individualprequalification process in the following sections of the prequalification documents:

Section II, Application Data Sheet

Section III, Evaluation Criteria

Section IV, Application Forms Section V, Eligible Countries

Section VI, Scope of Consulting Services

The Contracting Agency shall allow Applicants sufficient time for studying the prequalificationdocuments, preparing complete and responsive applications, and submitting the applications.


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Application Preparation and Submission

The Applicant is responsible for the preparation and submission of its application. During this stage,the Contracting Agency shall:

Promptly respond to requests for clarifications from Applicants and amend, as needed, thePrequalification Documents

Amend the Prequalification Documents, but only with the Banks no-objection.

Opening of Applications

The Contracting Agency is responsible for the Opening of Applications, which is a critical event inthe Prequalification process. The Contracting Agency shall appoint experienced staff to conduct theOpening of Applications, as inappropriate procedures at the opening of applications are usuallyirreversible and may require cancellation of the prequalification process with the consequent delays

and waste of time and resources.

Best Bid-opening Practices to Observe

The Contracting Agency, in observance of best practices, shall:

Conduct the Opening of Applications strictly following the procedures as specified in ITASub-Clause 20, for all applications received not later than the date and time of the applicationsubmission deadline.

Ensure that all applications that were received on time are accounted for, before starting theOpening of Applications, as applications that are not opened and read out at the Opening of

Applications shall not be further considered.

Not reject any application at the Opening of Applications, except for late applications receivedafter the date and time of application submission deadline.

Examine the application at the Opening of Applications in accordance with the provisions of ITASub-Clause 11.

Application Evaluation and Prequalification

The Contracting Agency is responsible for the evaluation of applications and their prequalification.

Consequently, the Contracting Agency shall appoint experienced staff to conduct the evaluation ofapplications. Mistakes committed at the application evaluation stage may later prompt complaintsfrom Applicants, hence requiring reevaluation of the applications, with the consequent delays andwaste of time and resources.

The Contracting Agency, in observance of best practices shall:

Maintain the application evaluation process strictly confidential;


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Reject any attempts or pressures to distort the outcome of the evaluation, including fraud andcorruption;

Always comply with the prior-review requirements of the Bank;

Strictly apply only and all the factors, methods, and criteria defined in the Prequalification

Documents for Consulting Services, Section III, Evaluation Criteria, to evaluate the applications.


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Invitation to Prequalify for Procurement of Consulting Services

The Invitation to Prequalify for Procurement of Consulting Services (ITP) provides information that

enables potential Applicants to decide whether to participate. In addition to the essential itemsspecified in the Standard Procurement Documents for Prequalification for Procurement of ConsultingServices, the ITP should also indicate any important prequalification evaluation criteria (e.g., theminimum level of experience required in a similar type of Consulting Services).

The ITP is not part of the prequalification documents and, therefore, it shall not be included.

The ITP shall be issued:

(a) In the international electronic media

(i) Once in the periodical Development Business of the United Nations

(b) In the national media

(i) Once in two newspapers of wide national circulation; or

(ii) Twice in one newspaper of wide national circulation.


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Specific Procurement Notice (SPN)


__________

____________________

_________________________

1. This Invitation to Prequalify follows the General Procurement Notice for this project thatappeared in the Development Business, issue number ________ of _____________________.

2. The _______________________ ______________________________________ a _________from the Inter-American Development Bank toward the cost of ________________

___________________, and it intends to apply part of the proceeds of this _______ to paymentsunder the contract for ___________________, for which this Invitation to Prequalify is issued.

3. Prequalification is open to Applicants from eligible countries of the Bank. The ____________________________ now invites sealed applications ________________________________________.

4. Interested eligible Applicants may obtain further information from ___________________ andinspect the Prequalification Documents at the address given below,________________________________________ from ___________________.

5. The Prequalification Documents, in __________ language, may be purchased by interestedApplicants on the submission of a written application to the address below __________________________ and upon payment of a non-refundable fee ____________________ or in __________________________________________. The method of payment will be__________________. The document will be sent by __________________.

No liability will be

accepted for loss or late delivery.

6. Applications must be submitted at the address indicated in the Prequalification Documentsat orbefore_____________________. Late applications shall not be considered. Applications will beopened, in the presence of the Applicants representatives who choose to attend, at the address,date, and time indicated in the Prequalification Documents.

7. The __________________ will not be responsible for any costs or expenses incurred by Applicantsin connection with the preparation or delivery of Applications.

8. In the comparison of applications, only and all those factors, methods, and criteria specified inSection III, Evaluation Criteria, will be used, in accordance with the provisions stipulated in theInstructions to Applicants.


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9. Applicants will be advised in due course, of the result of their applications. Only Applicantsprequalified under this process will be invited to bid under the international competitive biddingfor the Consulting Services.

______________________________________________________________________________________________________________________________________________________________


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Instructions for completing the


[Date]

[Loan No. and Title]

[Contract No. and Title]

1. This Invitation to Prequalify for Consulting Services follows the General Procurement Noticefor this project that appeared in the Business Development, issue no. [insert number] of[insert date].

1

2. The [insert name of borrower] [has received/has applied for/intends to apply for] a[loan/credit] from the Inter-American Development Bank toward the cost of [insert name ofProject], and it intends to apply part of the proceeds of this [ loan/credit] to payments under

the contract for [insert name/No. of Contract].2

3. Prequalification is open to Applicants from eligible countries of the Bank.3 The [insert nameof Contracting Agency] now invites sealed applications for [insert description ofConsulting Services]. 4

4. Interested eligible Applicants may obtain further information from [insert name ofContracting Agency] and inspect the Prequalification Documents at the address given below,[insert address at end of document] from [insert office hours].

5

5. The Prequalification Documents, in [insert name of language] language, may be purchasedby interested Applicants on the submission of a written application to the address below [stateaddress at the end of document] and upon payment of a non-refundable fee6 of [insertamount in local currency] or in [insert amount in specified convertible currency]. Themethod of payment will be [insert method of payment].

7The document will be sent by

[insert delivery procedure].8 No liability will be accepted for loss or late delivery.

6. Applications must be submitted at the address indicated in the Prequalification Documentsator before [insert time and date]. Late applications shall not be considered. Applications will be opened, in the presence of the Applicants representatives who choose to attend, at theaddress, date, and time indicated in the Prequalification Documents.

7. The [insert name of Contracting Agency] will not be responsible for any costs or expenses

incurred by Applicants in connection with the preparation or delivery of Applications.

8. In the comparison of applications, only and all those factors, methods, and criteria specified inSection III., Evaluation Criteria, will be used, in accordance with the provisions stipulated inthe Instructions to Applicants.


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9. Applicants will be advised in due course of the result of their applications. Only Applicants prequalified under this process will be invited to bid under the international competitivebidding for the Consulting Services.

[Insert name of office][Insert name of officer][Insert postal address] and/or [Insert street address][Insert telephone number, indicate country and city code][Insert facsimile or cable number]

Notes:1. Day, month, year; for example, 31 January 2001.2. Insert if applicable: This contract will be jointly financed by [insert name of cofinancing

institution]. The eligibility rules and procedures for procurement of [complete with information

specified in the Loan Contract] will govern the prequalification process.3. Occasionally, contracts may be financed out of special funds that would further restrict eligibility to

a particular group of eligible countries. When this is the case, it should be mentioned in thisparagraph.

4. A brief description of the type of Consulting Services should be provided, including location of project, and other information necessary to enable potential Applicants to decide whether torespond to the invitation. The Prequalification Documents may require Applicants to have specificexperience or capabilities; such requirements should be also included in this paragraph.

5. For example: 09:00 to 12:00 hours.6. The fee, to defray printing and mailing/shipping costs should be a nominal amount.7. For example, cashiers check, direct deposit to specified account number, etc

8. The delivery procedure is usually airmail for overseas delivery and surface mail or express courierfor local delivery. If urgency or security dictates, express courier services may be required foroverseas delivery.


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PROCUREMENT DOCUMENTS

Prequalification Documents forProcurement of

__[indicate name of project]__________________________

Issued on: ___[insert date (day, month, year)]____

Invitation to Prequalify No.:_[insert IFP number]_

ICB No.:_[insert International Competitive Bidding number]

Contracting Agency: ___[indicate name of Contracting

Agency]__

Country: __[insert name of country]___


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Section I. Instructions to Applicants

The Instructions to Applicants (ITA) specify the procedures that regulate the prequalification process.

The ITA contain standard provisions that have been designed to remain unchanged and to be usedwithout modification. The ITA clearly identify the provisions that may need to be specified for aparticular prequalification process and require that such specifications be introduced in Section II,Application Data Sheet (ADS).

The Instructions to Applicants are not a contract document and, therefore, are not part of anycontract that may arise subject to the prequalification process.


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Section II. Application Data Sheet

The Application Data Sheet (ADS) contains information and provisions specific to a particular

prequalification process. The Contracting Agency must specify in the ADS only the information thatthe ITA request to be specified in the ADS. All information requested shall be provided; no clauseshall be left blank.

To facilitate the preparation of the ADS, its clauses are numbered with the same numbers as thecorresponding ITA clauses. The following explains where to complete the information beingrequested and what kind of information should be provided.

Input of Information to be completed by Contracting Agency

Section II. Application Data Sheet

A. Introduction

ITA 1.1 The identification of this Invitation to Prequalify is: ___[insert name andnumber of the ITP]____

ITA 1.1 The name of the Contracting Agency is: ___[insert full name]_____________

ITA 1.1The names, identification and number of the contracts are: ____[insert the fullname and identification for each contract, if applicable] _________________

ITA 1.1The name and identification number of the ICB are: ____[insert full name andidentification number for the international competitive

bidding]_________________________

ITA 2.1The name of the Borrower is: ___[insert full name]________________________________________________________________________________

ITA 2.1The name of the Project is: ____[insert name of Project]________________

___________________________________________________________

ITA 4.1The parties in a JVCA __[insert shall be or shall not be] __ jointly andseverally liable.

[If the parties shall not be jointly and severally liable, insert: Instead, thefollowing specific liabilities and responsibilities shall apply to each individual

or firm: [__specify in detail__]]


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B. Prequalification Documents

ITA 7.1 Forclarification purposes only, the Contracting Agency's address is:

Attention: ___[insert full name of person, if applicable]___

Number and Street: ___[insert number and street]_____

Floor/Room number: ___[insert floor and room number, if applicable]__

City: __[insert name of city or town]__

Zip Code: _[insert postal (ZIP) code, if applicable]___


Telephone: _[insert telephone number, including country and city codes]_

Facsimile number: __[insert fax number, including country, city codes]_

Electronic mail address: ___[insert e-mail address, if applicable]___

C. Preparation of Applications

ITA 10.1 The language of the application as well as of all correspondence is: ___[insertlanguage]________________

ITA 11.1 (e) The Applicant shall submit with its application the following additionaldocuments: [insert any additional document not already listed in ITA Sub-Clause 11.1, that must be submitted with the application]_____________________________________________________________________________________________________________________________________________________________________________________________

ITA 15.2 In addition to the original, the number of copies to be submitted with theapplication is: _[insert total number of copies]____

ITA 15.3 The authorization to represent and sign on behalf of the Applicant shallcomply with the following specific requirements: ___[insert the descriptionof the documentation required to demonstrate the authority of the

signatory to sign the application] _________________________________________________________________________________________________________________________________________________________


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D. Submission and Opening of Applications

ITA 17.1 Forapplication submission purposes only, the Contracting Agency's addressis:

Attention: ___[insert full name of person, if applicable]___

Number and Street: __[insert number and street]___

Floor/Room number: __[insert floor and room number, if applicable]___

City: ____[insert name of city or town]___

Zip Code: __[insert postal (ZIP) code, if applicable]___

Country: __[insert name of country]__

Telephone: _[insert telephone number, including country and city codes]_

Facsimile number: _[insert facsimile number, including country and citycodes]_

Electronic mail address: __[insert e-mail address, if applicable]__

The deadline for application submission is:

Date: __[insert day, month and year, i.e. 10 October 2000]__

Time: __[insert time, and identify if a.m. or p.m., i.e., 11:30 a.m.]__ITA 20.1

The application opening shall take place at:

Number and Street: ____[insert number and street]________

Floor/Room number: ____[insert floor and room number and full name ofperson, if applicable]____

City: ___[insert name of city or town]___


On

Date: __[insert day, month and year, i.e. 10 October 2000]__

Time: __[insert time, and identify if a.m. or p.m., i.e., 11:30 a.m.]__


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E. Evaluation of Applications

ITA 25.3 The prequalification __[insert will be or will not be]__ for multiplecontracts.

If the prequalification is for multiple contracts, the methods and evaluationcriteria to determine the combination of contracts for which the Applicant willprequalify shall be as specified in Section III, Evaluation Criteria.


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Section III. Evaluation Criteria

The purpose of the Evaluation Criteria, Section III in the prequalification documents, is to specify the

criteria that the Contracting Agency shall use to evaluate the applications and prequalify theApplicants. The Contracting Agency must prepare the evaluation criteria and include them as part ofthe Prequalification Documents. The evaluation criteria is not a contract document and, therefore,will not be part of the contract subject to this process.

The four factors considered to be the most important when evaluating a qualification are:

1. Eligibility2. Historical Contract Non-Performance3. Financial Situation4. Experience

Within each of these factors there are sub-factors, which are specified in the forms presented in thefollowing pages. In order to make the factor and sub-factors understandable to Applicants, theseforms specify who must provide what information. Blank spaces allow the Contracting Agency toinsert the criterion that will be evaluated.


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Factor 1. Eligibility

Criteria

ApplicantSingle

Entity

Joint Venture, Consortium,

AssociationSub-Factor Requirement

All parties

combined

Each party At le

p

1.1 Nationality Nationality in accordancewith ITA Sub-Clause 4.2.

Must meetrequirement

Existing orintendedJVCA mustmeetrequirement

Must meetrequirement N

1.2 Conflict ofInterest

No conflicts of interest inITA Sub-Clause 4.4 and4.5.


Existing orintendedJVCA mustmeetrequirement


1.3 BankIneligibility

Not having been declaredineligible by the Bank, asdescribed in ITA Sub-Clause 4.6.


ExistingJVCA mustmeetrequirement


1.4 Government

Owned Entity

Applicant required to meet

conditions of ITA Sub-Clause 4.7





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Factor 2. Historical Contract Non-Performance

Criteria

Applicant

Single

Entity



All parties

combined

Each party At le

p

2.1 History of non-performingcontracts

Non performance of acontract did not occurwithin the last __[insertnumber of years in

words and figures] _ (_)years prior to the deadlinefor application submission based on all informationon fully settled disputes orlitigation. A fully settleddispute or litigation is onethat has been resolved inaccordance with theDispute ResolutionMechanism under therespective contract, andwhere all appeal instancesavailable to the applicanthave been exhausted.

Must meetrequirementby itself oras party topast orexistingJVCA

N / A Must meetrequirementby itself oras party topast orexistingJVCA


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Factor 2. Historical Contract Non-Performance

Criteria

Applicant

Single

Entity



All parties

combined

Each party At le

p

2.2 PendingLitigation

All pending litigationshall in total not representmore than _____[insertpercentage in words and

figures]_______ percent(____%)] of theApplicants assets andshall be treated asresolved against theApplicant.

Must meetrequirementby itself oras party to

past orexistingJVCA

N / A Must meetrequirementby itself oras party to

past orexistingJVCA

N


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Factor 3. Financial Situation

Criteria

Applicant

Single

Entity



All parties

combined

Each party A

one

3.1 HistoricalFinancialPerformance

Submission of auditedfinancial statements or, ifnot required by the law ofthe Applicants country,other financial statementsacceptable to theContracting Agency, forthe last _[insert numberof years in words and

figures ___(__)] years, todemonstrate the currentsoundness of theApplicants financialposition:

(a) Average Current

Ratio: (Current Assets/Current Liabilities)equal to or greater than__[insert a number;e.g.: 1.0]__.


N / A Must meetrequirement


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Factor 3. Financial Situation

Criteria

Applicant

Single

Entity



All parties

combined

Each party A

one

3.1 HistoricalFinancialPerformance

(b) Average IndebtednessRatio: (TotalLiabilities/TotalAssets) equal or lessthan _[insert anumber; e.g.: 0.5]_ .

(c) Profitability:(Profits BeforeTaxes) equal orgreater than _[inserta number; e.g.: 0]_.


N / A Must meetrequirement


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Factor 4. Experience

Criteria

Applicant

Single Entity Joint Venture, Consortium

AssociationSub-FactorRequirement

All parties

combined

Each party A

4.1 GeneralExperience

Experience under contractsin the role of consultant forat least the last __[insertnumber of years in words

and figures__ (___)] years prior to the applicationssubmission deadline, andwith activity in at least nine(9) months in each year.

Must meet

requirement

N / A Must meet

requirement

4.2 AverageAnnualTurnover

Minimum average annualturnover of __[insertamount in US$ equivalent

in words and figures]__,calculated as total certified payments received forcontracts in progress orcompleted, within the last_[insert number of yearsin words and figures_(___)] years



Must meet__[insertpercentage

in wordsand

figures]__percent

(___%)] ofthe

requirement

Mp

f

(

re


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Criteria

Applicant



All parties

combined

Each party A

4.3 SpecificExperience

(a) Participation asConsultant in at least__[insert number ofcontracts] contracts withinthe last __[insert numberin words and figures]_(__) years, each with avalue of at least [insertamount in US$ equivalent

in words and

figures] __(___), that have been successfully or aresubstantially completedand that are similar to the proposed ConsultingService. The similarityshall be based on thecomplexity, methods/technology or othercharacteristics as describedin Section VI, Scope ofConsulting Services.

Must meetminimum

requirement.Above aspecifiedlevel shall

receivemaximum

points andproportional

in between

Must meetminimum

requirement.Above a

specified levelshall receivemaximum

points and

proportionalin between

N / A

re

l

m

ppr

i


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Criteria

Applicant



All parties

combined

Each party A

(b) For the above or othercontracts executed duringthe period stipulated in4.3(a) above, a minimumconstruction experience inthe following key

activities:

Must meet

minimum in

Must meet

minimum in

M

m

1. [e.g., Amount]requirement.

Above arequirement.

Above are

2. [e.g., Complexity]specifiedlevel shall

specified levelshall l

3. [e.g.,Methods/Technology ]

receivemaximum

receivemaximum

N/Am

4. [e.g.,]points and

proportionalpoints and

proportionalp

pr

4.3 SpecificExperience

5. [e.g.,] between between

6. [e.g.,]


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Section IV. Application Forms

The Contracting Agency shall include in the PQC all application forms that the Applicant mustcomplete and submit together with the Application. These forms are as specified in Section IV, ofthe prequalification documents:

Application Submission Sheet Applicant Information Sheet Applicant Information Sheet for each JVCA Party/Subcontractor Historical Contract Non-Performance Financial Situation General Experience Average Annual Turnover

Specific Experience Specific Experience in Key Activities


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Input of information to be completed by Applicant

Application Submission Sheet

Date: [insert day, month, year]

ITP No.: [insert ITP number]ICB No.: [insert ICB number]

To: __[insert full name of Contracting Agency]__

We, the undersigned, apply to be prequalified for the referenced ICB and declare that:

(a) we have examined and have no reservations to the prequalification documents, includingAddenda No.________, issued in accordance with ITA Clause 8: ___[insert the number andissuing date of each addendum]_____________________________________________________________

_______________________________________________;

(b) we, including any subcontractors or suppliers for any part of the contract subject to this prequalification process, have or willhave nationalities from eligible countries, in accordancewith ITA Sub-Clause 4.2: _[insert the nationality of the Applicant, including that of allparties in case of a JVCA, and the nationality of each already identified subcontractor and

supplier of related services, if applicable]__;

(c) we, including any subcontractors or suppliers for any part of the contract subject to this prequalification do not have any conflict of interest, and specifically are not participating asApplicants in more than one application in this prequalification process, in accordance with ITA

Clause 4;

(d) we, including any subcontractors or suppliers for any part of the contract subject to thisprequalification, have not been declared ineligible by the Bank;

(e) we are not a government-owned entity, and if we are, we meet the requirements of ITA Sub-Clause4.7;

(f) we, in accordance with ITA Sub-Clause 24.1, plan to subcontract the following key activities:_[provide specific details for first key activity specified in Section III by the Contracting Agency]__[provide specific details for n key activity specified in Section III by the Contracting Agency]_

(g) we declare that the following commissions, gratuities, or fees have been paid or are to be paid toagents, representatives or commission agents with respect to the prequalification process, thecorresponding bidding process or execution of the Contract, in accordance with ITA Sub-Clause3.3: [indicate full name of recipient of such payment, full address, reasons for thecommission or donation paid or that will be paid, amount and currency. If none has been

paid or is to be paid, indicate none]


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Name of Recipient Address Reason Am

(h) we understand that you may cancel the prequalification process at any time and that you areneither bound to accept any application that you may receive nor to invite the prequalifiedapplicants to bid for the contract subject of this prequalification, without incurring any liability tothe Applicants, in accordance with ITA Clause 26.

(i) by presenting this Application, we accept and agree with the content, scope, evaluation criteriaand procedures established in this Prequalification Documents, including any addenda mentioned

in literal (a) above.

Signed __[insert signature of person whose name and capacity are shown below]__

[insert full name of person [insert legal capacity of person

Name _signing the application]________ In the Capacity of _signing the application]_____

Duly authorized to sign the application for and on behalf of:

Applicants Name ___[insert full name of Applicant]____

Address ___[insert street number, town or city, and country]_________________________________________________________________________

Dated on __[insert day number]_ day of __[insert month]__, __[insert year]__.


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Form ELI 1.1Input of information to be completed by Applicant

Applicant Information Sheet

Date: [insert day, month, year]ITP No.: [insert ITP number]ICB No.: [insert ICB number]

Page [insert page number] of [insert total number] pages

Applicants Legal Name

__[insert full legal name]____

In case of JVCA, legal name of each party:

___[insert full legal name of each party in JVCA ]____Applicants actual or intended country of constitution:

__[indicate country of constitution]__

Applicants actual or intended year of constitution:

___[indicate year of constitution]__

Applicants legal address in country of constitution:

___[insert street/ number/ town or city/ country]____

Applicants authorized representative information:

Name: __[insert full legal name]___

Address: __[insert street/ number/ town or city/ country]__

Telephone/Fax numbers: _[insert telephone/fax numbers, including country and city codes]_

E-mail address: ___[indicate e-mail address]___

Attached are copies of original documents of: [check the appropriate box(es)]

1. In case of single entity, articles of Incorporation or Documents of Constitution of the legalentity named above, in accordance with ITA Sub-Clauses 4.1, 4.2, and 4.7 .

2. Letter of authorization to represent the legal entity named above, in accordance with ITASub-Clause 15.3.

3. In case of JVCA, letter of intent to form JVCA or JVCA agreement, in accordance with ITASub-Clause 4.1.


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Form ELI 1.2Input of information to be completed by a JVCA party and/or Subcontractor

identified for key activities

Applicant Information Sheetfor each JVCA Party/Subcontractor as per Sub-Clause 24.2

Date: [insert day, month, year]ITP No.: [insert ITP number]ICB No.: [insert ICB number]

Page [insert page number] of [insert total number] pages

JVCAApplicant Legal Name:

__[insert full legal name]____JVCAs party/Subcontractors legal name:

___[insert full legal name of JVCA party/Subcontractor] ________

JVCAs party/Subcontractors country of constitution:

__[indicate country of constitution]__

JVCAs party/Subcontractors year of constitution:

___[indicate year of constitution]__

JVCAs party/Subcontractors legal address in country of constitution:

___[insert street/ number/ town or city/ country]____

JVCAs party/Subcontractors authorized representative information:

Name: __[insert full legal name]____

Address: ___[insert street/ number/ town or city/ country]____

Telephone/Fax numbers: [insert telephone/fax numbers, including country and city codes]

E-mail address: [indicate e-mail address]

Attached are copies of original documents of: [check the appropriate box(es)] Articles of Incorporation or Documents of Constitution of legal entity above, in accordance withITA Sub-Clauses 4.1 and 4.2.Letter of authorization to represent the legal entity named above, in accordance with ITASub-Clause 15.3.

In case of government owned entity, documents establishing legal and financial autonomy andcompliance with commercial law, in accordance with ITA Sub-Clause 4.7.


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Form CON 2Input of information to be completed by Applicant and each JVCA party

Historical Contract Non-Performance

Applicants Legal Name: [insert full name] Date: [insert day, month, year]JVCA Party Legal Name:[insert full name] ITP No.: [insert ITP number]

ICB No.: [insert ICB number]Page [insert page number] of [insert total number] pages

[Check appropriate boxes and fill out required information.]

Non-Performing Contracts in accordance with Section III, Evaluation Criteria

Contract non-performance did not occur during the stipulated period in accordance with Sub-Factor2.1 of Section III, Evaluation Criteria.Pending Litigation, in accordance with Section III, Evaluation Criteria

No pending litigation in accordance with Sub-Factor 2.2 of Section III, Evaluation Criteria.Pending litigation in accordance with Sub-Factor 2.2 of Section III, Evaluation Criteria, as indicated

below.

Year Outcome asPercent of

Total AssetsContract Identification

Total ContractAmount

(current value,

US$equivalent)

[insertyear]____

[insertpercentage]

______

Contract Identification: [indicate complete contract name/number and any other identification]Name of Contracting Entity: [insert full name]Address of Contracting Entity: [insert street/city/country]Matter in dispute: [indicate main issues in dispute]

[insertamount]___________

____ ______Contract Identification:Name of Contracting Entity:Address of Contracting Entity:Matter in dispute:

___________

____ ______Contract Identification:Name of Contracting Entity:Address of Contracting Entity:Matter in dispute:

___________


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Form FIN 3.1Input of information to be completed by Applicant and each JVCA party

Financial Situation



Financial information

in US$ equivalent

Historical information for previous _[insert as specified in Sub-

factor 3.1, Section III in words and figures]_____ (__) years

(US$ equivalent in 000s)

Year 1 Year 2 Year 3 Year Yearn Avg.Avg.Ratio

Information from Balance Sheet

Total Assets (TA)

Total Liabilities (TL)

[RatioTL/TA]

Net Worth (NW)[NW]

Current Assets (CA)

Current Liabilities (CL)

[Ratio

CA/CL]

Information from Income Statement

Profits Before Taxes (PBT)

Attached are copies of financial statements (balance sheets, including all related notes, andincome statements) for the years required above complying with the following conditions:

(a) Must reflect the financial situation of the Applicant or party of a JVCA, and not sister or

parent companies.

(b) Historic financial statements must be audited by a certified accountant.

(c) Historic financial statements must be complete, including all notes to the financialstatements.

(d) Historic financial statements must correspond to accounting periods already completed andaudited (no statements for partial periods shall be requested or accepted).


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Form EXP 4.1Input of information to be completed by Applicant and each JVCA party

General Experience



[Identify contracts that demonstrate continuous Consulting Services in accordance with SectionIII, Evaluation Criteria, Sub-Factor 4.1.]

Starting

Month /

Year

Ending

Month /

Year

Years*Contract Identification Role of

Applicant

[indicatemonth/

year]______

[indicatemonth/

year]______

[insertnumber

of

years]_____

Contract name: [insert full name]Brief Description of the Consulting Services performed by the Applicant: [indicate performed Consultingservice briefly]Name of Contracting Entity: [indicate full name]Address: [indicate street/number/town orcity/country address]

[indicate role asContractor or

Subcontractor]______________

______ ______Contract name:Brief Description of the Consulting Services performedby the Applicant:Name of Contracting Entity:

Address:

______________

______ ______Contract name:Brief Description of the Consulting Services performedby the Applicant:Name of Contracting Entity:Address:

______________

______ ______Contract name:Brief Description of the Consulting Services performedby the Applicant:Name of Contracting Entity:Address:

______________

______ ______

Contract name:

Brief Description of the Consulting Services performedby the Applicant:Name of Contracting Entity:Address:

______________

* List calendar year for years with contracts with at least nine (9) months activity per year, startingwith the earliest year


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Form EXP 4.2Input of information to be completed by Applicant and each JVCA party

Average Annual Turnover



Annual turnover data (construction only)

Year Amount and CurrencyUS$ equivalent

[indicate year] [insert amount and indicate currency] [insert amount in US$equiv.]

AverageAnnualTurnover *

* Average annual turnover calculated as total certified payments received for Consulting Services inprogress or completed, divided by the number of years specified in Section III, Evaluation CriteriaSub-Factor 4.2.


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Form EXP 4.3(a) (cont.)

Specific Experience

Applicants Legal Name: [insert full name] Page [insert page number] of [insert total number] pagesJVCA Party Legal Name: [insert full name]

Similar Contract No. __[insert specific

number] of [total number of contracts]___ required

Information

Description of the similarity in accordancewith Sub-Factor 4.3(a), Section III

1. [e.g., Amount] __[insert information]__

2. [e.g., Complexity] __[insert information]__

3. [e.g.,Methods/Technology ] __[insert information]__

4. [e.g.,] __[insert information]__




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Form EXP 4.3(b)Input of information to be completed by Applicant, each JVCA party and each

Subcontractor proposed for key activities

Specific Experience in Key ActivitiesApplicants Legal Name: [insert full name] Date: [insert day, month, year]JVCA Party Name: [insert full name] ITP No.: [insert ITP number]Subcontractors Legal Name (as per ITA 24.2):_[insert full name] ICB No.: [insert ICB number] ___________________________ Page [insert page number] of [insert total number] pages

Information

Contract Identification _[insert contract name and number, if applicable]_

Award date _[insert day, month, year, i.e., 15 June, 2015]_

Completion date _[insert day, month, year, i.e., 03 October, 2017]_

Role in Contract[check the appropriate box]

Contractor

Subcontractor

Total Contract Amount Amount:

___[insert total contractamount in local

currency]_____________

Amount:

US$ __[insert totalcontract amount in US$

equivalent]____________

If party in a JVCA, specify participation oftotal contract amount

[insert apercentage

amount]

_____%

Amount:[insert total contract

amount in local

currency]_____________

Amount:US$ __[insert totalcontract amount in

US$ equivalent]________________

Contracting Agencys Name: ___[insert full name]___

Address: [indicate street / number / town or city / country]

Telephone/fax number [insert telephone/fax numbers, including country andcity area codes]

E-mail: [insert e-mail address, if available]


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Form EXP 4.3(b)(cont.)

Specific Experience in Key Activities

Applicants Legal Name: [insert full name] Page [insert page number] of [insert total number] pagesJVCA Party Legal Name: [insert full name]Subcontractors Legal Name (as per ITA 24.2): [insert full name]

Information

Description of the similarity in accordancewith Sub-Factor 4.3 (b), Section III:

1. [e.g., Amount]

__[insert information]__

2. [e.g., Complexity] __[insert information]__

3. [e.g.,Methods/technology ] __[insert information]__





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Section V. Eligible Countries

The Contracting Agency shall include in this Section the list of eligible countries. Only natural persons and legal entities or firms complying with the eligibility requirements specified in ITAClauses 4 and 5, are eligible to participate in Bank financed procurement.

The list of eligible countries depends on the type and source of Bank financing to be used.

For financing provided from:

(a) Ordinary Capital (OC) or Funds for Special Operations (FSO) the list shall include alleligible countries of the Bank;

(b) Multilateral Investment Fund (MIF) the list shall include all borrowing eligible countriesof the Bank plus Canada, Italy, Japan, Netherlands, Portugal, Spain and the United States.

(c) Other funds under administration by the Bank the list shall reflect the terms andconditions of the agreement between the Bank and the donor of the funds. This may includefunds that only permit one eligible country.

The Contracting Agency shall ensure that the list of eligible countries corresponds to the terms andconditions under which the financing is provided.


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Eligible Countries(All the members of the Bank)

Argentina El Salvador Panama

Austria Finland Paraguay

Bahamas France Peru

Barbados Germany Portugal

Belgium Guatemala Slovenia

Belize Guyana Spain

Bolivia Haiti Suriname

Brazil Honduras Sweden

Canada Israel Switzerland

Colombia Italy Trinidad & Tobago

Costa Rica Jamaica United Kingdom

Chile Japan United States

Croatia Mexico Uruguay

Denmark Netherlands VenezuelaDominican Republic Nicaragua

Ecuador Norway

Eligible Territories and Dependencies

- Netherlands Antilles (Aruba, Curaao, Bonaire, St. Maarten, Saba and Eustatius) participate asDepartments of the Netherlands.

- Guadeloupe, French Guyana, Martinique and Reunion participate as Departments of France.- Guam, Puerto Rico, and the U.S. Virgin Islands participate as jurisdictions of the United States.

Note: The Bank should be consulted regarding eligibility for procurement of the other successorrepublics of the former Socialist Federal Republic of Yugoslavia.


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Eligible Countries

(Under MIF Financing)

Argentina Ecuador Nicaragua

Bahamas El Salvador Panama

Barbados Guatemala Paraguay

Belize Guyana Peru

Bolivia Haiti Portugal

Brazil Honduras Spain

Canada Italy Suriname

Colombia Jamaica Trinidad & Tobago

Costa Rica Japan United States

Chile Mexico Uruguay

Dominican Republic Netherlands Venezuela

Eligible Territories and Dependencies

Guam, Puerto Rico, and the U.S. Virgin Islands participate as jurisdictions of the United States.


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Section VI. Scope of Consulting Services

The Scope of Consulting Services shall provide sufficient information as to enable Applicants to

prepare applications that are realistic and competitive. The Scope of Consulting Services included inthe prequalification documents will not become part of the procurement contract for the ConsultingServices.

The Scope of Consulting Services should contain sufficient information as to enable a potentialApplicant to decide whether or not is interested in participating in that type of Consulting Services.The Contracting Agency shall assign experienced staff to draft this information in a mannerpermitting the widest possible competition while, at the same time, clearly specifying the requiredstandards.

The scope of Consulting Services consists of three parts:

1. Description of the Consulting Services2. Consulting Services Period3. Site and other Data

The following notes provide guidance on what information should be provided, at this stage of theprocurement process and as part of the prequalification documents.

Description of the Consulting Services

The purpose of the Description of the Consulting Services is to specify the scope of ConsultingServices for which the Applicant must qualify. At the prequalification stage, the Contracting Agencyshould only provide a general description of the Consulting Services.

Consulting Services Period

The purpose of the Consulting Services Period information is to provide Applicants with a tentativeschedule for the execution of the Consulting Services described in the Description of the ConsultingServices.

In preparing the tentative schedule of the Consulting Services, the Contracting Agency must take intoaccount the time involved in the process for the procurement of Consulting Services, theimplementation time of the Consulting Services and the delivery date of the project until finalacceptance.


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Site and other Data

The purpose of the information on Site and other data is to provide Applicants with information onlocation, dimension, and other characteristics about the site where the Consulting Services will becarried out.