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STANDARD PROCUREMENT DOCUMENTS
Users Guide
forPrequalification Documents for
Procurement of ConsultingServices
Inter-American Development Bank
April 2003
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Contents
Page
Introduction................................................................................................... 1
Abbreviations ................................................................................................ 3
The Prequalification Process .........................................................................5
Invitation to Prequalify for Procurement of Consulting Services ................. 9
Invitation for Prequalification for Procurement of Consulting Services..... 11
Invitation for Prequalification for Procurement of Consulting Services..... 13
Section I. Instructions to Applicants ..........................................................17
Section II. Application Data Sheet............................................................. 19
Section III. Evaluation Criteria .................................................................. 23
Section IV. Application Forms...................................................................35
Section V. Eligible Countries.....................................................................55
Section VI. Scope of Consulting Services ................................................. 59
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Users Guide 1
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Introduction
The Standard Procurement Documents Prequalification Documents for Procurement of Consulting
Services and Users Guide (PQC) have been designed to: (i) simplify the Contracting Agencys preparation of a specific Prequalification Document for Procurement of Consulting Services; (ii)reduce the Applicants preparation time and effort; (iii) facilitate and simplify the ContractingAgencys evaluation and comparison of applications and prequalification of Applicants; and (iv)minimize the time required by the Bank for the prior review of the PQC. Another of its importantfeatures is that they can be used with minimum changes, as they do not contain explanations,footnotes or examples that should not be part of the PQC.
The purpose of the Users Guide (the Guide) is to provide guidance to the Contracting Agency onhow to prepare the prequalification documents for Consulting Services based on the standard procurement documents. The provisions in Section I, Instructions to Applicants (ITA) must be
used without any modification to its text or format . Any data and provisions that this sectionrequires for a specific prequalification shall be included in Section II, Application Data Sheet.
The remaining sections of the PQC and also explained in the Guide are: Section III, EvaluationCriteria; Section IV, Application Forms; Section V, Eligible Countries; and Section VI, Scope
of Consulting Services.
The Guide includes an initial section on how to prepare the Invitation to Prequalify (ITP). TheContracting Agency should note that the ITP is not a part of the prequalification documents.
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Abbreviations
ADS Application Data SheetEC Evaluation CriteriaICB International Competitive BiddingIDB Inter-American Development BankITP Invitation to Prequalify for Procurement of Consulting ServicesITA Instructions to ApplicantsJVCA Joint Venture, Consortium, or AssociationPQW Prequalification Documents for Procurement of Consulting ServicesSPD Standard Procurement Documents
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The Prequalification Process
A prequalification process includes six main phases:
Publicity
Preparation and Issuing of the Prequalification Documents
Application preparation and submission
Applications opening ceremony
Applications evaluation, and
Prequalification of Applicants.
Publicity
The Contracting Agency must announce an upcoming prequalification process in the internationalmedia (the United Nations publication Development Business) and in the national media, takinginto account giving enough time for potential Applicants to respond with well-prepared applications.
Preparation and Issuing of the Prequalification Documents
The Contracting Agency and the Applicant should keep in mind that:
The Contracting Agency is responsible for the preparation and issuing of the PrequalificationDocuments.
The Contracting Agency shall use the Standard Procurement Documents for Prequalification forProcurement of Consulting Services issued by the Bank, as this is mandatory for contracts to befinanced by the Bank.
The Contracting Agency shall prepare the PQC using the published version of the StandardDocuments for Prequalification of Consulting Services without suppressing or adding text inSection I, Instructions to Applicants (ITA), which does not allow modifications. TheContracting Agency must provide all information and data pertaining each individualprequalification process in the following sections of the prequalification documents:
Section II, Application Data Sheet
Section III, Evaluation Criteria
Section IV, Application Forms Section V, Eligible Countries
Section VI, Scope of Consulting Services
The Contracting Agency shall allow Applicants sufficient time for studying the prequalificationdocuments, preparing complete and responsive applications, and submitting the applications.
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Application Preparation and Submission
The Applicant is responsible for the preparation and submission of its application. During this stage,the Contracting Agency shall:
Promptly respond to requests for clarifications from Applicants and amend, as needed, thePrequalification Documents
Amend the Prequalification Documents, but only with the Banks no-objection.
Opening of Applications
The Contracting Agency is responsible for the Opening of Applications, which is a critical event inthe Prequalification process. The Contracting Agency shall appoint experienced staff to conduct theOpening of Applications, as inappropriate procedures at the opening of applications are usuallyirreversible and may require cancellation of the prequalification process with the consequent delays
and waste of time and resources.
Best Bid-opening Practices to Observe
The Contracting Agency, in observance of best practices, shall:
Conduct the Opening of Applications strictly following the procedures as specified in ITASub-Clause 20, for all applications received not later than the date and time of the applicationsubmission deadline.
Ensure that all applications that were received on time are accounted for, before starting theOpening of Applications, as applications that are not opened and read out at the Opening of
Applications shall not be further considered.
Not reject any application at the Opening of Applications, except for late applications receivedafter the date and time of application submission deadline.
Examine the application at the Opening of Applications in accordance with the provisions of ITASub-Clause 11.
Application Evaluation and Prequalification
The Contracting Agency is responsible for the evaluation of applications and their prequalification.
Consequently, the Contracting Agency shall appoint experienced staff to conduct the evaluation ofapplications. Mistakes committed at the application evaluation stage may later prompt complaintsfrom Applicants, hence requiring reevaluation of the applications, with the consequent delays andwaste of time and resources.
The Contracting Agency, in observance of best practices shall:
Maintain the application evaluation process strictly confidential;
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Reject any attempts or pressures to distort the outcome of the evaluation, including fraud andcorruption;
Always comply with the prior-review requirements of the Bank;
Strictly apply only and all the factors, methods, and criteria defined in the Prequalification
Documents for Consulting Services, Section III, Evaluation Criteria, to evaluate the applications.
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Invitation to Prequalify for Procurement of Consulting Services
The Invitation to Prequalify for Procurement of Consulting Services (ITP) provides information that
enables potential Applicants to decide whether to participate. In addition to the essential itemsspecified in the Standard Procurement Documents for Prequalification for Procurement of ConsultingServices, the ITP should also indicate any important prequalification evaluation criteria (e.g., theminimum level of experience required in a similar type of Consulting Services).
The ITP is not part of the prequalification documents and, therefore, it shall not be included.
The ITP shall be issued:
(a) In the international electronic media
(i) Once in the periodical Development Business of the United Nations
(b) In the national media
(i) Once in two newspapers of wide national circulation; or
(ii) Twice in one newspaper of wide national circulation.
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Specific Procurement Notice (SPN)
Invitation to Prequalify for Procurement of Consulting Services
__________
____________________
_________________________
1. This Invitation to Prequalify follows the General Procurement Notice for this project thatappeared in the Development Business, issue number ________ of _____________________.
2. The _______________________ ______________________________________ a _________from the Inter-American Development Bank toward the cost of ________________
___________________, and it intends to apply part of the proceeds of this _______ to paymentsunder the contract for ___________________, for which this Invitation to Prequalify is issued.
3. Prequalification is open to Applicants from eligible countries of the Bank. The ____________________________ now invites sealed applications ________________________________________.
4. Interested eligible Applicants may obtain further information from ___________________ andinspect the Prequalification Documents at the address given below,________________________________________ from ___________________.
5. The Prequalification Documents, in __________ language, may be purchased by interestedApplicants on the submission of a written application to the address below __________________________ and upon payment of a non-refundable fee ____________________ or in __________________________________________. The method of payment will be__________________. The document will be sent by __________________.
No liability will be
accepted for loss or late delivery.
6. Applications must be submitted at the address indicated in the Prequalification Documentsat orbefore_____________________. Late applications shall not be considered. Applications will beopened, in the presence of the Applicants representatives who choose to attend, at the address,date, and time indicated in the Prequalification Documents.
7. The __________________ will not be responsible for any costs or expenses incurred by Applicantsin connection with the preparation or delivery of Applications.
8. In the comparison of applications, only and all those factors, methods, and criteria specified inSection III, Evaluation Criteria, will be used, in accordance with the provisions stipulated in theInstructions to Applicants.
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9. Applicants will be advised in due course, of the result of their applications. Only Applicantsprequalified under this process will be invited to bid under the international competitive biddingfor the Consulting Services.
______________________________________________________________________________________________________________________________________________________________
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Instructions for completing the
Invitation to Prequalify for Procurement of Consulting Services
[Date]
[Loan No. and Title]
[Contract No. and Title]
1. This Invitation to Prequalify for Consulting Services follows the General Procurement Noticefor this project that appeared in the Business Development, issue no. [insert number] of[insert date].
1
2. The [insert name of borrower] [has received/has applied for/intends to apply for] a[loan/credit] from the Inter-American Development Bank toward the cost of [insert name ofProject], and it intends to apply part of the proceeds of this [ loan/credit] to payments under
the contract for [insert name/No. of Contract].2
3. Prequalification is open to Applicants from eligible countries of the Bank.3 The [insert nameof Contracting Agency] now invites sealed applications for [insert description ofConsulting Services]. 4
4. Interested eligible Applicants may obtain further information from [insert name ofContracting Agency] and inspect the Prequalification Documents at the address given below,[insert address at end of document] from [insert office hours].
5
5. The Prequalification Documents, in [insert name of language] language, may be purchasedby interested Applicants on the submission of a written application to the address below [stateaddress at the end of document] and upon payment of a non-refundable fee6 of [insertamount in local currency] or in [insert amount in specified convertible currency]. Themethod of payment will be [insert method of payment].
7The document will be sent by
[insert delivery procedure].8 No liability will be accepted for loss or late delivery.
6. Applications must be submitted at the address indicated in the Prequalification Documentsator before [insert time and date]. Late applications shall not be considered. Applications will be opened, in the presence of the Applicants representatives who choose to attend, at theaddress, date, and time indicated in the Prequalification Documents.
7. The [insert name of Contracting Agency] will not be responsible for any costs or expenses
incurred by Applicants in connection with the preparation or delivery of Applications.
8. In the comparison of applications, only and all those factors, methods, and criteria specified inSection III., Evaluation Criteria, will be used, in accordance with the provisions stipulated inthe Instructions to Applicants.
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9. Applicants will be advised in due course of the result of their applications. Only Applicants prequalified under this process will be invited to bid under the international competitivebidding for the Consulting Services.
[Insert name of office][Insert name of officer][Insert postal address] and/or [Insert street address][Insert telephone number, indicate country and city code][Insert facsimile or cable number]
Notes:1. Day, month, year; for example, 31 January 2001.2. Insert if applicable: This contract will be jointly financed by [insert name of cofinancing
institution]. The eligibility rules and procedures for procurement of [complete with information
specified in the Loan Contract] will govern the prequalification process.3. Occasionally, contracts may be financed out of special funds that would further restrict eligibility to
a particular group of eligible countries. When this is the case, it should be mentioned in thisparagraph.
4. A brief description of the type of Consulting Services should be provided, including location of project, and other information necessary to enable potential Applicants to decide whether torespond to the invitation. The Prequalification Documents may require Applicants to have specificexperience or capabilities; such requirements should be also included in this paragraph.
5. For example: 09:00 to 12:00 hours.6. The fee, to defray printing and mailing/shipping costs should be a nominal amount.7. For example, cashiers check, direct deposit to specified account number, etc
8. The delivery procedure is usually airmail for overseas delivery and surface mail or express courierfor local delivery. If urgency or security dictates, express courier services may be required foroverseas delivery.
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PROCUREMENT DOCUMENTS
Prequalification Documents forProcurement of
__[indicate name of project]__________________________
Issued on: ___[insert date (day, month, year)]____
Invitation to Prequalify No.:_[insert IFP number]_
ICB No.:_[insert International Competitive Bidding number]
Contracting Agency: ___[indicate name of Contracting
Agency]__
Country: __[insert name of country]___
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Section I. Instructions to Applicants
The Instructions to Applicants (ITA) specify the procedures that regulate the prequalification process.
The ITA contain standard provisions that have been designed to remain unchanged and to be usedwithout modification. The ITA clearly identify the provisions that may need to be specified for aparticular prequalification process and require that such specifications be introduced in Section II,Application Data Sheet (ADS).
The Instructions to Applicants are not a contract document and, therefore, are not part of anycontract that may arise subject to the prequalification process.
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Section II. Application Data Sheet
The Application Data Sheet (ADS) contains information and provisions specific to a particular
prequalification process. The Contracting Agency must specify in the ADS only the information thatthe ITA request to be specified in the ADS. All information requested shall be provided; no clauseshall be left blank.
To facilitate the preparation of the ADS, its clauses are numbered with the same numbers as thecorresponding ITA clauses. The following explains where to complete the information beingrequested and what kind of information should be provided.
Input of Information to be completed by Contracting Agency
Section II. Application Data Sheet
A. Introduction
ITA 1.1 The identification of this Invitation to Prequalify is: ___[insert name andnumber of the ITP]____
ITA 1.1 The name of the Contracting Agency is: ___[insert full name]_____________
ITA 1.1The names, identification and number of the contracts are: ____[insert the fullname and identification for each contract, if applicable] _________________
ITA 1.1The name and identification number of the ICB are: ____[insert full name andidentification number for the international competitive
bidding]_________________________
ITA 2.1The name of the Borrower is: ___[insert full name]________________________________________________________________________________
ITA 2.1The name of the Project is: ____[insert name of Project]________________
___________________________________________________________
ITA 4.1The parties in a JVCA __[insert shall be or shall not be] __ jointly andseverally liable.
[If the parties shall not be jointly and severally liable, insert: Instead, thefollowing specific liabilities and responsibilities shall apply to each individual
or firm: [__specify in detail__]]
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B. Prequalification Documents
ITA 7.1 Forclarification purposes only, the Contracting Agency's address is:
Attention: ___[insert full name of person, if applicable]___
Number and Street: ___[insert number and street]_____
Floor/Room number: ___[insert floor and room number, if applicable]__
City: __[insert name of city or town]__
Zip Code: _[insert postal (ZIP) code, if applicable]___
Country: __[insert name of country]___
Telephone: _[insert telephone number, including country and city codes]_
Facsimile number: __[insert fax number, including country, city codes]_
Electronic mail address: ___[insert e-mail address, if applicable]___
C. Preparation of Applications
ITA 10.1 The language of the application as well as of all correspondence is: ___[insertlanguage]________________
ITA 11.1 (e) The Applicant shall submit with its application the following additionaldocuments: [insert any additional document not already listed in ITA Sub-Clause 11.1, that must be submitted with the application]_____________________________________________________________________________________________________________________________________________________________________________________________
ITA 15.2 In addition to the original, the number of copies to be submitted with theapplication is: _[insert total number of copies]____
ITA 15.3 The authorization to represent and sign on behalf of the Applicant shallcomply with the following specific requirements: ___[insert the descriptionof the documentation required to demonstrate the authority of the
signatory to sign the application] _________________________________________________________________________________________________________________________________________________________
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D. Submission and Opening of Applications
ITA 17.1 Forapplication submission purposes only, the Contracting Agency's addressis:
Attention: ___[insert full name of person, if applicable]___
Number and Street: __[insert number and street]___
Floor/Room number: __[insert floor and room number, if applicable]___
City: ____[insert name of city or town]___
Zip Code: __[insert postal (ZIP) code, if applicable]___
Country: __[insert name of country]__
Telephone: _[insert telephone number, including country and city codes]_
Facsimile number: _[insert facsimile number, including country and citycodes]_
Electronic mail address: __[insert e-mail address, if applicable]__
The deadline for application submission is:
Date: __[insert day, month and year, i.e. 10 October 2000]__
Time: __[insert time, and identify if a.m. or p.m., i.e., 11:30 a.m.]__ITA 20.1
The application opening shall take place at:
Number and Street: ____[insert number and street]________
Floor/Room number: ____[insert floor and room number and full name ofperson, if applicable]____
City: ___[insert name of city or town]___
Country: __[insert name of country]___
On
Date: __[insert day, month and year, i.e. 10 October 2000]__
Time: __[insert time, and identify if a.m. or p.m., i.e., 11:30 a.m.]__
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E. Evaluation of Applications
ITA 25.3 The prequalification __[insert will be or will not be]__ for multiplecontracts.
If the prequalification is for multiple contracts, the methods and evaluationcriteria to determine the combination of contracts for which the Applicant willprequalify shall be as specified in Section III, Evaluation Criteria.
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Section III. Evaluation Criteria
The purpose of the Evaluation Criteria, Section III in the prequalification documents, is to specify the
criteria that the Contracting Agency shall use to evaluate the applications and prequalify theApplicants. The Contracting Agency must prepare the evaluation criteria and include them as part ofthe Prequalification Documents. The evaluation criteria is not a contract document and, therefore,will not be part of the contract subject to this process.
The four factors considered to be the most important when evaluating a qualification are:
1. Eligibility2. Historical Contract Non-Performance3. Financial Situation4. Experience
Within each of these factors there are sub-factors, which are specified in the forms presented in thefollowing pages. In order to make the factor and sub-factors understandable to Applicants, theseforms specify who must provide what information. Blank spaces allow the Contracting Agency toinsert the criterion that will be evaluated.
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Factor 1. Eligibility
Criteria
ApplicantSingle
Entity
Joint Venture, Consortium,
AssociationSub-Factor Requirement
All parties
combined
Each party At le
p
1.1 Nationality Nationality in accordancewith ITA Sub-Clause 4.2.
Must meetrequirement
Existing orintendedJVCA mustmeetrequirement
Must meetrequirement N
1.2 Conflict ofInterest
No conflicts of interest inITA Sub-Clause 4.4 and4.5.
Must meetrequirement
Existing orintendedJVCA mustmeetrequirement
Must meetrequirement N
1.3 BankIneligibility
Not having been declaredineligible by the Bank, asdescribed in ITA Sub-Clause 4.6.
Must meetrequirement
ExistingJVCA mustmeetrequirement
Must meetrequirement N
1.4 Government
Owned Entity
Applicant required to meet
conditions of ITA Sub-Clause 4.7
Must meetrequirement
Must meetrequirement
Must meetrequirement N
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Factor 2. Historical Contract Non-Performance
Criteria
Applicant
Single
Entity
Joint Venture, Consortium,
AssociationSub-Factor Requirement
All parties
combined
Each party At le
p
2.1 History of non-performingcontracts
Non performance of acontract did not occurwithin the last __[insertnumber of years in
words and figures] _ (_)years prior to the deadlinefor application submission based on all informationon fully settled disputes orlitigation. A fully settleddispute or litigation is onethat has been resolved inaccordance with theDispute ResolutionMechanism under therespective contract, andwhere all appeal instancesavailable to the applicanthave been exhausted.
Must meetrequirementby itself oras party topast orexistingJVCA
N / A Must meetrequirementby itself oras party topast orexistingJVCA
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Factor 2. Historical Contract Non-Performance
Criteria
Applicant
Single
Entity
Joint Venture, Consortium,
AssociationSub-Factor Requirement
All parties
combined
Each party At le
p
2.2 PendingLitigation
All pending litigationshall in total not representmore than _____[insertpercentage in words and
figures]_______ percent(____%)] of theApplicants assets andshall be treated asresolved against theApplicant.
Must meetrequirementby itself oras party to
past orexistingJVCA
N / A Must meetrequirementby itself oras party to
past orexistingJVCA
N
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Factor 3. Financial Situation
Criteria
Applicant
Single
Entity
Joint Venture, Consortium,
AssociationSub-Factor Requirement
All parties
combined
Each party A
one
3.1 HistoricalFinancialPerformance
Submission of auditedfinancial statements or, ifnot required by the law ofthe Applicants country,other financial statementsacceptable to theContracting Agency, forthe last _[insert numberof years in words and
figures ___(__)] years, todemonstrate the currentsoundness of theApplicants financialposition:
(a) Average Current
Ratio: (Current Assets/Current Liabilities)equal to or greater than__[insert a number;e.g.: 1.0]__.
Must meetrequirement
N / A Must meetrequirement
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Factor 3. Financial Situation
Criteria
Applicant
Single
Entity
Joint Venture, Consortium,
AssociationSub-Factor Requirement
All parties
combined
Each party A
one
3.1 HistoricalFinancialPerformance
(b) Average IndebtednessRatio: (TotalLiabilities/TotalAssets) equal or lessthan _[insert anumber; e.g.: 0.5]_ .
(c) Profitability:(Profits BeforeTaxes) equal orgreater than _[inserta number; e.g.: 0]_.
Must meetrequirement
N / A Must meetrequirement
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Factor 4. Experience
Criteria
Applicant
Single Entity Joint Venture, Consortium
AssociationSub-FactorRequirement
All parties
combined
Each party A
4.1 GeneralExperience
Experience under contractsin the role of consultant forat least the last __[insertnumber of years in words
and figures__ (___)] years prior to the applicationssubmission deadline, andwith activity in at least nine(9) months in each year.
Must meet
requirement
N / A Must meet
requirement
4.2 AverageAnnualTurnover
Minimum average annualturnover of __[insertamount in US$ equivalent
in words and figures]__,calculated as total certified payments received forcontracts in progress orcompleted, within the last_[insert number of yearsin words and figures_(___)] years
Must meetrequirement
Must meetrequirement
Must meet__[insertpercentage
in wordsand
figures]__percent
(___%)] ofthe
requirement
Mp
f
(
re
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Factor 4. Experience
Criteria
Applicant
Single Entity Joint Venture, Consortium
AssociationSub-FactorRequirement
All parties
combined
Each party A
4.3 SpecificExperience
(a) Participation asConsultant in at least__[insert number ofcontracts] contracts withinthe last __[insert numberin words and figures]_(__) years, each with avalue of at least [insertamount in US$ equivalent
in words and
figures] __(___), that have been successfully or aresubstantially completedand that are similar to the proposed ConsultingService. The similarityshall be based on thecomplexity, methods/technology or othercharacteristics as describedin Section VI, Scope ofConsulting Services.
Must meetminimum
requirement.Above aspecifiedlevel shall
receivemaximum
points andproportional
in between
Must meetminimum
requirement.Above a
specified levelshall receivemaximum
points and
proportionalin between
N / A
re
l
m
ppr
i
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Factor 4. Experience
Criteria
Applicant
Single Entity Joint Venture, Consortium
AssociationSub-FactorRequirement
All parties
combined
Each party A
(b) For the above or othercontracts executed duringthe period stipulated in4.3(a) above, a minimumconstruction experience inthe following key
activities:
Must meet
minimum in
Must meet
minimum in
M
m
1. [e.g., Amount]requirement.
Above arequirement.
Above are
2. [e.g., Complexity]specifiedlevel shall
specified levelshall l
3. [e.g.,Methods/Technology ]
receivemaximum
receivemaximum
N/Am
4. [e.g.,]points and
proportionalpoints and
proportionalp
pr
4.3 SpecificExperience
5. [e.g.,] between between
6. [e.g.,]
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Section IV. Application Forms
The Contracting Agency shall include in the PQC all application forms that the Applicant mustcomplete and submit together with the Application. These forms are as specified in Section IV, ofthe prequalification documents:
Application Submission Sheet Applicant Information Sheet Applicant Information Sheet for each JVCA Party/Subcontractor Historical Contract Non-Performance Financial Situation General Experience Average Annual Turnover
Specific Experience Specific Experience in Key Activities
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Input of information to be completed by Applicant
Application Submission Sheet
Date: [insert day, month, year]
ITP No.: [insert ITP number]ICB No.: [insert ICB number]
To: __[insert full name of Contracting Agency]__
We, the undersigned, apply to be prequalified for the referenced ICB and declare that:
(a) we have examined and have no reservations to the prequalification documents, includingAddenda No.________, issued in accordance with ITA Clause 8: ___[insert the number andissuing date of each addendum]_____________________________________________________________
_______________________________________________;
(b) we, including any subcontractors or suppliers for any part of the contract subject to this prequalification process, have or willhave nationalities from eligible countries, in accordancewith ITA Sub-Clause 4.2: _[insert the nationality of the Applicant, including that of allparties in case of a JVCA, and the nationality of each already identified subcontractor and
supplier of related services, if applicable]__;
(c) we, including any subcontractors or suppliers for any part of the contract subject to this prequalification do not have any conflict of interest, and specifically are not participating asApplicants in more than one application in this prequalification process, in accordance with ITA
Clause 4;
(d) we, including any subcontractors or suppliers for any part of the contract subject to thisprequalification, have not been declared ineligible by the Bank;
(e) we are not a government-owned entity, and if we are, we meet the requirements of ITA Sub-Clause4.7;
(f) we, in accordance with ITA Sub-Clause 24.1, plan to subcontract the following key activities:_[provide specific details for first key activity specified in Section III by the Contracting Agency]__[provide specific details for n key activity specified in Section III by the Contracting Agency]_
(g) we declare that the following commissions, gratuities, or fees have been paid or are to be paid toagents, representatives or commission agents with respect to the prequalification process, thecorresponding bidding process or execution of the Contract, in accordance with ITA Sub-Clause3.3: [indicate full name of recipient of such payment, full address, reasons for thecommission or donation paid or that will be paid, amount and currency. If none has been
paid or is to be paid, indicate none]
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Name of Recipient Address Reason Am
(h) we understand that you may cancel the prequalification process at any time and that you areneither bound to accept any application that you may receive nor to invite the prequalifiedapplicants to bid for the contract subject of this prequalification, without incurring any liability tothe Applicants, in accordance with ITA Clause 26.
(i) by presenting this Application, we accept and agree with the content, scope, evaluation criteriaand procedures established in this Prequalification Documents, including any addenda mentioned
in literal (a) above.
Signed __[insert signature of person whose name and capacity are shown below]__
[insert full name of person [insert legal capacity of person
Name _signing the application]________ In the Capacity of _signing the application]_____
Duly authorized to sign the application for and on behalf of:
Applicants Name ___[insert full name of Applicant]____
Address ___[insert street number, town or city, and country]_________________________________________________________________________
Dated on __[insert day number]_ day of __[insert month]__, __[insert year]__.
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Form ELI 1.1Input of information to be completed by Applicant
Applicant Information Sheet
Date: [insert day, month, year]ITP No.: [insert ITP number]ICB No.: [insert ICB number]
Page [insert page number] of [insert total number] pages
Applicants Legal Name
__[insert full legal name]____
In case of JVCA, legal name of each party:
___[insert full legal name of each party in JVCA ]____Applicants actual or intended country of constitution:
__[indicate country of constitution]__
Applicants actual or intended year of constitution:
___[indicate year of constitution]__
Applicants legal address in country of constitution:
___[insert street/ number/ town or city/ country]____
Applicants authorized representative information:
Name: __[insert full legal name]___
Address: __[insert street/ number/ town or city/ country]__
Telephone/Fax numbers: _[insert telephone/fax numbers, including country and city codes]_
E-mail address: ___[indicate e-mail address]___
Attached are copies of original documents of: [check the appropriate box(es)]
1. In case of single entity, articles of Incorporation or Documents of Constitution of the legalentity named above, in accordance with ITA Sub-Clauses 4.1, 4.2, and 4.7 .
2. Letter of authorization to represent the legal entity named above, in accordance with ITASub-Clause 15.3.
3. In case of JVCA, letter of intent to form JVCA or JVCA agreement, in accordance with ITASub-Clause 4.1.
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Form ELI 1.2Input of information to be completed by a JVCA party and/or Subcontractor
identified for key activities
Applicant Information Sheetfor each JVCA Party/Subcontractor as per Sub-Clause 24.2
Date: [insert day, month, year]ITP No.: [insert ITP number]ICB No.: [insert ICB number]
Page [insert page number] of [insert total number] pages
JVCAApplicant Legal Name:
__[insert full legal name]____JVCAs party/Subcontractors legal name:
___[insert full legal name of JVCA party/Subcontractor] ________
JVCAs party/Subcontractors country of constitution:
__[indicate country of constitution]__
JVCAs party/Subcontractors year of constitution:
___[indicate year of constitution]__
JVCAs party/Subcontractors legal address in country of constitution:
___[insert street/ number/ town or city/ country]____
JVCAs party/Subcontractors authorized representative information:
Name: __[insert full legal name]____
Address: ___[insert street/ number/ town or city/ country]____
Telephone/Fax numbers: [insert telephone/fax numbers, including country and city codes]
E-mail address: [indicate e-mail address]
Attached are copies of original documents of: [check the appropriate box(es)] Articles of Incorporation or Documents of Constitution of legal entity above, in accordance withITA Sub-Clauses 4.1 and 4.2.Letter of authorization to represent the legal entity named above, in accordance with ITASub-Clause 15.3.
In case of government owned entity, documents establishing legal and financial autonomy andcompliance with commercial law, in accordance with ITA Sub-Clause 4.7.
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Form CON 2Input of information to be completed by Applicant and each JVCA party
Historical Contract Non-Performance
Applicants Legal Name: [insert full name] Date: [insert day, month, year]JVCA Party Legal Name:[insert full name] ITP No.: [insert ITP number]
ICB No.: [insert ICB number]Page [insert page number] of [insert total number] pages
[Check appropriate boxes and fill out required information.]
Non-Performing Contracts in accordance with Section III, Evaluation Criteria
Contract non-performance did not occur during the stipulated period in accordance with Sub-Factor2.1 of Section III, Evaluation Criteria.Pending Litigation, in accordance with Section III, Evaluation Criteria
No pending litigation in accordance with Sub-Factor 2.2 of Section III, Evaluation Criteria.Pending litigation in accordance with Sub-Factor 2.2 of Section III, Evaluation Criteria, as indicated
below.
Year Outcome asPercent of
Total AssetsContract Identification
Total ContractAmount
(current value,
US$equivalent)
[insertyear]____
[insertpercentage]
______
Contract Identification: [indicate complete contract name/number and any other identification]Name of Contracting Entity: [insert full name]Address of Contracting Entity: [insert street/city/country]Matter in dispute: [indicate main issues in dispute]
[insertamount]___________
____ ______Contract Identification:Name of Contracting Entity:Address of Contracting Entity:Matter in dispute:
___________
____ ______Contract Identification:Name of Contracting Entity:Address of Contracting Entity:Matter in dispute:
___________
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Form FIN 3.1Input of information to be completed by Applicant and each JVCA party
Financial Situation
Applicants Legal Name: [insert full name] Date: [insert day, month, year]JVCA Party Legal Name:[insert full name] ITP No.: [insert ITP number]
ICB No.: [insert ICB number]Page [insert page number] of [insert total number] pages
Financial information
in US$ equivalent
Historical information for previous _[insert as specified in Sub-
factor 3.1, Section III in words and figures]_____ (__) years
(US$ equivalent in 000s)
Year 1 Year 2 Year 3 Year Yearn Avg.Avg.Ratio
Information from Balance Sheet
Total Assets (TA)
Total Liabilities (TL)
[RatioTL/TA]
Net Worth (NW)[NW]
Current Assets (CA)
Current Liabilities (CL)
[Ratio
CA/CL]
Information from Income Statement
Profits Before Taxes (PBT)
Attached are copies of financial statements (balance sheets, including all related notes, andincome statements) for the years required above complying with the following conditions:
(a) Must reflect the financial situation of the Applicant or party of a JVCA, and not sister or
parent companies.
(b) Historic financial statements must be audited by a certified accountant.
(c) Historic financial statements must be complete, including all notes to the financialstatements.
(d) Historic financial statements must correspond to accounting periods already completed andaudited (no statements for partial periods shall be requested or accepted).
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Form EXP 4.1Input of information to be completed by Applicant and each JVCA party
General Experience
Applicants Legal Name: [insert full name] Date: [insert day, month, year]JVCA Party Legal Name:[insert full name] ITP No.: [insert ITP number]
ICB No.: [insert ICB number]Page [insert page number] of [insert total number] pages
[Identify contracts that demonstrate continuous Consulting Services in accordance with SectionIII, Evaluation Criteria, Sub-Factor 4.1.]
Starting
Month /
Year
Ending
Month /
Year
Years*Contract Identification Role of
Applicant
[indicatemonth/
year]______
[indicatemonth/
year]______
[insertnumber
of
years]_____
Contract name: [insert full name]Brief Description of the Consulting Services performed by the Applicant: [indicate performed Consultingservice briefly]Name of Contracting Entity: [indicate full name]Address: [indicate street/number/town orcity/country address]
[indicate role asContractor or
Subcontractor]______________
______ ______Contract name:Brief Description of the Consulting Services performedby the Applicant:Name of Contracting Entity:
Address:
______________
______ ______Contract name:Brief Description of the Consulting Services performedby the Applicant:Name of Contracting Entity:Address:
______________
______ ______Contract name:Brief Description of the Consulting Services performedby the Applicant:Name of Contracting Entity:Address:
______________
______ ______
Contract name:
Brief Description of the Consulting Services performedby the Applicant:Name of Contracting Entity:Address:
______________
* List calendar year for years with contracts with at least nine (9) months activity per year, startingwith the earliest year
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Form EXP 4.2Input of information to be completed by Applicant and each JVCA party
Average Annual Turnover
Applicants Legal Name: [insert full name] Date: [insert day, month, year]JVCA Party Legal Name:[insert full name] ITP No.: [insert ITP number]
ICB No.: [insert ICB number]Page [insert page number] of [insert total number] pages
Annual turnover data (construction only)
Year Amount and CurrencyUS$ equivalent
[indicate year] [insert amount and indicate currency] [insert amount in US$equiv.]
AverageAnnualTurnover *
* Average annual turnover calculated as total certified payments received for Consulting Services inprogress or completed, divided by the number of years specified in Section III, Evaluation CriteriaSub-Factor 4.2.
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Form EXP 4.3(a) (cont.)
Specific Experience
Applicants Legal Name: [insert full name] Page [insert page number] of [insert total number] pagesJVCA Party Legal Name: [insert full name]
Similar Contract No. __[insert specific
number] of [total number of contracts]___ required
Information
Description of the similarity in accordancewith Sub-Factor 4.3(a), Section III
1. [e.g., Amount] __[insert information]__
2. [e.g., Complexity] __[insert information]__
3. [e.g.,Methods/Technology ] __[insert information]__
4. [e.g.,] __[insert information]__
5. [e.g.,] __[insert information]__
6. [e.g.,] __[insert information]__
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Form EXP 4.3(b)Input of information to be completed by Applicant, each JVCA party and each
Subcontractor proposed for key activities
Specific Experience in Key ActivitiesApplicants Legal Name: [insert full name] Date: [insert day, month, year]JVCA Party Name: [insert full name] ITP No.: [insert ITP number]Subcontractors Legal Name (as per ITA 24.2):_[insert full name] ICB No.: [insert ICB number] ___________________________ Page [insert page number] of [insert total number] pages
Information
Contract Identification _[insert contract name and number, if applicable]_
Award date _[insert day, month, year, i.e., 15 June, 2015]_
Completion date _[insert day, month, year, i.e., 03 October, 2017]_
Role in Contract[check the appropriate box]
Contractor
Subcontractor
Total Contract Amount Amount:
___[insert total contractamount in local
currency]_____________
Amount:
US$ __[insert totalcontract amount in US$
equivalent]____________
If party in a JVCA, specify participation oftotal contract amount
[insert apercentage
amount]
_____%
Amount:[insert total contract
amount in local
currency]_____________
Amount:US$ __[insert totalcontract amount in
US$ equivalent]________________
Contracting Agencys Name: ___[insert full name]___
Address: [indicate street / number / town or city / country]
Telephone/fax number [insert telephone/fax numbers, including country andcity area codes]
E-mail: [insert e-mail address, if available]
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Form EXP 4.3(b)(cont.)
Specific Experience in Key Activities
Applicants Legal Name: [insert full name] Page [insert page number] of [insert total number] pagesJVCA Party Legal Name: [insert full name]Subcontractors Legal Name (as per ITA 24.2): [insert full name]
Information
Description of the similarity in accordancewith Sub-Factor 4.3 (b), Section III:
1. [e.g., Amount]
__[insert information]__
2. [e.g., Complexity] __[insert information]__
3. [e.g.,Methods/technology ] __[insert information]__
4. [e.g.,] __[insert information]__
5. [e.g.,] __[insert information]__
6. [e.g.,] __[insert information]__
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Section V. Eligible Countries
The Contracting Agency shall include in this Section the list of eligible countries. Only natural persons and legal entities or firms complying with the eligibility requirements specified in ITAClauses 4 and 5, are eligible to participate in Bank financed procurement.
The list of eligible countries depends on the type and source of Bank financing to be used.
For financing provided from:
(a) Ordinary Capital (OC) or Funds for Special Operations (FSO) the list shall include alleligible countries of the Bank;
(b) Multilateral Investment Fund (MIF) the list shall include all borrowing eligible countriesof the Bank plus Canada, Italy, Japan, Netherlands, Portugal, Spain and the United States.
(c) Other funds under administration by the Bank the list shall reflect the terms andconditions of the agreement between the Bank and the donor of the funds. This may includefunds that only permit one eligible country.
The Contracting Agency shall ensure that the list of eligible countries corresponds to the terms andconditions under which the financing is provided.
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Eligible Countries(All the members of the Bank)
Argentina El Salvador Panama
Austria Finland Paraguay
Bahamas France Peru
Barbados Germany Portugal
Belgium Guatemala Slovenia
Belize Guyana Spain
Bolivia Haiti Suriname
Brazil Honduras Sweden
Canada Israel Switzerland
Colombia Italy Trinidad & Tobago
Costa Rica Jamaica United Kingdom
Chile Japan United States
Croatia Mexico Uruguay
Denmark Netherlands VenezuelaDominican Republic Nicaragua
Ecuador Norway
Eligible Territories and Dependencies
- Netherlands Antilles (Aruba, Curaao, Bonaire, St. Maarten, Saba and Eustatius) participate asDepartments of the Netherlands.
- Guadeloupe, French Guyana, Martinique and Reunion participate as Departments of France.- Guam, Puerto Rico, and the U.S. Virgin Islands participate as jurisdictions of the United States.
Note: The Bank should be consulted regarding eligibility for procurement of the other successorrepublics of the former Socialist Federal Republic of Yugoslavia.
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Eligible Countries
(Under MIF Financing)
Argentina Ecuador Nicaragua
Bahamas El Salvador Panama
Barbados Guatemala Paraguay
Belize Guyana Peru
Bolivia Haiti Portugal
Brazil Honduras Spain
Canada Italy Suriname
Colombia Jamaica Trinidad & Tobago
Costa Rica Japan United States
Chile Mexico Uruguay
Dominican Republic Netherlands Venezuela
Eligible Territories and Dependencies
Guam, Puerto Rico, and the U.S. Virgin Islands participate as jurisdictions of the United States.
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Section VI. Scope of Consulting Services
The Scope of Consulting Services shall provide sufficient information as to enable Applicants to
prepare applications that are realistic and competitive. The Scope of Consulting Services included inthe prequalification documents will not become part of the procurement contract for the ConsultingServices.
The Scope of Consulting Services should contain sufficient information as to enable a potentialApplicant to decide whether or not is interested in participating in that type of Consulting Services.The Contracting Agency shall assign experienced staff to draft this information in a mannerpermitting the widest possible competition while, at the same time, clearly specifying the requiredstandards.
The scope of Consulting Services consists of three parts:
1. Description of the Consulting Services2. Consulting Services Period3. Site and other Data
The following notes provide guidance on what information should be provided, at this stage of theprocurement process and as part of the prequalification documents.
Description of the Consulting Services
The purpose of the Description of the Consulting Services is to specify the scope of ConsultingServices for which the Applicant must qualify. At the prequalification stage, the Contracting Agencyshould only provide a general description of the Consulting Services.
Consulting Services Period
The purpose of the Consulting Services Period information is to provide Applicants with a tentativeschedule for the execution of the Consulting Services described in the Description of the ConsultingServices.
In preparing the tentative schedule of the Consulting Services, the Contracting Agency must take intoaccount the time involved in the process for the procurement of Consulting Services, theimplementation time of the Consulting Services and the delivery date of the project until finalacceptance.
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Site and other Data
The purpose of the information on Site and other data is to provide Applicants with information onlocation, dimension, and other characteristics about the site where the Consulting Services will becarried out.