hris introduction
TRANSCRIPT
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Introduction to HRISIntroduction to HRIS
MIS/Technical ReviewMIS/Technical Review What is an HRIS/HRMS?What is an HRIS/HRMS? Introduce the SDLCIntroduce the SDLC
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Data vs InformationData vs Information
DataData - “Just the facts” >>raw facts - “Just the facts” >>raw facts
InformationInformation - data that has been - data that has been transformed into a more useful or transformed into a more useful or meaningful formmeaningful form
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Data vs InformationData vs Information
Shah
Pujah
Zlotnick
Justin
Psychology
Communications
Finance
Ty
RichardsonAlge
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Data vs InformationData vs Information
Shah Pujah
Zlotnick Justin
Psychology
Communications
Finance
TyRichardson Alge
LastName FirstName Major Favorite_Teacher
Alge
Alge
TransformationProcess
How does data become How does data become information?information?
InformationData
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What is a “System”What is a “System”
A set of elements or components that A set of elements or components that are formed and interact to accomplish a are formed and interact to accomplish a goal (e.g. transform data into goal (e.g. transform data into information)information)
Processing
What is an Information What is an Information System?System?
OutputInput
Feedback Loop
Processing(Calc. Net pay)
An HR ExampleAn HR Example
Output(cut paycheck)
Input(hours worked)
Feedback Loop(Is paycheck accurate?)
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Evolution of Information Evolution of Information SystemsSystems
Transaction Processing (e.g payroll)Transaction Processing (e.g payroll) Management Information Systems (e.g. Management Information Systems (e.g.
daily & monthly absenteeism summary)daily & monthly absenteeism summary) Decision Support Systems (e.g. How Decision Support Systems (e.g. How
many employees should we hire?)many employees should we hire?) Expert SystemsExpert Systems
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Any Computer-based Info Any Computer-based Info Systems (HRIS included)Systems (HRIS included)
HardwareHardware SoftwareSoftware DatabasesDatabases TelecommunicationTelecommunication ProceduresProcedures PeoplePeople
Consists of...
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GIGOGIGO
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What is a “Human What is a “Human Resource Resource InformationSystem”InformationSystem”
The application of computers to The application of computers to employee-related record keeping and employee-related record keeping and reporting, reporting, andand management decision management decision makingmaking
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History of HRISHistory of HRIS
1950’s - virtually non-existent1950’s - virtually non-existent 1960’s - only a select few1960’s - only a select few 1970’s - greater need1970’s - greater need 1980’s - HRIS a reality in many orgs1980’s - HRIS a reality in many orgs 1990’s - Numerous vendors, specialties1990’s - Numerous vendors, specialties
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Growth of HRMSGrowth of HRMS
$20
$40
$60
$80
HR
Sof
twar
e sa
les
Mic
ro P
CH
R S
oftw
are
sale
s M
icro
PC
Mil
lion
sM
illi
ons
1983 1986 1987 1989 19911985
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Typical HRIS Record Typical HRIS Record Keeping RequirementsKeeping Requirements
Employee informationEmployee information Wage and salary dataWage and salary data Review datesReview dates BenefitsBenefits Education and trainingEducation and training AttendanceAttendance Performance data/appraisal resultsPerformance data/appraisal results
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Typical HRIS Reporting Typical HRIS Reporting Reqs.Reqs.
Employee profiles/listsEmployee profiles/lists Summary reports on employee groupsSummary reports on employee groups Historical trends in work-related infoHistorical trends in work-related info Person-position comparisonsPerson-position comparisons
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HRIS Tracks...HRIS Tracks...
People
PositionsJobs
WorkersComp
HRPlanning
MedicalRecords
Recruit/Employ
EEO/AAP
Benefits
Payroll
PensionAdmin
Emp. RelationsT&D
Comp.
Health &Safety
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Developing an HRIS: A Developing an HRIS: A host of decisions...host of decisions...
Fix what we’ve got (Improve current Fix what we’ve got (Improve current systems) vs. new system?systems) vs. new system?
Make versus Buy?Make versus Buy? Scope?Scope? Goals/Objectives?Goals/Objectives? StrategyStrategy
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Developing an HRIS: Developing an HRIS: System Development Life System Development Life Cycle (SDLC)Cycle (SDLC)
Planning
Design
Analysis
Implementation
Maintenance
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Phase ContainmentPhase Containment
Identify and address any problems at Identify and address any problems at their earliest possible step to avoid their earliest possible step to avoid costly rework down the roadcostly rework down the road
““Pay a little now, or a lot later!!!”Pay a little now, or a lot later!!!”
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Why HRISs Sometimes Why HRISs Sometimes FailFail
Unclear goals/objectivesUnclear goals/objectives System solves the wrong System solves the wrong
problemproblem Improper vendor/product Improper vendor/product
selectionselection Low user involvementLow user involvement Planning overlooks impact Planning overlooks impact
on clerical procedureson clerical procedures Lack of HR/functional Lack of HR/functional
expertise in designingexpertise in designing Underestimate conversion Underestimate conversion
efforteffort
Management- unrealistic Management- unrealistic expectationsexpectations
Lack of overall plan for Lack of overall plan for record mgt.record mgt.
Lack of flexibility and Lack of flexibility and adaptabilityadaptability
Misinterpret HR Misinterpret HR specificationsspecifications
Poor communication Poor communication between HR/ISbetween HR/IS
Inadequate testingInadequate testing
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Why are Carefully Why are Carefully Developed Info Systems Developed Info Systems Important to HR?Important to HR?
Better safetyBetter safety Better serviceBetter service Competitive AdvantageCompetitive Advantage Fewer ErrorsFewer Errors Greater AccuracyGreater Accuracy Higher Quality ProductsHigher Quality Products Improved Health CareImproved Health Care Improved CommunicationImproved Communication Increased EfficiencyIncreased Efficiency
Increased ProductivityIncreased Productivity More efficient More efficient
administrationadministration More opportunitiesMore opportunities Reduced labor Reduced labor
requirementsrequirements Reduced costsReduced costs Superior managerial Superior managerial
decision makingdecision making Superior controlSuperior control
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Vendor ContactsVendor Contacts
PeopleSoftPeopleSoft Oracle HR ApplicationsOracle HR Applications Ascentis Software - HROfficeAscentis Software - HROffice Eric Systems Inc.Eric Systems Inc. InfiniumInfinium SpectrumSpectrum
Http://www.ihrim.org/market/onlineguide/alphabetical.htm