OverviewOn

Virtual Office

How Virtual Offices WorkDoes your business well to operating in a

virtual environment? Are your employees willing to work from

their homes, cars, or other moving targets?

Where will you do your work?

Technically, your office is wherever you are.

 Your office could be in your home, in your

car, in the airport, on the beach, or even on a mountaintop.

 A quiet location away from the

distractions that being at home will always have.

First impressions mean a lotIf you're running a business from your

home, you probably don't want your home address used as the business address.

 Rent a post office box, or you can use a

CMRA (Commercial Mail Receiving Agency) mailbox service

Suite Number or Corporate-sounding address

Virtual Office SetupLaptop computerDocking station Monitor, keyboard and mouse,Hard drive space, Memory (RAM)High Speed ProcessorPrinterFax machineCD/DVDModemDigital camera

Virtual Office SoftwareE-mail program -Microsoft Outlook

Express or Eudora

Word processor -- Microsoft Word, WordPerfect, and Lotus Word Pro

Spreadsheet and database programs -- Microsoft Excel, Lotus 1-2-3, Intuit QuickBase

Presentation software -- Microsoft PowerPoint, or Astound.

 

Virtual Office Software

Virus protection software -- McAfee, or Norton AntiVirus

Utility program for computer maintenance -- Symantec Norton Utilities, McAfee, or TechTool Pro

Graphics and/or image editing tool -- CorelDraw, Adobe Illustrator, Adobe Photoshop,Macromedia Freehand, Deneba Canvas

Internet browsers -- Netscape Navigator or Microsoft Internet Explorer

 

Virtual Office: After officeVisto: Web-based scheduling, file storage, and

management toolsOffice Clip: Clip your team togetherPlanetIntra: Web-based management and

communication toolsPunch Networks: The Internet file

management platform

Some of these services available on the net:

Virtual Business Communication ToolsCell phone Wireless webTeleconferencing  Instant messaging, Web conferencing 

Setting up an Internet ConnectionBroadband connectionCableSatellite.

What about client meetings?

Take Executive Suite on lease that provides you with

Receptionist, Voice mail, E-mail, and other services, Time-limited access to Private offices, Reception area, Meeting room. Offices2 share. com, a meeting room

What about client meetings?

Other standard meeting place

Hotel lobbies, Restaurants, Golf courses, etc.

The Virtual Assistant “Virtual Assistant.“ (many links to sites that are built, managed and

maintained by people who used to sit outside

your door and help you manage business)They provide services on an as-needed basis.

What should you look for?

VAs also include the wide range of skills you can find.

VAs offering skills ranging from basic data entry to web design to accounting.

 

Setting virtual office policies

Home office location Home office equipment Computer software Procedures for system logins Procedures for submitting time-sheetsAccessibilityProcedures for forwarding calls or e-

mails Protocols for client interactions  

Legal ramifications of virtual businessParking may be an issue.Contact your tax accountant or

attorney to find out the law as it pertains to your situation.

AdvantagesEnvironmental benefitsReduction in traffic congestionReduction in stress levels Time saved not commuting to an officeMonetary benefitsManages your time more effectively

Continue……Productivity benefits Health benefitsOpportunities to get physical exercise when

needed mentallyReduced stress benefitsBenefit of living a more balanced lifeA more relaxing work environmentMore opportunities to hire part-time or contract

workersA larger pool of employee applicants because

location isn't as important

DisadvantagesMiscommunications or misunderstandingsTechnical difficultiesFeelings of separation or disassociation among

employeesProblems separating your free time from your

work time because your work is always "there“Feelings of isolation if you are always home aloneLack of support - both administrative and

managerial 

More Great LinksThe Virtual Office GroupVirtual Office: AfterofficeInteleWorks.comITAC: International Telework Association

and CouncilHome Office Association of America: Good

info, group insurance and shipping rates, etc.

Offices 2 Share: Short Term Space Solutions

THANKS

CA. VINAY GOELFCA, DISA