How to Use Panopto in the Classroom

Setting up the hardware

Step 1: Microphone (Compulsory)

Step 2: Document Camera (Optional)

Step 3: Presentation Material

Audio is a critical stream and the recording will fail without it. You can pick up

the Revolabs xTag microphone from the Service Centre (Unless prior

arrangements have been made for the microphone to be delivered to the

classroom). The recording levels are user-specific so please see Appendix A.

Setting Microphone Recording Levels to setup the recording levels the first

time.

In the classroom, open the podium door. Plug the microphone base into

either the USB slot of the computer or the USB white connector located in the

flip-top cable storage compartment on the desktop. Remove the microphone

from its base and attach it to your lapel. You do not need to turn it on as it is

on automatically. The microphone is muted if it is flashing red. Click the

button on its side to unmute it. It should now be flashing green.

*Please note: if the USB cable is accidentally pulled out the recording will be

corrupted.

If you would like to use a document camera during your presentation, make

sure to let the Service Centre technicians know that you will be recording your

lecture. The document camera is connected differently for recordings and

requires an external device.

Log on to the computer using your Concordia credentials. Any documents

(PowerPoint presentations, PDFs, etc.) that you will be using in your

presentation should be copied to the computer desktop. This will free up the

USB slot and also speed up the opening of the file. It is advisable to open each

of these documents in the appropriate software and then minimize them so

that they appear in the task bar at the bottom of the screen.

Accessing the Software

Step 8: The Folder Settings window will appear with the Settings tab selected. Make sure that Allow

users to download sessions in this folder is unchecked (you don’t want them to be able to download

the recording and distribute it), and then close the window by clicking on the X located in the top right

corner.

Step 4: Open a browser, go to the myConcordia

portal, and launch your Moodle course.

Step 5: Select your course which has been selected

to be part of this pilot.

Step 6: Locate the Panopto Focus block on the left

lower section of your Moodle course page. If the block

is not present you will have to add it. (Please see

appendix B)

Step 7: Launch the Panopto Web Management

Interface by clicking on the Course Settings link. This is

the interface which will allow you to manage your

recordings and create new ones.

Step 11: Click the Create New Recording tab if it is not already selected. Type the name of the recording

session into the Record a new session called field.

Step 9: Click on the Create pull-down menu

located in the top of the screen and select Record

a new session from the list.

Step 10: The Panopto recorder should launch automatically. If the application fails to launch on its own click

Launch Recorder button to manually launch Panopto recorder.

Depending on the computer setup, you may need to click Accept or OK in additional pop-up windows. It

takes a few moments for the recorder to open. It may launch behind your browser window so you may need

to click on it to bring it forward.

Setting up Your Recording Streams

Audio

Presentation

Step 15: Locate the PowerPoint presentation that you placed on the computer desktop in Step 1, and

click Open.

Step 12: As mentioned earlier a primary audio stream is

mandatory. Please make sure the Revolab xTag

microphone is selected from the Audio pull-down list.

Step 13: If you will be presenting a PowerPoint

presentation, click on the PowerPoint tab. If

you are not, skip to Step 11.

Step 14: If PowerPoint is running and you have already

opened a presentation, skip to Step 18. If not not, click

on Open a Presentation

Step 17: You will now be asked if you want PowerPoint to start presenting as soon as you start the

recording. If this is what you would like to occur, leave this box checked; if not, uncheck it. Why might

you uncheck it? If, for example, you would first like to review the course outline (which you have opened

in PDF format) before beginning the PowerPoint presentation, then you would want to leave this box

unchecked.

Step 16: You will get a warning asking you if

you would like to begin recording after

PowerPoint opens. Click No.

Step 18: In the bottom left of the Panopto

screen, you will see the Secondary Capture

Sources block. Make sure that you check all

sources that you would like to record, and

uncheck any that you do not.

Step 19: You are now ready to begin recording. To

do so, click on the Record button.

Controlling your Recording

You can pause the recording at any time by clicking the Pause button. The Pause button then becomes a

Resume button, which you can then click to resume the recording. To stop the recording, click the Stop

button.

Hotkeys (Windows only)

Key Function F8 Start Recording F9 Toggle between pause and resume F10 Stop recording

Uploading Your Recording

Step 1: Once you stop the recording, you will see this window. Click OK.

Step 2: You will be brought to the Recording Status tab. Your recording will appear under the Offline

Recordings heading. You now need to upload your recording to the server. Click Upload to Server.

Step 3: You will see a list of courses to which you have access. Locate the appropriate course to which

you would like to upload the file, and click Add New Session.

Step 4: The name that you provided earlier will appear in the Session Name field. If you would like to

change it, you can do so now. Next, click Upload to New Session.

Step 5: The recording will be processed by Panopto. You will initially see some progress bars followed by

descriptive orange text.

Step 6: Once the processing is complete, you have the opportunity to View, Edit or Share the video by

clicking on the appropriate link.

Step 7: To manage your recordings, click Manage My Recordings.

Step 8: A new tab in your browser will open. You will see a list of all your recordings. By moving your

cursor over the name of the recording, a number of options will appear to the right. If you would like to

delete a recording, click the X. You can edit the recording by clicking the clapboard icon.

Step 9: The video is now available in the Panopto Focus block in Moodle. You may need to refresh your

screen to see it appear below Completed Recordings.

APPENDIX

Appendix A: Setting Microphone Recording Levels

Step 1: Verify that the recording level of the microphone. To do this, right-click on the speaker icon

located on the bottom, right of the computer screen

Step 2: Click Recording devices.

Step 3: If you have plugged in the microphone base into the USB cord of the flip-top cable compartment

on the desktop, you will see the window shown below on the left. If you plugged it into the computer,

you will see the window shown below on the right. In both cases the green checkmark will indicate the

active recording device. Double-click on it to access its settings.

.

Step 4: Click on the Levels tab, and set the microphone level to 100. Click OK, and then click OK again to

close the Sound window.

Step 5: Check your audio levels when you speak. You should see light green bars appear next to the

microphone icon as shown below. If you do not, and you have carefully followed Steps 13 to 16, you

should contact the Service Centre for assistance.

Appendix C: Configuring Video Capture Device for Video

If you would like to record using a document camera, technicians from the IITS Service Centre will have

to set it up for you. In order for Panopto to capture the document camera, you must click the Settings

tab and uncheck Use smart video capture resolution detection. Next, click the Create New Recording

tab.