how to use google drive (for beginners)
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How To Use
Google Drive
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Why Use
Google Drive?
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Its a remarkable and free
online office suite
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It used to be that
Docs referred to
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the entire suite of
programs, not just
the word processor
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Now, Google Drive
refers to the wholeoffice suite
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as well as storage services
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Docs now refer to
the online wordprocessor in Drive
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and has similar
functionality toMicrosoft Word
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Sheetis the
online spreadsheetprogram, similar to
Microsoft Excel
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Slidesis the
presentation program,similar to
Microsoft PowerPoint
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Google Drive gives youthe ability to review the
history
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of a specific document,
and revert to an earlierversion
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It lets you create simple
web forms and onlinesurveys
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It has collaboration
features that let userswork
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on the same document
at the same time
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It has an offline file
storage that can besynced
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to multiple computers
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PART 1
> Registration> The Start Screen
> Organizing Google Drive
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Registration
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Google Drive requires
a Google account
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To log in to Google Drive,
launch a Web browser
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Mozilla Firefox,
Google Chrome, etc.
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On the address bar, type
in: drive.google.com
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Hit enter to load the site
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If you already have aGoogle account
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enter your Google
username (the associatedemail address),
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the password
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and click Sign In
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If you dont have
an account,scroll down
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and clickthe blue
Create AnAccount
link
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This brings you to
the Google Accountcreation screen
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Accomplish the fields
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Enter your first
and last name
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A username for your
new Gmail address
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Or, click I prefer to use my
current email address
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if you want to usean existing
non-google email
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Type in that existing
email address
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Enter a password
(minimum of 8characters long)
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Enter your birthday.
This is required
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Enter your gender
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Enter your mobile phone
number
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Enter aseries of
numbers
and/orletterssuperinquisitiveva.wordpress.com - How To Use Google Drive
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to prove to Google
that you are human
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Select your location
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Select the check box to agree
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And click Next Step
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Open a new browser tab
or window
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Go to your existing
email accountand sign in
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Check your inboxfor the
confirmation message
that Google sent
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Click on the link
to activateyourGoogle account
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Return to drive.google.com
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and sign in
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Google Drive:
The Start Screen
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When you log ontoGoogle Drive
for the first time,
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youll see something like this
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Lets go over
the most important parts
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This is the CREATEbutton
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Its similar to
the New menu optionin other software
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Click to createDocuments,
Presentations,Spreadsheets, Forms,
Drawings, Scripts, Folders
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Next is the Upload Button
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Its used foruploading files
for storage
in Google Drive
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Next is My Drive
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This displays the
folders in your Drive
account
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Click the small triangle
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Click the small triangle
next to My Drive
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To expand
or collapsethe list
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At the top of the browser
window is the Search Field
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It lets you search
the contents of every file
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in your
Google Drive repository
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Towards the central area
of the browser window
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is a list of your files and
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is a list of your files and
folders in Google Drive
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Click on a folder
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to see the files it contains
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Move your mouse over a file
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and a checkbox appears
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If you click on the checkbox
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a number of icons appear
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a number of icons appear
at the top of the browser
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O f th i i th
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One of the icons is the
Trash Can Icon
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Just press the garbage can,
and the checked itemswill be deleted
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Cli k it d ll
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Click on it and youll see
the Sign Out button
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Click it to log out
of Google Drive
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Organizing
Google Drive
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Over time therell behundreds of files
in your Drive
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Finding a specific fileis easy using
Google Drive search
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The Search function
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With search you can:
1) search for thefile name,
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2) search for text in thebody of the document,
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3) use advanced options
e.g. search by folder /file type
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Results are shown
in reverse-chronological
order
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Use folders to group files
around one or more
themes
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To set up folders
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To set up folders,
press the CREATEbutton
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N h F ld
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Name the Folder
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Cli k C t
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Click Create
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Heres your new folder
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To seeyour new
folder in
the leftcolumnsuperinquisitiveva.wordpress.com - How To Use Google Drive
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expand the list by again
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expand the list by again
clicking the small triangle
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(Click)
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Heres the new you one
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Here s the new you one
you just created
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You can start dragging
files into this new folder
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Coming Soon:
Part 2 ofHow To Use Google Drive
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You dont have to be a
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You dont have to be a
genius or a visionary oreven a college graduate
to be successful. You just
need a framework and adream. -Michael Dell104