how to use google docs
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HOW TO USE GOOGLE DOCS: AN EDUCATOR’S GUIDE
What is Google docs?
An easy-to-use document, presentation, and spreadsheet editor that enables you to create, store, and share instantly and securely.
Benefits of using Google docs No software to download Your work can be accessed from any
computer at any time It’s free!
How will students benefit from Google docs?
Promotes and encourages group collaboration
Students will learn more about writing as a “process”
Work can be accessed and completed from anywhere at any time
It’s free!
Let’s get started…
To use Google docs, you must first set up a Google account at www.google.com
Step 1: Set up a Google account
Go to www.google.com Click on “more” Click on “even more”
Step 1: continued
From the menu, click on Gmail
Step 1: continued
Create your own username and password
If your students do not already have their own e-mail accounts, they can also create a Gmail account at www.google.com
Step 2: Go to Google docs
Once you have your own Gmail account, go to the Google homepage
Click on “more”, then click on “even more” Click on “docs” from the menu
Step 3: Creating a doc
Select “new” from the upper left hand corner
Step 4: Choose the doc type
Select which type of document you would like to create
You can choose to create a document, a spreadsheet or a presentation
Step 5: Editing the doc
A new version of the doc type will appear and you can edit it and make changes
Step 6: Sharing the doc
To share the doc, click on the “share” tab on the right side of your screen
Step 6: continued
Enter the e-mail addresses of those you would like to share this doc with in the space under “invite people”
Step 6: continued
You can invite people as either “collaborators” or “viewers”
Collaborators – have access to the most recent version of the doc and can make changes and view past versions
Viewers – can see the most recent doc and cannot make any changes
Step 6: continued
After the e-mail addresses have been entered Click on “invite collaborators”
Congratulations!
Your doc is now shared You and your students can begin editing
the doc and sharing the changes from anywhere at any time