how to use google docs - part 3: google forms
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How to Use Google DocsCopyright 2013 TheUltimateDreamVA.wordpress.com 1
Part 3 Google Forms
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Have you seen Part 1 and part 2?
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I highly recommend that you check out
Part 1 and Part 2 first to betterappreciate Google Forms.
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But if youre really excited to learn
Google Forms now, I still advise you tocheck out Part 1 and Part 2 first.
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Google Forms is a useful tool to help you
Plan events
Send a survey
Give students a quiz Collect other information
in an easy, streamlined way.
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A Google form can be connected to a
Google spreadsheet.
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If a spreadsheet is linked to the form,
responses will automatically be sent tothe spreadsheet.
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Otherwise, users can view them on the
Summary of Responses pageaccessible from the Responses menu.
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There are two ways to create a form:
1) From your Drive2) From a Google Spreadsheet.
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To create a form from your Drive, click
on Create
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Then, Click on Form.
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You will see this.
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Type in the form title here.
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Choose a theme, click on this.
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Themes are a good way to personalize
your form or tailor it to its intendedaudience.
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If youd like to change your theme later,
click on this to display the themes.
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Click on OK
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You will see this.
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The options and toolbar up close.
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Lets create each of the question type.
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Enter the question in this field.
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Enter the help text (optional)
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Click drop-down arrow to choose
question type.
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Click Text
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In Text, respondents provide short
answers like name, email, contactnumber.
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Click this box so that the form cannot be
submitted without the required answer.
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Click on Done.
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The form looks like this now.
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Click on Add item to add a Paragraph
text question type.
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In Paragraph text, respondents
provide longer answers as they need toexplain something.
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You will see this. Type in a sentence that
will require an answer in paragraph
form.
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Help Text is optional
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Click drop-down arrow.
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Click Paragraph text.
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Make this a required question.
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Click on Done.
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We now have 2 question types! Lets add
the third. Click this drop-down arrow.
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Oh, so this is another way to display
question types and other options.
Click Multiple choice.
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In Multiple choice, respondents select
one option from among several.
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Enter your question title.
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Enter your options here.
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Click Add other so that they can enter
their answer that is not in the choices.
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Dont forget to click this box.
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Click on Done.
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Lets add our 4th question type.
Click Add item.
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Enter your question title.
And Help text (optional)
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Click drop-down arrow to choose the
question type.
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In Checkboxes, respondents select as
many options as they would like.
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Type in your options. Here, we will not
include Add other.
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Click the Required Question box
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Click on Done. Or you can click the
Escape button on your keyboard.
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Im sure by now you must have a good
understanding of Google Forms
functionality.
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Since this form is going to be lengthy
and wed like to make it easier for
respondents to fill it out, lets add apage break now.
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Or, click the drop-down arrow, and
choose Page break from the menu.
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Enter Page title and description. Its
optional, though.
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Click on Done.
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We now have a second page!
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Lets just continue to add other question
types to become more familiar withGoogle Forms. Okay?
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Still on the 1stpage, lets add
Choose from a list
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In Choose from a list, respondents
select one option from a dropdownmenu.
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Type in your question title.
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Click the box for Go to page based on
answer.
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Up close
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Type in your options. Notice the menu
that appeared next to every option.
There are four options we can set for
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There are four options we can set for
every option that the respondent may
choose.
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You may select any of the options for
now. We can edit it later, anyway.
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Again, dont forget to make this a
required question.
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Click on Done.
O th 2 d l t dd
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On the 2nd page now, lets add
Scale type of question.
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In Scale, respondents rank
something along a scale of numbers(e.g., from 1 to 5)
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Type in your question title here.
Adj t l Cli k h t
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Adjust scale as necessary. Click here to
display the numbers.
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Type in the label here.
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Make this a required question.
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Click on Done.
Still th 2 d g l t dd
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Still on the 2nd page now, lets add
Grid type of question.
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In Grid, respondents select a point
from a two-dimensional grid.
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Enter your question title here.
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Enter your Row labels.
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Enter your Column labels.
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Make it a required question.
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Click on Done.
Now lets add another question type
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Now lets add another question type.
Click on Date.
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In Date, respondents use a calendar
picker to enter a date.
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Enter your question title here.
You may click Include time to be more
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You may click Include time to be more
specific.
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Make this a required question.
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Click on Done.
See the result? Now lets add the Time
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See the result? Now let s add the Time
question type.
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In Time, respondents select a time
(either a time of day or a duration of
time).
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Type in your question title here.
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Click on Duration.
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Make it a required question.
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Click on Done.
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Were done with creating all question
types. If we want to make changes, we
can do so.
For example, we want to edit the Column
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For example, we want to edit the Column
labels of this question type.
Hover your mouse on this area, youll
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Hover your mouse on this area, you ll
see 3 icons on the upper right corner.
Cli k h il i
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Click on the pencil icon.
Youll see the question in its editable
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You ll see the question in its editable
form.
Dont forget to click on Done to save
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Don t forget to click on Done to save
your revision.
What if you want to duplicate an entire
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What if you want to duplicate an entire
question type? Just click on this.
Youll see the duplicate in editable
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You ll see the duplicate in editable
format. Click on Done.
Want to delete an entire question type
it d t k ?
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coz it doesnt make sense?
Just click on this.
If youd like to divide your form into
ti t k it i t d d
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sections to make it easier to read and
complete, choose Section Header.
It will look like this. Just add it where
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its appropriate.
Y l dd i g
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You can also add image.
This ill appear hen ou click it
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This will appear when you click it.
Dont forget these options that you can
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g p y
enable before sending the form.
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Remember that you can also share a
Google Form in the same manner that
you can share the other 4 Googledocuments.
Now lets view our live form.
Click View live form
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Click View live form.
Or go to View and choose Live Form
This will open in a new tab
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This will open in a new tab.
To send out the form, click on Send
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form button or go to File>Send form.
You will see this
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You will see this.
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We can add a custom message here
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We can add a custom message here.
Wanna send yourself a copy? Or add
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collaborators? Up to you.
Then click on Send
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Then click on Send.
This is how it looks in my email
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This is how it looks in my email.
What if this is not checked?
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What if this is not checked?
This is how it looks in my email. I will
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have to click the link to see the live form.
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Lets say, some respondents have
submitted their forms.
Look at this pop-up message! Now click
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on Choose response destination.
This will appear
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This will appear.
Click this box to automatically create and
send responses to a new spreadsheet for
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send responses to a new spreadsheet for
new forms.
Note that if you choose to store in
Forms youll be able to see a summary
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Forms, you ll be able to see a summary
of all the responses youve received, and
download the responses as a CSV file.
Click on Create for this tutorial.
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Click on Create for this tutorial.
Youll see this briefly. Actually this is the
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Choose response destination button.
Until it turns to View responses. Click it.
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Until it turns to View responses. Click it.
Youll see this open in a new tab.
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You ll see this open in a new tab.
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For form owners and creators, you canedit responses in your spreadsheet (if,
lets say youd like to correct a typo), but
you will not be overriding the originalresponse in Forms.
You can change the destination any time
by clicking on the Responses menu and
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by clicking on the Responses menu and
choosing Change response destination.
You can also choose to unlink the form
from the spreadsheet at any given time
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from the spreadsheet at any given time
by clicking on the Responses menu and
selecting Unlink form.
The spreadsheet will no longer receive
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The spreadsheet will no longer receive
new responses, but responses willcontinue to be stored in Forms, available
as a real-time summary or as a CSV file.
You can choose to re-link your form to a
spreadsheet at any time with no
responses lost or deleted.
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Youll see this open in a new tab.
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p
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Were done with the first, right?
There are two ways to create a form:
1) From your Drive2) From a Google Spreadsheet.
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Now, lets create a form from a
Google spreadsheet.
Lets say youre working with a newly
created Google spreadsheet
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created Google spreadsheet.
Click on the Insert menu, choose Form.
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This message will appear. (I just
renamed the spreadsheet by the way)
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renamed the spreadsheet, by the way)
Click Add questions here to begin editing
your form
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your form.
This will show.
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After renaming the file, its time to edit
the Form title
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the Form title.
For instance, Contact Me as I want to
embed it on my blog later
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embed it on my blog later.
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Im not going to show it here anymore
coz you know the basics already, but the
items I want to appear are:
Name
Email Address
Message or Comment
Want to customize the Confirmation
Page? Click here to edit the custom
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confirmation message.
Theres a new confirmation message!
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At this point, were also done with thesecond, right?
There are two ways to create a form:1) From your Drive
2) From a Google Spreadsheet.
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Back in the Google spreadsheet
Click on Tools menu, then choose
Notification rules
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Notification rules
You will see this. Now decide on your
rules
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rules.
For me, I will click these boxes.
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Then click on Save.
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Were all set to make the form viewable
on my blog.
Still remember how to embed? Go to File
menu, choose Embed.
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menu, choose Embed.
Does this look familiar?
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Click here and press CTRL+C to copy.
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In your sites dashboard - paste the code
on a new page.
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on a new page.
Click on Publish.
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Click on the image to see the Contact
Form that I just created.
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Form that I just created.
http://theultimatedreamva.wordpress.com/contact-me/ -
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Youll get better and better at Google
Forms as you use it. As they say,
Practice makes perfect.
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But some say,
Practice makes permanent.
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You must eithermodify your dreams or
modify your skills. Jim Rohn