how to increase effectiveness and common planning time
DESCRIPTION
Do your academy teammates refuse to attend common planning meetings? Can you blame them? This session will explore strategies for making team planning meetings truly meaningful and effective through strategic facilitation and an intentional focus on student results and on the team development process.TRANSCRIPT
#NAFNext2014
How To Increase the Effectiveness of Common Planning Time
Michelle SwansonSwanson & Cosgrave Consultingwww.swansonandcosgrave.com
How To Increase the Effectiveness of Common Planning Time
Michelle SwansonSwanson & Cosgrave Consultingwww.swansonandcosgrave.com
How To Increase the Effectiveness of Common Planning Time
Michelle SwansonSwanson & Cosgrave Consultingwww.swansonandcosgrave.com
How To Increase the Effectiveness of Common Planning Time
Michelle SwansonSwanson & Cosgrave Consultingwww.swansonandcosgrave.com
•Presentation
•Discussion / Q&A
•Table Group Work
•Report Out & Wrap
SESSION OVERVIEW
How’s it Going in Your Team Meetings?
The one word that best describes my team meetings is ___________ .
How’s it Going in Your Team Meetings?
How’s it Going in Your Team Meetings?
How’s it Going in Your Team Meetings?
How’s it Going in Your Team Meetings?
MEETING CANCELLED
How’s it Going in Your Team Meetings?
How’s it Going in Your Team Meetings?
Increase the Effectiveness of Common Planning Time
1. Don’t meet
2. Adopt a common “meeting mindset”
3. Establish meeting goals & objectives
4. Stick to the agenda
5. Convert from meeting to doing
6. Examine & refine your process
1. Don’t meet
1. Don’t meet
• Only meet when contributions of team members can be incorporated to impact a future action or outcome
• Ask: Do we need to meet about this?
• Develop communication systems
2. Adopt a common “meeting mindset”
• Value the time appropriately
• Establish team meeting norms
• Create a culture of “meeting discipline”
2. Adopt a common “meeting mindset”
Intel Corporation does meetings right
GOOD MEETING QUESTIONS
Do you know the purpose of this meeting?
Do you have an agenda?
Do you know your role?
Do you follow the rules for good minutes?
3: Establish meeting goals & objectives
• What would be the result of a “wildly successful” meeting?
• Preparation is key
• List goals on agenda, review at end
3: Establish meeting goals & objectives
4: Stick to the agenda!
• Develop agenda & paste it into e-mail
• Use & hold to specific times
• Balance: Students, data, strategies, WBL, next steps
• Learn facilitation from employer partners
4: Stick to the agenda!
4: Stick to the agenda!
4: Stick to the agenda!
5: Convert from Meeting to Doing
• Create shared documents together
• Use computers, not whiteboards or chart packs
5: Convert from Meeting to Doing
What should you be doing?
What should you be doing?
6: Examine & Refine Your Process
• Review & revise norms
• Use a process monitor
• Hold people accountable
6. Examine & Refine Your Process
Increase the Effectiveness of Common Planning Time
1. Don’t meet
2. Adopt a common “meeting mindset”
3. Establish meeting goals & objectives
4. Stick to the agenda
5. Convert from meeting to doing
6. Examine & refine your process
Discussion / Q & A
Group Work Time
• With a partner, discuss 1-2 strategies shared today that hold the most promise for your team.
• Prepare to report out one next step that you’ll take with your team when you next meet.
Group Report Out
What did you discuss?
What next steps will you take?
Michelle SwansonTheron Cosgrave
www.swansonandcosgrave.com
Thanks For Attending!
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