how to create and publish a vacancy in nhs jobs · 2020-07-01 · this guide explains how to create...
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Document name: How to create and publish a vacancy in NHS Jobs user guide
Document version: 0.1 01072020
Page number: 1
Copyright: © NHS Jobs
How to create and publish a vacancy in NHS Jobs
This guide explains how to create and publish a vacancy in NHS Jobs.
Publish a job listing
This page provides instructions for how to create a job listing.
1. Sign into your account, on the ‘Your job listings’ page select the Create a job listing
button. On the ‘Publish a job listing’ page select the Start button to begin.
Document name: How to create and publish a vacancy in NHS Jobs user guide
Document version: 0.1 01072020
Page number: 2
Copyright: © NHS Jobs
What’s the job title?
This page provides instructions for how to add the job title.
2. Enter the job title in the box.
3. Select the Save and continue button.
Document name: How to create and publish a vacancy in NHS Jobs user guide
Document version: 0.1 01072020
Page number: 3
Copyright: © NHS Jobs
Where will you advertise this job?
This page provides instructions for where will you advertise this job.
4. Select a where will you advertise tick box.
5. Select the Save and continue button.
Document name: How to create and publish a vacancy in NHS Jobs user guide
Document version: 0.1 01072020
Page number: 4
Copyright: © NHS Jobs
Do you want to advertise this vacancy as a COVID-19 related job?
This page provides instructions for how to advertise this vacancy as a COVID-19 related job.
6. Select a COVID-19 tick box.
7. Select the Save and continue button.
Document name: How to create and publish a vacancy in NHS Jobs user guide
Document version: 0.1 01072020
Page number: 5
Copyright: © NHS Jobs
Why are you advertising this role?
This page provides instructions for how to add the reason why you are advertising this role.
Please note: This information is used for reporting purposes only and will not be displayed
to applicants.
8. Select a reason for the role tick box.
9. Select the Save and continue button.
Document name: How to create and publish a vacancy in NHS Jobs user guide
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Copyright: © NHS Jobs
What type of contract is it?
This page provides instructions for how to choose the contract type.
10. Select a contract type tick box.
11. Select the Save and continue button.
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Copyright: © NHS Jobs
What’s the working pattern?
This page provides instructions for how to choose the working pattern and the number of
hours or sessions a week.
Please note: If you select Fixed term you will be required to complete the contracted hours
information.
12. Select the working pattern tick box(es).
13. Enter a number and select hours a week or sessions a week from the drop down
menu list options.
14. Select the Save and continue button.
Document name: How to create and publish a vacancy in NHS Jobs user guide
Document version: 0.1 01072020
Page number: 8
Copyright: © NHS Jobs
What’s the pay scheme?
This page provides instructions for how to choose the pay scheme.
15. Select a pay scheme tick box.
If you select Hospital medical and dental staff, go to step 17.
If you select Agenda for Change, go to step 19.
If you select Very senior manager (VSM), go to step 21.
If you select Other, go to step 21.
16. Select the Save and continue button.
Document name: How to create and publish a vacancy in NHS Jobs user guide
Document version: 0.1 01072020
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Copyright: © NHS Jobs
What’s the hospital medical and dental staff band?
This page provides instructions for how to choose the hospital medical and dental staff band.
17. Select a staff band tick box.
18. Select the Save and continue button.
Document name: How to create and publish a vacancy in NHS Jobs user guide
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Copyright: © NHS Jobs
What’s the Agenda for Change band?
This page provides instructions for how to choose the agenda for change band.
19. Select a pay band tick box.
20. Select the Save and continue button.
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Copyright: © NHS Jobs
How do you want to advertise the pay type?
This page provides instructions for how to choose the pay type.
21. Select a pay type tick box.
If you select Fixed pay, go to step 23.
If you select Pay range, go to step 25.
If you select Depending on experience, go to step 27.
22. Select the Save and continue button.
Document name: How to create and publish a vacancy in NHS Jobs user guide
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Copyright: © NHS Jobs
What’s the fixed pay?
This page provides instructions for how to use fixed pay.
23. Enter a number and select a year, a week, a day or an hour from the drop down
menu list options.
24. Select the Save and continue button.
Document name: How to create and publish a vacancy in NHS Jobs user guide
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Copyright: © NHS Jobs
What’s the pay range?
This page provides instructions for how to use pay range.
25. Enter a number in the from and to boxes and select a year, a week, a day or an hour
from the drop down menu list options.
26. Select the Save and continue button.
Document name: How to create and publish a vacancy in NHS Jobs user guide
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Copyright: © NHS Jobs
Could the job be based at more than one location?
This page provides instructions for how to choose if the job will be based across multiple
locations.
27. Select a multiple location tick box
If you select Yes, go to step 29.
If you select No, go to step 38.
28. Select the Save and continue button.
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Find the job location address
This page provides instructions for how to find a job location address.
29. Enter a postcode in the box.
30. Select the Find the address button.
Document name: How to create and publish a vacancy in NHS Jobs user guide
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Copyright: © NHS Jobs
Postcode results
This page provides instructions for how to choose the job location address.
31. Select a job location tick box.
If you’ve selected a location, go to step 33.
If the location is not shown, go to step 36.
32. Select the Save and continue button.
Document name: How to create and publish a vacancy in NHS Jobs user guide
Document version: 0.1 01072020
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Copyright: © NHS Jobs
Where else could the job be based?
This page provides instructions for how to change, remove or add another address.
33. Select the Change or Remove link to change or remove an address (Optional).
34. Select Add another to add another address (Optional).
35. Select the Save and continue button.
Document name: How to create and publish a vacancy in NHS Jobs user guide
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Copyright: © NHS Jobs
Add a job location
This page provides instructions for how to add the details of a new job location.
36. Enter the job location information in the boxes.
37. Select the Save and continue button.
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Copyright: © NHS Jobs
Is the job address correct?
This page provides instructions for how to check if the job address location is correct.
38. Select a job address tick box.
39. Select the Save and continue button.
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Copyright: © NHS Jobs
Choose the staff group
This page provides instructions for how to choose the staff group.
40. Select a staff group tick box.
41. Select the Save and continue button.
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Choose the area of work
This page provides instructions for how to choose the area of work.
42. Select an area of work from the drop down menu list options.
43. Select the Save and continue button.
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Copyright: © NHS Jobs
Create the advert for your vacancy
This page provides instructions for how to create the advert information for your vacancy.
44. Read the guidance and select Continue.
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Summarise information about the job to create your advert
This page provides instructions for how to create the job advert.
The information on this page will provide an overview of the job and is displayed to
applicants when they are deciding to apply for your role. The minimum character limit is 100
and the maximum is 1000 in each box.
45. Enter or copy and paste the job overview information in the box.
Document name: How to create and publish a vacancy in NHS Jobs user guide
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Copyright: © NHS Jobs
46. Enter or copy and paste the candidate tasks and skills information in the box.
47. Enter or copy and paste the organisation information into the box.
48. Select the Save and continue button.
Document name: How to create and publish a vacancy in NHS Jobs user guide
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Page number: 25
Copyright: © NHS Jobs
Add the job description
This page provides instructions for how to add the job description.
The information on this page will provide a detailed job description and is displayed to
applicants when they are deciding to apply for your role. The minimum character limit is 100
and the maximum is 1000 in the box.
49. Enter or copy and paste the job description information in the box.
50. Select the Save and continue button.
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Copyright: © NHS Jobs
Create a person specification to score the applications against
This page provides instructions for how to create the person specification including the
qualifications, experience and any additional criteria to score the applications.
51. Read the guidance and select Continue.
Document name: How to create and publish a vacancy in NHS Jobs user guide
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Copyright: © NHS Jobs
Add your person specification
This page provides instructions for how to add your person specification. You will be
required to add qualifications, experience and any additional criteria.
52. Select the Enter qualifications criteria button to add the qualifications, go to step 55.
53. Select the Enter experience criteria button to add the experience, go to step 59.
54. Select the Enter more criteria button to add more criteria, go to step 63.
Document name: How to create and publish a vacancy in NHS Jobs user guide
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Copyright: © NHS Jobs
List your Qualifications criteria
This page provides instructions for how to add your essential and any desirable qualification
criteria.
55. Enter or copy and paste the essential qualification criteria information in the box.
56. Enter or copy and paste the desirable qualification criteria information in the box
(Optional).
57. Select the Save and continue button.
Document name: How to create and publish a vacancy in NHS Jobs user guide
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Page number: 29
Copyright: © NHS Jobs
Check your qualifications criteria
This page provides instructions for how to review and change or delete your essential and
any desirable qualifications.
58. Select the Change or delete link to change or delete any information (Optional).
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Page number: 30
Copyright: © NHS Jobs
List your Experience criteria
This page provides instructions for how to add your essential and any desirable qualification
criteria.
59. Enter or copy and paste the essential experience criteria information in the box.
60. Enter or copy and paste the desirable experience criteria information in the box
(Optional).
61. Select the Save and continue button.
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Copyright: © NHS Jobs
Check your experience criteria
This page provides instructions for how to review and change or delete your essential and
any desirable qualifications criteria.
62. Select the Change or delete link to change or delete any information (Optional).
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Page number: 32
Copyright: © NHS Jobs
Add other criteria
This page provides instructions for how to add your criteria title, essential and any desirable
other criteria (Optional).
63. Enter the criteria title information in the box (Optional).
64. Enter or copy and paste your essential other criteria information in the box (Optional).
65. Enter or copy and paste your desirable other criteria information in the box.
(Optional)
66. Select the Save and continue button.
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Page number: 33
Copyright: © NHS Jobs
Check your additional criteria
This page provides instructions for how to review and change or delete your essential and
any desirable additional criteria.
67. Select the Change or delete link to change or delete any information (Optional).
68. Select Enter more criteria to add more criteria (Optional).
69. Select the Save and continue button.
Document name: How to create and publish a vacancy in NHS Jobs user guide
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Page number: 34
Copyright: © NHS Jobs
Do you want to upload any supporting documents to give more
information to applicants?
This page provides instructions for how to choose to upload any supporting documents to
give more information to applicants such as the benefits of working for your organisation.
70. Select a supporting documents tick box.
If you select Yes, go to step 72
If you select No, go to step 76
71. Select the Save and continue button.
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Copyright: © NHS Jobs
Upload your supporting documents
This page provides instructions for how to upload your supporting documents.
The support document guidance is up to 4 files can be added, in a doc, docx or pdf format
and the maximum file size is 1MB.
72. Select Choose file to find the document.
73. Select Upload to add the document.
74. Once uploaded, select the file name to view the document and select the Remove
link to remove the document if added in error. (Optional).
75. Select the Save and continue button.
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Copyright: © NHS Jobs
Does the job require applicants to be checked for any previous
criminal convictions?
This page provides instructions for how to check applicants for any previous criminal
convictions.
76. Select a criminal convictions tick box. For more information select the Help with
previous criminal convictions (Optional).
77. Select the Save and continue button.
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Copyright: © NHS Jobs
Is the job open to applicants outside the EU and EEA?
This page provides instructions for how to choose if applicants outside of the EU and EEA
can apply.
78. Select an EU and EEA tick box. For more information select the Help with applicants
outside the EU/EEA (Optional).
79. Select the Save and continue button.
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Page number: 38
Copyright: © NHS Jobs
Does the job require current UK professional registration?
This page provides instructions for how to choose if applicants require a current UK
professional registration.
80. Select a current UK professional registration tick box. For more information select the
Help with professional registration link (Optional).
81. Select the Save and continue button.
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Copyright: © NHS Jobs
Add any pre-application questions?
This page provides instructions for how to choose if applicants are required to answer any
pre-application questions.
82. Select a pre-application question tick box.
If you select Yes, go to step 84.
If you select No, go to step 90.
83. Select the Save and continue button.
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Copyright: © NHS Jobs
Select your pre-application questions
This page provides instructions for how to select what pre-application questions applicants
will be asked.
84. Select the pre-application questions tick box(es). For more information select the how
to use the pre-application questions link (Optional).
85. Select the Save and continue button.
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Copyright: © NHS Jobs
Enter the name of the qualification
This page provides instructions for how to add the name of the qualification.
86. Enter the qualification name in the box.
87. Select the Save and continue button.
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Enter the name of the registration
This page provides instructions for how to add the name of the registration.
88. Enter the registration name in the box.
89. Select the Save and continue button.
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Add further questions around criminal convictions to the job
application
This page provides instructions for how to check applicants for criminal convictions,
cautions, reprimands or final warnings that are not protected.
90. Select the criminal conviction not protected tick box(es) to add these questions
(Optional).
91. Select the Save and continue button.
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How will jobseekers apply?
This page provides instructions for how to choose an application type for applicants to apply.
92. Select an application type tick box.
CV application applicants can enter or copy and paste their information.
Online application form applicants will be required to answer the application form
questions.
93. Select the Save and continue button.
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Copyright: © NHS Jobs
Do you need to add fitness to practice questions?
This page provides instructions for how to choose if applicants are required to answer any
fitness to practise questions.
94. Select a fitness to practise tick box.
95. Select the Save and continue button.
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Add contact details
This page provides instructions for how to add contact details for applicant contact.
You must enter an email address or telephone number or both.
96. Enter the contact details information in the boxes.
97. Select the Save and continue button.
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Page number: 47
Copyright: © NHS Jobs
What’s the closing date for applications?
This page provides instructions for how to add a closing date for applications.
98. Enter the closing date in the boxes.
99. Select the Save and continue button.
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Page number: 48
Copyright: © NHS Jobs
How do you want to do your shortlisting?
This page provides instructions for how to do your shortlisting of applications.
Please note: you can’t change your decision once the vacancy is published.
100. Select a shortlisting type tick box.
101. Select the Save and continue button.
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Copyright: © NHS Jobs
Check your advert
This page provides instructions for how to preview and check your advert information before
publishing to applicants.
102. Select the preview the job advert link (Optional).
103. Select the Change link to change any information (Optional).
104. Select the Publish now button.
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Job advert published
This page provides instructions for how to confirm your job advert has been published to
applicants.
105. Select the View link view the job advert.
106. Select the Go to the job adverts list button to view all your job adverts.
You have reached the end of creating and publishing a vacancy using NHS Jobs.