how to create an agile office
TRANSCRIPT
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How to create an Agile Office
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xsolve.software
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Karolina KołodziejCommunications Manager
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Office design can have a huge impact on the efficiency and
creativity of employees and the right layout can improve information flow and knowledge exchange within a
company.
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Telenor’s experiment
● They got rid of the coffee
machines,
● Leaving 1 / 120 employees
and expanded their
cafeteria areas to
accommodate more
people.
● surprisingly experiment
yielded a 20% increase in
profits, a whopping $200
million.
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What is Agile Office?
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Agile office is a work space which supports agile teams
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Agile workspace supports
agile teams in:
● Collaboration
● Transparency
● Communication
● Knowledge exchange
● Openness to change
● Predictability
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Atlassian HQ example
They built their office around
Transparency and
Collaboration with various
alternative work spaces.
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Facebook example
Facebook invested in the
biggest open space in the
world, where management sits
with the team, and meeting
rooms are lining up the open
space.
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Apple example
Apple hq invested in a gigantic
three floor cafe that can hold
up to 4000 employees at once
to increase a chance of random
human interactions.
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How to create Agile Office?
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8 elements of an agile workspace
● Open space
● Calls and meetings space
● Big conference rooms
● Transparency
● Disrupted ergonomic
● Fun and relaxation
● Decor
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Create Open Concept Space 2.0
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● Remove any cubicles
and all partitions
Action
● Gain transparency and
improved communication
within your team
Benefit
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● Install identical
workstations all over the
office (with monitors and
monitor handle kits).
Action
● Ease of switching places
all over the office - fast
and agile
Benefit
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● Enable easy collaboration
with custom desks (with a
retracted leg) and lay
them out to leave plenty
of space between rows.
Action
● Easily work in teams and
initiate activities like pair
programming or quick
gather-ups
Benefit
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● TV screens on walls and
whiteboards on wheels
Action
● Every team can display
crucial data or see
important stats they need
● The teams can move their
whiteboard from the
open space to a meeting
room
Benefit
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● Invest in alternative
workspaces
Action
● It helps to open up your
mind when bouncing on a
sitting ball, swinging on a
sofa swing or laying
down on big puffs.
Boosts creativity and
concentration.
Benefit
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● Draw, write and scribble
everywhere - on walls,
sticky notes, glass and
mobile whiteboards
Action
● Enable your team to
visualise ideas and
thoughts anywhere they
need
Benefit
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Create Team Meeting Rooms
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IMPORTANT:
● One room for every two
teams
● In direct vicinity of the
open space to enable
easy transfer back & forth
● Each team needs a
comfort of working in an
isolated room if required
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FEATURES:
● Equip with TV screens for
conf calls and displaying
data
● Provide tables on wheels
and foldable chairs
● Noise-absorbing panels
wherever possible
● Cover the walls with
transparent paint for
notetaking
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Create Big Conference Rooms
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Actions:
● Create a cozy
atmosphere
● Soft lighting and comfy
chairs
● Avoid distracting decor
If you settle in for a long meeting it should feel comfortable and be able to fully focus on the meeting ahead. You don’t want people fidgeting after 20 min.
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Action:
● Invest in state of the art
teleconferencing
equipment
One of the most important features is your equipment. It’s the XXIst century - a lot of meetings happen remotely. Try to create the feeling that the person on the other side of the glass screen is actually sitting with you - the conf call should be seamless and easy.
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Action:
● Equip with huge
whiteboards
● Walls and glass can also
be your whiteboards
Writing and visualising equipment is crucial - invest in good whiteboards. But walls can also be your drawing boards - great for brainstorming!
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Support Transparency
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Actions:
● Glass walls everywhere
● No cubicles or partitions
Can you really talk about
transparency if no one knows
what is happening behind
closed doors or when cubicles
are blocking your line of sight?
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FEATURES:
● Monitors on the walls
Keep everyone in the loop by displaying burndown charts, projects’ predictability, backlogs or important stats for anyone to see.
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KEY TIP:
● Management! Sit with
your teams.
Don’t let higher management close themselves up in their corner offices. For better transparency and communication, they should sit among the team. 62% of office workers have greater respect for their leaders who work in the open space with them (from Innovations in Office Design).
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Create Disrupted Ergonomics
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Actions:
● Leave just one coffee
machine
● Provide a cafe to
continue the
conversations
Take example from Telenor and limit the number of coffee machines to 1 for every 100 employees. But remember to provide a space where people can continue those conversations.
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Actions:
● One printer - the same
rule as with the coffee
machines
● No reception - do you
really need a reception?
● The layout - can you plan
the floor layout to
mobilize people and
encourage more random
encounters?
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Create Fun & Relaxation Areas
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Silent Room
A space to relax and regain
inner balance or just work in
silence.
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Chaos Room:
A place to be loud and chill
with workmates.
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Outdoor
Great for outdoor meetings and
breaks in the sun.
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Cafe
Fantastic for socialising over a
meal or a cup of coffee.
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Remember about Smart Decor
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Actions:
● Color scheme – keep it
simple
● Limit the decorative
elements - leave space
for work and creativity
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Actions:
● Consider cozy,
homely feel - people
should feel comfortable in
the office
● Allow people to fill it
in with colour
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Thank You!
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