holiday season corporate events 2019 2020 - avila beach · are all well designed, comfortable, have...

Holiday Season Corporate events

2019 2020 Celebrate Sharing Togetherness

Avila Beach Hotel Penstraat [email protected]

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RELAX AND ENJOY THE SEASON WHILE WE COORDINATE YOUR EVENT

Let us take the hassle away from you and arrange your Christmas or New Year’s event. The Avila Beach Hotel, with its timeless elegance, exquisite food & beverage offerings, friendly staff and beautiful locations, is delighted and eager to help you plan an unforgettable Christmas and New Year’s event for you and your colleagues. Contact our Conference & Banqueting Department for more information:Eva Meijer-van HeckZatessa Gonzalez +5999 - 461 4377 ext. [email protected]

Content

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The most wonderful time of the year

Whether it’s your first year arranging the office Holidayparty or you’re a seasoned planner, our spectacular line-up of Holiday Season packages offer extensive menu options and takes away the hassle of planning, allowing you to look forward and enjoy the party together with your team.

LocationsIs it a unique beach venue you’re searching for or a more intimate setting to host your festive celebration?The Avila Beach Hotel offers an wide selection of venues to celebrate this special occasion.

Tailor madeOur locations can be specially tailored and decorated to create your perfect winter wonderland right here in the tropics. Our Holiday Season options give you the option to customize your celebration to suit your budget and menu preferences.

Big or Small celebrationsThe Avila Beach Hotel is ideal for those hosting a small gathering with colleagues or a large celebration for the entire team.

Make Christmas & New Year memorableBring your team together and give them the end-of-the-year celebration that they deserve. With a private bar, live musical entertainment and with the possibility to add a dancing show, a photo booth and our own festive cocktails – it’s already shaping up to be a Christmas and New Year to remember!

Thank you for considering us, we already look forward to welcoming you during another very special Holiday Season!

Sharing is the spirit of the Holiday Season.Celebrate with your team and share the memorable Christmas Season.

Free InternetFree WI-FI available throughout the hotel. Please ask us for the code and we will be happy to provide you with it.

Area Locations Place Min/Max persons Location fee

Restaurants Restaurant The Pen (Sunday only) outdoor sea view 50 70 Nafl. 1060

Blues Bar & Restaurant (Tuesday only) indoor sea view 60 80 Nafl. 1060

Sea Terrace (partial usage) outdoor sea view 10 40 Nafl. 636

Pool Bar outdoor semi pool 20 40 Nafl. 371

By the beach* Sea Terrace Beach beach 20 100 Nafl. 1060

Pool Beach beach 30 60 Nafl. 795

Al Fresco* Octagon Plaza outdoor 120 480 Nafl. 1325

Grande Terrace outdoor 90 180 Nafl. 795

Petite Terrace outdoor 30 60 Nafl. 477

Private Dinning

La Belle Alliance indoor private air-conditioned 60 100 Nafl. 795

Ante Sala indoor private air-conditioned 10 24 Nafl. 477

The Voyager indoor air-conditioned 10 24 Nafl. 795

Koetshuis indoor air-conditioned 20 30 Nafl. 477

* Weather permitting - the Management is not responsible for unsuitable locations as a result of weather conditions. Location changes due to weather conditions will automatically result in a new quotation and are subject to availability

Locations Facts & FiguresLet us know your set upAll locations are set up according to your wishes including tables and chairs but excluding all linen. This can be arranged and provided at an additional fee. We will include this in your personalized quote upon request.

Sea Terrace (partial usage)The Sea Terrace is the ideal covered outdoor, open-air and rain proof location suitable for dinners & parties from 10 to 40 persons.

Pool BeachThis beach is located in front of the infinity pool which is perfect for a Christmas dinner and party for a group of 20 to 40 persons.

Octagon PlazaIdeal for a festive Christmas dinner event with the sound of waving palm trees in the background. The minimum amount of people we recommend for this location is 120 people. The maximum capacity is 480 persons.

Sea Terrace BeachSea Terrace Beach is located in front of the Sea Terrace which is an excellent spot for a Christmas dinner and party for 20 to 100 guests.

Christmas time is here and there is no better place to gather with your team than at the Avila Beach Hotel

The VoyagerThe Voyager Lounge is one of our prime locations and can be ideally converted to your own Private restaurant. Have a luxury dining experience with a cozy ambiance for groups of 10 to 24 persons.

Sea Terrace

The Voyager

Sea Terrace Octagon Plaza

Pool Beach

Octagon Plaza

La Belle AllianceAvila’s largest indoor location with excellent acoustics for your party’s musical entertainment. The Ante Sala is included in the rent when choosing the La Belle Alliance. This setting is best for a large Christmas lunch, brunch or dinner starting at 60 persons up to a maximum of 100 persons.

Grande TerraceThe Grande Terrace offers a spectacular ocean view and the classical back drop of the La Belle Alliance. It is located directly in front of the La Belle Alliance and its porch. Perfect for an outdoor Christmas dinner and party with a classical ambiance. Ideal for approximately 90 to 180 persons.

KoetshuisThe Koetshuis, ‘Carriage House’ has anambience of its heritage, and is ideal formedium sized groups. The room is mostappropriate for a Christmas lunch & dinner for 20 to 30 persons.

Blues Bar & Restaurant (Tuesday only)Located at the far end of our beach pier, Blues Bar & Restaurant offers the jazziest sunset in the Caribbean. Just right for a Christmas lunch & dinner in the balmy sea breeze for a group of 60 to 80 persons.

Ante SalaThe Ante Sala, adjacent to the LaBelle Alliance, is ideally suitable as aChristmas lunch or dinner, when the La Belle Alliance is not in use. Private dining for 10 to 24 persons.

La Belle Alliance

Blues Bar & Restaurant

Ante Sala Restaurant The Pen

Grande Terrace

Koetshuis

Restaurant The Pen (Sunday only)The Pen is an authentic semi open-air location with a unique story. Dine together with your team in a beach house setting and enjoy the stunning ocean view. Ideal for groups from 50 persons up to 70 persons.

Dressing up the Holiday Season venue...

Christmas & New Year’s Trends for 2019

Channel your holiday cheer this year into more creative outlets, and instantly upgrade your Holiday party with these trending themes. Healthy & TastyCelebrate your Corporate Christmas or New Year’s event by presenting your team with a selection of healthy and tasty menus. Add another dimension to your party by having your own private Chef cooking with the Big Green Egg for an additional fee of Nafl. 120 per hour. Take it to the next level with your group’s own private Mixologist, serving specially crafted cocktails with local ingredients at Nafl. 120 per hour (drinks not included).

A very beachy ChristmasOr…..allow all your colleagues to wind down with toes in sand and organize your very own Christmas beach party with a tropical edge. Combine traditional decoration, treasures of the sea, lit palm trees, a sandman and the glittery starry sky and your party is sure to be a sensational success. White Christmas on a white sandy beach.

Celebrate with musicEnhance your Jolly Christmas party by adding musical entertainment, which we highly reccomend. The Avila Beach Hotel has an extensive inventory of musical entertainment and can arrange different genres of live music varying from background music to swinging and upbeat tunes. Please note that musical entertainment is allowed until 23.00 hours, considering our other hotel guests’ good night’s sleep. If you prefer to arrange your own musical entertainment please take into consideration the music genre and volume should fit within the Avila Beach Hotel standards.

Hotel AccommodationPlanning to invite colleagues and/or business partners from abroad? Book a hotel room at your Christmas party location! The Avila Beach Hotel counts 150 rooms & apartments. They are all well designed, comfortable, have modern technology and make our guests feel looked after. Our three different hotel wings offer completely diverse hotel rooms matching all the various needs to ensure that your colleagues / business partners enjoy Curacao to the fullest. Review all of our hotel rooms and apartments to make your Christmas event truly comfortable. Click here to see which hotel wing and room type would be a perfect match. Ask us for our special corporate room rates today!

http://www.avilabeachhotel.com/rooms-apartments

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A Merry Little Christmas Buffet at Nafl. 85 per person

Selected Artisan breads with tapenades and butterTraditional Christmas breads

Market style condiments and dressings bar

SaladsRoasted vegetable salad, balsamic reductionMarinated mushroom couscous saladSweet potato and corn saladMixed green salad, herbed croutons

Local traditions‘Salmou’, cured Salmon‘Sult’, pickled pig ears‘Ham di Pasku’ served with piccalilli

EntreesPan fried Mahi Mahi with a lumb crab cilantro salsaTenderloin with a tamarind sauceFestive fried riceMixed local vegetables

Christmas sweetsAssorted local pastriesCakesMousses

Have a Merry little Christmas

If the final guarantee is below 20 persons, the price per guest will be increased with 15%.

Prices are including all taxes

Enhance your culinary journey by adding a crafted welcome cocktail from Avila’s Mixologist (page 12)

Buffet for Nafl. 95 per person

Healthy & Tastyfestive holiday season dinner with local and regional ingredients



Jingle Bell Rock



SaladsRoasted vegetable salad, balsamic reductionMarinated mushroom couscous saladMango infused CevicheSweet potato and corn saladMixed green salad, herbed croutonsCucumber basil and mint salad, creamy raspberry dressing

Local traditions‘Ham di Pasku’ served with piccalily‘Salmou’, cured Salmon‘Sult’, pickled pig ears

EntreesPan fried Mahi Mahi with a lumb crab cilantro salsaTenderloin with a tamarind sauceFestive fried riceMixed local vegetablesOven roasted garlic potato‘Ayaca’ (1 p.p.)

Christmas sweetsAssorted local pastriesCakesMousses


The fondest memories are

made gathered around the Holiday

dinner table



For groups starting as of 20 personsSuitable for brunch, lunch, dinner


Silver Bells Buffet at Nafl. 110 per person



SaladsRoasted vegetable salad, balsamic reductionMarinated mushroom couscous saladMango infused CevicheSweet potato and corn saladMixed green salad, herbed croutonsCucumber basil and mint salad, creamy raspberry dressing

Local traditions‘Ham di Pasku’ served with piccalily‘Salmou’, cured Salmon‘Sult’, pickled pig ears

EntreesPan fried Mahi Mahi with a lumb crab cilantro salsaTenderloin with a tamarind saucePapaya and cashew oven roasted chicken

Festive fried riceMixed local vegetablesOven roasted garlic potato‘Ayaca’ (1 p.p.)

Christmas sweetsAssorted Christmas pastriesCakesMoussesFried Banana coconut tempuraBolo Borracho Yule log

Classic Bites - Nafl. 3.75 eachChicken drumstick with honey mustard BBQ marinade Breaded shrimps with yoghurt-garlic sauce Dutch ‘bitter - bal’ Fish ‘bitterball’ Chorizo ‘kroket’ Cheese ball with basil mayo Funchi

fritter topped with pulled chicken stew

Canapés - Nafl. 5.95 eachCanapé with smoked salmon and creme fraîche Canapé with smoked chicken and mango papaya compote Bru schetta with tuna tartar and pickled onion lemon jelly Bruschetta topped with sundried tomato and basil relish Quiche Lorraine topped with red onion

marmalade

Crispy Bites - Nafl. 4.95 per personTrailblazer mix nuts served in a cone Plantain and yucca chips Pita chips

with dip sauce Veggie sticks served with a blue cheese dip Chicken nacho bite Salted caramel popcorn served in a cone

Premium Bites - Nafl. 8.50 eachSkewer with tuna, salmon and gamba with spicy tomato sauce Mini tuna burger topped with papaya salsa Mini beef slider topped with jalapeno

and cheddar cheese Mini roll with local styled beef stew

Finger Food - Nafl. 6.75 eachPastechi keshi Pastechi tuna Pastechi galiña Small chicken sate with crispy Asian style coleslaw and coconut peanut sauce Asian style soy glazed beef skewer Bisque cappuccino soup shooter topped with orange foam Pizza rolls

Healthy Bites - Nafl. 5.95 eachGazpacho shooter of cucumber and watermelon Gazpacho shooter of peach with a touch of local ‘pika’ Fresh ceviche with pickled cucumber Tomato infused watermelon with goat cheese and pistachio nuts Mini Caesar salad wrap Pumpkin soup shooter Pea & mint soup shooter topped with Parmesan crisp

Canapés and Reception bitesPrices are including all taxes

Jingle & Mingle

We recommend a minimum of 3 pieces per person per hour

Eat,Drinkand be Merry.

Holiday Season’s beverages crafted with local ingredients by Avila’s Mixologist.

Jingle Berry ColadaBlueberry syrup Dark Rum Lime juice Coconut cream

(non-alcoholic also available)

Digestif Cocktail

Christmas MojitoMixed Berries Mint leaves Dark Rum Syrup Lime Juice

(non-alcoholic also available)

Anytime CocktailAnytime Cocktails

Cheeky SantaBlue Curaçao Red Port Henry’s Gin

Aperitif Cocktail

Holiday Season SignatureCocktails at Nafl. 15.00 each Prices are including all taxes

HappyHolidays.

Everything is just better during the Holidaysat Avila

Complete your celebration with aCrafted CocktailBest of both Worlds.

Premium open bar Plus2h Nafl. 54.95 pp 1h Nafl. 34.50 ppPolar beer, Amstel Bright beer, Heineken beer, white, red & rosé house wine, Black label whisky, Red label whisky, White label whisky, Bacardi rum white, Bacardi lemon, vodka, gin, Campari, Ponche Crema, assortment of soft drinks (Coca Cola, soda, tonic, Sprite, diet cola), assortment of juices (orange, pineapple, fruit punch)

Standard open bar2h Nafl. 49.95 pp 1h Nafl. 29.95 ppPolar beer, white, red & rosé house wine, White label whisky, Bacardi rum white, Bacardi lemon, vodka, gin, Campari, assortment of soft drinks (Coca Cola, soda, tonic, Sprite, diet cola), assort ment of juices (orange, pineapple, fruit punch)

Standard open bar Plus2h Nafl. 52.50 pp 1h Nafl. 32.50 ppPolar beer, Amstel beer, Amstel Bright beer, Heineken beer, white, red & rosé house wine, Red label whisky, White label whisky, Bacardi rum white, Bacardi lemon, vodka, gin, Campari, assortment of soft drinks (Coca Cola, soda, tonic, Sprite, diet cola), assortment of juices (orange, pineapple, fruit punch)

Deluxe open bar 2h Nafl. 56.95 pp 1h Nafl. 35.50 ppPolar beer, Amstel beer, Amstel Bright beer, Heineken beer, white, red & rosé house wine, Black, Red & White label whisky, Bacardi rum white, Bacardi lemon, vodka, gin, Campari, Ponche Crema, Amaretto, Tia Maria, Baileys, assortment of soft drinks, assortment of juices

Dinner open bar1h Nafl. 24.95 ppDuring dinner we can offer you our house selection of red wine, white wine, Rosé and assortment of soft drinks (Coca Cola, soda, tonic, Sprite, diet cola), assortment of juices (orange, pineapple, fruit punch)

Non alcoholic open bar2h Nafl. 32.00 pp 1h Nafl. 18.00 ppAssortment of soft drinks (Coca Cola, soda, tonic, Sprite, diet cola), assortment of juices (orange, pineapple, fruit punch)

Limited open bar2h Nafl. 38.50 pp 1h Nafl. 23.50 ppPolar beer, white, red & rosé house wine, assortment of soft drinks (Coca Cola, soda, tonic, Sprite, diet cola), assortment of juices (orange, pineapple, fruit punch)

Drinks as per consumption Coffee.......................................... Nafl. 4.50Tea ............................................... Nafl. 4.50Soft drinks .................................. Nafl. 6.00Juices ......................................... Nafl. 6.00Polar beer ................................... Nafl. 6.50Amstel beer ............................... Nafl. 6.50Amstel Bright............................. Nafl. 8.75Heineken beer ........................... Nafl. 8.75Sherry/vermouth/port ............. Nafl. 10.25Whiskey/Rum/Gin .................... Nafl. 10.50*

Liquors ........................................ Nafl. 10.50*

House wine red/white/rosé .... Nafl. 11.50Hard Liquor with soft drink ..... Nafl. 13.75*

Cognac ....................................... Nafl. 14.75*

Virgin Daiquiries/Coladas ....... Nafl. 11.75 Daiquiries/Coladas ................... Nafl. 16.00* starting at

Premium open bar2h Nafl. 52.50 pp 1h Nafl. 32.50 ppPolar beer, Amstel beer, white, red & rosé house wine, Black label whisky, Red label whisky, White label whisky, Bacardi rum white, Bacardi lemon, vodka, gin, Campari, Ponche Crema, assortment of soft drinks (Coca Cola, soda, tonic, Sprite, diet cola), assortment of juices (orange, pineapple, fruit punch)

BeveragesPrices are including all taxes

Surprise guests with a special welcome drink. Ask us for recommendations.

See itHear itDo it

A/V equipment & set up fee Price in Nafl. per day

Flipchart & markers 53.00

Plasma monitor 375.00

Laptop computer 125.00

Laser pointer 63.75

Beamer (power point) 350.00

Sound system 265.00

Clip-on Microphone 132.50

Wireless Microphone 132.50

Wired Microphone 37.00

Table stand for Microphone 16.00

Floor stand for Microphone 26.50

Lectern free of charge

Audio Visual equipment

We have the following Audio Visual (A/V) equipment available for you during your Christmas event.

Display a special slide show, play a special video or contact a CEO who can not attend this special company celebration with conferencing equipment.

Should you need any further information concerning A/V equipment, please let us know and we will provide you with a list of the possibilities. Free WI-FI is available in all our locations.

Prices are including all taxesPrice based on Avila inventory. Third party rental prices are available upon request.

Making Spirits Bright

Terms & Conditions

Thank you for choosing Avila Beach Hotel for your Christmas and/or New Year’s event. Our team is at your service and dedicated to create an unforgettable experience that is uniquely yours. Please find below our terms and conditions which are applicable to your event.

Provisional bookingsAll telephone and e-mail bookings will be regarded as tentative and must be confirmed by means of a signed contract. Reservations will be made on a first-come, first-serve basis. Provisional bookings will be processed and held free of charge for a maximum of 10 business days. Within this timeframe your written confirmation is required in order to retain your booking. We reserve the right to cancel your event within reason, as long as no signed quotation has been received.

Information deadlineNumber of personsPlease note that you are required to confirm the final number of persons attending the event no later than 5 business days prior to your event. The final number of persons confirmed is the amount that we will prepare and charge for, despite the amount that actually attends in case there are less attendees.

Food & Beverage choicesAvila Beach Hotel would like to be informed about the final food and beverage choices and special dietary requirements with guest name(s). The latest time to inform us about the food and beverage choices is 5 business days prior to your event. Failure to comply with this could result in not being able to deliver the requested items.

Set-up In order to make sure the event location is set up on time, we kindly ask you to inform us about the set up requirements upon confirmation. Changes should be

passed on no later than 5 working days (Monday to Friday) before the event. A/V equipmentWe kindly request confirmation of all A/V equipment at least one-week prior to the actual date of the event(s).

Minimum of persons for food and beverageIt is necessary to state a minimum number of people attending your event(s). Should your amount of attendees as stated in your signed quotation increase within 5 work days prior to the event, the Avila Beach Hotel reserves the right to make Food & Beverage adjustments accordingly, to ensure the expected quality and service. On the other hand, should your amount of attendees stated in your signed quotation decrease and be lower than expected within 5 work days prior to the event, the Avila Beach Hotel reserves the right to charge the full amount stated in your signed quotation.

Parties consisting of maximum 10 persons may order an ‘a la carte’ lunch or dinner in one of our restaurants.

Parties between 10 and 20 persons, who prefer to lunch or dine ‘a la carte’, will have the opportunity to do so after a confirmation of the F&B Manager.

For parties consisting of more than 20 persons Avila Beach Hotel established the fixed banquet menus listed in this package. It is our pleasure to offer several (choice) menus. However, we kindly request to choose the same menu for the entire group for both a lunch and dinner, or the Head Chef can offer an alternative.

If you wish to add a cook or bartender to serve at your event, an additional fee of Nafl. 120.00 per hour will be added to your bill.

Reservation and cancellation policyIn the event that you cancel a confirmed booking, the following charges will apply: Less than 7 work days notice 50% of venue fee Less than 2 work days notice 100% of venue fee and

100% Food & Beverage chargesPlease note that Avila Beach Hotel cannot be held responsible for weather occurrences. A cancellation therefore due to weather circumstances will result in a cancellation fee to be determined by the hotel management. Rest assured we will do everything in our power to accommodate you anyways and provide a new quotation. Food & Beverage obligationsWe would be pleased to customize menus to suit any taste, occasion or dietary needs. The Avila Beach Hotel is exclusive caterer of food and beverage services for your event. Guests are not permitted to bring their own food and beverages for

consumption during the event. The only exception to the abovementioned rule are specialty cakes and traditional sweets.

TaxesThe prices mentioned above are including all taxes. Payment conditionsAs soon as all details are confirmed, we will forward you a detailed quotation. Please note that we kindly request 100% prepayment 5 business days prior to the event. Failure to comply with this obligation may unfortunately result in us having to cancel the reservation. You may use a credit card to guarantee the payment of a reservation. Responsibility with third party vendorsWhen making your own arrangment for musical entertainment, event planners, fire-works, A/V equipment etc. It is your responsibility to inform the Avila Beach Hotel of the requested services, and your arrangements made with them, within the stipulated timeframe of one week prior to the event date. Failure to comply with this may result in us not being able to provide full service according to our standards and consequently could even cancel the arrangements. We will of course gladly assist with making these arrangements for you or provide you with contact information of our valued third party vendors.

The Avila Beach Hotel cannot be held responsible for any services provided by a third party vendor. In case third party services are not up to your standards or in line with your agreements and expectations this will have to be directly addressed to your dedicated third party contact

person. All third party vendors must show proof of liability insurance.

Personal propertyYou are allowed to supply your own decorations, A/V equipment, decoration material or other personal belongings to the event. Above mentioned should be cleared from the location directly after the event. Avila Beach Hotel is not responsible for the loss or damage of any of these items once the event is finished. Non smoking policyAvila Beach Hotel operates a non smoking policy in all its meeting rooms and restaurants. Please inform your attendees of this policy and ensure that they do not smoke whilst they are in the indoor locations.

A season for sharing and caringThe Holiday Season is a time of giving, caring and sharing for one another. Therefore we kindly request you to help us sharing the seasonal spirit and support a charity and give your voluntary Christmas contribution which we will add to your bill for your convenience. We will certainly inform you which Foundations will receive a donation as a result of your contribution.

Kindly select your contribution:Nafl. 9 per personNafl. 19 per personNafl. 29 per personor your select your preferred amount of Nafl.________ per person.

holiday season corporate events 2019 2020 - avila beach · are all well designed, comfortable, have...

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