halFILE CountyCashier™

Integrated Document Filing for County Clerk’s offices

and halFILE™ Document Manager

from hal Systems Corporation

“the document applications company”

“halFILE CountyCashier simplifies the recording of

documents received in the County Clerk’s office.”

“halFILE is the most advanced and efficient method for handling the increased

quantities of paper records and computer generated documents associated with your business.”

“Together, halFILE CountyCashier and halFILE provide a simple method for

electronically recording documents filed at a County

Clerk’s office.”

halFILE CountyCashier and halFILE

• Easy recording of documents at the clerk’s counter or back office

• Document scanning to create an image of the document that can be placed on to a CD

• Document indexing

• Document search and retrieve

• Report design and generation

halFILE CountyCashier and halFILE

• Integrates with slip printers to stamp File Number and Date on documents

• Provides for allocation of receivables to any number of user-defined accounts

• Supports the receipt of non-recording type fees

• Supports multiple tellers and multiple cash drawers

here’s how it works...

When a customer files a document at the front desk, the document information is recorded into halFILE CountyCashier.

Based on the document type, the system automatically calculates the filing fee and prints a receipt.

halFILE CountyCashier

You can select the individual or company that files the document from a list of accounts.

The system calculates the filing fee based on the document type.

halFILE CountyCashier

When a document is received via mail of fax, it can also be entered into halFILE CountyCashier.

After the document is recorded, it goes to a scan station for scanning. This creates a digital image of the document that will later be placed on a CD.

halFILE

The document is scanned and

previewed in the image window..

halFILE

After scanning, the document index is created. The image of the document is displayed and the user enters the File Number of the document. This automatically pulls in the information that was entered when the document was recorded.

Also, if you are maintaining documents in books, you can print a copy of a batch documents. The system will handle two-sided printing as well as scaling to allow for the hole punch.

halFILE

When indexing, a page of the document is shown in the view

window.

When you enter the File Number, the initial

recording information is automatically pulled in.

halFILE

CountyCashier includes dozens of reports including:

• Daily Report• Grantor Report• Grantee Report• Mailing Labels• Allocations• Outstanding A/R and Invoices• Historical Reports

The reports are designed to be placed in books for your customer’s use.

In addition to these reports, you can design your own reports using Crystal Reports.

halFILE CountyCashier

Reports can be designed by you to include the fields you need, sorted by any field. halFILE CountyCashier

Public view stations can be set up to provide your customers with better service. Customers can search for documents and print a copy. Printers can be placed in the back office to control document copy fees.

halFILE

This improves service while reducing employee time spent on making copies of documents.

halFILE CountyCashier / halFILE

• Improves document control by eliminating costly mis-filing and loss

• Quickly retrieves documents based on multiple key words

• Shares documents with other users

• Provides a more secure environment than ordinary records using optical technology

And that saves you money!!

While protecting your documents!

For more information about halFILE and halFILE

CountyCashier visit www.halfile.com

hal Systems Corporation

12750 Merit Drive

Suite 810

Dallas, Texas 75251-1214

Contact us at:

Voice: 800-442-9273

Fax: 214-691-4730

E-mail: sales@halfile.com

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