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Volume 35, No.4 April 7,2017www.hawthorneatleesburg.com

Minutes of Special Board MeetingThursday, March 2, 201710:00 a.m.Administrative Conference Room

Board members in attendance: President ButchLichtenberger, Vice President MaryAlice Morris.Directors: Mark Baierlipp, Jeff Carr and WilliamArmstrong.

Absent Board members: Treasurer John Haag,Secretary Sharyn Germ and Directors MarianWhitehead and Barbara Weese.

Also present: David Logan CPA, Controller JohnHall, and Administrative Assistant Dee Brown

There were no residents in attendance.

Purpose: Audit Review with David Logan

President Lichtenberger called the meeting to orderat 10:00 a.m. Roll call was taken.

President Lichtenberger introduced CPA DavidLogan who reviewed the annual preliminary auditwith the Board. Mr. Logan gave a description ofaccounting policies and stated the financialstatements present fairly the financial position ofHawthorne Residents Cooperative Association, Inc.,as of December 31,2016.

ADJOURNMENTThe meeting was adjourned at 11: lOam

Minutes of Board MeetinglDialogue with GeneralManager

Monday, March 6,201610:00 a.m.Dan Gorden Hall- Green Room

Board members in attendance: President ButchLichtenberger, Vice President MaryAlice Morris,Treasurer John Haag, and Directors: MarkBaierlipp, Jeff Carr and Barbara Weese.

Absent Board members: Secretary Sharyn Germ,Directors Marian Whitehead and WilliamArmstrong.

Also present: General Manager Roger Slagle andAdministrative Assistant Dee Brown -

There were 20 residents in attendance.

Board President Butch Lichtenberger called themeeting to order at 10:00 a.m. Roll Call was taken.

GENERAL MANAGER'S COMMENTSThe following were discussed:

1. General Manager Roger Slagle reported A)OpticalTel was here today asking to set up aschedule for residents to drop off equipment.•Please ask for a receipt when dropping offyour equipment. We will inform you of thedrop off schedule once we receive it fromOpticalTel. B) OpticalTel turned the systemoff on Wednesday. Thursday the receiverswere installed which initiated all TV's to bereprogrammed. With lots of help fromnumerous employees we were able to assistresidents in getting their TV's reprogramed.C) There has been some progress with theinternet but no date yet for it to be up andrunning. We have the modems but still a lotof work at the headend before it's up andrunning. Bob St.Cyr would like to thank EdWilcox, Mark Baierlipp and Pete Hurlburtfor all their help. D) We placed anotherorder of 120 trash containers. The sign-up

sheet is still available on the quad foranyone interested in ordering one. E) Theflat concrete work is complete on the newhome on Sago Palm and the garage is underconstruction.

MEMBERS QUESTIONS AND COMMENTS1. President Lichtenberger reported that there

was a power outage on Poinsettia Cove forabout six hours. He thought it would be agood idea to call Duke Energy and thankthem for their hard and quick work ongetting it up and running so fast.

7 Resident Spoke: Reprogramming TV's,Clubhouse internet and Wi-Fi, Options for internetservice outside of Hawthorne, Applications for TVupgrade package, Plants at entrance of communityand Pothole at entrance of community.

ADJOURNMENTThe meeting was adjourned at 10: 16 a.m.

Minutes of Special Board MeetingMonday, March 13, 20179:30 a.m.Administrative Conference Room

Board members in attendance: President ButchLichtenberger, Vice President MaryAlice Morris,Secretary Sharyn Germ, Treasurer John Haag.Directors: Mark Baierlipp, Marian Whitehead, JeffCarr, Barbara Weese and William Armstrong.

Also present: General Manager Roger Slagle andAdministrative Assistant Dee Brown

There were 2 residents in attendance.

Purpose: HRCA Board votes for Annual Meeting.

President Lichtenberger called the meeting to orderat 9:30 a.m. Roll call was taken.

Discussion was held on the HRCA Board votes forthe Annual meeting. The addresses they are votingfor are 155 Sago Palm Drive, 157 Sago Palm Drive,159 Sago Palm Drive, 143 Sago Palm Drive and107 Papaya Cove. Consensus was that the Board

would vote to approve the less than full funding andall Proprietary Lease changes.

ADJOURNMENTThe meeting was adjourned at 9:38am

Minutes of the ANNUAL HRCA MEMBERSMEETING

Dan Gorden HallThursday March 16,201710:00 AM

Board members in attendance: President ButchLichtenberger, Vice President MaryAlice Morris,Treasurer John Haag, Secretary Sharyn Germ andDirectors: Mark Baierlipp, Jeff Carr, MarianWhitehead, Barbara Weese and William Armstrong.

Also Present: CPA David Logan, General ManagerRoger Slagle, Chief Steve Waters andAdministrative Assistant Dee Brown.

There were approximately 280 residents inattendance.

President Butch Lichtenberger called the meeting toorder at 10:00 AM. Joanne Jefferson gave theinvocation. VFW, Post Number 6389, presented thecolors and led the Pledge of Allegiance.

President Butch Lichtenberger extended a warmwelcome to everyone and introduced the Board,General Manager Roger Slagle and CPA DavidLogan. Chuck Mrowca then introduced the Boardof Directors candidates in attendance, Paul "Pete"Hurlburt, Edwin "Quince" Wilcox, Cathy Serfass,Monte Moon and Virginia "Ginny" Stevens.

Hawthorne Chorus entertained.

Secretary Sharyn Germ certified that themembership rolls were up to date through March16, 2017. All property transfers and sales of newmemberships had been recorded. There were 1,195shareholders eligible to vote. There wasconfirmation ofthe required quorum.

Notice of this Annual Members Meeting had beenposted on the HRCA bulletin board in the DanGorden Hall. In addition, notice of the meeting was

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delivered to the homes of all members. No certifiedletters were required to be mailed, as allshareowners had signed waivers. Advertisement ofthe meeting were also delivered to the homes of allmembers in the following meeting notices: Volume35, No.O 1 dated January 6, 2017, Volume 35, No.02 dated February 10,2017, Volume 35, No. 03dated February 24, 2017.

ANNUAL REPORT OF PRESIDING OFFICER

President Lichtenberger thanked his wife, friendsand neighbors for all the support of his time on theHawthorne Board. He thanked the Board foropportunity to be President of this Board. Hethanked those who shared ideas, suggestions andcomplaints concerning the Community and Boardmatters. President Lichtenberger recognized JoanneJefferson. She has resigned as chairman of theHawthorne Ambassadors since 2011. PresidentLichtenberger thanked her for all her years ofservice. President Lichtenberger recognized PegCope Iin. She has resigned as chairman of the ZoneWatch Program. Peg Copelin was not in attendancetoday. He spoke about the importance of volunteersfor the board as well as committees. PresidentLichtenberger thanked the Board for the actionsmade this year and expressed how they have onlyenhanced Hawthorne's Legacy as not only one ofthe premier retirement communities in Florida butacross our great nation.

AUDITOR'S REPORT

CPA David Logan stated that in his opinion theaudit was fairly presented. Mr. Logan stated heappreciates the opportunity for his firm to continueas Hawthorne's outside independent auditor.

APPROV AL OF THE MINUTES

The minutes of the March 17,2016 MembersMeeting were approved as published.

REPORT OF GENERAL MANAGER

General Manager Roger Slagle reported that wereceived 843 absentee ballots for this year's electionwhich he thought was pretty impressive and showedhow much people care about Hawthorne.

NEW BUSINESSNone

UNFINISHED BUSINESSNone

ADJOURNMENTThe meeting was recessed at 10:40 a.m. and thepolls opened for voting for an hour. The meetingwas then adjourned at 11:40 a.m.

Minutes of HRCA Board Reorganization MeetingPalm Room, Dan Gorden Hall

Friday, March 17, 2017 at 9:00 a.m.

Board members in attendance: President ButchLichtenberger, Vice President MaryAlice Morris,Secretary Sharyn Germ, Treasurer John Haag,Directors Jeff Carr, Mark Baierlipp, MarianWhitehead and William Armstrong.

Absent Board members: Director Barbara Weese

Newly elected Board Members in attendance: EdWilcox, Cathy Serfass, Monte Moon and PeteHurlburt

Also Present: General Manager Roger Slagle, andAdministrative Assistant Dee Brown

Retiring President Butch Lichtenberger called themeeting to order at 9:00 a.m.

Butch Lichtenberger explained that the onlypurpose of this meeting was to welcome new boardmembers, elect new board officers and to reappointcorporate officers.

Retiring President, Butch Lichtenberger called fornominations for each office.

Nominations for President were made and a secretballot elected Pete Hurlburt as President.

Nominations for Vice President were made and asecret ballot elected Mark Baierlipp as VicePresident.

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Nominations for Secretary were made and Ed 1. A motion to approve Ed Wilcox as co-chair,Wilcox was elected as Secretary. Bill Connelly, Diane Dishinger, Bob

Ferguson, Joanne Jefferson, Chuck MrowcaNominations for Treasurer were made and Cathy and Barbara Short as Budget CommitteeSerfass was elected as Treasurer. members. Motion made by Cathy Serfass.

Seconded by Mark Baierlipp. All in favor.The meeting was then turned over to President Pete Motion carried.Hurlburt. A motion was made by Mark Baierlipp 2. A motion to approve Sharyn Germ as co-and seconded by MaryAlice Morris that the Board chair, Jeff Carr, Diane Dishinger, Davereappoint Corporate Officers, Roger Slagle, Vice O'Connor, George Sunday and DiannePresident/Chief Operating Officer, Cindy Clark, Winter as Investment Committee members.Vice President/Realty Operations, John Hall, Motion made by Cathy Serfass. Seconded

I Assistant Treasurer and Dee Brown, Assistant by Ed Wilcox. All in favor. Motion carried.

ISecretary. Motion carried unanimously. 3. A motion to approve Cathy Serfass as co-

chair, Jeff Carr, Peg Copelin, DorisPresident Hurlburt thanked the Board and stated Ferguson, Sylvia Gauthier and Wayne Shortthat he is looking forward to a successful year for as Documents Committee members. Motionthe Board. made by Ed Wilcox. Seconded by Cathy

Serfass. All in favor. Motion carried.The meeting adjourned at 9: 15 a.m. 4. A motion to approve MaryAlice Morris, Jan

Overton, Dale Dinkel, Jack Daly, GlenThere were 16 residents present. Williams, Chuck McTamney and Bob

Hunter as Planning Committee members.Minutes of Special Board Meeting Motion made by Monte Moon. Seconded byMonday, March 21, 2017 3:00 p.m. Mark Baierlipp. All in favor. Motion

Marina Lobby carried.5. A motion to approve Barbara Weese, Jim

Board members in attendance: President Pete Sullivan and Nettie Fitzpatrick asHurlburt, Vice President Mark Baierlipp, Secretary Legislative Committee members. MotionEd Wilcox, Treasurer Cathy Serfass. Directors: made by William Armstrong. Seconded byMonte Moon, Marian Whitehead, Sharyn Germ, Marian Whitehead. All in favor. MotionMaryAlice Morris and William Armstrong. carried.

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6. A motion to approve Bill Emberley, JackAlso present: General Manager Roger Slagle, Chief Daly, Jane Lichtenberger, Guy Konkle andSteve Waters, Attorney Chuck Johnson and Louis Kowalski as Water Committee

I Administrative Assistant Dee Brown members. Motion made by Williami'i~ Armstrong. Seconded by MaryAlice

There were 6 residents in attendance. Morris. All in favor. Motion carried.7. A motion to approve MaryAlice Morris as

Purpose: Approval of Committee members, Roles co-chair, Paul Thomas, Joanne Jeffersori andofGM and Board members, Board goals for 2017- Sylvia Gauthier as Website Committee2018, Discussion of Dialogue meetings, Discussion members. Motion made by Sharyn Germ.with Board attorney on closed meetings and Seconded by Ed Wilcox. All in favor.recording of votes, Annual meeting election Motion carried.discussion and Petition to replace bulletin board for 8. A motion to approve Sharyn Germ as co-member services. chair, Jane Lichtenberger, Guy Konkle,

Steve Doody, Ellen Wersten, Sandra Bair,President Hurlburt called the meeting to order at Jean Smith, Hannah McCauley, Sheryl3:00 p.m. Roll call was taken. Covert and Barbara Furmanski as

Community Pride Committee members.

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Motion made by MaryAlice Morris.Seconded by Sharyn Germ. All in favor.Motion carried.

9. A motion to approve Ed Wilcox as co-chair,Ed Walsh, Todd Reader, Sylvia Gauthierand Ben Lawhorn as CommunicationsCommittee members. Motion made byMark Baierlipp. Seconded by Sharyn Germ.All in favor. Motion carried.

10. A motion to approve Monte Moon as co-chair, Allan Pinkham, Chuck Mrowca, DickBabcock, Ed Stewart, Gerry Snyder, NewellSprague, Dave Noyle, Larry Ryan and DianeCleaveland as Safety Committee members.Motion made by Marian Whitehead.Seconded by MaryAlice Morris. All infavor. Motion carried.

II. A motion to approve Brenda Charles, PegCopelin, Chuck Mrowca, Linda Roddy andWayne Short as Violation EnforcementCommittee members. Motion made by EdWilcox. Seconded by Cathy Serfass. All infavor. Motion carried.

12. Discussion was held on Closed Meetings,what topics and when it's appropriate tohold one. President Hurlburt askedHawthorne's attorney, Chuck Johnson toexplain the reasons a Closed Meeting shouldbe held. Attorney Johnson explained thathistorically closed meetings should be usedsparingly and only for pending litigationswith lawyer present and personnel thatwould involve an employee's records.

13. Discussion was held on the recording ofvotes ofthe Board. If the vote of the Board

is unanimous there is no need to poll theBoard and show each Board members votein the minutes.

14. Discussion was held on the roles of theGeneral Manager and Board members. TheDocuments Committee was asked to take alook at the committee charges andrecommend any changes they feel arenecessary.

15. President Hurlburt asked that the Board startthinking about goals for the 2017-2018 year.He would like to hold a retreat sometime inApril.

16. Discussion was held on the Dialogue withthe General Manager meetings and when theBoard would like to have them. It wasdecided that the meetings would be held thefirst Thursday of the month. April 6th

meeting will be held at 12:30 a.m. in thelemon lime room.

17. Discussion was held on the Annual meetingelection disruption. A letter of apology fromthe Board will be sent to the ElectionCommittee chairman Cherie Hillman. TheDocuments Committee was asked to reviewthe Election procedures.

18. Discussion was held on the bulletin boardpetition. The Documents Committee hasbeen asked to meet with the council todiscuss the language and rules to be set forthe use of the bulletin boards.

ADJOURNMENTThe meeting was adjourned at 4:24 pm

100 Hawthorne BoulevardPete Hurlburt, President Mark Baierlipp, Vice PresidentEd Wilcox, Secretary Cathy Serfass, TreasurerMonte Moon, Director Sharyn Germ, DirectorMarian Whitehead, Director William Armstrong, DirectorMaryAlice Morris, Director

1) There will be a Community Pride Committee meeting on Wednesday, AprilS, 2017 at10:00 a.m. The meeting will be in the Administration Conference Room.

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2) There will be a Communications Committee meeting on Wednesday, AprilS, 2017 at2:00 p.m. The meeting will be held in the Administration Conference Room.

3) There will be a Safety Committee meeting on Thursday, April 6, 2017 at 10:00 a.m.The meeting will be in the Clubhouse Conference Room.

4) There will be a HRCABoard of Directors meeting on Thursday, April 6,2017 at 12:30p.m. The meeting will be in the Dan Gorden Hall- Lemon-Lime Room.

Purpose: Dialogue with the General Manager

5) There will be a Planning Committee meeting on Wednesday, April 12, 2017 at 10:30a.m. The meeting will be in the Administration Conference Room.

6) There will be a Documents Committee meeting on Wednesday, April 12,2017 at 1:00p.m. The meeting will be held in the Administration Conference Room.

7) The HRCABoard of Directors Workshop Meeting will be held on Thursday, April 13,2017 at 10:00 a.m. in the Marina Lobby.

8) The HRCABoard of Directors Agenda Meeting will be held on Thursday, April 13,2017in the Marina Lobby immediately following theWorkshop Meeting.

9) There will be a Water Committee meeting on Friday, April 14,2017 at 10:00 a.m. Themeeting will be held in the Clubhouse Conference Room.

10) There will be a Special Meeting of the HRCABoard of Directors on Wednesday, April19, 2017 at 10:00 a.m. and will be held in the Marina Lobby.

Purpose: Board Goals

11) There will be a Closed HRCABoard of Directors meeting on Wednesday, April 19,2017 at 11:00 a.m. The meeting will be in the Administration Conference Room.•Purpose: Personnel

12) The HRCABoard of Directors General Board Meeting will be held on Thursday, April2e, 2017 at 1:30 p.m. in the Dan Gorden Hall.

13) There will be an.Investment Committee meeting on Thursday, April 21,2017 at 10:00a.m. The meeting will be in the Administration Conference Room.

14) There will be a Website Committee meeting on Friday, April 28, 2017 at 10:00 a.m.The meeting will be in the Administration Conference Room.

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