gps timetrack™ for construction. proprietary and confidential. all rights reserved. xora, inc. 2...

GPS TimeTrack™for Construction

Proprietary and confidential. All rights reserved. Xora, Inc. 2

Business challenges

• Limited visibility– I don’t always know when

my workers are on site

• High costs– Labor and overtime costs

are rising

• Compromised productivity– Manual paperwork

processing is a hassle


How do I gain visibility?

• “My workers lack accountability.”• “If a crew member doesn’t show up,

how do I know?”• “How much time did we spend at the

job site today?”


How do I reduce costs?

• “I question the accuracy of our timesheets.”

• “We’ve been paying excessive overtime to our mobile workers.”

• “Tracking job costs has been difficult for our company.”

• “How can I track inventory or materials used in the field?”


How do I improve productivity?

• “How can I reduce slow paper-based processes?”

• “Information we get from the field is often inaccurate or illegible.”

• “Collecting paperwork from the field is a nightmare.”

• “Manually entering timesheets and job data is labor-intensive.”


Expect real results

• Companies that use location-based applications to manage their field operation can:

– Reduce overtime by...........................13%

– Reduce fuel costs by..........................13%

– Increase fleet productivity by..............27%

– Improve service response times by....24%

– Reduce administration costs by.........75%Aberdeen Group. (2007). The Impact of Location Based Services on Field Service.


Case study: Construction

• Challenges– Improve the process for recording worker

timesheets, reporting project statuses and collecting vehicle mileage information

• Results– Increased Productivity

• Additional 12 hours of billable time each week per worker!

– Reduced Costs• Vehicle mileage reimbursement costs down

$6,000 per month• Job-costing has never been more accurate• Anticipated payroll savings of more than

$200,000 from the use of Xora and ADP


How Xora can save you money

Workers + XRoutes ROI CalculatorEnter your company's values into the white spaces!

Number of Hourl y Work Employees Salary Weeks/YearMobile Workers 25 20.00$ 50Office Workers 1 15.00$ 50

ANNUAL SAVINGS Your company's Typical ROI for aAccurate time entry and overtime reduction ROI company your size

Number of hours saved per w eek per employee 5 5 5

Dollars saved annually per employee 5,000$ 5,000$

Dollars saved annually 125,000$ 125,000$

Paperwork and data entry time reduction by office workers

Number of hours saved per w eek per w orker 10 10 10


Fuel savings, mileage reduction due to optimized routes

Average miles driven per driver per w eek 1000 1000 1000

Percentage of miles saved per driver per w eek 10% 10% 10%

Miles saved per driver per w eek 100 100

Vehicle cost per mile 1.00$ 1.00$ 1.00$


More Jobs/Deliveries due to extra time available per route

Average revenue per delivery 50.00$ 50.00$ 50.00$

Number of extra deliveries per w eek per w orker: 5 5 5


TOTAL ESTIMATED ANNUAL SAVINGS 570,000$ 570,000$

COSTSOne time upfront costs Per Phone

Sprint Nextel handsets 89.00$ 2,225$ 2,225$ Accessories - eg: Vehicle Battery chargers $19.99 500$ 500$ Xora GPS TimeTrack setup fee 24.99$ 625$ 625$ Recurring monthly charges

Sprint Nextel data plan 10.00$ 250$ 250$ Xora GPS TimeTrack cost $19.99 500$ 500$ Xroutes License Fees 24.99$ 625$ 625$

TOTAL ESTIMATED FIRST YEAR COSTS 19,344$ 19,344$

NET FIRST YEAR SAVINGS 550,656$ 550,656$ NET SAVINGS FOR SUBSEQUENT YEARS 553,506$ 561,003$

Xroutes - Route Optimization powered by XORA


GPS TimeTrack overview

• GPS tracking gives you visibility into the location and activity of your

mobile workforce

• Wireless data collection helps you to control costs

• Job dispatch allows you to make more informed decisions about who

to send to what job


How does it work?

• Mobile employees carry GPS-enabled mobile phone or vehicle installed device

• Managers view location and activity on secure web portal or receive alerts via SMS or email

Mobile TeamHandset with Xora application

DispatchersPC with Internet connection


Gain visibility

• Enforce accountability

• Provide better customer service

• Limit unauthorized vehicle use

• Reduce mileage


Control costs

• Use handset as a “location-aware” time clock

• Workers clock in/out of shifts and breaks

– Time and location (GPS) stamped

– Tamper-proof

• Single-user or Supervisor

– Standard version for single users

– Supervisor version lets foreman clock in multiple crew members


• Users clock in/out of jobs

– Time and location (GPS) stamped

– Tamper-proof

• FlexFields™ enable job data collection– Drop down lists

– Alphanumeric

– Numeric

– Barcode scanned

• Smart Job Zones™ provide automated job tracking based on handset entering a specific area

• JobPix™ allows pictures to be taken for proof of visit, work done, materials delivered

Job End 9-15-07,

08:23:51Job No: 3443-BInjury:

YesNo

Improve productivity


Integrate seamlessly

• Pre-built Integrations– No developer expertise needed– Fixed functionality– Supported Systems: ADP, Quickbooks, other

payroll systems• Xora Data Shuttle

– Customer IT help required– Other system must be open– Client installed integration client– Pre-built ODBC, flat file integration – Customer ability to pull data locally into any local

system• Xora Web Service API’s (XAPI)

– Customer or Partner Developer Expertise Required

– Other system must be open– Industry standard SOAP API’s– Customer ability to pull data locally into any

system• Cast Iron Middleware Integration (coming

soon)– Customer IT help required– Other system must be open– Pre-built templates with over 200 open systems– Additional development and monthly fees apply


TimeTrack Gold

• GPS Location Tracking– See the locations of your workers on a real-time map

• Wireless Timecards– Mobile phones become location-aware, tamper-proof time clocks

• Job Activity Tracking– Record job start and stop times

• Powerful Job Tracking– Create custom job statuses and forms that map to your workflow

• Enhanced Dispatching– Send job details to workers' phones, and receive automatic updates from

workers when job statuses change

• Multimedia– Attach photos to job forms to confirm deliveries, capture signatures, or prove

work was done

• Overtime and Shift Type Controls– Set overtime limits. Receive alerts before and after a worker enters overtime

• Advanced Alerting– Create alerts so you know when workers enter or exit specific areas, start or

end shifts outside of a marked job zone, and more

Detailed job tracking, advanced alerting and rich multimedia features.


• GPS TimeTrack for Vehicles– Real-time GPS location tracking– Hard-mounted GPS unit– Ignition on/off sensor plus 4 switched inputs

• GPS TimeTrack for Assets– Battery powered GPS asset tag– Monitor high-value assets

• XRoutes Route Optimization– Automate route planning and improve operational

efficiency up to 30%– Calculates optimized routes based on parameters

such as number of vehicles, time windows, number of depots and more

Other Xora solutions


Recommended phones

• Best low-cost option: Motorola i365*– Nextel Direct Connect features

– Bluetooth wireless technology

– Multimedia messaging service

– Speakerphone

• Best ruggedized option: Motorola i680*– Nextel Direct Connect features

– Enhanced push-to-talk capabilities

– Meets military spec standards

– Rubberized molding

• Best Smartphone option: RIM 8350*– Nextel Direct Connect features

– WiFi support

– 2 Megapixel camera

– Integrated advanced media player

*For optimal performance, we recommend an extended life battery and car charger for all devices. For a full list of TimeTrack supported devices, visit: http://www.xora.com/xdl/matrix.php


Why choose Xora?

• Experience– #1 location enabled mobile

business application provider

– Over 16,000 customers in nearly all industries

• Ease-of-use– Out-of-the-box usability

– Built for your industry

• Customer support– Free training

– Customer support available 24/7


Getting started is easy

1. Select TimeTrack-compatible devices for your mobile team

2. Download the Xora software to each device3. Log in to the Web portal4. Attend a free product training. The trainer will

explain:1. How GPS works2. How to keep TimeTrack up-to-date so you can take

advantage of the latest product functionality3. How to get the most out of your TimeTrack

purchase


In summary

• Gain visibility– Better decision-making capability

– Provide proof of service

– Enforce worker accountability

• Reduce costs– Control overtime

– Manage mileage/gas costs

– Improved estimates for future jobs

• Improve productivity– Automate paperwork

– Better utilize workers

– Get more jobs done each day

gps timetrack™ for construction. proprietary and confidential. all rights reserved. xora, inc. 2...

Documents

use of xora

overtime costs

fuel costs

tracking job costs

field service

administration costs

job data

field operation